Program manual : Federal Victims of Crime Act grant program, fiscal year ...

152 Pages·1991·7 MB·English

by  Massachusetts. Victim/Witness Assistance Board

* UMASS/AMHERST *
3120tb D2fll SUM M
Federal Victims of Crime Act
Grant Program
PROGRAM MANUAL
Year 1992
Fiscal
Victim and Witness Assistance Board
Commonwealth of Massachusetts
i

The Massachusetts Victim and Witness Assistance Board
Attorney General L. Scott Harshbarger, Chair
Kevin M. Burke, District Attorney for the Eastern District
Margaret Grogan, Victim/Citizen Member
William C. O'Malley, District Attorney for the Plymouth District
Jacqui Vozzella, Victim/Citizen Member
The Massachusetts Office for Victim Assistance
Executive Office Staff
Karen A. McLaughlin, Executive Director
Elizabeth N. Offen, Deputy Director
Sally Borden, Director ofTraining
Joan Carr, Office Manager
Vicker DiGravio, Adrninistrative Assistant
Karen Eckert, Federal Grant Manager
Sandy Levy, Director ofManagement and Information Systems
Judy Norton, Victim Advocate
Janet O'Dea, Fiscal Grant Administrator
Paul Rigby, ChiefFinancial Officer
Deborah Russell, SeniorFiscal Analyst
Mary Ellen Sinkus, Fiscal Analyst
Mark Smith, Director ofState Services
Louise Spencer, Revenue and Policy Analyst
30 Winter St., 11th Floor
MA
Boston, 02108
[phone]
[phone] (TDD)
[phone] (FAX)
Publication No. 16, 643-148-100-4-91-C.R.
Approved by Ric Murphy, State Purchasing Agent

Massachusetts Victim And Witness Assistance Board
Federal Victims OfCrime Act Grant Program Manual
Fiscal Year 1992
TABLE OF CONTENTS
Introduction
SECTION POLICIES AND GUIDELINES
1.
A. Legislative History 1
VOCA
B. Reauthorizationof 1
C. Eligibility Criteria andProgram Requirements 2
1. EligiblePrograms f 2
2. Eligible Services 4
3. Eligible Costs 5
4. Ineligible Services or Costs 6
D. Victim Populations To Be Served 7
1. FederalPriority VictimPopulations 8
2. OtherVictimPopulations 9
E. Grant Award Criteria 9
1. Funding Decisions andAwards 9
2. CompetentFiscal Management 10
4. DirectVs. Non-Direct Services Costs 10
5. MatchingFunds 10
F. ProgramDevelopment 11
1. LongRangeProgram Planning . . 11
2. FundingAlternative 11
SECTION REQUEST FOR RENEWAL FUNDING—PROCESS AND
2.
INSTRUCTIONS
A. Request forRenewal FundingProcess 1
1. General Information 1
2. Technical Assistance 2
3. Request for Renewal Funding Review Process 2
4. DecisionLetters and Awards 2
5. Appeals 3
B. Request for Renewal Funding Requirements 3
inFY91&92
1. Description ofServices Provided to Victims 3
2. ProgramTimetable 3
3. Budget Section 4
a) Personnel 5
b) Consultants 5

B RequestforRenewal Funding Requirements (continued)
.
c) Office and Administrative Expenses 6
d) Local Travel 6
e) Training 7
f) Other Costs 7
g) Source ofIncome 7
h) Matching Share 7
4. Fiscal 9
a) General Subgrant Condition and CertificationForms 9
b) AuditedFinancial Statement 9
c) Certificate ofCorporate Vote 9
SECTION CONTRACTUAL CONDITIONS, OBLIGATIONS AND
3.
REQUIREMENTS
A. Programmatic 2
1. Eligibility Certification 2
2. Programmatic Requirements 2
3. ProgramLimitations 2
4. Use ofUnpaid/Volunteer Victim Service Staff 2
5. Victims ofViolent Crime Compensation 2
6. Funding Source Statements 2
7. Program Start-Up 3
8. Service Delivery 3
9. Program Monitoring andEvaluation 3
10. Collection and Maintenance ofInformation 4
11. Statistical ReportingRequirements 4
12. Confidentiality 5
13. HiringApproval 5
14. Discrimination 5
15. CivilRights Compliance 5
16. Assignment ofSubcontract 7
17. Drug-Free Workplace Requirements 8
B. Financial 8
1. Allowable and Non-allowable Costs 8
2. Non-supplantation 8
3. MatchRequirements 8
4. Overmatch 9
5. ThirdParty Payments 9
.
6. Income Credits 10
7. Submission ofan Approved Budget 10
8. BudgetRevision 10
9. Purchasing 10
10. Payment ofGrant Funds 11
11. Obligation andExpenditureofFunds 11
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B. Financial (continued)
12. Co-mingling ofFunds 11
13. Accounting Procedures 12
14. Federal Financial Status Reports (H-l's) 13
How
15. Cash 13
16. Inspection and Audit 13
17. Financial and Internal Control Questionnaire 15
18. Timesheets 15
18. Certification ofTax Filings 15
19. Debarment 15
C. General 15
1. Technical Assistance 15
2. Special Conditions 16
3. Notification ofChange ofEvents 16
4. Funding Obligation 16
5. Delays 16
6. Governing Laws and Regulations 16
7. Public Access 17
8. Effective Dates 17
9. Default 17
10. Termination 17
11. Retention ofRecords 18
12. QiminalPenalties 18
Conclusion 18
APPENDIX
—
A. Federal Register Final Program Guidelines
—
B. Federal Financial Status Report (H-l) Instructions AndForm
C. Grant Audit Requirements
Sample Supplementary Reports
Financial and Internal Control Questionnaire
D. FY 91 Expenditure Reimbursements VoucherForm
E. Quarterly Statistical PerformanceReport
Instructions and Form
VOCA
Client Data Worksheet
Helpful Hints
F. Program Timetable Formats and Samples