Safety Week Informational Emails and Puzzles

46 Pages·2017·3.54 MB·English

Safety Week Informational Emails and Puzzles
One Safety Week tradition is the daily email to building staff (the Valley Bldg Announcements list) with safety tips and a puzzle challenge.
Puzzle challenges
Traditionally a member of the OSULP Safety Council creates a different type of puzzle around the daily theme. Word searches are very popular, and also
crosswords, anagrams (word scrambles), acrostics, and cryptograms.
Useful online puzzle tools:
Discovery Education free puzzlemaker
Beyond the basic word puzzles, we have incorporated other fun activities:
Emergency exit scavenger hunt (2014) - we temporarily assigned each emergency exit a literary identity (around a dramatic conflagration theme!)
and challenged the staff to go walk around and figure out "who" their nearest emergency exits were. We still have the laminated literary
characters set. To make the game go smoothly, be sure to run it by LAMP and the building manager and to label the temporary signage as part of
a OSULP Safety Council sanctioned activity.
Choose Your Own Adventure (2015)
Get-out-of-the-building maze and locate your department's assembly area on a blank map (2015)
Raffle prizes
The puzzle challenges used to award those who completed the daily puzzle quickest. To be fair to people who aren’t at their desk reading email the very
moment the message arrives, we adopted a raffle format: complete a puzzle and earn one raffle ticket.
The OSULP Safety Council prize box has gathered prizes from various sources through the years:
Department of Public Safety donated a laptop lock one year.
The Office of Emergency Management has shared safety booklets as well as branded swag.
Library Administration has generously donated OSU Libraries swag.
The library's 3D printing team has donated a free 3D print as a grand prize.
If petty cash is available, items purchased from the dollar store tend to be popular.
Safety Week Email Archive
Building Evacuations
Welcome to Library Safety Week! Today’s topic is about evacuation and when and how to exit the library safely. Thank you to those submitting ideas
for the safety soundtrack! A sampling of the catchy tunes inspired by emergency exiting can be found below.
When do we evacuate the building?
When you hear the fire alarm (even if you think it’s a false alarm)
After an earthquake
During an active shooter event (if you can do so safely)
For bomb threats or suspicious objects
For power outages that last longer than 15 minutes
How do we evacuate the building?
Proceed to the nearest emergency exit quickly and calmly
Look for red signage that guides the way
Circulation staff and students will be located outside near the exits to direct you to the north end of the building (library quad) where you will
assemble in the designated location for your department.
Wait until the “all clear” is given.
Do not
Use the elevators
Exit through the loading dock
Do not go out of your way to collect personal items
Do not block the street, driveways or entrances
What if I can’t use stairs due to disability?
go to the nearest stairwell landing
use the red emergency phone to notify emergency personnel you are there. Your location is noted on the phone.
wait there for emergency personnel to help you evacuate the building.
Be Prepared
It’s always best to be prepared ahead of time. Everyone should know where to find the nearest:
emergency exit
fire alarm pull switch
fire extinguisher
Maps with this information, with details floor by floor, can be found on the Library Safety Council wiki page here.
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Tunes for today: “Get Out Alive”, “Ready To Run”, “Leave”, “Get Out”, and “The Floor is Lava.”
Thanks for reading, stay tuned for tomorrow, when we focus on fire!
Protection of people is our first priority: Evacuation of the Building

Remain calm. Always respond to an evacuation order and do not assume the situation is a drill or a false alarm.
Everyone will leave the building through the nearest safest emergency exit, encouraging library users to leave as they move toward exits. Do
not use the elevators. Proceed to your department/unit assembly area (map).
Please avoid using the loading dock area as an emergency exit. You should leave the building through the nearest designated emergency
exit in your location (includes main 2nd floor and Java II exits). Check safety maps for each floor for the nearest emergency exit.
Do not block the street, driveways or entrances.
Do not go out of your way to collect personal items. Items of value/necessity should be with you at all times in case of an evacuation.
Further info: See “Evacuation” and “Power Outages” in the Library Safety A-Z list under Library Safety Essentials.
Assembly areas
All employees should exit the building at the nearest safe emergency exit and proceed to their assigned evacuation assembly area (map).
Employees should remain at their assembly area until the “all clear” is given or the building has been closed.
Circulation staff and students will be outside the main exit and the east and west exits and will use megaphones to instruct people to move to
the north end of the building (library quad). They will also provide updates about when and if it is safe to return to the building.
Emergency personnel will be responsible for clearing the building. If you notice someone in the building who is having problems leaving the
building (refuses to leave, disabled person, etc.) notify emergency personnel once you have evacuated the building. (Library Building FAQ)
LEAD door monitors have two-way radios to communicate with each other.
Department heads, supervisors or designated staff members will account for all employees in their department and report anyone not
accounted for to the building manager or emergency personnel.
Floors without an outside exit
Disabled persons not on a floor with an outside exit should:
go to the nearest stairwell landing
use the red emergency phone to notify emergency personnel you are there. Your location is noted on the phone.
wait there for emergency personnel to help you evacuate the building if needed.
University policy can be found at OSU Disability Access Services Evacuation Procedures. There is an emergency red phone on every floor of the
building stairwells, so disabled persons are expected to pick up the phone and be directly linked to public safety if they have any concerns or safety
issues. You do not need to dial 911. Public Safety will notify the emergency response team know you are there. Disabled persons will not be
evacuated if there is no actual danger in the building. Another alternative is to stay in an exterior room with a window as our sprinkler system will keep
fires contained to the source.
Quiz
If you respond with your answers you will be entered into a raffle for safety-related prizes (including a Grand Prize) being conducted on Monday, Sept.
18th.
1. The best place to evacuate through is the loading dock exit? – True or False?
2. In an evacuation, all departments in the library have assigned assembly areas somewhere on the north end of the building (library quad)? –
True or False?
3. Elevators are not to be used in the case of an emergency evacuation. Where should disabled persons who are not located on the main floor
go in the event of an evacuation?
4. All evacuations should be responded to as if they are an actual emergency, even if it is known or assumed that the evacuation is a drill or a
false alarm. – True or False?
The OSULP Safety Council
(note: you may recognize some of the content from Katie Warrener’s email from last year. She did such a good job.)
Evacuation Drill Time!
During the week of Oct. 3-7, we will be conducting our annual Valley Library building evacuation drill. Are you ready?
Everyone who works in the building needs to know the nearest:
two emergency exits (wherever you may be in the building)
fire alarm pull switch
fire extinguisher
Look for red signage that guides the way
Consult the detailed safety maps on the library wiki
Seize the moment! Review the location of these building features in your work environment (and be ready for a pop
quiz from the fire marshal!)
Everyone’s Favorite Activity: An Evacuation Drill
(gif animation)
Always remember that in an emergency situation to remain calm.
(gif animation link)
Assembly Areas
You’ve proceeded to the nearest emergency exit in an orderly fashion and emerged into the open. Now what?
Each department/unit in the library has been designated an assembly area to assemble in and account for each other. Now is the perfect opportunity
to make sure you know where to find your department/unit outside. You’ll find the map of assembly areas linked in several places on the library wiki
and attached to this message for good measure!
Circulation door monitors will help guide everyone to the north quad and away from the building
(gif animation link)
When to Evacuate
Where does a building evacuation fit into different emergency scenarios?
the fire alarm
an earthquake
an active shooter
a bomb threat or suspicious object
a power outage
Use the Library Safety Essentials to refresh your knowledge of building evacuation protocol. Ask a member of the OSULP Safety Council if you have
questions.
Quiz Time
Reply with your responses to enter the daily and grand prize raffle!
1. During a building evacuation it is ok to use an elevator if they are working?
2. Where should you go after leaving the building?
3. When is it ok to re-enter the building after an evacuation?
(Subject: Safety Week Challenge: Building Evacuations)
Sometime Monday, September 14, The Valley Library is running an evacuation drill. Are you ready?
Be Ready
Everyone who works in the building needs to know the nearest:
two emergency exits
fire alarm pull switch
fire extinguisher
Look for red signage that guides the way
Consult the detailed safety maps on the library wiki
Seize the moment! Review the location of these building features in your work environment (and be ready for a pop quiz from the fire marshal!)
Kittens demonstrate safe egress and assembly in a designated area
Assembly Areas
You’ve proceeded to the nearest emergency exit in an orderly fashion and emerged into the open. Now what?
New this year: designated assembly areas for all departments. Monday is the perfect opportunity to practice assembling with your department outside
the building. Now is the perfect opportunity to make sure you know where to find your department outside. You’ll find the map of assembly areas
linked in several places on the library wiki and attached to this message for good measure.
Cat demonstrates multiple safety faux *paws*
When to Evacuate
Where does a building evacuation fit into different emergency scenarios?
the fire alarm
an earthquake
an active shooter
a bomb threat or suspicious object
a power outage
Use the Library Safety A-Z to refresh your knowledge of building evacuation protocol. Ask a member of the OSULP Safety Council if you have
questions.
Now that you’re all brushed up on your building evacuation know-how ahead of Monday’s drill, you are cordially invited to The Ultimate Get-Out-of-
the-Building Challenge!!! (1) Find your way out of the library maze and (2) label your department’s assembly area on the map, and you’ve earned
your first Safety Week raffle entry. Just drop off your response at Katie W.'s desk.
Thank you,
The OSULP Safety Council
(Bryan, Dan, Don, Ed, Elizabeth, Katie, Victoria)
(Subject) Safety Week Tips: Building Evacuations
The Valley Library is having an evacuation drill sometime this week. Are you ready?
When to Evacuate
A building evacuation may be part of your response to different kinds of emergencies. Take a few minutes to review the Library Safety Essentials and
the OSU Emergency Poster for evacuation procedures in the event of:
the fire alarm
an earthquake
an active shooter
a bomb threat or suspicious object

Federal Art Project, 1936 or 1937
Be Ready
Everyone who works in the building needs to know where to find the nearest:
emergency exit
fire alarm pull switch
fire extinguisher
So step up your emergency preparedness (and study up for a pop quiz from the fire marshal!) Take a few minutes to go locate these building features
in your work environment.
Look for red signage that guides the way
Consult the detailed safety maps on the library wiki
Take the emergency exit scavenger hunt challenge!
And please remember:
do not use elevators during an evacuation
do not use the loading dock as an emergency exit during the current Waldo Place street closure – a good alternative is the emergency exit
just beyond the loading dock, in the southwest corner of the Learning Commons
Emergency Exit Scavenger Hunt
Tuesday to Thursday, the building’s emergency exits have a unique identity, each inspired by a literary conflagration (or other calamity) and
characters who had to evacuate a danger zone. Your task is to identify the two emergency exits nearest your work station and some other places you
frequent. Which literary emergencies will you encounter there? Look for the little laminated placards, and see the attachment (PDF) for more details!
Kudos to Kelly Holcomb and David Moynihan in the Circulation office for braving the letter tiles scramble attached to yesterday’s message. Both of
them earned an item from the prize box and a chance to win the grand prize, a free 3D print. Here’s hoping the scavenger hunt challenge will be less
opaque and more appealing! If you have any questions, give me a ring – Katie Warrener, 7-4772.
Thank you,
The OSULP Safety Council
Communication
Communication!
Jane Wyatt here wasn’t likely phoning about a building disaster (like a gas leak, say……) but she could have with this amazing communication
technology!Knowing who to contact in the course of an emergency is good to know.
So who do we call and when? Here are some hints:
When do I call?
When do I need to call someone? When you believe there is imminent threat of harm to yourself or others. This could be a:
Medical emergency
Physical threat
Mental Health Crisis
Natural or Manmade disaster
Who do I call?
911
Public Safety’s Emergency Line (737-7000); non-emergency line (737-3010)
How do I call?
Red Emergency phones are located at the Circulation Desk and in both stairwells on every landing. This will connect you directly to Public
Safety.
Any landline in the building including the black campus phones located on every floor.
In most cases, your personal cell phone if you are getting a signal.
What should I do when I call?
Stay on the line until you are told you can hang up.
Stay calm and answer all questions.
Keep details specific and brief unless asked for more information. Avoid using a paragraph if a sentence will do the job.
Know where you are located and convey specific location details (address, building, room number, etc.)
Send someone out to meet with emergency services to direct them into the building while you remain on the phone.
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Tunes for our continuing safety soundtrack!
Our communications playlist: “Radio Ga Ga”, “Call Out My Name”, “Help!”, “Safety Dance”, “Call Me”, Communication Breakdown”, “Floor Is
Lava” (thanks again to those submitted these fun selections!)
Tomorrow, our last day of safety week, will be about Medical Emergencies/First Aid. Take care and stay safe!
Communication During Emergencies and Disasters

Calling 9-1-1
Is a person hurt or in danger? Do you need the police, fire or ambulance? If yes, call 9-1-1
If you are unsure, call 9-1-1 anyway. The dispatcher can determine the type of assistance you need.
Do not hang up. You need to stay on the phone (unless you are in danger) to answer any questions the dispatcher may have.
Stay calm and answer all questions.
Know the location of the emergency.
Teach your children how to call 9-1-1. If capable, teach them their name, parent’s name, telephone number and most importantly, their
address. Also when to call 9-1-1.
Post your address clearly and prominently at your entrance and on your home. Know the address of your workplace.
Know the phones you own. Others may need to use someone else’s phone and will need to know how to use them.
Further information at NENA: The 9-1-1 Association
LEAD created tips on When to Call for Help for non-emergency situations.

Emergency Red Phones: Remember that on each library stairwell landing there is an emergency red phone. There is also one located at the
Circulation desk.
As soon as you pick it up you are connected to public safety dispatch. If you cannot speak on the phone, leave it off the hook and public safety will
send someone to the library to check on the situation.
Communicating With Others During an Emergency or Disaster
To ensure that your telephone call gets through to family, friends and loved-ones during an emergency or disaster, here are things to consider:
Limit non-emergency phone calls. Helps free up network congestion and conserves battery power on wireless phones.
Keep all phone calls brief. Call only to convey vital information to emergency personnel and/or family.
Try text messaging. In many cases text messages will go through when your call may not. Also frees up network congestion.
Try a variety of communication services if you are unsuccessful with one. Wireless phone, text messaging, landline phone, social media or
email.
Wait 10 seconds before redialing a call. If you redial too quickly, the data from your cell phone to the cell sites do not have enough time to
clear and contributes to a clogged network.
Know what type of landline telephone service you have. Some newer forms of telephone service will not work without electric power.
Charge your phone and/or laptop/tablet computer before a storm or predicted event. Have charged batteries or car-charger adapters
available for backup power for your wireless phone.
Maintain a list of emergency phone numbers in your phone. Have a paper copy available in your wallet or purse.
If in your vehicle, place or receive calls when stationary.
Have a family communication plan in place. Designate someone out of the area as a central contact, and make certain all family members
know who to contact if they become separated. Create a family/friend contact sheet.
Program “In Case of Emergency” (ICE) contacts into your cell phone so emergency personnel can contact those people for you if you are
unable to use your phone. Let your ICE contacts know that they are programmed into your phone and inform them of any medical issues or
other special needs you may have.
If you have Call Forwarding on your home number, forward your home number to your wireless phone in the event of an evacuation.
If you do not have a cell phone, keep a prepaid phone card to use if needed during or after a disaster.
Be sure that you have at least one corded phone that is not dependent on electricity in case of an electrical power outage.
Subscribe to text alert services from local or state governments to receive alerts in the event of a disaster. Parents should sign up for their
school district emergency alert system. Be sure you are subscribed to and have updated your information on the OSU Alert Portal.
Broadcasters are an important source of news during emergencies, so consider keeping a battery-operated, solar-powered, or hand-crank-
operated radio or digital portable television for use during power outages. Make sure you have charged or fresh batteries if needed. Some
hand-cranked radios can also be used to charge cell phones, but check the instruction manual before assuming this is the case.
More information can be found at FCC and FEMA: How to Communicate Before, During and After a Major Disaster and FCC/FEMA Tips for
Communicating During an Emergency.
It is important for consumers to keep in mind that during an emergency, many more people are trying to use their wireless and wireline telephones at
the same time when compared to normal calling activity. When more people try to call at the same time, the increased calling volume may create
network congestion.
Quiz
If you respond with your answers you will be entered into a raffle for safety-related prizes (including a Grand Prize) being conducted on Monday, Sept.
18.
1. You cannot not get your call through, so you should redial as fast as possible. True or False?
2. All landline phones are not dependent on electricity to function. True or False?
3. You have checked your information with the OSU Alert Portal within the last 6 months. True or False?
4.
4. You should have several methods of communication available in case one does not work. True or False?
The OSULP Safety Council
Fire Safety
Fire!
Welcome to Tuesday of Library Safety Week! Today’s topic, as the flames above suggest, is fire safety (check the bottom of this message for our
continuing safety soundtrack.
The most thing to remember concerning fire safety is to never ignore a fire alarm. Always evacuate, even when you think it is a false alarm. Here are
some tips for being prepared in the building:
Know your twos:
the nearest two fire alarms
the nearest two fire extinguishers
the nearest two emergency exits
During a fire, could you find your way out of the building in the dark?
Count the doors or desks between your work space and the nearest exit
Know where the nearest flashlight is located
If you detect smoke in the building or see a fire, what should you do?
1. If you see a fire, leave the room and close the door.
2. Pull the fire alarm, if it has not been activated
3. Call 9-1-1
4. Evacuate the building at the nearest emergency exit, notifying others as you leave
5. Once outside, move away from the building and stay back until the fire department says it is safe to reenter
At Home
Safety Week is a great opportunity to practice fire prevention and preparedness at home too.
Monitor smoke alarms and fire extinguishers
Install smoke alarms on every level of your home, especially near sleeping areas
Test alarms every month and replace the batteries every year
Purchase a basic fire extinguisher, learn how to use it, and know where it is stored
Make an evacuation plan
Determine the best escape routes from your home - each household member should know two ways out of each room
Quiz all household members about the plan twice a year so they remember what to do
Conduct a fire evacuation drill
Identify and remove fire hazards
Clear clutter out of halls and other pathways
Replace all worn or damaged electrical cords immediately, and do not run cords under rugs or furniture
Leave space around appliances, and keep combustibles away from heat sources
Read how to Prevent Home Fires at gov/home-fires