THE CONSTRUCTION OF ABANDONED MINE REHABILITATION MEASURES AT MAHLATJANE ...

192 Pages·2013·10.33 MB·English

THE CONSTRUCTION OF ABANDONED MINE REHABILITATION MEASURES AT
MAHLATJANE IN THE MAFEFE DISTRICT, LIMPOPO PROVINCE

BID No: MTK 18/2013

ISSUED BY: PREPARED BY:

MINTEK

Block 9, Level 12, Office 91210

200 Malibongwe Drive

Strijdom Park
Randburg

Contact: H Cornelissen Contact: R Mayne
Tel: [phone] Tel: [phone]
NAME OF TENDERER:

CIDB REGISTRATION NO:
(IN CASE OF JV LIST BOTH NUMBERS)

DEPT of LABOUR REGISTRATION NO:
(IN CASE OF JV LIST BOTH NUMBERS)

FINANCIAL OFFER

TOTAL PRICE INCLUSIVE OF VAT: R

IN WORDS:

THIS TENDER CLOSES AT 12:00 ON 22 JANUARY 2014 AND IS TO BE DEPOSITED INTO THE
TENDER BOX AT THE OFFICES OF MINTEK:

200 Malibongwe Drive
Strijdom Park
Randburg

NO LATE SUBMISSIONS WILL BE CONSIDERED

Notes November 2013
i
THE CONSTRUCTION OF ABANDONED MINE REHABILITATION MEASURES AT
MAHLATJANE IN THE MAFEFE DISTRICT, LIMPOPO PROVINCE

BID No: MTK 18/2013

ISSUED BY: PREPARED BY:

MINTEK

Block 9, Level 12, Office 91210

200 Malibongwe Drive

Strijdom Park
Randburg

Contact: H Cornelissen Contact: R Mayne
Tel: [phone] Tel: [phone]
NAME OF TENDERER:

CIDB REGISTRATION NO:
(IN CASE OF JV LIST BOTH NUMBERS)

DEPT of LABOUR REGISTRATION NO:
(IN CASE OF JV LIST BOTH NUMBERS)

TECHNICAL OFFER

THIS TENDER CLOSES AT 12:00 ON 22 JANUARY 2014 AND IS TO BE DEPOSITED INTO THE
TENDER BOX AT THE OFFICES OF MINTEK:

200 Malibongwe Drive
Strijdom Park
Randburg

NO LATE SUBMISSIONS WILL BE CONSIDERED

Notes November 2013
ii
CONSTRUCTION OF REHABILITATION MEASURES AT MAHLATJANE, MAFEFE

Index
Contents Colour Page No.
Code
Number Heading
The Tender
Part T1: Tendering procedures 1
T1.1 Tender Notice and Invitation to Tender White 2
T1.2 Tender Data Pink 3
Part T2: Returnable documents 13
T2.1 List of Returnable Documents Yellow 14
T2.2 Returnable Schedules Yellow 17
The Contract
Part C1: Agreement and Contract Data 30
C1.1 Form of Offer and Acceptance Yellow 31
C1.2 Contract Data Yellow 36
C1.3 Form of Guarantee Yellow 40
C1.4 Adjudicator’s Contract Yellow 41
Part C2: Pricing data 42
C2.1 Pricing Instructions (Preambles) Yellow 43
C2.2 Bills of Quantities Yellow 48
Part C3: Scope of Work 68
C3 Scope of Work Blue 69
C3.1 Technical Specification Blue 71
C3.2 Occupational Health and Safety Specification (including Annexures) Blue 119
C3.3 Drawings Blue 175
Part C4: Site information 176
C4 Site Information Green 177

.

Notes November 2013
iii
CONSTRUCTION OF REHABILITATION MEASURES AT MAHLATJANE, MAFEFE

Part T1: Tendering procedures

Tender (MTK 18/2013) 1
Part 1: Tendering procedures
CONSTRUCTION OF REHABILITATION MEASURES AT MAHLATJANE, MAFEFE

T1.1 Tender Notice and Invitation to Tender
Mintek, on behalf of the Department of Mineral Resources, is in the process of rehabilitating several
abandoned mines around the country. In this regard,
Mintek invites tenders for The Construction Of Abandoned Mine Rehabilitation Measures At Mahlatjane In The
Mafefe District, Limpopo Province

(Tender No. MTK 18/2013)
It is estimated that tenderers should have a CIDB contractor grading designation of 6CE or higher.
Only tenderers who are registered with the Construction Industry Development Board in an appropriate
contractor grading designation as well as registered with the Department of Labour in terms of the requirements of
the Asbestos Regulations 2001 are eligible to submit tenders.
Tenders are available for download from Mintek’s website www.mintek.co.za

Documents are also available at the offices of Mintek which is located at:
200 Malibongwe Drive
RANDBURG
2125

Documents may be collected during working hours after 10h00 on 3rd December 2013.
Queries relating to the issue of these documents may be addressed to
Administrative queries:
Sheila Majake
Tel: [phone]
E-mail: [email protected]
Technical queries:
Herman Cornelissen
Tel: [phone]
E-mail: [email protected]

A compulsory clarification / site inspection meeting with representatives of the Employer will take place at:

Mafefe Traditional Council offices (GPS: 24o 12 ‘14“ S : 30o 06‘ 46“ E) on Thursday 12 December starting
at punctually at 10h00.
The closing time for receipt of tenders is 12h00 on 22 January 2014

Telegraphic, telephonic, telex, facsimile, e-mail and late tenders will not be accepted.
Tenders may only be submitted on the tender documentation that is issued.
Requirements for sealing, addressing, delivery, opening and assessment of tenders are stated in the Tender Data.
Tender 2 T1.1
Part T1: Tendering procedures Tender Notice and Invitation to Tender
CONSTRUCTION OF REHABILITATION MEASURES AT MAHLATJANE, MAFEFE

T1.2 Tender Data

Clause

number
The conditions of tender are the Standard Conditions of Tender as contained in Annex F of SANS
294

The Standard Conditions of Tender make several references to the Tender Data for details that
apply specifically to this tender. The Tender Data shall have precedence in the interpretation of
any ambiguity or inconsistency between it and the standard conditions of tender.
Each item of data given below is cross-referenced to the clause in the Standard Conditions of
Tender to which it mainly applies.
F.1.1 The employer is MINTEK
F.1.2 The tender documents issued by the employer comprise:
T1.1 Tender notice and invitation to tender
T1.2 Tender data
T2.1 List of returnable documents
T2.2 Returnable schedules
Part 1: Agreements and contract data
C1.1 Form of offer and acceptance
C1.2 Contract data
C1.3 Form of Guarantee
C1.4 Adjudicator’s Contract
Part 2: Pricing data
C2.1 Pricing instructions
C2.2 Activity schedules / Bills of Quantities
Part 3: Scope of work
C3 Scope of work
C3.1 Technical Specification
C3.2 Health and Safety Specifications and requirements
C3.3 Drawings
C3.4 Schedule
Part 4: Site information
C4 Site information

F.1.4 The employer’s agent is:
Name: SRK Consulting (South Africa) Pty Ltd
Address: SRK House, 265 Oxford Rd, Illovo 2196
Tel: [phone]
Fax: [phone]
E-mail: [email protected]
F.2.1 Only those tenderers who satisfy the following eligibility criteria are eligible to submit tenders:
• Tenderers must, at the time of closing of the tender, be registered with the Department of
Labour as authorized to work with asbestos (in terms of Asbestos Regulations 2001).
• Tenderers who are registered with the CIDB, for a 6CE class of construction work, are
eligible to have their tenders evaluated.

Joint ventures are eligible to submit tenders provided that:
1. every member of the joint venture is registered with the CIDB;
2. the lead partner has a contractor grading designation in the 6CE class of construction work;
and
3. the combined contractor grading designation calculated in accordance with the Construction
Industry Development Regulations is equal to or higher than a contractor grading designation
Tender 3
Part T1.2: Tender data
CONSTRUCTION OF REHABILITATION MEASURES AT MAHLATJANE, MAFEFE

determined in accordance with the sum tendered for a 6CE class of construction work or a
value determined in accordance with Regulation 25 (1B) or 25(7A) of the Construction
Industry Development Regulations.
4. every member of the joint venture is registered with the Labour Department (as required by
the Asbestos Regulations 2001)

Only those tenderers who score a minimum score of 65 points in respect of the Functionality
criteria will be considered.

The Functionality Criteria is contained in Table A at the end of Part T2.1 – Tender Data

The persons named in the Schedule of Key Persons of tenderers who satisfy the minimum quality
criteria may be invited to an interview.
F.2.7 The arrangements for a compulsory site inspection clarification meeting are:

Location: Mafefe Traditional Council offices
GPS: 24o 12 ‘14“ S 30o 06‘ 46“ E

Date: 12 December 2013
Starting time: 10h00

Tenderers must sign the attendance list in the name of the tendering entity. Addenda will be
issued to and tenders will be received only from those tendering entities appearing on the
attendance list.
F.2.13.3 Parts of each tender offer communicated on paper shall be submitted as an original, plus two
copies.
F.2.13.5 The employer’s address for delivery of tender offers and identification details to be shown on
F2.15.1 each tender offer package are:

Note – Tenders to be included in TWO envelopes, the contents of each are to be as described at
the end of Part 2.2 – Returnable Documents

Location of tender box: Mintek.

Physical address: 200 Malibongwe Drive
RANDBURG
2125

Identification details: The Construction of abandoned mine rehabilitation measures at
Mahlatjane, Mafefe
(Tender No. MTK 18/2013)

Postal address: Mintek
Private Bag X 3015
Randurg
2125
F.2.13.6 A two-envelope procedure will be followed. See Note at the end of Part 2.1 – Returnable
F.3.5 Documents.
F.2.15 The closing time for submission of tender offers is 12h00 on 22 January 2014
F.2.15 Telephonic, telegraphic, telex, facsimile or e-mailed tender offers will not be accepted.
Tender 4
Part T1.2: Tender data
CONSTRUCTION OF REHABILITATION MEASURES AT MAHLATJANE, MAFEFE

F.2.16 The tender offer validity period is 8 weeks
F.2.18 The tenderer is to submit the priced bill of quantities quantities and offer in a separate envelope
together with their tenders (in another sealed envelope).
F.2.23 The tenderer is required to submit with his tender:
1) an original valid Tax Clearance Certificate issued by the South African Revenue Services;
2) Proof of registration with Department of Labour
3) Certificate of Contractor Registration issued by the Construction Industry Development Board
(CIDB).
4) BBBEE Rating Certificate (as provided by an authorised agency)
F.3.4 The time and location for opening of the tender offers are:
Time 12h05 on 22 January 2014

MINTEK.
Main Gate Security Reception
200 Malibongwe Drive
RANDBURG
2125
Tender 5
Part T1.2: Tender data
CONSTRUCTION OF REHABILITATION MEASURES AT MAHLATJANE, MAFEFE

F.3.11 Evaluation of tenders in terms of Methods 1; 2; 3 and 4 of SANS 294 will be replaced by the
following:

As Mintek is a 3B PFMA Institution, the procedure for the evaluation of responsive tenders is
based on Part Three and Part Four of National Treasury Implementation Guide (1 December
2011) – Preferential Procurement Regulations, 2011 pertaining to the Preferential Procurement
Policy Framework (PPPFA) Act, Act No 5 of 2000.

The following evaluation procedure will apply to this tender:

Stage 1.

Evaluation of Functionality

Bids will first be assessed on the Functionality Criteria as contained in Table A at the end of this
section. A minimum score of 65 is required for the tender to advance to Stage 2.

Stage 2

Evaluation in terms of the 80/20 or 90/10 preference points systems (as prescribed in Preferential
Procurement regulations 5 and 6).

The 80/20 Preference point system will apply to tenders of a Rand value of up to R 1 million
inclusive of all applicable taxes.

The 90/10 Preference point system will apply to tenders of a Rand value in excess of R 1 million
inclusive of all applicable taxes.

Stage 2 follows two steps as follows;

Step 1: Calculation of points for price.

The PPPFA prescribes that the lowest acceptable bid will score 80 or 90 points for price. Bidders
that quoted higher prices will score lower points for price on a pro-rata basis.

The following formulae are to be utilized in calculating points scored for price are as follows:

For 80/20 Preference point system.

Ps = 80 1
- Pt-Pmin
Pmin

For 90/10 Preference point system.

Ps = 90 1
- Pt-Pmin
Pmin

Where
Ps = Points scored for comparative price of bid or offer under consideration
Pt = Comparative price of bid or offer under consideration.
Pmin = Comparative price of lowest acceptable bid or offer

Points scored must be rounded off to the nearest 2 decimal places.
Tender 6
Part T1.2: Tender data
CONSTRUCTION OF REHABILITATION MEASURES AT MAHLATJANE, MAFEFE

Step 2: Calculation of points for B-BBEE status level of contributor

Points must be awarded to a bidder for attaining the B-BBEE status level of contribution in
accordance with the table below:

B-BBEE Status Level of Number of points Number of points
Contibutor (90/10 system) (80/20 system)
1 10 20
2 9 18
3 8 16
4 5 12
5 4 8
6 3 6
7 2 4
8 1 2
Non-compliant contributor 0 0

Subcontracting

A bidder must not be awarded the points claimed for B-BBEE status level of contribution if it is
indicated in the bid documents that such a bidder intends sub- contracting more that 25% of the
contract value to any other enterprise that does not qualify for at least the same number of
points that the bidder qualifies for, unless the intended sub-contractor is an EME that has the
capability and ability to execute the sub-contract.

A contractor is not allowed to sub-contract more than 25% of the contract value to another
enterprise that does not have equal or higher B-BBEE status level, unless the intended sub-
contractor is an EME that has the capability and ability to execute the sub-contract

The points scored for price must be added to the points scored for B-BBEE status levels of
contribution to obtain the bidder’s total points score out of 100.

A contract must be awarded to the bidder who scored the highest total number of points in terms
of the preference points system.

In the event that two or more bids have scored equal points, the successful bid must be the one
that scored the highest points for b-BBEE.

If two or more bids have equal points, including equal preference points for B-BBEE, the
successful bid must be the one scoring the highest points for functionality.

In the event that two or more bids are equal in all respects, the award must be decided by the
drawing of lots.

F.3.13.1 Tender offers will only be accepted if:
a) the tenderer has in his or her possession an original valid Tax Clearance Certificate issued
by the South African Revenue Services or has made arrangements to meet outstanding tax
obligations
b) the tenderer is registered with the Construction Industry Development Board in an
appropriate contractor grading designation;
c) the Tenderer is registered with the Department of Labour as being permitted to deal with
asbestos;
d) the tenderer is not in arrears for more than 3 months with municipal rates and taxes and
municipal service charges;
e) the tenderer or any of its directors is not listed on the Register of Tender Defaulters in terms
Tender 7
Part T1.2: Tender data