The Surf Pines Breeze Newsletter; Vol. 14 No. 2: January 2008

6.3 MB·English

by  Surf Pines Homeowners Association

Surf Pines Breeze
Newsletter of the Surf Pines Association V°'-X'VIN°-2
January 2008
Insidethis issue: Recoveryin ProgressfromDisastrousWindStorm 52 I
byPatrickKelleywithphotosbyRogerMasseandKayLimbird
QuickNews 2 Soonafter adisastrouswindstormdevastatedthe pinesof SurfPineson Sun‑
Recoveryin Progress 3 day andMonday.December2-3,2007,the recoverywas in progress.
(continued) ClatsopCountywas formally declaredby PresidentGeorgeW. Bushasan
official disaster area. SurfPineswas informallydeclaredby county officials
Assistancefrom 6
FEMA anditsresidentsto beoneof the areasin thecountythat were mostdevas‑
tatedby the storm.Andthe association’sboardof directors anditsmember‑
Welcome 6
ship,somebarelywaitingforthe 100-miles-per-hourwinds to slow,went into
DanBartlett
actionto recoverfromthe storm. " ‘
ODFInformation 7 Therecoveryincludesthese actions:
aboutTrees
Clearingroadsanddriveways
SurfPinesSocial 7 Identifyingthefinancialproblem
Calendar
Assessingthedamage
sodaClubsMeetat 7 InvestigatingassistancefromFEMA
theMeetingHouse Establishingaphilosophyfortherecovery
Reviewingproposalsfromcontractors
LakeAssociation 7 Requestingapprovalofanassessment
SchedulesWorkshops Selectinga contractor
Managingtheworkoftherecovery
Forthe Record 8
(Continuedonpages3-5)
MembersApprove$250Assessment
By avote of 146for “Yes” to 60for “No,” membersapproveda
$250 assessment to payfor cleanup of stormdamage onallof theassociation’s
commonpropertiesandthe rightofway afterthe disastrouswindstormof De‑
cember2-3,2007,andto provideareserveto payfor cleanup afterother
storms duringthis fiscalyear.Theapprovedassessment of $250perproperty
willbebilledonJanuary 1,2008,anddueby January 31.2008.
Persuasiveargumentsweremadeby membersfor a“Yes”vote. Essentially,a
“Yes” votewas avote for community responsibilityfor cleanup ofstorm dam‑
a e.Persuasivear mentsalsowere madeb membersfor a“No”vote.
g gll
(Continuedonpage2)
Page 2
up afterthe storm.
QuickNews
PlantoAttendtheAnnualMeeting NoteProcedureto ContactJohnGates
ThenextAnnualMeetingof the SurfPinesAssocia‑ Insteadofbeingavailablein theofficeduringfixedoffice
tion,asannouncedby DonKruger,President,is hours,JohnGates,thesecurity/maintenancemanager,is
scheduledfor Saturday,August2,2008,at 9:00 a.m. availableoncall.If youneedto speakwithJohn,then
attheAstoriaGolfandCountryClub.Markyour eithercallhimat 738-0637or stopby theofficewhenever
newcalendarnowandplanto attendthen. the“Open”signisposted.
AttendMonthlyBoardMeetings To accommodateallmembersoftheassociation,includ‑
Arecentrecordof25members,astanding-room-only ingweekenders,Johnisondutythroughtheweekends.
crowd,attendedthemonthlyboardmeetinglast HisworkdaysareThursdays,Fridays,Saturdays,Sun‑
monthafterthestorm.Themonthlymeetingsof the days,andMondays.HeisoffdutyonTuesdays and
BoardofDirectors‐opento allmembersofthe asso‑ Wednesdays.
ciation‐areheldonthethirdMondayofeachmonth
UpdateYourEmergencyContactInformation
at4:30p.m.in SurfPinesat themeetinghouse.
“CommentsfromtheMembership”isalwaystoward
thetop oftheagenda.
Ontheweekendbeforeameeting,theagendais
availableat the SurfPinesOfficeandontheSurf
Pineswebsite.After ameeting,theminutesare
availableontheweb atwww.surfpines.org.
Attendto businessby eitherattendingthemeetings
orreadingtheminutes.
VolunteerforaCommittee
Althoughyoudonotchooseto liveinSurfPinesjust
to volunteeryourtime,SurfPinesdependsonvolun‑ When,forexample,atreefalls ontheroofofyourhome
teerslikeyou.To volunteerforwork onastanding in SurfPinesduringawindstormlikethestormofDe‑
committee,either Security,RoadsandGrounds,or cember2-3,2007,JohnGatesmusthaveupdatedemer‑
CommunityRelations,contactthecommitteechair‑ gencycontactinformationfromyouavailableto himin
person.To volunteerforwork onanadhoccommit‑ theofficesothat hecaninformyouthatyouhaveatree
tee,eitherBudgetorNominations,contact,respec‑ ontheroof.If youhavenotupdatedyouremergency
tively,eitherthetreasurerorthepresident.(Fortele‑ contactinformationsinceJohnbecamethesecu‑
phonenumbers,addresses,ande-mailaddresses,see rity/maintenancemanagerin Juneof2007,updateit
page8.) pronto.Stopby theofficeto updateyourinformationin
person.Or,if youareawayfromSurfPines,call738‑
0637to updateyourinformationvia telephone.
Page 3
2.1
Recoveryin Progress(Continued)
ClearingRoadsandDriveways
Duringthetwo days afterthestorm,December4-5,membersofthe boardandahostof volunteers
fromthemembershipclearedtheroadsof SurfPinesfortwo-way traffic. Onthethirdday afterthe
storm,December6,they cleareddrivewaysthat owners hadnot alreadycleared. Amongthevolunteers,
BrianMaltmanclearedroadsanddrivewayswithhisforklift.Manningpowersawswere JohnGates,
the security/maintenancemanager;DonKruger,the boardpresident;Art Limbird;DaveLukens,the
treasurer; VinceMorrison; KenWeber,the chairpersonofthe RoadsandGroundsCommittee;andTom
Wilcox. Buckingbrushandlogsoffthepavement andontothe rightofway wereTerry Andrews;
Wayne Fleming;GeorgeHawes;PatrickKelley,the secretary; KayLimbird;MarshaMorello;Joe Shea;
andJudiStewart.Andservingsandwiches andhotcoffeeto allof thevolunteers fromthe backof an
SUVwere Kathy HawesandRobinRhodes.
IdentifyingtheFinancialProblem
At aspecialmeetingof the boardonDecember6,Don
Krugeridentifiedthe financial problemwhen heaskedthe 3it
othermembersof the boardandattendeeshowthe associa‑
tionshouldproceedto recoverfromthis devastatingstorm
whenthe$20,000that was budgetedforrecoveryfrom
stormsduringthefiscalyear alreadyhadbeenspent to re‑
cover fromastormin November.
AssessingtheDamage
At the specialmeetingof the boardon December6,the
boardaskedDaveLukens,who hassignificantforestry ex‑
perience,andKenWeber to assessthedamageto trees in
numericalterms onamapof SurfPines.At asubsequent
specialmeetingon December12,DaveandKenreported
their assessment on a mapthat showedfour levelsof dam‑
age,codedA through D,withA beingminordamageandD
beingmajordamage.Viewingthe map,the boardnotedthe
frequency of D’sfor majordamage.
InvestigatingAssistancefromFEMA
Also at the specialmeetingof the boardon December6,
the boardaskedDanBartlett,the administrator,to inves‑
tigatethepossibilityofassistancefromthe FederalEmer‑
gency ManagementAgency (FEMA),inasmuchasClatsop
Countywas declaredanofficialdisasterarea.At asubse‑
quent specialmeetingonDecember12,Danreportedthat
assistanceforthe associationfrom FEMAandstate and
county agencieswas unlikely,exceptforthe possibilityofa '
loan,not adesirable“solution” to the financialproblem.
E“,
Recoveryin Progress(Continued)
5EstablishingaPhilosophyfortheRecovery
1At specialmeetingsof theboardonDecember 12and15,
theboardestablishedaphilosophyfortherecovery.
At the meetingon December 12,theboardconsidereda
.~philosophythat emphasizedindividualresponsibilitywith
>the boardlevyingan emergency assessment of $100,
enoughto fundremovingtreesthat arehazardsanddispos‑
ingof debrisfrom SurfPinesLaneandallof the associa‑
tion’s property,includingthepropertyonManionDrive
andthe park,but not the rightofway, andaskingindivid‑
ualmembersto accept responsibilityfor removingtrees
that arehazardsanddisposingof debrisfromtheirindivid‑
ualpropertiesandthe rightofway in front oftheir proper‑
ties.
1Butat the meetingonDecember15,the boardreconsidered
. that philosophy andagreedonaphilosophythat empha‑
-sizedcommunity responsibilitywiththeboardproposing
an assessment of $250,enoughto fundremovingtrees that
are hazardsanddisposingof debrisfromallofthe associa‑
' tion’s property,includingthe right ofway in front ofmem‑
bers’ properties.
_ReviewingProposalsfrom Contractors
At the specialmeetingof theboardonDecember 15,the
boardreviewedproposalsfromcontractors,reviewingon
,thebasesof thecontractors’ pastperformance,concept,
andprice.Theboardnotedthat pastperformancevaried
from excellentto none,that concept varied fromburning
debristo chippingandrecyclingit,andthat pricevaried
significantly.
RequestingApprovalofanAssessment
At theregularmeetingof theboardon December 17,the 25
membersin thestanding-room-only audiencewere gener‑
allysupportiveof anassessment of $250that represents
communityresponsibilityfor recoveryfromthe storm,es‑
‘ peciallyif the assessment providesfor recoverynot onlyfor
v_the association’spropertiesbut alsofortherightof way in
-;front of members"propertiesandif it providesareserveto
fundrecoveryfromthenext storm.After the meeting,Don
Krugersent aninformationletterandamailballotforthe
$250 assessment to themembershipwithballotsto be re‑
turned nolaterthan December31.
Recoveryin Progress(Continued)
Selectinga Contractor
At aspecialmeetingof the boardonDecember22,
theboardreviewedadditionalproposalsandselected
a contractor,Trails EndRecovery,on the basesof
priceandconcept. Regardingprice,Trails EndRe‑
coverywasthelowestbidder.Regardingconcept,
insteadofburningdebris,Trails EndRecoverychips
debris andrecyclesit,aconcept preferrednot only
by the boardbut alsoby memberswho werepresent
at the regularboardmeetingonDecember 17.
Managingthe Work oftheRecovery
At thespecialmeetingof the boardonDecember22,
theboardestablishedpolicyandproceduresforman‑
agingthe work of the recovery:
Workontherightofwaytypicallywillextendfrom10
to 15feetbeyondtheedgeofthepavement.
Therightofwaywillnotbeclear-cut.
Treesthatarehazardsorthatweresodamagedby the
stormthattheyareunlikelytosurvivewillbere‑
moved;treesthatarenothazardsandthatarelikelyto
survivewillbespared.
OnallroadsexceptforSurfPinesLane,treesto be
removedwillbeindicatedwithcut-treemarksbecause
ofthehistoricalprecedentin thecommunity.
OnSurfPinesLane,treesto besparedwillbeindicated
withleave-treemarks.
DaveLukensvolunteeredto managethemarkingof b?
trees. MichaelWilkin,the boardvice-president, ‘
askedDaveto err (ifheevererrs)onthe sideof spar‑
ingatree insteadofremovingit.DanBartlettvolun‑
teeredto managethework oflocatingutilities.And
theboardagreedthat daily activemanagementof
thework willbeimportantto achievearecovery
that satisfiestheboardandthe membership.
OnDecember31,themembershipapprovedthe
$250 assessment sothatthe work of recoverycan
progress.
Editors’note:PatrickKelleyservesasthe corporatesecretary
oftheSurfPinesAssociation,RogerMasseserveswithPatrick
astheco-editoroftheBreeze,andKayLimbirdisanactive
memberoftheassociation.
ConsiderApplyingfor AssistancefromFEMA i
If youneedassistanceafterthedisastrouswind stormthat devastatedSurfPineson December2-3,
2007,consider applyingfor assistancefromthe FederalEmergencyManagementAgency (FEMA).Be‑
causeClatsop Countywas declaredan official disaster area,disaster assistanceis availableto individu‑
als.
Accordingto literaturefrom FEMA,theClatsopCounty DisasterRecoveryCenterisopenat the Sea‑
sideCivic andConventionCenter,451FirstAvenue,to assistresidentsandpropertyownerswith
storm-relatedlosses.The centerisopenfrom9:00 a.m.to 6:00p.m.MondaythroughSaturdayuntil
furthernotice.At thecenter,youcanmeetwithrepresentativesfromFEMA,otherfederalagencies,
andstate agenciesto discussyour situation.Assistanceto individualsthat iscoordinatedby FEMAand
OregonEmergencyManagementcanincludegrants andlow-interestloans.
Asanalternativeto the center in Seaside,youcanapplyeitheronline atwww.fema.g0v or by telephone
at 1-800-621-FEMA(orTTY 1-800-462-7585for the speechor hearingimpaired).Literaturefrom
FEMAindicatesthat youshouldhavethe followinginformationat hand:your telephonenumber,your
socialsecuritynumber,your mailingaddress,the addressofyour damagedproperty,abriefdescription
ofthe damage,andinformationaboutyour insurance(ifyouhaveinsurance).
WelcomeDanBartlett,theAssociation’s NewAdministrator 5 ,_,
DanBartlettrecentlyreplacedBillBarronsasthe administratorforthe SurfPinesAssociation.The
administratoradvisestheboardofdirectors; assiststhe president,the otherofficers,andthe chairper‑
sons ofthecommittees;andperformsthe administrativetasksthat arerequiredforthe associationto
function.
BillBarronsservedasthe association’sfirst administrator,servingfor sevenyears. Heacceptedthepo‑
sitionof administratorin 2000,spent sevenyears creatingit,andretiredfromit in thefallof 2007.Bill
was awise adviserto membersoftheboardofdirectors,atrustedsourceofinformation,andaskillful
administratorforthe association. He andhiswife Barbararetiredto FosterCity,California,southof
SanFrancisco,to becloseto adaughter andgrandchildren.
To replaceBillasthe association’sadministrator,the boardofdirectorshiredDanBartlettonNovem‑
ber 1,2007.Danbringstothepositionmorethan 30years ofexperienceasacounty administratorand
citymanager.Heworked asacountyadministrator1nBenton
County,Oregon,formorethan 15years; asthe citymanagerfor
Milwaukie,Oregon,formorethan 10years; asthe citymanagerfor
Astoria,Oregon,for 5years; and,most recently,asthe interimcity
managerfor Damascus,Oregon,the state’s secondnewest city.
Dan’smanyaccomplishmentsasacitymanagerdemonstratehis
skillasan administrator.
Theboardof directorswelcomes Dan,hisexperience,andhisskill.
Pleasewelcome Danto SurfPinesyourself.
DanBartlett,'thenewadministrator,ispassedthebatonbyBillBarrons
ata“Welcome,Dan/Farewell,Bill”reception.In thiscase,thebatonisa
toolfortestingwhetheranewroadin SurfPinesmeetscounty“standards. -‘
Page7
Consider ODFforInformationabout Trees i
Forauthoritativeinformationabouttrees, DanBartlett,the association’sadministrator,suggests con‑
sideringthe OregonDepartmentof Forestry(ODF)asasource.
Youcancheckthe web sitefor ODFat www.oregon.gov/ODF/. Check,for example,thetimelyinfor‑
mationat www.oreg0n.gov/ODF/news/NRS763.shtml,a“Newsroom”itemtitled“Canyourtreebe
savedafter astorm?” (Theanswerto that questionisoften “Yes.”)
Surf PinesSocialCalendar
The annualholidayparty,whichwas scheduledfor Saturday,December8, 2007,from6:00
to 9:00p.m.at the homeof MitchellProyectandDeborahWall,89061StellarLane,was cancelledbe‑
cause ofthewindstormonDecember2-3. Duringthe week afterthat disaster,it was notpartytime in
SurfPines.ButasSurfPinesrecoversfromthestorm,it willbe partytime again.
The Community RelationsCommitteeannouncesthat the partythat was cancelledin December2007
willberescheduledforthe Proyect/Wallhomeearly in 2008,probablyduringeither Februaryto coordi‑
natewithSt.Valentine’s DayorMarchto coordinatewithSt.Patrick’sDay.
Watchthe bulletinboardsat the northandsouthgates fortheannouncement of a dateandtimefor the
rescheduledparty.That announcement will be anothersignthat SurfPinesis recoveringfromthe
storm.
SocialClubs Meetat the MeetingHouse x
byRobinRhodes
SurfPinessocialclubs aremeetingat the meetinghouse.Anyonefor bridge?Crafts,anyone?Thecoor‑
dinatorsof these clubswillwelcome you:
BridgeClub: 1StThursdays, 10:00a.m.-2:00p.m.,Clarke& ShirleyPowers,738-9296
QuiltClub: 2'1dThursdays,7:00-9:00p.m.,ColleenCasaleggio,738-7877
YarnClub: 3rdThursdays,6:00-9:00p.m.,LuciaFleming,717-0150
Crafters’Club:4thThursdays,6:00-9:00p.m.,ColleenRockwell,861-2555
Callthecoordinatorsformoreinformation.
We enjoy meetingin thecomfort andconvenienceof theassociation’smeetinghouse.Joinusthere.
Editors’note:RobinRhodesisamemberoftheCommunityRelationsCommittee.
NeacoxieLakeAssociationSchedulesWorkshops 5 i,
TheNeacoxieLakeAssociationisdevotedto savingthelake.The associationhasscheduledworkshops
for springontopics suchas“FeedYour Septic System,Notthe Lake!”Theworkshops arescheduledfor
fourth Saturdays,includingApril26,May24,andJune28,2008,at 10:00a.m. at the PacificGrange
Hall.If youliveeitheronthelakeor nearit (orif youenjoythe lakenomatterwhereyoulive),then
FortheRecord:DriversAssessedfor Speeding
Assessments wereleviedrecentlyagainstthese drivers for
exceedingthe postedspeedlimit onthe roadsof SurfPines:
DaniellaCepeda,MarkGhyselinck,Sylvia James,Molly
Lowenberg,Melissa MarieMartinez.DavidSchiele,andTanya
Waddell.
Assessments are basedon this scheduleof fees currently in use
by Oregoncourts:
MPHin Excessof PostedSpeed Assessment
1-10 $97
11-20 $145
21-30 $242
Over 30 $427
Accordingto the association’spolicy.noticeof this actionis
publishedin the Breeze.
SurfPinesAssociationBoardof Directors
President DonKruger 90128ManionDr. 861-3815 [email protected]
VicePresident MichaelWilkin 89961ManionDr. 861-0701 [email protected]
Treasurer DaveLukens 89774SurfPines 717-1284 [email protected]
LandingDr. 1
Secretary PatrickKelley 33251PineRidgeCt. 717-8460 [email protected]
Director BobMcWhirter 89997 SurfPines 738-5758 [email protected]
LandingDr.
Administrator DanBartlett 210WaldorfCir. 791-8060 [email protected]
Astoria,OR97103
COMMITTEES
Security BurrAllegaert 89332ManionDr. 738-7717 [email protected]
Roads81Grounds KenWeber 89783 SeaBreezeDr. 738-5986 [email protected]
Community _ NormaKeever 89026OceanDr. 738-5069 [email protected]
Relations
Park KenWeber 89783 SeaBreezeDr. 738-5986 [email protected]
TheSurfPinesBreezeisaquarterlypublicationoftheSurfPinesAssociation,33317SurfPinesLane,Warrenton,Oregon97146.Membersare
invitedto[e-mail]33251PineRidgeCourt.