M/NCR/AMC of Coiling Line/13-14

83 Pages·2013·1.02 MB·English

North Central Railway
Tender Document
of

Tender No: M/NCR/AMC of Coiling Line/13-14

Name of Work: "AMC of New (FIAT) Coiling Line at RSK/STLI”
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INDEX

Name of Work: AMC of New (FIAT) Coiling line at RSK/STLI.

S No DESCRIPTION PAGE NO.
1. Index 2
2. Tender Notice 3
2. FORM-A 4
3. Declaration / forwarding letter FORM-A-I 5
4. Agreement of Work Annexure-II 6
5. PART-I; Instruction to Tenderer 7-10
6. PART-II; Special Conditions of Contract 11-13
7. Schedule I & II 14-15
8. Spare part list Annexure-III 16-24
9. PART-III; Scope of Work 25
10. Pro-forma for Organization details of the firm 26
Annexure-IV
11. Pro-forma for statement of deviations 27
Annexure-V
12. Pro-forma for Check List Annexure-VI 28
13. Pro-forma for Schedule of Work & rates (BID 29
OFFER FORM) Annexure-VII
14. Part-IV GENERAL CONDITIONS OF 30-82
CONTRACT
15. Last Page 83

Issued to M/s: M/s PCI Ltd, Sector-6,
Manesar, Gurgaon

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North Central Railway
Tender No: M/NCR/AMC of Coiling Line/13-14
Sealed Tender is invited by Chief Mechanical Engineer, North Central Railway Allahabad for and on
behalf of the President of India for the execution of the following work from M/s PCI Ltd, sector
6,Manesar,Gurgaon:

Name of work: “AMC Of New Coiling Line (FIAT) at RSK/STLI.

Approx. Earnest Cost of Period Last date of Date of
cost of money tender of Submission Opening
work documents completion
02.12.2013 02.12.2013
` 7.60 Cr. Approx. ` 5,30,300/- ` 10,000/- One Year 15:00 Hrs. 15:30 Hrs

1. The tender should be submitted in sealed packet kept in a sealed cover.
2. Scope of Work – AMC of New Coiling line (FIAT) including Imported, Indigenous machine and
its concomitant accessories at RSK/STLI, Sithouli, Gwalior as per the tender specifications.
3.Tender documents would be available from the office of CME North Central Railway Mechanical
Headquarter Allahabad on production of Tender cost of requisite amount in the form of demand draft
from any Indian Nationalized/ Scheduled Bank in favour of “FA&CAO/NCR/ALD” or money receipt
issued by the Divisional Cashier, Allahabad Division of NCR for the cost of tender document
mentioned above between 10:00 hrs and 17:00 hrs on any working day from 13.11.2013 to
29.11.2013.
`
4. EMD of 5,30,300/-has to be deposited by the tenderer in cash or in any of the following forms:
(i) Deposit in cash with Divisional Cashier/North Central Railway, Allahabad and to attach the
money receipt obtained thereof with the tender documents.
(ii) Deposit Receipts, pay orders, demand drafts. These forms of earnest money could be either
of the State Bank of India or of any of the Nationalized banks drawn in favour of
FA&CAO/NCR Allahabad India and endorsed “Account Payee” and valid up to the validity of
tender offer. No confirmatory advice from the Reserve Bank of India will be necessary.
(iii) Deposit receipts executed by the Scheduled Banks (other than the State Bank of India and
the Nationalized Banks) approved by the Reserve Bank of India for this purpose.
5. Tenders without proper Earnest Money will be summarily rejected.
6. The tender form is not transferable.
7. Tenderer to give consent in writing for receipt of payment through ECS/EFT.
8. Validity of the tender: The bidder shall keep his offer open for a period of 180 days from
the date of opening of tender.
(9) (i) This Tender notice is also available on www.ncr.indianrailway.gov.in &
www.tenders.gov.in.
(ii) The tender documents (without drawings) will also be available on website
www.ncr.indianrailway.gov.in & www.tenders.gov.in during the period indicated in
Clause (3.0) above and the same can be downloaded and used as tender documents for
submitting tender. This facility is available free of cost. However, the demand draft/money
receipt as prescribed at Clause (3.0) above towards the cost of tender documents will have
to be enclosed with the tender. In case the tender is not accompanied with the valid demand
draft/money receipt for the cost of the tender document as detailed above, the tender shall
be summarily rejected.

CME
NCR/ALD

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FORM ‘A’
(For works costing above Rs 10,000.00)

NORTH CENTRAL RAILWAY

MECHANICAL DEPARTMENT

RAIL SPRING KARKHANA, SITHOULI, GWALIOR

Regulations for Tenders & Contracts Conditions of Tender & schedule Rates & Quantities
for

Sr.No HEADING DESCRIPTION
1 Name of work AMC of New (FIAT) Coiling line at RSK/STLI

2 Tender no. M/NCR/AMC of Coiling Line/13-14
3 Estimated Cost of Rs 7.60 Crores (Rs Seven Crore Sixty Laks)
work
4 Completion period One year from the commencement of the work.
5 Tender closing date & 02.12.2013 & 15:00 Hrs.
time
6 Tender opening date 02.12.2013 & 15:30 Hrs.
& time
7 Form issued to M/s PCI Ltd. Sector 6,
Manesar, Gurgaon

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Annexure -I

FORM ‘A-I’

(Declaration by the contractor before filling the tender form)
To,
The President of India
(Acting through the)
Chief Mechanical Engg.
North Central Railway,
Allahabad

1. I/we M/s------------------------------------------------------------------------------------------------------------
-------------------- have read the various conditions to tender attached hereto and hereby agree
to abide by the said conditions. I/we also agree to keep this Tender open for acceptance for
a period of 180 days from the date fixed for opening the same and in default there-of. I/we
will be liable for forfeiture of my/our “Earnest Money” I/we offer to do the work AMC of New
Coiling line( FIAT) at RSK/STLI of Rail Spring Karkhana Sithouli Gwalior ,North Central Railway,
at the rate quoted in the attached schedule and hereby bind myself / ourselves to
complete/execute the work( fill relevant portion below):-
(a) Within the period specified in the Contract from the date of issue of acceptance of the
letter.
(b) For a period of contract or as extended from time to time .as per time frame given.
2. I/we also hereby agree to abide by the General conditions of contract corrected from time
to time to carry out the work according to the Special Conditions of Contract and
specifications for material and work as laid down by the Railway for the present contract.
3. A sum of Rs ----------is forwarded herewith as Earnest money, in addition to the sum of
Rs-------- /- as “Security Deposit” mentioned above. The amount is in the form of a. …. … …
… … … … … … ….... The full value of the earnest money shall stand forfeited without
prejudice to any other rights or remedies, if
The full value of the earnest money shall stand forfeited without prejudice to any other
rights or remedies in case my/our tender accepted and if:-
a) I/we do not execute the contract documents within seven days after receipt of notice
issued by the Railway that such documents are ready; and
b) I/we do not commence the work within fifteen days after receipt of orders to that effect.
4. Until a formal agreement is prepared and executed, acceptance of this tender shall
constitute a binding contract between myself/ourselves and Railway administration subject
to modifications as may be mutually agreed to between us and as indicated in the letter of
acceptance of my/our offer for this work. In case of any dispute on the provisions of the
acceptance letter, our original / negotiated offer shall remain binding as the case may be.

………………………………………
Signature of Contractor(s)
Date:
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Annexure -II

AGREEMENT OF WORK

( Not to be filled at the time of submission of the tender )

Contract agreement No.M / NCR /

ARTICLE AGREEMENT made this---------day of-------------2013 between the presidents of
India acting through the Railway Administration herein after called the “RAILWAY” of the
part and -----------------------------------------------------------------------------------------------------------
herein after called the CONTRACTOR of other part.
Where as the contractor has agreed with the railway for the performance of the AMC of New
(FIAT) Coiling line at RSK/STLI
OF Rail Spring Karkhana Sithouli for the period of One year, “not forth in the schedule here
to annexed upon the General Condition of Contract & the specification of the NORTH
CENTRAL RAILWAY & the special condition & special specification, if any one & in
conformity with the drawings here up to annexed & where as the performance of the said
work is an ACT in which the public are interested.
Now this indenture witness that is consideration of the payments to be made by the Railway.
The contractor will dully perform the said works in the said schedule set-forth & shall
execute the same with great promptness care & accuracy in a workman like manner to the
satisfaction of the Railway & will complete the same in accordance with the said
specifications & said of conditions of contract on or before the ----------------------------------------
--------------------day of ---------------------------------------2013 & will maintain the said works for
period of -------------------------------calendar – months from the certified date of their
completion & will observe. Fulfill & keep all the condition therein mentioned ( which shall be
deemed & taken to be part this contract as if the same had been full set –forth herein) &
the RAILWAY do hereby agree the if the CONTRACT shall duly perform the said work in the
manner aforesaid & observe & keep the said terms & conditions, the Railways will pay or
cause to be paid to the contractor for the said works on to final completion there of amount
due in respect there of at the rates specified in the schedule here to annexed.

Signature-------------------------------
Name-----------------------------------
Designation ---------------------------
N.C. Rly., Allahabad.
For & behalf of THE PRESIDENT OF INDIA
DATE:

Signature of Signature of
Contractor witness 1.
with address

2.

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PART – I

INSTRUCTIONS TO TENDERER

1 IMPORTANT NOTE

i) Tenderer are required to give clause-wise comments on the following technical
specification, schedules, etc. confirming compliance/non-compliance with details of
deviations to avoid back reference. Offers are likely to be rejected in case of non-
compliance of these instructions. In case of any deviations, the same shall be indicated &
submitted vide “Deviation statement” in the Performa as Annexure-V.

ii) If any clauses given in “General Conditions of contract” contradict the clauses given in
“Special Conditions of Contract”, then the conditions/clauses given in “Special Conditions of
Contract”, shall override the conditions/clauses given in “General Conditions of contract”.

iii) No page of tender document should be removed and each & every page of tender
document as issued must be submitted by the tenderer duly signed by ink pen.
1. GENERAL INSTRUCTIONS:-

a) The offer must be submitted in prescribed Performa as Form-A as per time and date fixed
for the receipt of offers in tender notice. The offers received after the stipulated time & date
are liable to be rejected.
b) The Checklist (Annexure-VI) should be submitted along with offer duly filled & signed by
the tenderer.

c) The tender should be submitted in sealed cover addressed to Chief Mechanical Engineer
N.C. Rly., Allahabad super scribed with name of work & tender number.

2. INSTRUCTIONS TO TENDERERS REGARDING QUOTING OF RATE:-

3.1 The rates should be inclusive of traveling, boarding, incidental expenses and
transportation, labour charges, supervision charges, all taxes, duties and any other
expenses required for completing the work satisfactorily. Railway shall not make any
separate payment against above heads. The price variation or Force Majure clause shall not
be acceptable.

3.2 The Tenderer shall have to quote the rates compulsorily in figures as well as in words on
Bid offer form Annexure VII. otherwise offer shall be rejected. The rates quoted shall be
inclusive of labour charges, taxes, duties, Service Tax (if any) and any other incidental
expenditure. No such comments shall be accepted i.e. “Charges shall be as applicable” or
“charged as extra”. All the charges must be clearly indicated in Bid offer form. The offer is
liable to be ignored in case there is ambiguity or commercial part is not clearly mentioned.

3.3 Tenderer shall quote all prices only in Indian currency.

3.4 Payment shall be made only as per “Payment terms” of contract agreement.

3.5 Additional conditions or stipulations, if any, must be mentioned by the tenderer in a
covering letter with the tender. It should, however, be noted that the Railway reserves the
right, not to consider conditional tender and reject the same without assigning any reason.
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Only those additional conditions, which are explicitly accepted by the Railway, shall form
part of contract.

3.6 Contractor shall arrange at their own, any special equipments tools and tackles required
for the successful completion of work.

3.7 Once tenders are submitted, no alterations in the rates specified in the schedule or to
any of the conditions annexed to the tender will be allowed

3.8 The tenderer will have to quote their rates inclusive of all the taxes and inclusive of the
service tax, if applicable.

3.9 Tender must be filled in ink or ball pens or type written. Tenders containing erasures,
alterations in the tender document or overwriting are liable to be rejected. Any corrections
made by the Tenderer(s), the entries must be attested by him/them.

3.10 The language used in the tender form must be clear and precise without any ambiguity
in the offer. The rate must be written both in figures and words.

3.11 Any individual(s) signing the tender & other related documents, should specify in which
capacity he is signing

3.12 In case of a firm not registered under the Indian Partnership act all the partners or the
attorney duly authorized by all of them should sign the tender and all other connected
documents. The original power of attorney or other documents empowering the individual or
individuals to sign should be furnished to NCR for verification.

3.13 It will be imperative for each tenderer to fully acquaint himself of all the local conditions
& factors, which would have any effect on the execution of the Contract & the cost of items
of work. No request for change of price, or time schedule of completion of work shall be
entertained after the offer is accepted by the Railway. Hence to ensure the workability and
reasonability of rates quoted, tenderer should visit the plant to see the work & assess the
work in person.

3.16 The scope of work against which the financial offer has to be submitted is given in the
Part-III of this tender document; however, the Tenderer may examine the work at RSK
and study all its aspects before submitting their offer. For any clarification regarding the
scope of work before submitting the tender, bidder may directly contact the Office of the
Chief Mechanical Engineer, N.C. Rly., Allahabad.

PHONE: [phone],
FAX: [phone],
Postal address: Chief Mechanical Engineer
North Central Railway,
Subedarganj, Allahahabd-211011

4. ACCEPTANCE OF TENDER:-
“Acceptance of tender” will be communicated by a formal acceptance letter.

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5. VALIDITY OF OFFERS:-

a) The offer shall be kept valid for acceptance for a minimum period of 180-calander days
from the date of tender opening irrespective of market fluctuations.
b) The submission of any offer connected with these specifications and documents shall
constitute an agreement that the tenderer shall have no cause of action or claim, against the
Railway for rejection of his offer. The Railway shall always be at liberty to reject or accept
any offer at his sole discretion and any such action will not be called into question and the
tenderer shall have no claim in that regard against the tenders.

6. EARNEST MONEY: -

`
Tenderer shall have to deposit 5,30,300/- (Rs. Five laks thirty thousand three hundred only )
as earnest money in one of the following forms:-
a) DD/Pay Order in favour of FA&CAO/NCR/ALD
Earnest Money in any other form shall not be accepted. Tenders unaccompanied with
requisite Earnest Money or received in any other form than those mentioned above, shall be
summarily rejected.
b) The earnest money shall remain deposited with the Railway for a period of at least 180
days from the date of opening of the tender. If the validity of the offer is extended, the
earnest money duly extended shall also be furnished, failing which, the offer after the expiry
of the aforesaid period, shall not be considered by the Railway.
c) No interest shall be payable by the Railway on “Earnest money”.
d) The Earnest money deposited is liable to be forfeited if the tenderer withdraws or
amends impairs or derogated from the tender, any condition in any respect within the
period of validity of his offer.
e) The earnest money of the successful tenderer may be returned after the “performance
guarantee bond” as required is deposited and the Railway receives formal agreement
duly signed by the tenderer.
f) If the successful tenderer fails to furnish the “performance guarantee bond” as
required and fails to return the formal agreement with acceptance, then the Earnest
Money shall be liable to be “forfeited” by the Railway.

7. SECURITY DEPOSIT ON ACCEPTANCE OF TENDER:-

Security deposit for this work will be at the rate of 5% of contract value and will be
deducted from running bills.
a) The rate of recovery should be at the rate of 10% of the bill amount till the full
security deposit is recovered,
b) Security deposits will be recovered only from the running bills of the contract and no
other mode of collecting SD such as SD in the form of instruments like BG, FD etc, shall
be accepted towards security deposit

8. PERFORMANCE GUARANTEE BOND

8.1 The successful bidder may give performance guarantee amounting to 5% of the
contract value in any of the following forms
8.1.1 A deposit of Cash
8.1.2 Irrevocable Bank Guarantee
8.1.3 Government Securities including State Loan Bonds at 5% below the market value.
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8.1.4 Deposit receipts; pay Orders, Demand Drafts, and Guarantee Bonds. These forms
of performance guarantee could be either of the State Bank of India or of any of the
Nationalized Bank;
8.1.5 Guarantee Bonds executed or Deposit Receipts tendered by all Scheduled Bank.
8.1.6 A deposit in the Post Office Saving Bank.
8.1.7 A Deposit in the National Saving Certificate;
8.1.8 Twenty Years National Defense Certificate.
8.1.9 Ten Years Defense Deposits;
8.1.10 National Defense Bonds; and
8.1.11 Unit Trust Certificates at 5% below market value or at the face value whichever is
less
8.1.12 Also FDR in favour of FA&CAO/NCR/ALD, (free form any encumbrance) may be
accepted.
8.2 The performance guarantee should be furnished by the successful contractor after
the letter acceptance has been issued, but before signing of the agreement and should
be valid up to expiry of the contract period. The agreement must be signed within 15
(fifteen) days after issue of LOA and performance guarantee should be Submitted within
this time limit.
8.3 Performance guarantee shall be released after satisfactory completion of work and
contract period is over. It will be released only after successful completion of contract.
8.4 Wherever the contracts are rescinded, the security deposit should be forfeited and
performance guarantee shall be enchased and the balance work should be got done
separately.
8.5 The balance work shall be got done independently without risk and cost of the original
Contractor.
8.6 The original contractor shall be debarred from participating in the tender for executing
the balance work. If the failed contractor is a JV or a partnership firm then every member/ of
such a firm would be debarred from participating in the tender for the balance work either in
his/her individual capacity or as a partner of any other JV / partner firm.

9. MANDATORY DOCUMENTS TO BE SUBMITTED ALONG WITH THE OFFER

a) Organizational details of the firm as per pro-forma Annexure -. IV
b) “Pro-forma for statement of Deviations”. –Annexure-V.
c) Pro-forma for Check List, Annexure-VI
d) “Pro-forma for financial offer” BID OFFER FORM- Annexure-VII.

Railways reserves right to reject tenders not accompanying these documents.

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