Student and Advisor Guide - Virginia's CTE Resource Center

78 Pages·2010·0.65 MB·English

Virginia
Handbook
Student and Advisor Guide
Commonwealth of Virginia
Department of Education
Richmond, Virginia

Virginia HOSA Handbook
Student and Advisor Guide
Developed by the
HOSA Writing Team
and the
CTE Resource Center
in cooperation with
Health and Medical Sciences Service
Office of Career and Technical Education Services
Virginia Department of Education
P.O. Box 2120
Richmond, Virginia 23218-2120
http://www.doe.virginia.gov/VDOE/Instruction/CTE/ho/
Produced by
CTE Resource Center
2002 Bremo Road, Lower Level
Richmond, Virginia 23226
© Virginia Department of Education, 2008
Copyright © 2008
Virginia Department of Education
P.O. Box 2120
Richmond, Virginia 23218-2120
Edited and produced by
CTE Resource Center
Margaret L. Watson, Administrative Coordinator
Laura J. Beaton, Writer/Editor
Darren E. Morris, Writer/Editor
The Center is a grant project of the Virginia Department of Education, Office of Career and Technical Education Services,
and is administered by Henrico County Public Schools, Office of Technical and Continuing Education.
CTE Resource Center
2002 Bremo Road, Lower Level
Richmond, VA 23226
Phone: [phone]
Fax: [phone]
Web address: http://cteresource.org
Notice to the Reader
In accordance with the requirements of the Civil Rights Act and other federal and state laws and regulations, this document
has been reviewed to ensure that it does not reflect stereotypes based on sex, race, or national origin.
The Virginia Department of Education does not unlawfully discriminate on the basis of sex, race, color, religion,
handicapping conditions, or national origin in employment or in its educational programs or activities.
The activity that is the subject of this report was supported in whole or in part by the U.S. Department of Education.
However, the opinions expressed herein do not necessarily reflect the position or policy of the U.S. Department of
Education, and no official endorsement by the U.S. Department of Education should be inferred.
Acknowledgements
Special appreciation is expressed to the following individuals for their contributions in compiling this document:
Kevin D. Arp, Hermitage Technical Center, Henrico County Public Schools
Susan Baitis, Brooke Point High School, Stafford County Public Schools
Carole R. Dixon, Franklin High School, Franklin City Public Schools
Hope Harlow, Greene County Technical Education Center, Greene County Public Schools
Nakia Roggers, Richmond Technical Center, Richmond City Public Schools
Jennifer Steffey, Washington County Technical School, Washington County Public Schools
Gail Vipperman, Smyth Career and Technology Center, Smyth County Public Schools
This guide was edited and produced by the CTE Resource Center, a grant project of the Virginia Department of
Education administered by Henrico County Public Schools, Department of Career and Technical Education.
Margaret L. Watson, Administrative Coordinator
Laura J. Beaton, Writer/Editor
Darren E. Morris, Writer/Editor
JoAnn Wakelyn, Health and Medical Sciences Specialist
Office of Career and Technical Education Services
Virginia Department of Education
Ann Craddock, VA HOSA Specialist
Charlottesville, Virginia
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Table of Contents
Acknowledgements ...........................................................................iii
Introduction ................................................................................ 1
General Information .......................................................................... 3
National HOSA History ................................................................. 3
State HOSA History ................................................................... 3
Mission ............................................................................. 4
Goals .............................................................................. 4
Purpose. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Creed .............................................................................. 5
VA HOSA Emblem .................................................................... 6
VA HOSA Newsletter. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Dress Code .......................................................................... 6
Code of Conduct ...................................................................... 7
Starting a New Virginia Association (VA) HOSA Chapter ............................................... 8
Complete a Charter Application ........................................................... 8
State and National Bylaws ............................................................... 8
Establish Chapter Bylaws ................................................................ 8
Establish a Chapter Roster ............................................................... 8
Helpful Advice to Get Started ............................................................ 8
HOSA Activities throughout the Year ............................................................. 9
Program of Work ...................................................................... 9
National/State Activities ................................................................. 9
Suggested Local Activities ............................................................... 9
Competitive Events ................................................................... 10
Managing a HOSA Chapter ................................................................... 11
Conduct Orientation Meetings ........................................................... 11
Benefits of HOSA Membership .......................................................... 11
Membership/Affiliation/Dues ............................................................ 11
Responsibilities of HOSA Members ....................................................... 11
Duties of State and Local Officers ........................................................ 11
Suggested Duties and Responsibilities of the President ......................................... 12
Suggested Duties and Responsibilities of the Vice-President ..................................... 13
Suggested Duties and Responsibilities of the Secretary ......................................... 13
Suggested Duties and Responsibilities of the Treasurer ......................................... 14
Suggested Duties and Responsibilities of the Parliamentarian .................................... 14
Suggested Duties and Responsibilities of the Historian ......................................... 14
Suggested Duties and Responsibilities of the Reporter ......................................... 14
Officer Election Process according to Chapter Bylaws ......................................... 15
Forming Committees .................................................................. 15
How to Conduct a Chapter Meeting ............................................................. 16
Agenda ............................................................................ 16
Maintain Records .................................................................... 16
Appendix A: Chapter Tools
Application for Local HOSA Charter ...................................................... 19
Sample Local Chapter Bylaws ........................................................... 20
Program of Work Planning Sheet ......................................................... 25
Program of Work—Monthly Plan ......................................................... 26
Agenda, Dialogue, and Action for a HOSA Meeting ........................................... 27
Opening Ceremony for Local Chapter ..................................................... 31
Installation Ceremony ................................................................. 33
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HOSA Creed ....................................................................... 34
Sample of Treasurer’s Report ........................................................... 35
Notes of Business Conducted at Monthly Meeting ............................................ 36
Guide for Writing/Submitting Minutes of HOSA Meeting ....................................... 38
Sample of Minutes of HOSA Meeting ..................................................... 39
Sample of Committee Report Form ....................................................... 40
HOSA Meeting Evaluation Form ......................................................... 41
Chapter Advisor Self-Evaluation Checklist .................................................. 42
Appendix B: State Bylaws
Virginia Association Health Occupations Students of America Bylaws ............................. 45
Appendix C: Glossary of Terms
Glossary of Terms .................................................................... 55
Appendix D: VA HOSA Chapters
VA HOSA Chapters ................................................................... 59
Appendix E: Organizational Chart
VA HOSA Organizational Chart .......................................................... 63
Appendix F: Contact Information and Resource Materials
Contact Information ................................................................... 67
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Introduction
HOSA is a national student organization endorsed by the U.S. Department of Education and the Health Science
Technology Education Division of ACTE. HOSA’s two-fold mission is to promote career opportunities in the health care
industry and to enhance the delivery of quality health care to all people. HOSA’s goal is to encourage all Health and
Medical Sciences instructors and students to join and be actively involved in the HSTE-HOSA Partnership.
HOSA is not a club to which a few students in school join. Rather, HOSA is a powerful instructional tool that works best
when it is integrated into the HSTE curriculum and classroom. HSTE instructors are committed to the development of the
total person. Those who join the HSTE-HOSA Partnership recognize the importance of providing students with training far
beyond the basic technical skills needed for entry into the health care field. The rapidly changing health care system needs
dedicated workers who, in addition to their technical skills, are people-oriented and capable of playing a leadership or team
player role as a member of a health care team. (http://www.hosa.org)
National Organization
• National HOSA is endorsed by the United States Department of Education.
• State associations affiliate with National HOSA and are classified as inactive or active state associations.
• State members must affiliate with National HOSA to participate in national activities.
• A representative from each state association is a member of HOSA, Inc., the corporate body.
• The HOSA, Inc. corporate body elects non-student members to the Board of Directors.
• The HOSA, Inc. Board of Directors is the governing body for HOSA.
• National Headquarters staff receives direction from the Board of Directors.
• The National Officer Advisor is a member of the HOSA Management Team.
• The Executive Council (composed of the national officers) presides and conducts the business of the organization
through the annual meeting of the Delegate Assembly.
• State association voting delegates in the Delegate Assembly consider business of National HOSA, elect national
officers at the National Conference, amend bylaws, make crucial decisions, and approve action.
• HOSA, Inc. Standing and Ad-hoc Committees plan and conduct programs/activities.
State Associations
• State Associations should be supported by the appropriate state education agency or a HOSA, Inc. Board-
approved sponsoring agency/institution.
• Local chapters must affiliate with the state association as well as National HOSA to participate in state and national
activities.
• State and regional/area officers are elected by local chapter voting delegates.
• One or more person(s) serves as HOSA State Advisor from the Department of Education and/or sponsoring
agency/institution.
• A state association Board of Directors/Trustees and/or Executive Committee provides/advises/governs the state
association.
• Outstanding local chapter members represent their chapter at regional and state activities and chapter voting
delegates conduct business of the state association.
• State associations elect/select national voting delegates.
Local Chapters
• The local HOSA chapter is composed of secondary, and/or postsecondary/collegiate students pursuing a health
career.
• The health science instructor serves as the HOSA chapter advisor. When the chapter is not part of health science
education, a faculty member or health care community professional may serve as chapter advisor.
• Chapter HOSA members elect local officers.
• Chapter members participate in community/school, regional/area, and state association activities, and National
HOSA programs as eligibility and schedules permit.
(HOSA Handbook, Section A 11)
United States Department of Education Policy
The United States Department of Education maintains a close relationship with career and technical organizations and
welcomes their cooperation and support in strengthening career and technical education programs. Recognizing that past
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performance and demonstrated potential of these organizations is compatible with the overall purposes and objectives of
education today, the United States Department of Education has strongly endorsed their objectives and seeks to include
their ideas in the development of its policies and plans.
In view of this close relationship, these policies represent the position of the United States Department of Education:
1. “Career and technical student organizations” means those organizations for individuals enrolled in career and
technical education programs that engage in an annual program of work including activities that are an integral part
of the instructional program. These organizations may have state and national units that aggregate the work and
purposes of instruction in career and technical education at the local level; if so, these organizations shall be:
• Family, Career, and Community Leaders of America
• FFA
• Health Occupations Students of America
• Technology Student Association
• SkillsUSA
• DECA
• Future Business Leaders of America
2. The United States Department of Education recognizes the concept of total student development as being
necessary for all career and technical education students to assume successful roles in society and to enter the labor
market.
3. The United States Department of Education will facilitate technical and supportive services to assist career and
technical student organizations through state agencies in their efforts to improve the quality and relevance of
instruction, develop student leadership, enhance citizenship responsibilities, overcome sex and race discrimination
and stereotyping, and serve students of special populations, especially with respect to efforts to increase minority
participation in these organizations.
4. The United States Department of Education recognizes that the responsibility for career and technical instructional
programs and related activities, including career and technical student organizations, rests with the state and local
education agencies.
5. The United States Department of Education approves of federal and state career and technical education grant
funds to be used by the states to give leadership and support to these career and technical student organizations
and activities directly related to established career and technical education instructional programs at all levels under
provisions of approved state plans for career and technical education.
For more information about the United States Department of Education Policy, contact the Web site: http://www.doe.
virginia.gov/VDOE/Instruction/CTE/regulations/index.html
Adopted November 2001
Effective July 2002
Virginia Board of Education Regulations
Recognizing the value of student organizations, the Virginia Board of Education adopted policies and regulations to meet
the definition of a career and technical education student organization as defined in The Perkins Act of 1998. The Act states
that students engage in activities that are an integral part of the instructional program.
1. A career and technical education student organization shall be an integral and active part of each secondary career
and technical program (grades 9, 10, 11, 12) offered.
2. Each middle school career and technical education program (grades 6, 7, 8) offered shall include co-curricular
instructional activities related to the respective career and technical education student organization.
3. Where dues are collected for membership in such organizations, payment of such dues shall not determine a
student’s participation in instructional activities of the organization.
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