User Guide APM Phonebook Manager - Hexacom

43 Pages·2005·1.67 MB·English

HiPath
APM PhoneBookManager
User Guide
About the Documentation
About the Documentation
The present document describes how to install, configure and use the
APMPhoneBookManager PC program.
All functions offered by the APMPhoneBookManager program are explained. Should you
find that some functions are not available as described, it may be due to the following:
• Your workstation does not support this function. In this case, contact the assigned ser-
vice personnel.
(cid:127) You do not have the latest APMPhoneBookManager software installed. The latest ver-
sion is available as a zip file on the Internet at
http://www.siemens.com/hipath/ > Downloads > Software.
Important Notes
The information provided in this document contains merely general descriptions or char-
acteristics of performance which is case of actual use do not always apply as described or
which may change as the result of further development of the products.
An obligation to provide the respective characteristics shall only exist if expressly agreed
in the terms of the contract.
All trademarks used are the property of Siemens AG or of their respective owners.
Online Help
During installation, detailed descriptions are displayed on the screen. Online help is provid-
ed for each APMPhoneBookManager software component. To access the help, open the
corresponding component and click the Help icon in the toolbar or press F1.
User Guides
The user guides are available online in pdf format for printing. See
http://www.siemens.com/hipath/ > Downloads > User Guides. To view these guides, you
need to have the Adobe Acrobat Reader program installed. Adobe Acrobat Reader is avail-
able online at http://www.adobe.com/. Read the user guides carefully before using this
product.
Up-to-date Information
The zip file also includes a file called liesmich.txt. This contains further important informa-
tion that only became available after the user guide was completed. Read all the additional
information provided in the liesmich.txt file carefully. Refer also to the online product infor-
mation at http://www.siemens.com/hipath/ > Downloads.
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Contents
Contents
About the Documentation . . . . . . . . . . . . . . . . . . . . . .2
Important Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Online Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
User Guides. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Up-to-date Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Tips on Reading the Documentation . . . . . . . . . . . . .5
Graphic Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Notes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Instructions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Lists. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
References. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Software Application Scenarios. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Data Transfer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Data Transfer via LAN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Data Transfer via USB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Data Transfer via V.24 Interface. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Installing APM PhoneBookManager. . . . . . . . . . . . .7
System Requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Setting up APMPhoneBookManager Software . . . . . . . . . . . . . . . . . . . 7
APM PhoneBookManager User Interface . . . . . . .12
Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Title Bar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Menu Bar. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Toolbar. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Selection Area. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Workspace. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Conversion Rules . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
View Directories. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
ENB 410/420 Registration (Interface for optiPoint410/420) . . . . . . 20
ENB 500 Registration (Interface for optiPoint500) . . . . . . . . . . . . . 28
Updating Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Distributor List Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Editing Distributor Lists. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
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Contents
Importing/Exporting Directory Entries. . . . . . . . . . .34
Sample Application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Required Components. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Transferring Directory Entries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
FTP Server Access. . . . . . . . . . . . . . . . . . . . . . . . . . . .36
Installing an FTP Server. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Notes on Reference Sources. . . . . . . . . . . . . . . . . . .38
FTP Server (IP Connection Only). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
USB Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
V.24 Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
External Provider of PC Opti600 Software . . . . . . . . . . . . . . . . . . . . . . 39
List of Publications . . . . . . . . . . . . . . . . . . . . . . . . . . .40
Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41
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Tips on Reading the Documentation
Tips on Reading the Documentation
Graphic Display
User steps are illustrated graphically to the left in logical order. The illustra-
tions represent the following:
Single click with the left mouse button.
Move mouse while holding down left mouse button (click and drag).
Double-click with the left mouse button.
Single click with the right mouse button.
Enter letters or figures using the PC keyboard
(example: user nameor station number)
Select an entry from a list field or pop-up menu.
Left-click button.
Left-click icon.
Notes
Important notes and remarks on the relevant topic are displayed in
this section.
Instructions
1. Numbered text describes steps to be taken in sequence.
Lists
(cid:127) Text with this symbol contains lists.
References
(cid:198)Seite5 or „Tips on Reading the Documentation“ (cid:198)Seite5 are referenc-
es, which are linked to a corresponding section.
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Tips on Reading the Documentation
Software Application Scenarios
APMPhoneBookManager software allows you to manage, edit and trans-
fer directory entries from your Windows or Outlook Address Book and your
workpoint to your PC.
APMPhoneBookManager software is suitable for the following work-
points:
(cid:127) optisetEmemory
(cid:127) optiPoint410/420standard/advance with optiPointdisplaymodule
(cid:127) optiPoint410/420standard/advance with optiPointapplicationmodule
(cid:127) optiPoint500basic/standard/advance with
optiPointapplicationmodule
(cid:127) optiPoint600office
Data Transfer
Data is transferred from your workpoint to your PC and vice versa via sev-
eral different connections.
Data Transfer via LAN
The following workpoints allow data to be transferred via LAN:
(cid:127) optiPoint410/420standard/advance with optiPointdisplaymodule
(cid:127) optiPoint410/420standard/advance with optiPointapplicationmodule
(cid:127) optiPoint600office
For instructions on establishing the connection, see „FTP Server (IP Con-
nection Only)“ (cid:198)Seite38.
Data Transfer via USB
The following workpoints allow data to be transferred via USB:
(cid:127) optiPoint500basic/standard/advance with
optiPointapplicationmodule
(cid:127) optiPoint600office
For instructions on establishing the connection, see „USB Connection“
(cid:198)Seite38 and „External Provider of PC Opti600 Software“ (cid:198)Seite39.
Data Transfer via V.24 Interface
The following workpoints allow data to be transferred via V.24 interface:
(cid:127) optisetEmemory
For instructions on establishing the connection, see „V.24 Connection“
(cid:198)Seite38.
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Installing APMPhoneBookManager
Installing APM PhoneBookManager
System Requirements
To use the full scope of functions for this software, the following require-
ments must be met.
Hardware
(cid:127) IBM AT-compatible Pentium III, 500 MHz
(cid:127) 128 MB RAM
(cid:127) 5 MB free memory on the hard drive
(cid:127) CD ROM or DVD drive
(cid:127) Screen resolution of at least 800 x 600 pixels
Software
(cid:127) Windows 2000 (Service Pack 4) or
Windows XP (Service Pack 2) operating system
(cid:127) For connection to the telephones:
– FTP server (IP telephones only), see (cid:198)Seite38
– USB driver (U telephones only), see (cid:198)Seite38
P0/E
– V.24 driver (optisetE telephones only), see (cid:198)Seite38
User rights
To install the software on Windows 2000 and Windows XP, you must be
registered as a user with administrative rights. If this is not the case, con-
tact your assigned service personnel.
Setting up APM PhoneBookManager Software
Starting setup
1. Download the latest version of APMPhoneBookManager as a zip file
from http://www.siemens.com/hipath/ > Downloads > Software.
2. Unzip the zip file with a suitable program, such as WinZip. You can
download this program free of charge from http://www.winzip.com/ >
Downloads.
3. Before installing APMPhoneBookManager, close all open programs on
your PC.
Furthermore, close all programs that display an icon next to the clock
on the taskbar (antivirus software, for example).
4. Double-click start_setup.exe.
5. Follow the instructions in the Installation Wizard, see „Installation wiz-
ard“ (cid:198)Seite8.
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Installing APMPhoneBookManager
Installation wizard
Installation involves several steps, at which you select the required op-
tions.
By clicking Back you can revert to the your previous selection.
By clicking Cancel you can stop the installation.
1. Select the required language.
Confirm your selection with OK.
The Installation Wizard dialog opens.
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Installing APMPhoneBookManager
The system is preparing for installation.
2. The Installation Wizard starts.
Click Next to confirm this dialog.
3. You can now select the directory in which you want to install the
APMPhoneBookManager software.
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Installing APMPhoneBookManager
To select a different directory, click Edit...
Select an alternative directory and confirm with OK.
Click Next to confirm the selected installation directory.
4. The Installation Wizard is now ready to install
APMPhoneBookManager in the specified directory.
Click Install.
Several setup windows appear displaying the progress of the installa-
tion. Installation may take several minutes.
5. Once the software is installed, the final Installation Wizard dialog is dis-
played. If you do not wish to view the:
– readme file,
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