VISION, MISSION & MANDATE Vision: An Ontario in which architects are valued contributors to ...

521 Pages·2017·17.75 MB·English

VISION, MISSION & MANDATE

Vision:
An Ontario in which architects are valued contributors to society, by
creating a safe and healthy built environment that performs at the
highest levels and elevates the human spirit.
Mission:
To serve the public interest through the regulation, support, and
promotion of the profession of architecture in Ontario.
Mandate:
To regulate and govern the practice of architecture in Ontario in the
service and protection of the public interest in accordance with the
Architects Act, its Regulations and Bylaws; to develop and uphold
standards of skill, knowledge, qualification, practice, and professional
ethics among architects; and to promote the appreciation of architecture
within the broader society.

May 2016
Ontario Association of Architects – Decision Making Logic Model

Yes Yes Yes Yes
Input through Model
Results / Strategic Areas of Inputs Resources Proceed /
Outcome Impact Intervention Implement

Protecting the Public Safety Regulatory Council Funding/
Public Budget
Assign

Tasks
Profe ssional Regulate Practice Members / Staffing
Standards Committees

Fair fees and Educate Government Outside Time /
process Relations - Policy consultants Schedule

Sustainable Support Communications Staff Council
Objectives

Redefine Execute
the Public Promote/ Administration Allied Committee /
Outreach Advocate organizations volunteers
Project

Represent Education Government

NO NO NO NO NO

Evaluate
Analyse
TRASH Delay Project?
OAA COUNCIL MEETINGS

RULES AND PROCEDURES

Meetings of the Council of the Ontario Association of Architects (OAA) are conducted in
accordance with Roberts Rules of Order which is included in the Councillor Orientation Binder,
unless stipulated otherwise with the by-laws or as otherwise approved by OAA Council – see
below.

Rules and Procedures for Discussion/Debate/Motions within
Council Meetings

1) The maximum time for a speech in debate on a motion is two minutes.
2) The Chair shall keep a speakers’ list of those wishing to speak to a motion; and
a) the speakers’ list shall be built in the order that the Chair notes a member’s
intention to speak; and
b) any member having not spoken to a motion shall be given preference on the
speakers’ list over any member who has already spoken to the motion.
3) An original main motion may only be introduced at a meeting if it has been added
under New Business to the agenda approved for that meeting.
4) An item For Information Only which no Council member indicates will be the
subject of a question or an original main motion is considered to be dispensed
upon approval of the agenda for that meeting.
5) The meeting will move to a period of informal discussion immediately after a new
item has been presented and any questions on the item have been put and
answered, but before an original main motion on the item is introduced; and
a) a period of informal discussion is defined as the opportunity to discuss an item
without there being a motion on the floor; and
b) the Chair of the meeting when the item is introduced continues as the Chair
during the period of informal discussion unless he or she chooses to relinquish the
Chair; and
c) in a period of informal discussion the regular rules of debate are suspended;
and
d) a period of informal discussion ceases when the Chair notes that no additional
members wish to speak to the item or when an incidental motion to return to the
regular rules of debate passes with a majority; and
e) immediately upon leaving a period of informal discussion, the presenter of the
item may move an original main motion on the item and the formal rules of debate
resume; and
f) if the presenter of the item moves no motion on the item then the item is
considered dispensed unless an indication to introduce additional original main
motions on the item is on the agenda, in which case each of these motions is
presented in turn and debated as per the rules of formal debate.
ONTARIO ASSOCIATION OF ARCHITECTS
Council Meeting of March 9, 2017 at approx. 11:00 a.m.

Meeting # 245
O P E N M E E T I N G A G E N D A

1.0 AGENDA APPROVAL

1.1 Declaration re. Conflict of Interest

2.0 APPROVAL OF MINUTES

2.1 Draft minutes of the January 19, 2017 Open Council Meeting (see attached)

2.2 Draft minutes of the February 2, 2017 Special Meeting of Council (see attached)

3.0 BUSINESS ARISING FROM THE MINUTES

4.0 ITEMS FOR REVIEW AND APPROVAL

4.1 OAA Council Priority Setting Session February 2-3, 2017 – Report (see President
attached)

4.2 Society Special Projects Funding Requests (see attached) Vice President Fong

4.3 Report from Audit Committee re. OAA Audit 2016 (see attached) SVP and Treasurer

4.4 2018 Conference – Identity, Theme, and Title (see attached) Conference Committee

4.5 Imagining My Sustainable City – Continued Sponsorship Request (see Executive Director
attached)

4.6 Terms of Reference – OAA/Association of Registered Interior Designers of Executive Director
Ontario (ARIDO) Working Group (see attached)

4.7 Frontier in Architecture Workshop – Funding Request from Councillor (see Councillor Youssef
attached)

4.8 Ontario Association for Applied Architectural Sciences (OAAAS) – Proposed Councillor Ardiel
Amendments to Lic.Tech.OAA Program Guide (see attached)

5.0 EXECUTIVE COMMITTEE REPORTS

5.1 Report from the President President
5.1.a Activities for the months of January-March (see attached)

5.1.b Report from Executive Director (see attached)
Executive Director
5.1.c Building Committee Update (TBD) OAA Building Committee

5.2 Report from the Senior Vice President and Treasurer SVP and Treasurer
5.2.a Pro-Demnity Insurance Company Premiums – 2017 (see attached)

5.3 Report from Vice President Strategic Vice President Rich
5.3.a Report from Vice President Strategic (see attached)

5.3.b Updates Under Vice President Strategic Portfolio (see attached)
Councillor Sharp
 Housing Affordability
 City of Toronto Zoning By-law and Ontario Municipal Board (OMB)

5.4 Report from Vice President Communications Vice President Fong
5.4.a Report from the Communications Committee (see attached)
Open Council Agenda
5.4.b Report from the Sustainable Built Environment Committee (see attached)
5.4.c Update from Awards Steering Committee (oral)
LGIC Sirman

5.5 Report from Vice President Regulatory Activities Vice President Cline
5.5.a Report from the Registrar (see attached)

5.6 Report from Vice President Practice Vice President Derhak
5.6.a Report from Vice President Practice (see attached)

6.0 ITEMS FOR DISCUSSION

7.0 ITEMS FOR INFORMATION

7.1 Society Annual Reports (see attached) President

7.2 Continuing Education Committee – Update (see attached) Continuing Education
Committee

7.3 Interns Committee – Update (see attached) Interns Committee

7.4 Update re. Notarius (see attached) Registrar

7.5 Report on OAA Election of Members to Council (see attached) Registrar

7.6 Report from Immediate Past President (oral) Immediate Past President

7.7 Correspondence from Member John Carley (see attached) President

8.0 OTHER BUSINESS

9.0 DATE OF NEXT MEETING

9.1 The next regular meeting of Council is Wednesday May 24, 2017 at 9:00 a.m. at
the Ottawa Westin, Quebec Room, Ottawa, Ontario.

10.0 ADJOURNMENT
J
anu2.1
ary 19 open Minutes -
Ontario Association of Architects

Meeting #244 Open MINUTES January 19, 2017

The two hundred and forty-fourth meeting of the Council of the Ontario Association of Architects, held
under the Architects Act, took place on Thursday January 19, 2017 at the OAA Headquarters, Toronto,
Ontario.

Present: Toon Dreessen President
John Stephenson Senior Vice President & Treasurer
Barry Cline Vice President Regulatory
Vanessa Fong Vice President Communications
Kathleen Kurtin Vice President Practice
David C. Rich Vice President Strategic
Mazen Alkhaddam Councillor (part attendance)
Donald Ardiel Councillor
Walter Derhak Councillor
J. Gordon Erskine Councillor
Gordon Hunt Councillor (part attendance)
Ken Jennings Lieutenant Governor in Council Appointee
Jeffrey Laberge Councillor
Michelle Longlade Lieutenant Governor in Council Appointee
Wayne Medford Lieutenant Governor in Council Appointee
(part attendance)
Elaine Mintz Lieutenant Governor in Council Appointee
Sheena Sharp Councillor
Andre Sherman Councillor
David Sin Councillor
Magid Youssef Councillor
Nedra Brown Registrar
Marcia Cooper Communications Specialist
Kristi Doyle Executive Director
Tina Carfa Executive Assistant, Executive Services

Regrets: Robert Sirman Lieutenant Governor in Council Appointee

Guests: Brian Aitken OAA Practice Advisor (part attendance)
Jeremiah Gammond President, Ontario Association for Applied
Architectural Sciences (part attendance)
Leanne Mohammed Administrative Assistant, Internship in
Architecture (part attendance)
Rommy Rodrigues Administrative Assistant , Ontario Association for
Applied Architectural Sciences (part attendance)
Jakanah Sambavalingam Administrative Assistant, Office of the Registrar
(part attendance)
Adam Tracey Manager, Policy and Government Relations
(part attendance)
Kim Wray Administrator, Licence (part attendance)

The President called the meeting to order at 11:30 am.

Jeremiah Gammond, President for the Ontario Association for Applied Architectural Sciences (OAAAS)
and OAAAS Administrative Assistant, Rommy Rodrigues joined the meeting at 11:30am.

The President noted that the presentation from OAAAS would be covered first on the agenda.
Open Council Minutes
January 19, 2017
Page 2 of 11

8197. Ontario Association for Applied Architectural Sciences (OAAAS) – Presentation by OAAAS
President and Administrative Assistant (oral)

Gammond thanked Council for the recent decision to allow for a Licensed Technologist, OAA
(Lic.Tech.OAA) seat on Council.

Rodrigues presented the annual OAAAS highlights to Council. OAAAS has experienced continued
growth in 2016. Equilibrium has been reached with an equivalent of OAAAS members as those who
have applied for licence to the OAA.

It was noted by Rodrigues that at the end of the fiscal year, there were 114 Lic.Tech.OAA’s and 26
Certificates of Practice. Over the past year there has been a 56% increase in the number of
Lic.Tech.OAA’s and a decrease in expenses of 13%.

Rodrigues reported that since the second annual colleges’ awards there will be an expansion in
categories to include a building award category. It was noted that there have been a minimum of at least
one visit to all colleges in the past year to market the OAAAS program.

It was noted by Rodrigues that the 2016 OAA Conference saw 20 technologists at the Admission Course,
an awards ceremony and annual general meeting finishing up with a successful reception. Rodrigues
thanked OAA staff for their help at the Conference.

Rodrigues noted that OAAAS Executive Director, Garry Neil will be meeting with Doyle and Brown to
discuss Council’s decision regarding a new seat in the next short while as well as to discuss the design
and implementation of a new seal.

Gammond reported that there has been discussion with respect to renewal of the OAAAS program. The
three options that have been considered are:
1. Remain status quo and continue the program as the route to licensure with the OAA;
2. Expand the mandate to include others related to technology andarchitecture; or
3. Full integration of OAAAS into the OAA.

It was noted by Gammond that a meeting was held with the Association of Architectural Technologists of
Ontario (AATO) this past December at their request. There was some good discussion at the meeting
and will consider holding it semi-annually. It was additionally noted that all of the members on their board
are Lic.Tech.OAA’s.

Alkhaddam joined the meeting at 11:45am.

Currently as noted by Gammond, there is a review of the following aspects of the OAAAS program:
 Admissions program – investigating a process paralleling the Intern Architect Program (IAP).
Consideration in the removal of the ConEd requirements for Lic.tech.OAA’s as well as a reduction
in the number of experience hours. An OAA member would be a supervising professional as
well, the mentor would be a licensed architect.
 Designation – There have been challenges in describing the Lic.Tech.OAA’s role to the public,
and are looking into removing the ambiguity with the title. Alternative titles that have been
considered by the Board are “Licensed Architectural Technologist” and “Licensed Architectural
Designer”.
 Scope of Practice – this part of the program has been under review for about four years now. The
suggested revisions are reasonable and are not intended to take away from the licensed
architect’s scope of practice. Some changes being considered are the inclusion of all of Part 9,
remove dwelling requirements for 4 storey buildings, inclusion of small assembly occupancies,
excluding schools and day care facilities, and expansion of interior design under 3.3 of the
Ontario Building Code.
Open Council Minutes
January 19, 2017
Page 3 of 11

A Council member enquired if the intention of the proposed name titles is to include “OAA” at the end of
each. Additionally, clarification was requested as to whether at least one of the mentors would be a
licensed architect.

Gammond confirmed that “OAA” would be included in the proposed designations as well that one of the
mentors would be a licensed architect.

The President thanked Gammond and Rodrigues for their presentation.

Gammond and Rodrigues left the meeting at 11:55am.

Council broke for lunch at 11:55am and resumed the meeting at 1:00pm.

Medford left the meeting at 1:00pm.

Mohammed, Sambavalingam, Tracey, and Wray joined the meeting at 1:00pm.

AGENDA APPROVAL

8198. The President noted that the following items would be added to the agenda:
8.1 Canadian Architectural Certification Board (CACB) Conditions and Terms for
Accreditation
8.2 TheAtmospheric Fund (TAF) – Grant Approval for Benchmarking Tool: Adoption of City of
Toronto Non-discrimination Policy
8.3 Major Capital Reserve

It was moved by Rich and seconded by Sin that the agenda be approved as amended.
-- CARRIED

APPROVAL OF MINUTES

8199. Reference Material Reviewed: Draft minutes of the December 9, 2016 Open Council meeting.

The draft minutes of the December 9, 2016 Open Council meeting were reviewed.

A Council member noted that the Vice President Communications’ attendance required clarification on
the first page.

It was suggested by a member of Council that with respect to the Mutual Recognition Agreement it may
be noted as well that there are certain additional requirements outside of the licence that may prevent
one from designing certain building in some jurisdictions.

A Council member noted that the acronym “KPMB” was required to be corrected to “KPMG”.

It was moved by Sin and seconded by Cline that the minutes of the December 9, 2016 Open
Council meeting be approved as amended.
-- CARRIED

BUSINESS ARISING FROM THE MINUTES

8200. There was no business arising from the minutes.

ITEMS FOR REVIEW AND APPROVAL
Open Council Minutes
January 19, 2017
Page 4 of 11

8201. Election of Officers (oral)

The Registrar conducted the Election of Officers. As no Members-at-Large were present the Registrar
introduced two staff as possible scrutinizers Manager, Policy and Government Relations, Adam Tracey
and Administrator, Licence, Kim Wray for Council’s confirmation.

The Scrutineers for the election were confirmed by Council.

Brown reported that John Stephenson has been acclaimed to serve as President for 2017 and that
Kathleen Kurtin had been acclaimed as Senior Vice President and Treasurer for 2017.

Council members voted on the number of Vice Presidents they wished to have for 2017.

Brown announced that the majority of Council voted to continue with four Vice Presidents for 2017.

Brown announced that the following members of Council were nominated to stand for election as Vice
President: Barry Cline, Walter Derhak, Vanessa Fong, David C. Rich, and David Sin.

The candidates for Vice President each made a brief address to Council.

Brown conducted the election for Vice President.

Brown announced that Cline, Derhak, Fong, and Rich received the highest number of votes, as well as
more than the required 50% of the possible votes and as such announced that they had been elected to
the position of Vice President.

Brown confirmed that President Dreessen wished to continue to serve on Executive Committee for 2017
in the role of Immediate Past President. The elected members of Council voted by ballot to elect
Dreessen as a member of the Executive Committee.

Brown introduced Sambavalingam to Council in her new role as Administrative Assistant, Office of the
Registrar. Council welcomed Sambavalingam.

Mohammed, Sambavalingam, and Wray left the meeting at 1:50pm.

President Dreessen presented the presidential medal to newly acclaimed President, John Stephenson.

8202. Reference Material Attached: Memorandum from Councillor, Sheena Sharp dated January 6,
2017 re. Committee Demographics Information Request and attached background information.
(APPENDIX ‘A’)

The Councillor reported.

It was suggested by a member of Council that requesting country of origin is inappropriate.

As a point of clarification the Councillor noted that the request is for country of graduation with respect to
professional degree.

A Council member requested clarification as to how this information in a report is of benefit to the OAA.

A member of Council noted that the College of Teachers uses this information in identifying the
geographic region and helps in registration to predict who is applying since requirements vary by region.

Some concern was expressed by a Councillor with respect to the communication of the purpose of the
information.