Report on reports : a report on reports due the LFC and LFA

54 Pages·1994·2.3 MB·English

by  Lloyd, Roger

Lloydf Roger
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Report on Reports
A Report on Reports Due the LFC and LFA
Prepared for the
Legislative Finance Committee
by
Roger Lloyd & LFA Staff MAR 3 0^005
Associate Fiscal Analyst
June 9, 1994 HELENA. MONTANA 59620

REPORT ON REPORTS
INTRODUCTION
The legislature (through statute, language in bills, or committee action) requires certain
reports tobe submitted totheLegislative FinanceCommittee (LFC) andthe LegislativeFiscal
Analyst (LFA). State agencies and other state entities have been requested to provide
information to the legislature on various subjects ofinterest to facilitate the decision making
process.
Reports required tobe submitted to the LFC are generally to monitorcompliance orprogress
with legislatiN'e pohcy/initiatives. LFA staffha\-e reviewed the attached reports and did not
identify any issues orconcerns that would be deemed appropriate tobring to the comnaittee's
attention.
Reports due to the LFA are primarily to provide data relevant for staff analysis of budget
issues for the next legislative session.
Under current law, there are 24 reports required to be submitted to the LFC and 16 reports
required to be submitted to the LFA at various times during fiscal 1994. During fiscal 1995
there are 21 reports required to be submitted to the LFC and 6 reports required to be
submitted to the LFA. The attached tables list each of these reports, the reporting agency,
legal basis fortherequest, the recipient, due date, and status ofthe report foreach fiscal year.
STATUS OF FISCAL YEAR 1994 REQUIRED REPORTS
As Table 1 shows, ofthe 40 reports required for fiscal 1994, 21 were due on or before June
1, 1994. To date, nine of these reports have not yet been submitted. Of the remaining 19
reports, two are due at the end of fiscal 1994 and 17 have no specific due date but are due
periodically or upon the occurrence of some event. If an event has not yet occurred or if a
periodic report has not been received, the "Report Recei\'ed" column is blank.
Often, the requirement that a report be submitted also includes specifications as to the
contents ofthe report. Twoofthe reports submitted to the LFA were deficient in content and
did not include all the required information, as shown in Table 1.
Reports due the LFC and received by June 3, 1994 (excluding ones already reviewed by the
LFC) are attached and markedbyadouble asteriskin the "ReportingEntity" columnofTable
1. The attachments for the Department of Justice report on streamlining the Gambling
Control Division are not included, but are available on request.

ALLOCATION OF PERSONAL SERVICES
CONTINGENCY FUNDS
To mitigate the effects of vacancy savings imposed in the 1995 biennium, the 1993
Legislature allocated $1,006,058 general fund and 52,753,878 other funds as a contingency
foragencies thatdo not experience sufficientpersonal services savings to absorb the vacancy
savings. Four approving authorities are required to submit reports to the LFC documenting
approval for the expenditure of these personal services contingency funds. The executive
branch has allocated its personal services contingency appropriation and submitted its report
to the LFC at the March 1994 meeting. Three of the approving authorities (Legislative
Auditor, Judiciary, and the Board of Regents) have not yet submitted the required repon.
Although these agencies have shown their intent to spend the money by establishing
appropriations on the statewide budgeting and accounting system, there have been no
expenditures todate. The CommissionerofHigherEducation has submitted aletteroutlining
the intent to transferthe amount appropriated for fiscal 1995 to fiscal 1994. Statute requires
that the agency submit to the governor a plan for reducing expenditures in the second year
ofthebiennium that allows the agency to containexpenditures within appropriations. Before
submittal of the request to the LFC, the Governor must find that an "unforeseen and
unanticipatedemergency" hascausedamountsappropriatedforthefirstyeartobeinsufficient
for the operation and maintenance ofthe department (see the report Proposed Supplemental
Appropriations)
.
OPTION
Ifthe committee still desires to receive all reports due, it could direct staff to draft a letter
forthe chairman's signature, tobe sentto the directorofeach agency not complying with the
legislature's directive (including deficient reports), encouraging compliance.
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