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All India Council for Technical Education
Approval Process Handbook
(2016 – 2017)

This Hand Book is a Legal Document as per All India Council for
Technical Education Act, 1987 (52 of 1987) and Section (4.3) of
Gazette Policy Regulation No. F. No: 37-3/Legal/AICTE/2012 of
AICTE dated September 27, 2012 Notified on September 27, 2012
in the Gazette of India, Extraordinary, Part-III, Section-4.
Approval Process Hand Book: 2016 – 2017
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FOREWORD

T
he aim of any country’s higher education system is higher growth rate with sustainable economic
development. It is achieved through creation, transmission and dissemination of knowledge. The All
India Council for Technical Education (AICTE) has been in existence since November 1945 as a
national level Apex Advisory Body with its mission of developing and promoting quality technical
education in the country in a coordinated and integrated manner. The Council’s constant endeavor is
to encourage a meaningful association between the technical education system and research and
development activities in a concerted effort aimed at nation-building.

Technical education at all levels in the country is witnessing a consistent growth pattern marked by
the setting up of new Institutions and the improvement of the existing ones in tune with the quality
assurance norms set by the regulating and accreditation agencies. The Council believes in providing a
proper impetus for the Institutions to generate competent Engineers, Pharmacists, Managers,
Architects and Scientists and encourages them to think beyond the curriculum while imparting
training for the advancement of knowledge.

The Council has put in place several initiatives to bring about changes in the Approval Process by
introducing greater transparency and accountability through the e-governance. The emphasis this year
is to put in place simplified procedures and greater ease in the approval process. “Access to Quality
Technical Education for All” will be the motto for the year 2016-17 creating an academic ambience
in the Technical Institutes for nurturing and supporting quality so that technical education in India will
be one of the best in the world. Supporting Institutes for accreditation of programs, ranking of
Institutes, schemes such as Margdarshan, Adjunct Faculty, Trainee Teacher and Unnat Bharat
Abhiyan are a few of the important initiatives embarked upon by AICTE.

This manual is an attempt to provide comprehensive information on the fair and rational system of
administration as well as other necessary information on the processes and Institutions under the aegis
of the AICTE. The emphasis on e-governance to ensure transparency, accountability, implementing a
tech-savvy approach to enable faster processing and clearly defining the infrastructural norms in
Institutions are just a few pointers towards AICTE’s efforts at fostering a technical education system
which is on par with the best Institutions in the world.

Swami Vivekananda said "Education is the manifestation of the perfection already in man." In
keeping with this objective, apart from regulatory role, AICTE would strive to be a true mentor,
facilitator and enabler in bringing out the best in each Institution. We hope this attempt of ours will
prove endearing enough to all the stake holders.

Vidya Dhanam Sarva Dhanam Pradayam- Ancient Saying

.

Prof. Anil D. Sahasrabudhe
Chairman, AICTE

Approval Process Hand Book: 2016 – 2017
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INDEX
Chapter Contents Page
No.
Foreword 02
Background and Statutory Provision under AICTE Act regarding Planning, 08
Promotion and Regulation of Technical Education
Definitions 16
I Grant of Approval through a single application form for 18
 Setting up new Technical Institution offering Technical Program at
Degree / Post Graduate Degree /Post Graduate Diploma/ Diploma / Post
Diploma Level
 Change of Site / Location
 Closure of Institute
 Conversion of Women’s Institution into Co-Ed Institution and vice-versa
II Grant of Approval through single application form for the following 30
 Extension of approval to existing Technical Institution or Technical
Campus
 Increase in intake in existing courses in the first/regular shift (only for
valid NBA accredited courses)
 Adding course(s) in the first/regular shift in existing Institutions having
valid accredited courses
 Reduction in intake
 Closure of program and / or course
 Introducing / continuing / discontinuing supernumerary seats for PIO/
Foreign Nationals
 Introducing / continuing / discontinuing seats for sons / daughters of
NRIs
 Change of Name of the Institute
 Adding Integrated course in the first/regular shift in existing Institutions
having valid accredited courses
 Fellowship Program in Management (only for Institutes having valid
NBA accreditation for Management programs)
III Un Approved Institutions 42
IV Actions in case of Violations of Regulations 43
V Collaboration and Twining Program between Indian and Foreign Universities 46
/ Institutions in the field of Technical Education, Research and Training
VI Norms and Requirements 50

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Appendix
Page
Sl.No. Particulars
No.
1 Duration and Entry Level Qualifications for the Technical Programs 52
2 Approved Nomenclature of Courses 58
3 Norms for Intake and Number of Courses/Divisions in the Technical Institute 75
4 Norms for Land requirement and Built up area for Technical Institution 78
5 Norms for Books, Journals, Library facilities, Computer, Software, Internet, 94
Printers and Laboratory Equipments for Technical Institution
6 Norms for Essential and Desirable requirements for Technical Institute, 97
Technical Campus
7 Norms for Faculty requirements and Cadre Ratio for Technical Institute/ 99
Technical Campus
8 Faculty Cadre and Qualifications 101
9 Norms for PGDM Program 102
10 Subscription of e-Journals 103
11 Format for Detailed Project Report for establishment of a new Technical 106
Institution
12 Prevention and Prohibition of Ragging 111
13 Structure of various Committees 112
14 Regional Offices of the Council 118
15 Grievance Redressal 119
16 Documents to be submitted for 120
 Setting up new Technical Institution offering Technical Program at Degree /
Post Graduate Degree / Post Graduate Diploma / Diploma / Post Diploma
Level
 Change of Site / Location
 Closure of Institute
 Conversion of Women’s Institution into Co-Ed Institution and vice-versa
17 Documents to be submitted for 125
 Extension of approval to existing Technical Institution or Technical
Campus
 Increase in intake in existing course in the first shift (only for Institutes
having valid NBA accredited courses)
 Adding course(s) in the first/regular shift in existing Institutions having
valid accredited courses
 Reduction in intake
 Closure of program and / or course
 Introducing / continuing / discontinuing supernumerary seats for PIO/
Foreign Nationals
 Introducing / continuing / discontinuing seats for sons / daughters of NRIs
 Change of name of the Institute
 Adding Integrated courses in the first/regular shift in existing Institutions
having valid accredited courses
 Fellowship Program in Management (only for Institutes having valid NBA
accreditation for Management programs)
18 Composition of Board of Governors for AICTE Approved Institutions 130
19 Cut off Dates and Academic Calendar 131
20 Fellowship Program in Management : Conduct and Admission Procedure 133

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Affidavit
1 Format of the Affidavit to be submitted by the applicant on a non Judicial 138
Stamp paper of Rs.100/- duly sworn before a First Class Judicial Magistrate or
a Notary or an Oath Commissioner
2 Format of the Affidavit to be submitted by the applicant on a non Judicial 141
Stamp paper of Rs.100/- duly sworn before a First Class Judicial Magistrate or
Notary or an Oath Commissioner along with Deposit of requisite amount
3 Format of the Affidavit to be submitted by the Collaborating Foreign 142
University / Institution with a partnering AICTE approved Indian Institution
4 Format of the Affidavit to be submitted by the Applicants applying for closure 143
of Institution, on a non Judicial Stamp paper of Rs.100/- duly sworn before a
First Class Judicial Magistrate or Notary or an Oath Commissioner stating that
the applicant has no liability with respect to faculty members, staff, students
etc.

Certificate
1 Certificate of Advocate 144
2 Certificate of an Architect registered with Council of Architecture 146
3 Certificate of the Bank Manager where the applicant has a Bank Account 147
4 Certificate from Sub-Divisional Magistrate / Collector / Thasildar 148

Formats
1 Resolution for establishment of New Technical Institute 149
2 Additional Program / Additional Intake / Additional Course 150
3 Resolution for Closure of Courses / Programs / Reduction in Intake 151
4 NOC of State Government for Closure of Courses / Programs 152
5 NOC of Affiliating University / Board for Closure of Courses / Programs 153
6 NOC of State Government for conversion of Women’s Institute to Co-Ed 154
Institute
6(1) NOC of State Government for conversion of Co-Ed Institute to Women’s 155
Institute
7 NOC of affiliating University / Board for conversion of Women’s Institute to 156
Co-Ed Institute
7(1) NOC of affiliating University / Board for conversion of Co-Ed Institute to 157
Women’s Institute
8 NOC of State Government for Change of Name of the Institute 158
9 NOC of Affiliating University / Board for Change of Name of the Institute 159
10 NOC of State Government for Change of Site / Location of the Institute 160
11 NOC of Affiliating University / Board for Change of Site / Location of the 161
Institute
12 NOC of State Government for Closure of Institute 162
13 NOC of Affiliating University / Board for Closure of Institute 163

Annexure
1 Fire and Life Safety Measures for Engineering Institutes 164

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Abbreviations
ACA Access and Circulation Area
AICTE All India Council for Technical Education
ATM Automated Teller Machine
BCA Bachelor of Computer Application
B.E. Bachelor of Engineering
B.HMCT. Bachelor of Hotel Management and Catering Technology
B.Pharm. Bachelor of Pharmacy
B.Sc. Bachelor of Science
B.Tech. Bachelor of Technology
BOG Board of Governors
BOT Built Operate and Transfer
CCTV Close Circuit Tele Vision
CD Compact Disk
COA Council of Architecture
DELNET Library Network provided by DELNET.NIC.IN
DPR Detailed Project Report
EC Executive Committee of AICTE
EDUSAT Education Satellite was launched by Indian Space Research Organization
EOA Extension of Approval
ERP Enterprise Resource Planning
EVC Expert Visit Committee
FAX Facsimile transmission
FDR Fixed Deposit Receipt
FSI Floor Space Index
FT Full Time
GATE Graduate Aptitude Test in Engineering
GoI Government of India
HMCT Hotel Management and Catering Technology
IIM Indian Institute of Management
IISc Indian Institute of Science
IIT Indian Institute of Technology
INDEST Indian National Digital Library in Engineering Sciences and Technology
LCD Liquid Crystal Display
LOA Letter of Approval
LOR Letter of Rejection
m2 Unit of area in square meter
M.Sc. Masters in Science
M.Tech. Masters in Technology
MBA Masters in Business Administration
Mbps Mega bits per second
MCA Masters in Computer Application
ME Masters in Engineering
MHRD Ministry of Human Resource and Development, Government of India
MODROBS Modernization and Removal of Obsolescence Scheme by the Council
MOOCs Massive Online Open Courses
NATA National Aptitude Test in Architecture
NBA National Board of Accreditation
NBC National Building Code
NCR National Capital Region, India
NEQIP North East Quality Improvement Program
NIT National Institute of Technology
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NOC No Objection Certificate
NRI Non Resident Indian
PC Personal Computer
PF Provident Fund
PG Post Graduate course
PGCM Post Graduate Certificate in Management
PGDBM Post Graduate Diploma in Business Management
Ph.D. Doctorate of Philosophy
PIO Persons of Indian origin
PPP Public Private Partnership
PT Part Time
R&D Research and Development
RC Regional Committee
RF Radio Frequency
RO Regional Office
RPGF Refundable Performance Guaranty Fund
RPS Research Promotion Schemes by the Council
SAC Standing Appellate Committee
SCC Standing Complaint Committee
SCSC Standing Complaint Scrutiny Committee
TDS Tax Deduction at Source
TELNET Terminal Emulation program for TCP/IP Networks
UG Under Graduate course
UGC University Grants Commission
UT Union Territory
Wi-Fi Wireless Fidelity
WS Work Shop

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1 Background and Statutory Provision under AICTE Act Regarding Planning,
Promotion and Regulation of Technical Education

1.1 Background

The beginning of formal Technical Education in India can be dated back to the mid 19th
century. The major Policy initiatives in the pre-independence period included appointment of the
Indian Universities Commission in 1902, issue of the Indian Education Policy resolution in 1904 and
the Governor General’s Policy statement of 1913 stressing the importance of Technical Education, the
establishment of IISc in Bangalore, Institution for Sugar, Textile and Leather Technology in Kanpur,
N.C.E. in Bengal and Industrial Schools in several provinces. Significant developments include:

 Constitution of the Technical Education Committee of the Central Advisory Board of Education
(CABE) of 1943;
 Preparation of the Sergeant Report of 1944; and
 Formation of the All India Council for Technical Education (AICTE) in 1945 by the Government
of India.

The AICTE was set up in November 1945 based on the recommendations of CABE to
stimulate, coordinate and control the provisions of educational facilities and industrial development of
the post war period. At that time, mandate of AICTE basically covered only programs in Engineering
and Technology.

The growth of industries in the country, just after independence, also demanded the need for
qualified professionals in other fields, such as Business Management, Architecture, Hotel
Management, Pharmacy etc. Although the diverse elements of Management such as Commerce,
Economics, Finance, Psychology and Industrial Sociology were being taught for a long time, the need
for Management Education in a formal way was felt in India only in the fifties. The Government of
India decided in 1954 to set up a Board of Management Studies under AICTE to formulate standards
and promote Management Education. Other major initiatives taken in Management Education
include: setting up of the Administrative Staff College of India at Hyderabad in the late fifties,
National Productivity Council and Indian Institute of Management in the early sixties. Architecture
was covered under the Architects’ Act, 1972. Subsequently, for better coordination of the Professional
Courses, Architecture Education was also placed under the purview of AICTE.

Hotel Management Education had a modest beginning with short programs in Nutrition and
Food Science, which started in the late fifties. The National Council of Hotel Management and
Catering Technology were set up in 1982, to which all the Institutions of Hotel Management run by
the Government are affiliated.

Education in other professional fields such as, Pharmacy, Applied Arts and Crafts has also
undergone similar developments during the post-independence period. Programs for Technical
Education, during the first three Five Year Plans, were devoted to expansion of Technical Education
to meet the growing demand for technical personnel at Diploma, Degree and Post-Graduate Levels.
From the fourth Five Year Plan onwards, the emphasis was shifted to the improvement of quality and
standard of Technical Education. This was done through implementation of the Quality Improvement
Program consisting of three major components that provided for M.E. / M.Tech. and Ph.D. Programs,
Establishment of Curriculum Design and Development Cells, and Short Term Training Programs.

Meanwhile, expansion of Institutions and intake remained at a low level in the Government,
Private-aided and University sectors. The Policy shift during eighties towards involvement of Private
and Voluntary Organizations in the setting up of Technical and Management Institutions on self-
financing basis ushered in an era of unprecedented expansion of the Technical Education System, a
trend which has continued during successive Five Year Plans.
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It was in this context that AICTE was given statutory powers by the AICTE Act of Parliament
in 1987, with a view to ensure the proper planning and coordinated development of Technical
Education System throughout the Country. Technical Education in this context includes fields of
Engineering and Technology, Architecture, Planning, Management, Pharmacy and Applied Arts and
Crafts.

1.2 Growth of Technical Education

The growth of Technical Education in the Country before independence was very slow. The
number of Engineering Colleges and Polytechnics (including Pharmacy and Architecture Institutions)
in 1947 was 44 and 43 with an intake capacity of 3200 and 3400 respectively.

Due to efforts and initiatives taken during successive Five Year Plans and particularly due to
Policy changes in the eighties to allow participation of Private and Voluntary Organizations in the
setting up of Technical Institutions on self-financing basis, the growth of Technical Education has
been phenomenal.

Approval Process Hand Book: 2016 – 2017