Table Of ContentTRAVIS AFB AERO CLUB
STANDARD OPERATING
PROCEDURES
REV. 04 JANUARY 2011
INDEX
SECTION PAGE
CHAPTER 1 – ADMINISTRATION 2
APPLICATION 2
MEMBERSHIP ELIGIBILITY 2
DUES AND PAYMENTS 2
RESIGNING THE CLUB 3
EXPULSION FROM THE CLUB 3
MEMBERSHIP GROUNDING 3
MONTHLY SAFETY MEETINGS 3
AUTOMATIC FLIGHT DISPATCH SYSTEM 3
SCHEDULING PROCEDURES 4
OFFICE DOOR LOCKS / SECURITY SYSTEM 5
PASSENGERS 5
CHAPTER 2 – PILOT CURRENCY 6
PILOT CURRENCY 6
PILOT CHECK-OUTS 6
FLYING REQUIREMENTS 7
MOUNTAIN CHECKOUT 7
NIGHT LOCAL VFR CHECK-OUT 8
ANNUAL TESTS AND FLIGHT CHECKS 8
REGAINING CURRENCY 8
STANDARDS 8
WAIVERS 9
CHAPTER 3 – OPERATIONAL RESTRICTIONS AND LOCAL AREA
PROCEDURES 10
WEATHER MINIMUMS 10
NIGHT FLYING 10
PASSENGER RESTRICTIONS 10
DUTY DAY RESTRICTIONS 10
FLIGHT PLANS 10
APPROVED APPROACHES/AIRPORTS/RUNWAYS/TAXI PROCEDURES 10
MINIMUM ALTITUDES 10
MULTI ENGINE AIRCRAFT 11
FORMATION FLIGHT 11
FUEL RESERVES 11
OTHER RESTRICTIONS 11
KEY CONTROL 11
PREFLIGHT REQUIREMENTS 11
CROSS COUNTRY FLIGHT PLAN PROCEDURES 12
EARLY MORNING DEPARTURES/LATE ARRIVALS/WEEKEND OPS. 12
IFR OPERATIONS 13
1-A
OPERATIONS AT RIO VISTA 13
OPERATIONS INTO TRAVIS AFB 13
CROSS-COUNTRY EXPENSES AND REIMBURSEMENTS 14
CLEARING AUTHORITY AND CLEARANCE PROCEDURES 14
DISCREPANCY LOG 14
REFUELING/POST FLIGHT 15
HOBBS METER 15
LOST COMMUNICATION PROCEDURES FOR ARRIVAL AT O88 15
RON (REMAIN OVERNIGHT) AND SEVERE WEATHER 15
ALTERNATE AIRFIELD PROCEDURES 16
WEATHER RECALL AND AIRCRAFT EVACUATION PROCEDURES 16
CHAPTER 4 – STUDENT PILOT PROCEDURES 17
RESTRICTIONS 17
CHAPTER 5 – SAFETY 19
ACCIDENT/INCIDENT ACTIONS 19
ACCIDENT/INCIDENT REPORTING 19
CHAPTER 6 – MAINTENANCE PROCEDURES 21
MEMBER RESPONSIBILITIES 21
GROUNDING AN AIRCRAFT 21
MAINTENANCE RESPONSIBILITIES 21
CORROSION CONTROL 22
TOOL CONTROL 22
FUEL QUALITY ASSURANCE 22
CHAPTER 7 – FLIGHT INSTRUCTOR RESPONSIBILITIES 23
FLIGHT INSTUCTOR DUTIES AND RESPONSIBILITIES 23
STUDENT PILOTS 23
CURRICULUMS AND RECORDS MAINTENANCE 24
CHAPTER 8 – SECURITY AWARENESS (TSA) 25
AOPA OUTLINE OF THE TSA RULE 25
SIGNIFICANT PROVISIONS/CLARIFICATIONS 25
DEFINITIONS 27
FLIGHT SCHOOLS AND FLIGHT INSTRUCTORS 28
U.S. CITIZENS 28
ALIENS 29
VISA INFORMATION 33
FLIGHT SCHOOL RECORD-KEEPING REQUIREMENTS 34
FLIGHT SCHOOL SECURITY AWARENESS TRAINING 34
FREQUENTLY ASKED QUESTIONS 37
1-B
ATTACHMENT 1
TRAVIS AFB AERO CLUB OPS FOR FLIGHTS TO/FROM TRAVIS AFB 44
ATTACHMENT 2
HANGAR OPERATIONS 48
ATTACHMENT 3
TRAVIS AERO CLUB CROSS COUNTRY ROUTES 49
1-C
STANDARD OPERATING PROCEDURES (SOP)
UPDATED 04 JAN. 2011
The Travis AFB Aero Club SOP's and Pilot's Information Files are provided for all
members in order for you to properly participate in club flying activities. Each member is
responsible for reading and complying with the instructions and procedures herein. Non
compliance with these instructions or procedures through ignorance, omission or neglect
will be cause for grounding and/or expulsion. The general Aero Club flight rules,
organization, and operations are all contained in these SOP's and AFMAN34-232.
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CHAPTER 1
ADMINISTRATION
APPLICATION
Eligible personnel must:
• Complete AF Form 1710 Membership Application
• Complete Covenant Not to Sue - AF Form 1585
• Provide a copy of ID to show eligibility
• Provide a copy of pilot’s license and medical certificate (If applicable)
• Provide actual birth certificate or passport
• Pay an Initiation fee (Waived with Letter of Good standing)
• Provide a Visa, Master Card, or Club Card number for monthly dues.
MEMBERSHIP ELIGIBILITY
Active duty personnel
Reservist personnel
Retired military personnel
Federal Government employees
Military contractors
Military dependents
Civil Air Patrol
Civilian
DUES AND PAYMENTS
Members who join the club after the 16th of the month will not be charged that
month’s dues. Members are responsible for dues whether they fly in that month
or not. Dues will be charged to a MasterCard/Visa monthly.
Flight payments are due immediately following each flight and will be processed
every Tuesday of the month. The Aero Club will no longer permit activities to
carry accounts receivables. Payments may be made with VISA, MasterCard, or
Services Impact Card. Any flights that operate when a manager is off duty, the
pilot must pay with a credit card. No cash or checks will be accepted.
The most current dues and charges will be posted in the Aero Club. Charges
include:
Initiation Fee
Club Dues
Aircraft Charges
Instructional Charges
Ground School Charges
Pilot Supply Charges
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Fuel Charges
RESIGNING FROM THE CLUB
Resignation must be submitted in writing to the Flight Training Center. A letter
of good standing will be issued if no problems ie. grounding, dues payments, are
in effect.
EXPULSION FROM THE CLUB
Members will be expelled for the following reasons:
• Willful misconduct
• Drug/Alcohol abuse
• Any other action at the discretion of the manager
MEMBERSHIP GROUNDING
Members may be denied flying privileges for the following reasons:
• Safety violations
• Regulatory violations
• Any other action at the discretion of the manager
Members will be reinstated after proper retraining at the discretion of the manager
or chief flight instructor.
MONTHLY SAFETY MEETINGS
Monthly Safety meetings are mandatory. Safety meetings are held in the Aero
Club on the second Saturday of each month at 1130 unless posted otherwise. If
you fail to attend you must review the video of the meeting prior to flying. In
addition, you must physically attend at least one safety meeting per quarter or
your flying privileges will be suspended until you attend the next meeting.
AUTOMATIC FLIGHT DISPATCH SYSTEM
The Automatic Flight Dispatch System is the new Air Force Flight Clearing
Authority. This will allow members to be able to clear themselves for a flight and
no longer have to get a dispatcher to clear them. This system will replace the old
handwritten clearing authority.
Procedures:
• All rated members and student pilots must be cleared through the
Automatic Flight Dispatch System prior to every flight.
• All student pilots and rated pilots who are receiving dual instruction will
be cleared through the instructor’s account on the Automatic Flight
Dispatch System prior to flight.
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• All members are responsible for maintaining their record on the Automatic
Self Dispatch System and their membership record file.
• If the Automatic Self Dispatch System denies a member to fly, the
member must correct the discrepancy presented on the Automatic Self
Dispatch System (ie.Safety meetings, PIFs, annual tests, aircraft tests,
etc.). If member has corrected the discrepancy and it shows in the
member’s record file, but the Automatic Self Dispatch System says
otherwise, the member must notify the manager on duty.
• Solo students are required to have an instructor’s signature on their Flight
Log (Travis Aero Club Form 1588) and received clearing on the
Automatic Flight.
• Any severe deficiency discovered in the Automatic Dispatch System in
which it requires the system file to be rebuilt or if it prevents the next pilot
from flying, the pilot who created the deficiency shall be charged $25 to
their account.
SCHEDULING PROCEDURES
All aircraft and instructors will be scheduled on a first come first served basis
online at www.flightschedulepro.com. Only dues paying members will have
access to the system. Local flights will not be scheduled more than 14 days in
advance.
Cross country flights must be scheduled in advance on the Flight Schedule Pro. If
another persons’ schedule prevents you from scheduling your cross country, you
must make arrangements with the other member. There is a 2.0 hour per day
minimum on all cross country flights in the T-41C and the Archer’s, 1.5 hour per
day minimum in the 6XT.
If the person who has scheduled an aircraft is not at the Aero Club by 15 minutes
past the scheduled time, the aircraft is released to the next scheduled person. If
this person is not available or does not desire the time, any member has option on
the aircraft providing that the aircraft be returned in time for the next scheduled
period. No member will hold an aircraft beyond the time scheduled unless
arrangements are made.
When an airplane has been reserved, the reservation will remain valid until
departure or cancellation. Should the member’s plans change they will be
responsible for notifying the Aero Club or releasing the aircraft on the online
schedule as early as practical.
No Shows - Members who fail to give adequate notice/reason (24 Hrs) for not
showing for a scheduled flight can result in the following charges:
• 1 /2 hour charge for the instructor
• $50.00 aircraft lost revenue fee (for block times of 4 hours or less)
• $100.00 for block times of more than 4 hours.
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Any notice of less than 24 hours will require the manager’s approval. Legitimate
reasons will be one of the following: Duty, TDY, Sickness, Weather
Scheduled FAA checkrides have priority over local and cross-country flights. If a
pilot schedules a checkride that preempts another scheduled flight, that pilot is
responsible for notifying the canceled member as soon as practical.
Privacy Policy with Flight Scheduling:
To use the Flight Schedule Pro System, all members must submit their email
address to register. This will allow Travis Aero Club administrators, flight
instructors, and club members to get in touch with everyone in the club of
upcoming events, aircraft scheduling and cancellations, and inquires between club
members and officials. These email addresses must only be used within the Travis
Aero Club. None of these email addresses shall be disclosed to any third party by
any administrator, flight instructor or member.
OFFICE DOOR LOCKS / SECURITY SYSTEM / HANGAR
• All dues paying members will be issued one security door code to gain
access to the terminal, main office, and hangar.
• Members may request to change their code and must make their request to
a manager and provide them with the new code.
• During off duty hours, security cameras will be monitoring the main office
and the terminal door with the cipher lock.
• For hangar operations, see Attachment 2.
PASSENGERS
Passengers are not allowed on training flights, except with the approval of the
chief flight instructor or manager.
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CHAPTER 2
PILOT CURRENCY
To act as pilot-in-command of a club aircraft:
• Pilots must have completed a Flight Review in accordance with 14 CFR 61.56
within the preceding 24 calendar months
• Pilots with less than 200 pilot hours must have accomplished three takeoffs
and landings within the preceding 60 days for the make and model of aircraft
they intend to fly
• Pilots with more than 200 pilot hours must have accomplished three takeoffs
and landings within the preceding 90 days in the most complex of each
category and class aircraft, and three takeoffs and landings within 180 days in
the make and model they intend to fly.
• Logbooks must be made available to the clearing authority to verify currency
items.
• Instrument currency must be maintained in accordance with 14 CFR 61.57.
Instrument time and approaches flown in other than Aero Club aircraft will
count toward the instrument currency.
• Instructors with more than 200 pilot in command hours must have
accomplished three takeoffs and landings in the preceding 90 days in the most
complex of each category and class aircraft and must have accomplished three
takeoffs and landings within 180 days in each make and model aircraft they
intend to fly.
PILOT CHECK-OUTS
In addition to FAR requirements, successful completion of a written test and a
flight instructor endorsement are required prior an aircraft checkout. Instructors
will evaluate all applicable portions of HQ AFSVA Instructor Standardization
Guide.
Pilots must satisfactorily complete a written test for the following:
• Individual make and model aircraft (Open & Closed Book)
• Standardization (Initial and Annually)
• Instrument (Initial and Annually)
• Instructor (Initial and Annually)
The following flight checks are required of each member desiring to obtain
Pilot-in-Command privileges:
(cid:131) Initial checks in each make and model aircraft. (Day VFR
conditions only).
(cid:131) Initial night VFR local checkout. (Minimum 50 hours PIC)
(cid:131) Initial Travis Aero Club Mountain checkout. (Required before any
cross-country flights)
(cid:131) Initial instrument flight check for members desiring IFR privileges.
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Description:members in order for you to properly participate in club flying activities To use the Flight Schedule Pro System, all members must submit their email.
