Talent Acquisition Management (TAM)

167 Pages·2008·13.08 MB·English

Hiring Manager
Talent Acquisition Management
(TAM)

Reference Guide
Human Resource
Information System (HRIS)

V3
TABLE OF CONTENTS

LOG INTO PEOPLESOFT..................................................................................................................................................3
Part I: Create a New Job Posting.......................................................................................................................................5
Job Details (Section 1 of 8).............................................................................................................................................5
Job Posting (Section 2 of 8)..........................................................................................................................................21
Hiring Team (Section 3 of 8)..........................................................................................................................................47
Competencies and Advertising (Section 4 of 8)............................................................................................................56
Part II: Managing Applicants............................................................................................................................................71
Evaluate Applicants (Section 5 of 8).............................................................................................................................71
Manage Interviews (Section 6 of 8)...............................................................................................................................92
Evaluate Interviews (Section 7 of 8)............................................................................................................................100
Offer Job (Section 8 of 8)............................................................................................................................................112
Job Aids...........................................................................................................................................................................135
Job Details (Section 1 of 4) - Job Aid..........................................................................................................................135
Job Posting (Section 2 of 4) – Job Aid........................................................................................................................136
Hiring Team (Section 3 of 4) – Job Aid.......................................................................................................................137
Competencies and Advertising (Section 4 of 4) – Job Aid..........................................................................................138
Evaluate Applicants (Section 5 of 8) – Job Aid...........................................................................................................139
Manage Interviews (Section 6 of 8) – Job Aid.............................................................................................................140
Evaluate Interviews (Section 7 of 8) – Job Aid............................................................................................................141
Offer Job (Section 8 of 8) – Job Aid............................................................................................................................142
Notes.........................................................................................................................................................................143
Appendix.........................................................................................................................................................................144
OASIS PeopleSoft Training Digest for TAM................................................................................................................144
Other Resources.........................................................................................................................................................154
Key board Shortcuts....................................................................................................................................................163
Glossary.......................................................................................................................................................................165
NEXT STEPS..................................................................................................................................................................166
Talent Acquisition Manager Log In
LOG INTO PEOPLESOFT
Before you can begin any work, you must login to the system.

To get there, choose one of three choices;
go to ASU Interactive > Recruiting
OR, the PeopleSoft website: https://hrsa.oasis.asu.edu
OR the OASIS website http://asu.edu/oasis/

If you click on the OASIS site find the link titled “HR & SA Administrative System” which is
highlighted below. (Note the other information that appears on this page as well.) The HR & SA Administrative
System is not PeopleSoft.
This takes you to https://hrsa.oasis.asu.edu/ which looks just like PeopleSoft.

You should see a login screen like this:

Figure 1 – The Login Screen
Click Here

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Talent Acquisition Manager Log In
Figure 1 – The Login Screen

Log in with your ASURITE ID and password.

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Talent Acquisition Manager Part I: Create a New Job Posting – Job Details
Part I: Create a New Job Posting
Job Details (Section 1 of 8)

NOTE:
Before creating a job, the Hiring Manager must request Position Management. Complete a Position Change
Request form and submit to Position Management, Kim Rohr.

Creation of a New Job Posting in PeopleSoft takes place by completing five distinct processes. They are:

Job Details
Job Posting
Hiring Team
Competencies
Advertising

• Entering Job Details creates the new posting in the system.

• The Job Posting process prepares the system to post it externally.

• Then the Hiring Team must be designated. PeopleSoft, offers an efficient means of disseminating news to
all members of the team.

• Competencies are automatically populated but, there is an option to remove one of the conditions, which we
will cover.

• Finally, the types of media to be used in Advertising the position must be entered. Human Resources then
determines the cost of advertising then notifies the department of the cost before proceeding.

We will begin by clicking the Recruiting link on the Home page.
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Talent Acquisition Manager Part I: Create a New Job Posting – Job Details
Figure 1

Step Action
1 Click on Recruiting

This is the Home page.
After you log in, you will always start here.
All hiring screens are accessed from the Recruiting link.
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Talent Acquisition Manager Part I: Create a New Job Posting – Job Details
Figure 2

Step Action
2 Click on Create New Job Opening

This brings us to the Fan page in PeopleSoft.
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Talent Acquisition Manager Part I: Create a New Job Posting – Job Details
Figure 3

Step Action
3 Click the Arrow on the drop-down menu for the Job Opening Type field
4 Select your Requisition type

A Continuous Job Opening is for a posting that requires several individuals at any one time, and/or it can be for
a posting with a continuous turn over rate. Examples of these types of jobs may be police aids, or residence
life workers.

A Standard Requisition is used to hire one or more people for a specific job. For that reason we are selecting
Standard Requisition for the example we use in this exercise.

Emergency hires and Waivers are projected to be added in a later implementation phase of PeopleSoft.
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Talent Acquisition Manager Part I: Create a New Job Posting – Job Details
Figure 4

Step Action
5 Click the Arrow on the drop-down menu for the Business Unit field

Next, select your business unit. For the purpose of this series of exercises we are going to post an Office
Specialist Sr. position in the ASU Bookstore, within the Business and Finance Business Unit.
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Talent Acquisition Manager Part I: Create a New Job Posting – Job Details
Figure 5

Step Action
6 Select your Business Unit
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