The Integrated Medical Library

201 Pages·1991·17.365 MB·\201

by  Ms. Helis Miido (Author)

Hells Mlldo
Librarian
International Agency for Research on Cancer
Lyon, France
The
Integrated
Medical
Library
Boca Raton London New York
CRC Press is an imprint of the
Taylor & Francis Group, an informa business
CRC Press
Taylor & Francis Group
6000 Broken Sound Parkway NW, Suite 300
Boca Raton, FL 33487-2742
Reissued 2019 by CRC Press
© 1991 by Taylor & Francis Group, LLC
CRC Press is an imprint of Taylor & Francis Group, an Informa business
No claim to original U.S. Government works
This book contains information obtained from authentic and highly regarded sources. Reasonable efforts have been
made to publish reliable data and information, but the author and publisher cannot assume responsibility for the
validity of all materials or the consequences of their use. The authors and publishers have attempted to trace the
copyright holders of all material reproduced in this publication and apologize to copyright holders if permission to
publish in this form has not been obtained. If any copyright material has not been acknowledged please write and let
us know so we may rectify in any future reprint.
Except as permitted under U.S. Copyright Law, no part of this book may be reprinted, reproduced, transmitted, or
utilized in any form by any electronic, mechanical, or other means, now known or hereafter invented, including
photocopying, microfilming, and recording, or in any information storage or retrieval system, without written
permission from the publishers.
For permission to photocopy or use material electronically from this work, please access www. copyright.com
(http://www.copyright.com/) or contact the Copyright Clearance Center, Inc. (CCC), 222 Rosewood Drive, Danvers,
MA 01923, 978-750-8400. CCC is a not-for-profit organization that provides licenses and registration for a variety of
users. For organizations that have been granted a photocopy license by the CCC, a separate system of payment has
been arranged.
Trademark Notice: Product or corporate names may be trademarks or registered trademarks, and are used only for
identification and explanation without intent to infringe.
A Library of Congress record exists under LC control number:
Publisher's Note
The publisher has gone to great lengths to ensure the quality of this reprint but points out that some imperfections in
the original copies may be apparent.
Disclaimer
The publisher has made every effort to trace copyright holders and welcomes correspondence from those they have
been unable to contact.
ISBN 13: 978-0-367-23565-9 (hbk)
ISBN 13: 978-0-429-28046-7 (ebk)
Visit the Taylor & Francis Web site at http://www.taylorandfrancis.com and the
CRC Press Web site at http://www.crcpress.com
FOREWORD
The International Agency for Research on Cancer (IARC) aims to provide a scientific basis for
the adoption of effective measures to prevent human cancer. For this purpose, the Agency carries
out a number of research programs which can be grouped into the following categories: the
development and validation of new research methods; the planning and execution of
epidemiological studies; laboratory studies aimed at clarifying the mechanisms of action of
carcinogens; and education and training of new cancer research workers.
The scientific staff at the Agency recognizes the importance of the library in supporting research
activity, regardless of whether it be laboratory-oriented or epidemiological. Keeping up with
advances in the field through published literature is equally as important as attending conferences
and discussing new developments with colleagues. However, the explosion of information within the
last few years has created a problem in accessing information in general, and even more, information
which is relevant to a specific research project.
One of the milestones in the development of information services in medicine was the
establishment of the U.S. National Library of Medicine (NLM). From its early beginnings at the
Army Medical Library in the early 1940’s to the present days, NLM has been dedicated to improving
the accessibility of biomedical information. This example has been followed on a much smaller scale
by individual medical librarians who have tried to serve their users with the best services possible.
The increase in the number of journals being published, the number of databases available for
searching the literature, and the number of reprints being requested which are not available in the
library has multiplied the tasks performed by the librarian, and sometime has increased budgetary
demands. This has forced the librarian to become as economical as possible in the only areas where
economies could be exercised without hampering the user’s access to the literature, that is, in
performing the clerical tasks associated with normal library operations such as cataloging books and
checking in journal issues. The advent of computer applications to libraries has greatly reduced the
clerical tasks associated with processing journals and books while in no way limiting public access to
the material.
The journal article or book chapter can not be replaced by the computer screen, but how to access
the printed word has, and will continue, to change.
The printed word can be stored in a medium which allows not only quick access but also
compression of storage space, such as in the ADONIS project; however, the final product is still the
physical article. Book cataloging information can be captured electronically and transferred to the
library automated system; however, the final product is still the physical book. Automation has not
replaced the final product, but made it more easily and readily accessible.
The librarian, then, can economize the effort involved by automating those routine tasks which
make accessing of information easier, and a great deal of progress has been made in the last few
years to improve these modes of access. However, the final analysis of whether or how much to
automate still depends on the needs of the individual library.
L. Tomatis, M.D.
Director
International Agency for Research on Cancer (IARC)
PREFACE
Library automation has advanced at such a rapid pace within the last few years that librarians who
had been limited by either budget or hardware constraints are today able to automate at least some
library functions. Even though presentations at meetings describing individual efforts have been
published in the literature, there has not been a comprehensive text discussing the status of
integration at all levels of library management as it exists today.
At the International Agency for Research on Cancer (LARC), means of integration have been
developed which may be of interest to other medical librarians, whatever software they are using. It
would certainly be of interest to learn about means of integration achieved by other libraries, and
such information, had it been available when the LARC Library considered various means of
automating its functions, would have been most valuable.
In this book an effort is made to describe the current status of library automation in a manner easy
to follow and understand. “Pictures” are used as illustrations in the hope that they will be easier to
follow than descriptive text. For example, screen prints of menus are given, wherever possible.
Part I defines an integrated online library system and describes the study design and analysis of
results. Part II describes commercially available integrated online library systems currently used by
medical libraries, and Part LD, the specialized integrated online library systems of the U.S. National
Library of Medicine and the Swedish Planning and Rationalization Institute for the Health and
Social Services. Part IV describes ad hoc integrated functions currently used by medical libraries.
Part V discusses the various means of integration.
A number of libraries are now in the stage of transition to new systems. By way of example, the
Ministry of Education in Finland took the decision in 1988 to acquire the VTLS system for library
automation for all of its academic libraries, and implementation will continue into the 1990’s. Other
libraries are still at the stage of manual operations, but are beginning to automate. And the number
of librarians who are using their ingenuity in applying software not originally meant for library
applications to perform specific library functions is increasing. This is truly an exciting time for
medical librarians. It is hoped that this book will contribute to the speed and efficacity of the
transition from manual to automated procedures.
THE AUTHOR
Ms. Helis Miido is Librarian at the International Agency for Research on Cancer, Lyon, France.
Ms. Miido graduated in 1965 from Ursinus College with a B.S. degree in chemistry and obtained
her M.S. degree in Information Science in 1969 from Drexel University. She continued her training in
information system design and management with The Franklin Institute from 1970 to 1975 and acted
as Senior Project Manager from 1975 to 1980, maintained the position of Senior Consultant to the
publishing and publications industry from 1981 to 1982 with Decision Sciences Corporation, and provided
expertise as Chemical Information Specialist from 1982 to 1983 to the Institute for Scientific Information.
Ms. Miido assumed her duties at the International Agency for Research on Cancer in 1984 as Technical
Officer, Information Systems, and in 1990 as Librarian.
Ms. Miido has published eleven research papers. Her current research interests are in the use of
hypertext to access multiple media and providing user access to multiple media through networking.
Ms. Miido is a member of the American Chemical Society and the European Association for Health
Information and Libraries.
ACKNOWLEDGEMENTS
This book would not have been possible without the cooperation of the medical libraries who
responded to the survey. I am grateful for their contributions. Some of them went out of their way to
provide supporting documentation, and showed a great deal of interest in giving as complete
responses as possible to ensure the accuracy of the survey results. I am particularly grateful for the
documentation provided by Betsy L. Humphreys, Deputy Associate Director, Library Operations,
U.S. National Library of Medicine and Arne Jakobsson, library Director, Spri Library and Research
Report Bank, the Swedish Planning and Rationalization Institute for the Health and Social Services.
A word of acknowledgement is also in order to the vendors who provided information concerning the
library systems discussed in this book.
I am indebted to Mme Monique Coudert for her indefatiguable help in coordinating the survey.
Her enthusiasm not only increased its efficiency, but also made the overall effort enjoyable.
No book can escape editorial control, and I was extremely fortunate to have the editorial
assistance of Dr. C.S. Muir, Deputy Director of the International Agency for Research on Cancer
and Dr. W. Davis, consultant. I am particularly grateful to Dr. Muir for initially proposing the project
and encouraging my efforts throughout the weeks of research and analysis of results. And as I have
repeatedly mentioned to Dr. Davis, his recommendations have unfailingly improved the quality of
all manuscripts passing through his professionally critical (albeit benevolent) review.
A final word of appreciation is extended to Mme Josephine Thevenoux whose expertise in
preparing the camera-ready copy made the book a reality.
TABLE OF CONTENTS
Part I. Introduction................................................................................................................................... 1
1.1. Definition of Integrated Online Library Systems............................................................... 1
1.2. Study Design.........................................................................................................................2
1.3. Analysis of Results..............................................................................................................3
1.3.1. Serials....................... 3
1.3.2. Books....................................................................................................................8
1.3.3. Interlibrary Loan................................................................................................13
1.3.4. Telecommunications..........................................................................................20
1.3.5. CM-ROM Products............................................................................................21
1.3.6. File Interaction...................................................................................................21
Part n. Commercially Available Integrated Online Library Systems
Currently Used by Medical Libraries...................................................................................................23
H.l. Overview..............................................................................................................................23
H.2. VTLS.....................................................................................................................................23
H.2.1. Overview.............................................................................................................23
fl.2.2. Serials Control....................................................................................................24
H.2.3. Cataloging...........................................................................................................25
H.2.4. Circulation.........................................................................................................26
H.2.5. Acquisitions........................................................................................................27
H.2.6. Public Access......................................................................................................27
H.3. NOTIS...................................................................................................................................29
H.3.1. Overview.............................................................................................................29
H.3.2. Serials Control....................................................................................................30
n.3.3. Cataloging...........................................................................................................31
B.3.4. Circulation.........................................................................................................32
H.3.5. Acquisitions........................................................................................................34
D.3.6. Public Access......................................................................................................34
n.4. The Georgetown University Library Information System...............................................36
n.4.1. Overview.............................................................................................................36
n.4.2. Serials Control/Cataloging.................................................................................36
n.4.3. Circulation....................................................... 40
H.4.4. Acquisitions.................................................... 41
n.4.5. Public Access......................................................................................................41
H.5. Innovative Interfaces (INNOVACQ/INNOPAC)................................................................47
n.5.1. Overview.............................................................................................................47
H.5.2. Serials Control....................................................................................................47
H.5.3. Cataloging...........................................................................................................48
H.5.4. Circulation.........................................................................................................48
H.5.5. Acquisitions........................................................................................................50
n.5.6. Public Access......................................................................................................50
H.6. DOBIS/LIBIS.......................................................................................................................52
H.6.1. Overview.............................................................................................................52
H.6.2. Serials.................................................................................................................52
H.6.3. Cataloging...........................................................................................................54
U.6.4. Circulation.........................................................................................................56
fl.6.5 Acquisitions........................................................................................................57
H.6.6. Public Access......................................................................................................58
H.7. GEAC...................................................................................................................................60
H.7.1. Overview.............................................................................................................60
H.7.2 Serials Control/Cataloging.................................................................................60
n.7.3. Circulation.........................................................................................................63
U.7.4 Acquisitions........................................................................................................64
H.7.5. Public Access......................................................................................................64
H.8. DATA TREK......................................................................................................................66
n.8.1. Overview.............................................................................................................66
n.8.2. Serials Control.....................................................................................................66
H.8.3. Cataloging............................................................................................................68
H.8.4. Circulation..........................................................................................................68
H.8.5. Acquisitions........................................................................................................69
H.8.6. Public Access......................................................................................................70
n.9. INMAGIC............................................................................................................................72
n.9.1. Overview.............................................................................................................72
H.9.2. Serials Control.....................................................................................................72
H.9.3. Cataloging............................................................................................................76
H.9.4. Circulation..........................................................................................................76
n.9.5. Acquisitions........................................................................................................78
n.9.6. Public Access......................................................................................................79
H.IO. DBASE.................................................................................................... 80
II. 10.1 Overview.............................................................................................................80
n.10.2 Serials Control.....................................................................................................80
n.10.3. Cataloging............................................................................................................84
n.10.4. Circulation..........................................................................................................84
n.10.5. Acquisitions........................................................................................................84
n.10.6. Public Access.......................................................................................................85
n.ll. NUTSHELL..........................................................................................................................86
H. 11.1. Overview.............................................................................................................86
n. 11.2. Serials Control.....................................................................................................86
n.11.3. Cataloging............................................................................................................87
n.11.4. Circulation..........................................................................................................89
II. 11.5. Acquisitions........................................................................................................91
n.11.6. Public Access......................................................................................................91
Part ID. Specialized Integrated Online Library Systems.....................................................................95
ffl.l. Overview.............................................................................................................................95
m.2. U.S. National Libraryo f Medicine.....................................................................................96
ffl.2.1. Serials.................................................................................................................96
ffl.2.2. Books.................................................................................................................105
ffl.2.3. Interlibrary Loan...............................................................................................108
ffl.3. Swedish Planning andR ationalization Institute for the
Health and Social Services................................................................................................109
III. 3.1. Serials...............................................................................................................109
m.3.2. Books.................................................................................................................Ill
ffl.3.3. Public Access.....................................................................................................114
Part IV. Ad Hoc Integrated Library Functions Currently Used by
Medical Libraries..................................................................................................................................117
IV. 1. Overview...........................................................................................................................117
IV.2. LS/2000............................................................................................................................. 117
IV. 2.1. Overview............................. 117
IV.2.2. Serials Control...................................................................................................117
IV.2.3. Cataloging..........................................................................................................117
IV.2.4. Circulation........................................................................................................118
IV.2.5. Public Access............................... 119
IV.3. ILS......................................................................................................................................128
IV.3.1. Overview............................................................................................................128
IV.3.2. Serials Control...................................................................................................128
IV.3.3. Cataloging/Circulation......................................................................................129
IV.3.4. Acquisitions......................................................................................................132
IV.3.5. Public Access....................................................................................................132
IV. 4. Multiple Systems Used in Combination............................................................................138
IV.4.1. Overview...........................................................................................................138
IV.4.2. Commercial Systems Used in Combination....................................................138
Part V. Discussion..................................................................................................................................145
V. l. Current Applications..........................................................................................................145
V.2. Future Trends.....................................................................................................................149
References...............................................................................................................................................153
Glossary..................................................................................................................................................155
Appendix I: Questionnaire on Library Automation..............................................................................159
Appendix II: (A) Online Library Systems Noted in Survey — Personal Computer.........................163
(B) Online Library Systems Noted in Survey — Computer.........................................166
Appendix HI: Directory of Suppliers of Integrated Systems................................................................169
Appendix IV: Compact Disc Products Noted in Survey......................................................................173
Appendix V: Telecommumcation/Reformatting Software Noted in Survey........................................181
Index.......................................................................................................................................................187