project advaita

108 Pages·2016·3.69 MB·English

by  Chelawat, Anshul

PROJECT ADVAITA

SAP IMPLEMENTATION
IIT ROORKEE

USER MANUAL
Maintenance Processing

MODULE: PLANT MAINTENANCE

Date: 30th July 2016 Prepared By: Anshul Chelawat Page Number : 1
Table of Contents

Lesson 1: Overview of SAP Plant Maintenance Notifications ................................................ 3
Lesson 2: Terms and Concepts .............................................................................................. 4
1. Notification Creation ........................................................................................................ 5
2. Order Creation ............................................................................................................... 22
2.1 Order Creation with Notification ................................................................................. 22
2.2 Order Creation without Notification ............................................................................ 27
2.3 Issue of Material Against the order ............................................................................ 37
2.4 Acceptance of External Services ............................................................................... 49
2.5 Order Confirmation ..................................................................................................... 56
2.6 Technical Completion of Maintenance Order ............................................................. 61
2.7 Order Settlement ........................................................................................................ 64
2.8 Business Completion ................................................................................................. 68
3. Preventive Maintenance ................................................................................................ 70
3.1 Maintenance task lists ............................................................................................... 70
3.2 Maintenance Plan ...................................................................................................... 73
3.3 Maintenance Plan Scheduling ................................................................................... 81
3.4 Overview of Maintenance Plan .................................................................................. 86
4. Calibration Maintenance ................................................................................................ 89
4.1 Equipment Task lists .................................................................................................. 89
4.2 Calibration Order Processing ..................................................................................... 99
4.3 Inspection Lot Selection ........................................................................................... 103

Date: 30th July 2016 Prepared By: Anshul Chelawat Page Number : 2
Lesson 1: Overview of SAP Plant Maintenance Notifications
A Plant Maintenance Notification is a request to have work done at your site by the
Maintenance and Operations Department.

Overview

Principals, Secretaries, Building Administrators, and Service Center personnel will
initiate Maintenance Notifications for Maintenance & Operations.

Notifications are not an authorization to perform maintenance work activities but
a request for services. A Maintenance Order represents the authorization to
perform maintenance work activities.

Factors such as problem/resolution determination, required resources and
availability, required parts/materials and availability, financial resources required
and funding availability all affect the response to the notification. Proper
classification of a Maintenance Notification is also an essential part of this
process.

Benefits of using SAP for Plant Maintenance

• Reduced response time for delivery of maintenance services
• Reduction /elimination of duplicate data entry
• Full integration with other SAP modules (Financial/Controlling for all financial
transactions, Human Resources for employee information)
• Check status of PM Notifications and Work Orders
• Better reporting and queries

Date: 30th July 2016 Prepared By: Anshul Chelawat Page Number : 3
Lesson 2: Terms and Concepts
Plant Maintenance Notification
A notification is a request for work. This must be created from each site so that
Maintenance & Operations is aware that work needs to be done.
Work Order
The work order is the document that gives the “go-ahead’ for maintenance work to
proceed. It contains the plan of where, when, how, and by whom the work will be
done and where the cost will be taken care for the materials and services used
against the order.
Technically Complete (TECO)
This means that the work order has been closed.
Notification Type
A notification type is a key that determines the kind of maintenance and the
department scheduled to do the work. Notifications can be corrective (CM) or
special order (Z1 to Z8, ZS), Vehicle Notification (TR).
Functional Location
A functional location refers to an organization unit that is to be maintained, such as
a department or other building site.
Equipment
Equipment refers to the physical object that needs to be repaired or maintained as
an autonomous unit.
Work Center (Shops)
A work center is a group of people who perform maintenance responsibilities. For
Example: Plumbers or Electricians.
Status
This lets everyone know what the progress is for any particular work order. There is
several business transactions involved in issuing a work order status: Posting time
and other follow-up costs after the job has been technically completed (TECO).

Date: 30th July 2016 Prepared By: Anshul Chelawat Page Number : 4
1. Notification Creation
Creation of Notification.

Trigger:

BUSINESS PROCESS PROCEDURE OVERVIEW
A Notification describes a trouble at an object (Functional Location, Equipment) which
affects its performance in some respect but not immediately needs to be changed. It
may or may not need to be changed as per condition.
• Create/Process maintenance notification
• Create/Process maintenance order
• Material / External service cost capturing in maintenance order
• Acceptance of the services (If External Services)
• Confirmation of Maintenance Order
• Complete maintenance notification
• Complete maintenance order
• Settle maintenance order costs
• Business completion of maintenance Order

Input- Required Fields Field Values/ Comments
Notification Type Z1, Z2, Z3, Z4, Z5, Z6, Z7, Z8, Z9, ZS, IT, TE

Reference Object Functional Location, Equipment

Output – Results Comments
The output is a Notification document,
which can contain functional location
or equipment, Date and time,
√
Reported by, Damage and cause code
(If Needed), Work Center, Plant,
Planner group

A Maintenance Notification is used to describe the condition of technical objects in
the PM System, and request to the operation / maintenance department to perform a
necessary task that needs to be carried out and to document the performed work.

Date: 30th July 2016 Prepared By: Anshul Chelawat Page Number : 5
Following notification has been defined for IIT Roorkee.

Notification Type Description
Z1 General Notification
Z2 Breakdown Notification
Z3 Elec. Complaint E&W
Z4 Civil Complaint E&W
Z5 Water(S) Complaint
Z6 Sanitation Comp E&W
Z7 Horti. Complaint E&W
Z8 Consumer Grev- Elec
Z9 Scrap Notification
ZS Shutdown Notification
TE Telephone Exchange
TR Vehicle Requisition
CM Corrective Notification
IT IT and Network Compl
Types of Plant Maintenance Notifications

1. General Notification (Z1)  This type of maintenance will be used
where there is general information to be given to the rest of the departments
to and from E&W.

2. Breakdown Notification (Z2)  This type is maintenance that will fix
something that is broken and due to which the work will be stopped.

3. Complaint E&W (Z3 to Z7)  This is maintenance that will fix something
that is broken. This is the type that you will create most often and will be
department specific in E&W.

4. Consumer Grev- Elec (Z8)  This is a non-maintenance upgrade. This
maintenance type will help to the consumer to create and check if they find
any kind of the discrepancy in the electric bill.

Date: 30th July 2016 Prepared By: Anshul Chelawat Page Number : 6
5. Shutdown Notification (ZS)  This type of maintenance will mainly
use if the department used to make the maintenance for the long period of
time like one month or even more than that where the maximum equipment’s
maintenance will be done.

6. Telephone Exchange (TE)  This type is maintenance that will fix
something that is related to telephone exchange and needs to be fixed.

7. Vehicle Requisition (TR)  This is a non-maintenance upgrade.
This type of notification will be used when anybody in IIT Roorkee wants
to raise the request for the vehicle to travel.

8. Corrective Notification (CM)  This type of Notification type will be
raised for the calibration type equipment’s when the calibration range goes
beyond the permissible of the equipment.

9. IT and Network Compl (IT)  This type is maintenance that will fix
something that is related to IT and network complaint and needs to be
attended on the priority basis so that the internet will be working and no
problem can occur in future.

Procedural Steps

ID: PM Title: Processing – Notification Creation
Business process: Maintenance Notification
Transaction code: Menu path: Logistics Plant maintenance
IW21, IW22, IW23, Maintenance Processing  Notification  Create
IW28, IW29 (General) (IW21)

Date: 30th July 2016 Prepared By: Anshul Chelawat Page Number : 7
Double click and you will get the following screen:

Date: 30th July 2016 Prepared By: Anshul Chelawat Page Number : 8
Put the cursor on the Notification Type field and press F4,

Press F4

When you Press F4, the following screen will appear

Select the required Notification Type and Press F4.

Date: 30th July 2016 Prepared By: Anshul Chelawat Page Number : 9
The Following Initial Screen of Creating the Notification Type will appear:

Date: 30th July 2016 Prepared By: Anshul Chelawat Page Number : 10