tender document for supply, installation & commissioning of fire alarm system

88 Pages·2013·1.33 MB·English

TENDER DOCUMENT
FOR
SUPPLY, INSTALLATION & COMMISSIONING OF
FIRE ALARM SYSTEM (FAS), CCTV SURVEILLANCE SYSTEM &
ACCESS CONTROL SYSTEM (ACS)
FOR
NRB, BARC, TARAPUR

Section - A: Tendering and Contract conditions

Section – B: General conditions of contract

Section – C: Technical Specification for supply, installation and commissioning of FAS,
CCTV & ACS system for NRB, BARC, Tarapur.

Section – D: Format for submission of tender

Part- I: (Technical Bid)

Annexure I: Technical format for submission of tender.

Annexure II: Schedule of deviation

Annexure III: Vendor evaluation Form

Part – II: (Price Bid)

A. Price & Quantities Schedule

B. Manufacturing & Delivery Schedule

Section – E: Drawings

1. Drg. No-1: General layout of FAS, CCTV & ACS ( Floor-1)
2. Drg. No-2: General layout of FAS, CCTV & ACS ( Floor-2)
3. Drg. No.3: General wiring scheme
4. Drg. No.4: Typical GA of CCTV Control Panel
5. Drg. No.5: Typical GA of Access Control Panel (Turnstile Gate)

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Section - A

TENDERING AND CONTRACT CONDITIONS

CONTENTS

Clause Details

1. Introduction

2. Location

3. Copies of bids and specifications

4. Delivery & Execution

5. Information to be included with the proposal

6. Pre-Bid Meeting

7. Price

8. Deviation from tender specifications

9. Packing shipment & transport

10. Testing, quality surveillance, progress reports and training

11. Guarantee

12. AMC

13. Validity of offers

14. Pre-qualification Criteria

15. Drawing

16. General information
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SECTION A: TENDERING AND CONTRACT CONDITIONS

1. INTRODUCTION

This tender covers design of suitable configuration, system detailing, assembly of
materials, safe delivery at site, erection, installation, inspection, testing, commissioning
and guarantee of Fire Alarm System (FAS), Close Circuit TV (CCTV) system & Access
Control System(ACS) at NRB, BARC, Tarapur as per technical specifications.

2. LOCATION

The site of NRB, BARC, Tarapur, Thane, herein referred to as “site”, is located in the
state of Maharashtra.

3 COPIES OF BIDS, SPECIFICATION AND DRAWING

Two copies of tenders, properly signed, together with two copies of all supporting
information shall be submitted.

4 DELIVERY & EXECUTION

The supplier shall submit his plans giving detailed time schedule of work in the form of
PERT/ CPM network covering the various phases involved in the work e.g. procurement
of materials, erections, inspection and testing etc.

The above items shall be delivered at site within four months from date of approval
of drawings & layouts. The installation, testing & commissioning at site, shall be
done by the supplier, within 6 months after receipt of materials at site.

5. INFORMATION TO BE INCLUDED WITH THE PROPOSAL

a) The offer without technical literatures, complete technical details of all components
and sub-systems, make, model number, manufacturer, operating instructions,
calibration procedures, circuit diagrams, all drawings and descriptions with
troubleshooting, check list, maintenance tips, technical data sheet with relevant
drawings, will be treated as incomplete and are liable to be rejected.

b) The offers shall be accompanied by a recommended configuration / architecture of the
offered system clearly indicating information flow and interconnections between
various subsystems. The deviations from the tender specifications shall be clearly
specified.

c) Contractor evaluation Performa

d) Proof of ability

e) Schedule of deviation

f) Statement of qualified man and machinery

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g) Activity wise bar chart for execution of work

h) The offer shall include a list of recommended spares for 5 years maintenance and
prices thereof.

5.1 Document to be submitted after completion of the installation work:

a. Compliance Certificate: On successful installation of FAS, CCTV & ACS
system, the supplier shall issue a certificate of compliance with specifications.
b. All relevant materials test reports, manufacture‟s test certificates,
commissioning test reports etc.
c. As built drawings duly approved by purchaser for complete system.

6. PRE- BID MEETING

In their own interest, bidders are advised to see site conditions before submission of the
offer.

A pre-bid meeting will be held with prospective bidders to enable them to seek
clarifications on technical specifications and the tender documents that may consider
necessary for submission of the tenders (Part –I (technical) & Part-II (price)). All
clarifications sought for, will be finalized during the meeting and confirmatory minutes
of pre-bid meeting shall be circulated among all bidders who have been issued tender
documents irrespective of their attending the pre-bid meeting. It is upto the prospective
bidders to take part in the pre-bid meeting. Non-attendance of pre-bid meeting does not
debar the prospective bidder from participating & submission of tender. No separate pre-
bid meeting will be conducted for the bidder, who do not attend the pre-bid meeting on
the date & time fixed for the purpose.

7. PRICE

7.1 Bidders are hereby advised to quote against the offer in compliance with the
specification first and then to quote alternative offers with their suggested material
and system, if any.

7.2 Break-up of prices as asked in Section-D, Part -II of this tender document shall be
furnished.

8. DEVIATION FROM TENDER SPECIFICATIONS

Two copies of any suggested deviation / finding discrepancies in or omission or having
any doubt as to the meaning or intent of any part thereof shall be submitted for
purchaser's approval prior to commencement of manufacture. Only such deviation as are
approved by the purchaser shall form part of the contract.

The bidder shall preferably quote for the item, strictly in accordance with the
specifications. Should he require offering deviations in any way from the specification,
the deviations shall be clearly and distinctly listed in his offer.

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9. PACKING SHIPMENT & TRANSPORT

Delivery of materials at site shall be responsibility of the supplier. The supplied items
shall be packed and protected as not to suffer any deterioration, damage or breakage
during shipment and storage in tropical climate.

The supplier should, at his responsibility check and ascertain the existing rail/road
limitation for transport of the materials from works to site, unloading of materials at site,
transport to store, joint inspection of material by department and supplier, lodging
insurance during transport, safe storage and prevention during storage. It is the
responsibility of the supplier to insure all the material during transit.

The supplier shall note that shipment shall be in accordance with the given instructions.
Each package shall be limited to size and weight that are permissible under the existing
rail and road limitations.

The supplier shall not ship the material without the prior approval of the purchaser's
inspector and subsequent written instruction to do so.

10. TESTING, QUALITY SURVEILLANCE, PROGRESS REPORTS & TRAINING

10.1 The supplier shall give at least 15 days advance notice prior to the
commencement of pre-dispatch testing so that the purchaser's representative can
plan to witness the tests.

The FAS, CCTV & ACS system shall be tested for functional and initial
installation tests as per relevant standards in presence of representative of the
purchaser at the manufacturer's works. The supplier shall install in accordance
with approved plans and also in accordance with manufacturer‟s specifications.
Upon completion of the installation, a satisfactory Site Acceptance Test (SAT)
shall be conducted by the supplier for FAS, CCTV & ACS systems in the
presence of representative of the purchaser at site.

10.2 Four copies of test reports (in CDs) and one hard copy shall be submitted after
receiving the approval of a preliminary copy from the purchaser.

Waiving of quality surveillance or acceptance of material or equipment by the
quality surveyor shall not relieve the supplier from the responsibility of
furnishing material and workmanship in accordance with this tender document.

10.3 Supplier shall arrange training of NRB, BARC engineers, supervisors and
operating staff on procedures of installation, programming, operation, upkeep and
maintenance of the complete integrated system at works & site.

11. GUARANTEE

11.1 All the components, parts, assemblies & equipment supplied under this contract
shall be guaranteed for satisfactory performance and against manufacturing and
material defects for a period of 12 months from the date of commissioning or 18
months from the date of delivery.
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11.2 Materials damaged in transit or during guarantee period shall be replaced
immediately and such replacement shall also be governed by similar guarantee.

12. AMC

The bidder should quote year wise for comprehensive annual maintenance after expiry of
warranty / guarantee period. Terms & conditions and charges thereof may be indicated
separately. The ability to execute / support for comprehensive AMC will be added
advantage during techno-commercial evaluation.

13. VALIDITY OF OFFERS

The quoted prices shall be valid for 120 days from the date of opening the tender.

14. PRE-QUALIFICATION CRITERIA

14.1 Bidder shall have proof of experience of similar works involving design, supply,
installation, testing & commissioning for FAS, CCTV & ACS system, successfully
completed of following magnitude during the last five years: -

a) Three similar completed works costing not less than the amount 35 Lakhs.
OR
b) Two similar completed works costing not less than the amount 45 Lakhs

OR
c) One similar completed works costing not less than the amount 70 lakhs.

Self-attested photo copies of work order/certificates, showing value of work,
schedule of items, Agency for whom executed, Completion time (stipulated &
actual) or present status of the work shall be furnished.

14.2 Following documents (self-attested) shall be submitted along with the quotation : -

a) Duly filled up technical data sheet and annexure-I to III of Section-D
b) List of past supplies made
c) Performance feedback report from users
d) Quality Assurance (QA) plan for the tendered item(s)
e) Certification / declarations from OEM for continued support for minimum of
5-7 years after the commissioning.
f) Non obsolescence of items offered shall be for at least 5-7 years.
g) Latest solvency certificate from any scheduled bank for a minimum value of
40% of the estimated cost.
h) List of plant & machinery and other infrastructure facilities to complete the
work in time.
i) Details of manpower.
j) Performance certificates.
k) Proof of average annual turnover of not less than Rs.2.0 crores during last
three years.
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l) Profit and loss statement of last five years confirming that loss has not been
incurred for more than two years in the period of last five years.

Note: original documents shall be produced for verifications if required.

14.3 Bidder shall have ISO-9001/9002 certification for design, and QA&QC for the
tendered items.

14.4 Bidder shall have adequate and standardized testing facilities for different
components/ assemblies of FAS, CCTV & ACS systems calibrated/ certified from
reputed institutions/ laboratories for undertaking the work under this tender.

14.5 Bidder shall have authorization from Original Equipment Manufacturer (OEM) for
the offered items.

14.6 No end user certificate shall be provided by the purchase for the tendered work.

15. DRAWINGS:

The successful bidder shall prepare layout, drawings, and fabrication drawings,
isometric drawings and submit to the department for approval. The department may
from time to time make certain changes in the drawings and specifications and issue
additional instruction if required. The work shall be carried out in accordance with the
specification and final drawing approved. All drawings specifications and copies
thereof furnished, approved by department shall be property of department. They are
not used in any other work & returned to department after completion of work.

16. GENERAL INFORMATION:

16.1 The successful bidder shall be responsible for providing FAS, CCTV & ACS
systems of reputed make.
16.2 The offers may include alternative configurations meeting the overall objectives
as options.

16.3 The bids may include recommended spares, optional accessories etc. which may
enhance the performance, availability and reliability of the instrument.

16.4 Security regulations in force may require police verification and clearance of the
supplier(s) and each individual to be deputed by the supplier for visiting the site
of use of the system & installation and commissioning of the FAS, CCTV & ACS
systems.

16.5 Appropriate testing equipment, instruments and assemblies of FAS, CCTV &
ACS systems calibrated/ certified from reputed institutions/laboratories required
during commissioning shall be arranged by supplier at his own cost.

16.6 Any damage to the civil works during activities of CCTV, ACS & FAS systems
installation shall be rectified by the supplier at his own cost.

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SECTION - B

GENERAL CONDITIONS OF CONTRACT

FORM B.A.R.C. P-11

SUPPLY, INSTALLATION AND COMMISSIONING OF FIRE ALARM SYSTEM
(FAS), CCTV SURVEILLANCE SYSTEM & ACCESS CONTROL SYSTEM (ACS)
FOR NRB, BARC, TARAPUR.

THIS PART CAN BE OBTAINED FROM THE NRBPSU, DEPARTMENT OF
ATOMIC ENERGY.

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SECTION-C

TECHNICAL SPECIFICATIONS FOR SUPPLY, INSTALLATION &
COMMISSIIONIG OF FIRE ALARM SYSTEM (FAS), CCTV SYSTEM
& ACCESS CONTROL SYSTEM (ACS) FOR NRB, BARC, TARAPUR.

Part-I: Technical specifications of Fire Alarm System (FAS)

Part II: Technical specifications of CCTV System

Part III: Technical specifications of Access Control System (ACS)

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PART-I

TECHNICAL SPECIFICATIONS OF FIRE ALARM SYSTEM (FAS)

1. SCOPE OF WORK

The scope of work includes supply, installation, testing and commissioning of
intelligent addressable fire alarm system for NRB, BARC, Tarapur. For layout &
wiring scheme, please refer Drg-1, Drg-2 & Drg-3, section-E of the tender.

1.1. SUPPLY

1.1.1. Supply of FAS components

The supply of the item shall be exactly as per the list of materials in
the specification attached as BOQ and list of spares. All the
accessories required for mounting and installation of FAS
components shall be provided by the supplier. However, the spares
list will also contain recommended spare parts from the supplier.

1.1.2 Supply of cables, conduit & accessories

All cables shall be supplied without any joints

1.1.2.1 2 pair x 1.5 sq mm copper conductor, stranded, twisted pair,
shielded, FRLS PVC sheathed signal cable as per latest
standard.

1.1.2.2 25 mm GI Conduit pipe with 14 gauge thickness, necessary
bends & accessories.

1.1.2.3 Mounting accessories shall be supplied as required.

1.2. INSPECTION & TESTING:

Inspection and testing of FAS, cable & conduit pipes shall be carried out in
the presence of I/O at manufacturer‟s works as per the technical
specifications. For imported items, the relevant certificates from the
manufacturer would be furnished.

1.3. INSTALLATION:

After placement of Purchase Order, the supplier‟s representative shall visit
the site immediately and give final recommendation on the installation of
detectors to be placed in various locations and should supply a loop
drawing indicating details of various devices in the loops and suggest
layout of cables. The responsibility of connecting the devices in the loops
with required connectors and cables lies with the supplier. The supplier
shall take approval of the Indenting officer for the drawing and install the
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