Microsoft Official Academic Course 77-418 Microsoft Word 2013

530 Pages·2014·35.12 MB·English

by  Bryan Gambrel (Ed.)

Microsoft
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MOS
EXAM
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Microsoft
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Microsoft Official Academic Course
MICROSOFT WORD 2013
ii
Editor Bryan Gambrel
Executive Publisher Don Fowley
Director of Sales Mitchell Beaton
Technical Editor Joyce Nielsen
Executive Marketing Manager Chris Ruel
Assistant Marketing Manager Debbie Martin
Microsoft Strategic
Relationships Manager Gene Longo of Microsoft Learning
Editorial Program Assistant Allison Winkle
Senior Content Manager Kevin Holm
Production Editor Tim Lindner
Creative Director Harry Nolan
Cover Designer Tom Nery
Product Designer Jennifer Welter
Content Editor Wendy Ashenberg
This book was set in Garamond by Aptara®, Inc. and printed and bound by Courier/Kendallville.
The covers were printed by Courier/Kendallville.
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except as permitted under Sections 107 or 108 of the 1976 United States Copyright Act, without
either the prior written permission of the Publisher, or authorization through payment of the
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The book expresses the author’s views and opinions. The information contained in this book is
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ISBN 978-0-470-13307-1
Printed in the United States of America
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Illustrated Book Tour
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1
Understanding Word
LESSON SKILL MATRIX Lesson Skill Matrix
Skill Exam Objective Objective Number
Starting Word 2013
Working with Tools Customize the Quick Access toolbar. 1.4.3
Opening Backstage
Using the Microsoft Word Help Button
Creating a Document Demonstrate how to use Show/Hide. 1.4.7 Key Terms
Create new blank documents. 1.1.1
Saving a Document Save document in alternative fi le formats. 1.5.2
Maintain backward compatibility. 1.5.7
Working with Templates Demonstrate how to use Show/Hide. 1.4.7
Create new documents and apply templates. 1.1.2
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Previewing and Printing a Document Confi gure documents to print. 1.5.1
Print document sections. 1.5.3
Set print scaling. 1.5.6 Business
Closing a Document and Closing Word Scenario 2 Lesson 1
Tech Terrace Real Estate works with clients to buy, sell, and rent homes
in a neighborhood that borders a local university. The company’s agents
regularly create letters, sales data, and other real estate information to
be mailed to current and prospective clients. Microsoft Word 2013 is the
perfect tool for this task and much more. In this lesson, you learn how
KEY TERMS to navigate the new Word 2013 interface and use basic Word features
• A ccess keys • Preview to create and manage documents such as those used by Tech Terrace
•• A BauctoksCtoamgep lveiteew •• P Qruinictk Access Toolbar Real Estate.
•• B colomcmk Santydl e •• R Reibdboo n © kali9/iStockphoto
• dialog box • Save
• dialog box launcher • Save As
• groups • ScreenTip
•• I in-bseearmtio n point •• S sheottritncgust menu SOFTWARE ORIENTATION
• KeyTips • tabs
• menu • template Microsoft Word’s Opening Screen
• Mini toolbar • Undo
• mixed punctuation • white space B efore you begin working in Microsoft Word 2013, you need to acquaint yourself with the
© kali9/iStockphoto•• n oopnenp rpinutninctgu cahtiaorna cters • Word Wrap 1 Quick Accpseerseism a T aosorclyrbe aueTrnsaeb rss iimntielarfra tcoe t(hUaIt )s. hWowhnen Di noyc oFuumig eounptr eeTn it1l ea-1 b. lank doHceulpm Buetntotn in MicMrionsimoifzte WordRD eo2sw0ton1r/3eM,a yxiomuiz e
Software Microsoft Word logo Close
Orientation Ribbon MAciccroousnotf tSign in
Collapse the Ribbon
Insertion point Horizontal Ruler
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Vertical Ruler Blank Document
58 Lesson 2
CUTTING, COPYING, AND PASTING TEXT Status bar Zoom Slider
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Clipboard to a new location in either the original document or a new document. In this exercise,
you learn two different ways to copy and move text—using the Clipboard and using the mouse. Microsoft has designed the Word UI to provide easy access to the commands you need most
often when creating and editing documents. (Note that your screen might vary somewhat
E ntries placed in the Clipboard can be placed anywhere in a document by positioning the in- from the one shown here, depending on your program’s settings.) Use Figure 1-1 as a reference
sertion point in the new location, and then selecting one of the three Paste options shown in throughout this lesson as well as the rest of this book.
Table 2-5 and Figure 2-21.
Table 2-5
Paste option descriptions
Sample Item Placed How Item Displays
Paste Option Description on Clipboard When Pasted
Keep source formatting Keeps the selected text with WILEY.COM WILEY.COM
the original format, including
hyperlinks.
Merge formatting If the text contains fonts of Paste Paste
different sizes and colors, the
paste produces black text with
Calibri (Body) 11-point format-
tsicnrge ewnh. eIfn p ians ati nnge win dthoec usammeen t Bottom Line
document, the destination
formatting is used.
Keep text only Regardless of its font, size, and College College
formatting, when pasted, the
text appears in 11-point Calibri
(Body).
Figure 2-21
Paste options
Easy-to-Read
Tables
Keep Source
Formatting
Keep Text Only
Merge Formatting
Copying and Moving Text with Clipboard Commands
T he Clipboard enables you to cut or copy multiple items and paste them into any Offi ce document. In
this exercise, you learn to use the Clipboard command group on the Home tab to copy and move text.
Collected items stay on the Clipboard until all Offi ce programs are closed or you click the Clear
All button in the Clipboard task pane. The Clipboard holds up to 24 items and when another
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Illustrated Book Tour
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Managing Text Flow 151
STEP BY STEP Insert Line Numbers
USE the document that is open from the previous exercise.
1. On the Page Layout tab, in the Page Setup group, click the L ine Numbers drop-down
arrow to display the menu as shown in Figure 5-14. By default, None is selected.
Figure 5-14
Line Numbers menu Screen Images with Callouts
Line Numbers menu
Line Numbering Options opens the
Page Setup dialog box
2. Select Continuous . The line numbering is now turned on and each line where text
3. a Pprepsesa Crst rils + n Gu mtob uesree dth. e Go To command. Select Line in the Go to what section, and Workplace Ready
then type 25 in the Enter line number box.
4. Click the Go To button. The insertion point is now placed at the beginning of line 25
Click Close.
5. Click Breaks and insert a N ext Page section beak. Notice that line 25 is now on page 2.
6. The insertion point is resting on page 2 on line 25.
7. Click the Line Numbers button to display the menu and select Restart Each Section . c02BasicEditing.indd Page 55 24/07/13 7:35 PM user /203/WB01065/9780470133071/ch02/text_s
The line numbering begins at 1.
8. SAVE the document as Relocation3 Proposal in the lesson folder on your fl ash drive,
and then C LOSE the fi le.
PAUSE. LEAVE Word open to use in the next exercise. Take Note Basic Editing 55
Workplace Ready Reader Aids CrRoessf Section and manual breaks are covered in Lesson 5.
Take Note Y ou can use the Find and Replace tool to replace specifi c punctuation within a document. For
instance, say you pressed the spacebar twice at the end of each sentence and you would like to
USE LINE NUMBERS TO REFERENCE QUICKLY replace each set of two spaces with only one space. In the Find what text box, press the Spacebar
Showing line numbers can be used for legal documents or for documents that a team group is twice; then in the Replace with text box, press the S pacebar once and click the Replace All button.
reviewing. It is easier to reference the line number rather than “paragraph 6, second sentence”, Upon doing this, Word replaces all instances of double spacing with single spaces.
which saves time from having to look for text.
When replacing text, you can confi rm each replacement to make sure it is correct by clicking
Step by Step Replace instead of Replace All. Using the Find and Replace command assists you in fi nding text
Inserting Nonbreaking Spaces and avoiding mistakes.
W ord determines when to wrap text to the next line as it reaches the right margin. In some i nstances, Exercises
you might want to keep the text together on the same line, such as for a date (November 19, 20XX), Troubleshooting If you experience problems when using the Replace command to replace formatting or one
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bold as the style, below the Replace with text box, you see F ont: Bold, Font color: Red (refer
to Figure 2-19).
Using the Go To Command to Navigate a Long Document
c04ParagraphFormatting.indd Page 95 24/07/13 8:02 PM user /203/WB01065/9780470133071/ch04/text_s In a longer document, you might want to move through the document more quickly than is possi ble
by scrolling. The Go To command provides a way to navigate through longer documents quickly.
In this exercise, you learn to use the Go To command to move through a lengthy document.
U sing the Go To command jumps to a specifi c page, table, graphic, equation, or other item in your
Paragraph Formatting 95 document. To go to the next or previous item of the same type, leave the Enter box empty, and
then click Previous or Next . The Go To command is located in the Find and Replace dialog box.
11. Select the four paragraphs under Introduction . Troubleshooting
12. Oinnd ethnet ho rmizaornktearl trou l 0e.r5, pinrcehses sa. nd hold the left mouse button and drag the First-line Reader Aids STEP BY STEP Use the Go To Command
Troubleshooting Click the V iew tab and choose Ruler from the Show command group. USE the document that is open from the previous exercise.
13. Select all the paragraphs under the General Performance Expectation Guidelines . Another Way 1. On the Home tab, in the Editing group, click the drop-down arrow next to the Find
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sperelescst Ttahbe. whole paragraph and 17. a Clhsaon agcec ethses Sthpee Pciaarla sgerlaepchti odnia tloo g F ibrostx .l ine . Click OK . Using a shortcut method, you can Go To tab
2.2.7 18. SAVE the document as B&B First Line Indent in the lesson folder on your fl ash drive.
PAUSE. LEAVE the document open to use in the next exercise.
How would you set indents? Additional
options to
STEP BY STEP Set Hanging Indents select
Enter value in the box
USE the document that is open from the previous exercise.
1. Place the insertion point at the beginning of the fi rst paragraph under the heading
Acknowledgement , and then select the fi rst two paragraphs.
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margin.
3. Under the same heading, select the last two paragraphs. On the horizontal ruler, press
and hold the left mouse button and drag the fi rst - l ine indent marker so that it
aligns with the left margin. You need to reposition the fi rst-line indent marker so that
Figure 4-4 itth de oreuslenr’ ts mhoouvled wmhaetnch y Foiug ubreeg 4in- 4d.r agging the hanging indent marker. Your markers on
Markers on ruler aligned
First line and
Hanging indent
markers are
aligned to the
left margin
The selected
ploanrgaegrr ainpdhesn ater ed no
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Illustrated Book Tour
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Paragraph Formatting 111
STEP BY STEP Create a Bulleted List
OPEN Alarm from the data fi les for this lesson.
1. Select the two paragraphs below the phrase Please keep in mind: .
2. On the Home tab, in the Paragraph group, click the B ullets button. Notice that
solid circles appear before the selected paragraphs.
Data Files Icon 43.. P Plraecses t Ehnet einr .s Werotirodn apuotionmt aatt itchaell ye ncdo notfi nthuee ss ethcoe nbdu lbleutleledt elids tp bayra sgurpapplhy.i ng the next
3.3.1 bulleted line.
5. Beside the new bullet, type I f you do not know your four-digit code and password,
please get it from the HR department .
How doa y doouc aupmpelyn tb?u llets in 6. SAVE the document as B&B Alarm in the lesson folder on your fl ash drive.
PAUSE. LEAVE the document open to use in the next exercise.
Microsoft Offi ce STEP BY STEP Change the Bulleted List
Specialist Certifi cation USE the document that is open from the previous exercise.
Objective Alert 1. Select the entire bulleted list.
2. To change the format of the bulleted list, click the drop-down arrow next to the Bullets
button to display the menu shown in Figure 4-18. The bulleted items might not
match your screen.
Figure 4-18
Bullet formatting options
Recently Used Bullets are
shown here
Bullet Library
c04ParagraphFormatting.indd Page 100 24/07/13 8:04 PM user /203/WB01065/9780470133071/ch04/text_s Cdbiuhslaplenlatg ylees v Ldeisilfstf eLreevnetl SBaumlleptlse r Devoecaulmede nhte re
100 Lesson 4 Csyrmeabtoel ao rn peiwct buurellet using a
STEP BY STEP Change Alignment to Right Take Note T o change a bulleted list to a numbered list (or vice versa), select the list and then click either
USE the document that is open from the previous exercise. tohpee n B uthllee t Bs ubluletttso dnr oopr -tdhoew Nnu mmebneuri;n tgh ebnu titno nth. eT Bo urlelmeto Lvieb roanrey ,o sfe ltehcet bthuel lbetusl lferto man dth rei gLhitb-cralircyk,
1. Place the insertion point in the fi rst paragraph under Acknowledgement . to remove it.
2. On the Home tab, in the Paragraph group, click the A lign Right button . The right
side of the paragraph is even whereas the left is uneven.
3. Select the second paragraph, right-click and select Paragraph .
4. In the Alignment list under General, click the drop-down arrow, and then click Right .
Review the Preview area, the paragraph is right-aligned. Click OK .
5. Steexlte octn t hthee l arisgth ttw. To hpea rriagghrta spihdse uonf dtheer Apcakrangorwalpehdsg aerme eenvte, na,n wd hperreesass C thtrel1 leRf tt oa rael iugnne tvheen . Cross Reference
6. SAVE the document as B&B Right Align in the lesson folder on your fl ash drive. Reader Aid
PAUSE. LEAVE the document open to use in the next exercise.
STEP BY STEP Change Alignment to Center c03CharacterFormatting.indd Page 86 24/07/13 8:24 PM user /203/WB01065/9780470133071/ch03/text_s
USE the document that is open from the previous exercise.
1. Place the insertion point in the Acknowledgement heading.
2. Ononw th cee nHtoemreed tbaebt, wine ethne t hPea rlaegftr aapnhd grirgohutp m, calricgkin t.h e C enter button . The heading is 86 Lesson 3
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Cross In Lesson 2, you learn to select text using different methods. To select multiple text areas, press SKILL SUMMARY
Ref Ctrl and select the text.
Objective
4. Press Ctrl 1 E to center the headings using the shortcut key. In This Lesson, You Learned To: Exam Objective Number
5. SAVE the document as B&B Centered Headings in the lesson folder on your fl ash drive. Format Characters Manually Change font attributes. 2.2.1
PAUSE. LEAVE the document open to use in the next exercise. Use the Format Painter Demonstrate how to use Format Painter. 2.2.3
Highlight text selections. 2.2.8
STEP BY STEP Change Alignment to Left Skill Summary Format Text with Styles AMdodd siftyy leexsi sttoin tge xstt.yle attributes. 22..22..911
USE the document that is open from the previous exercise. Format Text with WordArt Import Files. 1.1.3
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3. Select all four paragraphs under Introduction . Remove Text Formatting Clear existing formatting. 2.2.6
4. Right-click and select Paragraph to open the Paragraph dialog box.
5. In the Alignment list under General, click the drop-down arrow, and then click Left .
Review the Preview area—the paragraphs are aligned left. Click OK .
6. Select the fi rst two paragraphs under General Performance Expectation Guidelines . Knowledge Assessment
7. On the Page Layout tab, launch the Paragraph dialog box. In the Alignment list under
General, click the drop-down arrow, and then click Left . Click OK .
8. Select the two paragraphs under Equal Employment Opportunity and Diversity .
9. Press Ctrl1L to align the paragraphs to the left using the shortcut key. Multiple Choice
P1A0U. SSAEV. LEE tAhVe Ed othceu mdoecnut mase n Bt& oBp eLenf tto A ulisgen i n in t thhee n leesxst oenx eforcldiseer. on your fl ash drive. AKsnsoewsslmedegnet Se1le. bca Wt.. th 1 1he//e11n b20 me oosftfe araaesnnsu piirnnoincncshhge.. pfoori nthte s fiozlelo, wonineg pstoaitnetm ise netqs.u al to a character height of:
Questions dc.. 1 1//1782 ooff aann iinncchh..
2. The Underline drop-down menu in the Font group contains options to underline
selected text with a:
a. thick underline.
b. double underline.
c. dotted underline.
d. All of the above
3. A is a typeface that applies a style to characters.
a. point size
b. font
c. paragraph style
d. Both a and b
4. If you type a paragraph in uppercase and need to change it to sentence case without
having to retype the paragraph, which option would you use?
a. Change Case
b. Change Size of Case
c. Sentence Case
d. Toggle Case
5. Opening the Modify Style dialog box allows you to:
a. change formatting.
b. change the alignment.
c. change the line spacing.
d. All of the above
6. The lets you copy the format of text and apply those attributes to different text.
a. Formatter
b. Copy Special
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316 Lesson 9
Competency Assessment
Project 9-1: Proofi ng a Research Paper
You have agreed to help your friend proof her reference letter.
GET READY. LAUNCH Word if it is not already running.
1. OPEN the Reference Letter document from the lesson folder.
2. SAVE the document as 9-1 Reference Letter in the lesson folder on your fl ash drive.
3. Click the File tab to open Backstage, and then click Options .
4. Select Proofi ng and under the When correcting spelling and grammar in Word section.
Competency Assessment Beside the Writing Style command box select G rammar Only .
5. Click OK .
6. On the Review tab in the Proofi ng group, click the S pelling & Grammar button.
7. The Spelling task pane opens and will stop on the words/phrases listed in the following
table; for each misspelled word, take the action indicated in the table. Also, if you are
unsure of how a word is pronounced, click the Sound button.
8. When the prompt appears stating that the spelling and grammar check is complete,
click OK .
Misspelled Word Corrected Word Action to Take
emplyed employed Change All
suprvision supervision Change All
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Profi ciency Assessment Project
356 Lesson 10
Profi ciency Assessment
c12MaintainingDocumentsandMacros.indd Page 419 29/07/13 5:33 PM user /203/WB01065/9780470133071/ch12/text_s
Project 10-3: Real Estate
Y ou will be updating one of the marketing fl yers that you created. This fl yer will be posted in the
newspaper, school papers, and real estate brochures. A caption is needed.
Maintaining Documents and Macros 419 GET READY. LAUNCH Word if it is not already running.
1. OPEN a blank document. 1. OPEN the Marketing Flyer document from the lesson folder.
23.. P SthrAeeVnsEs C AtLhlOet1 S d LEo . cthuem fie lne.t as 12-3 B&B Report in the lesson folder on your fl ash drive, and 23.. o Sd ArpApitvVpieolEy.n t ahf resoh mdaod tcohuwem Spetanygtl eea lsbi s 1ot0r. d-3e rM aanrdk esteilnegc tF G lyreere Un,p Adacctee nint 6th, eD alerskseor n5 0fo%ld. e Sre olenc ty othuer nfl iansthh
LEAVE Word open for the next project. 4. Add a page color and select Green, Accent 6, Lighter 80% .
5. Insert a fi gure caption to the SmartArt graphic and key Tech Terrace Real Estate helped
Project 12-4: Books and Beyond 6. t ShAeV LEo tshteo nd’os cpuumrcehnat sien tthhee ilre nseswon h foomldee.r on your fl ash drive then CLOSE the fi le.
In this project, you continue working with the fi les from Project 12-2. LEAVE Word open for the next project.
GET READY . LAUNCH Word if not already running.
1. OPEN the Introduction document from the BOOKS BEYOND folder. Project 10-4: British Novel – Mothers and Daughters of Bleak House
2. Uruenspdel eatrchleein wFei insthtdy Balen& WdB R .o Cerdphslaa nocgneel yc t ,o hamen mdfo a drnmadrak tt otbi nlfiu gne d af noadnll t a ocpcopcluloyrr .rt eh(Tnehc beeorsel do a fi rt Beao l1ioc3k sost cyaclnued,r rfBeoennycto esnsiz dteo a 1 nfi2 nd p dt.,) n Yoouti caendd tyhoaut rf ofrrimenadtt ainreg tnaekeidnsg tao B breit icsohr rLeictteerdat, uarned c lyaossu. Ehalivzea baegtrhe ehda st ofi nfoirshmeadt hthere pdaopceur,m beuntt y foour
3. Change all bullets to the number format and select 1) . her and insert a header with a page number.
4. Change the number format listed under the Set Alarm and D eactivate Alarm headings
to a solid circle bullet.
5. SAVE the document in the BOOKS BEYOND folder on your fl ash drive. c04ParagraphFormatting.indd Page 136 24/07/13 8:10 PM user /203/WB01065/9780470133071/ch04/text_s
6. OPEN the Master Books document and change the view to Outline .
7. Pthree sfi sr s CtT pRaLr 1ag Crlaicpkh t oan odp I e unn tdhee r Astcaknndo wfrloemdg tehme efonut rlitnhk p aanradg srealpehc.t B I aocldk naonwd lcehdagneg fer otom Mastery
uppercase.
8. SAVE the document in the BOOKS BEYOND folder on your fl ash drive, and then CLOSE Assessment 136 Circling Back 1
both documents. Projects
LEAVE Word open for the next project. Circling Back 1
The National Association of Professional Consultants is a professional organization that serves a
Mastery Assessment vmaernietd c monefmerbeenrcseh.i pT ohfe caosnsosucilatatinotns. iEs ancohw y epalar,n tnhien ags tshoec iuatpioconm hians ga ctohnrefee-rdenayce p. rAofse tshsieo nasaslo dceiavteiloonp’s-
membership manager, your job includes a wide variety of tasks related to organizing and commu-
nicating information about membership. In addition, you are working with the conference plan-
Project 12-5: Creating a Macro with Formulas Circling ning committee to help secure speakers for the conference and market the conference to members.
Cvarleidataet ea tmhaatc ryoo uw citohm foprlemteudla tsh aisn dp rfoojremcta at nthde p traobvlied. eT aa kceo pay s ctore yenoushro itn ostfr tuhcet oMr. a cros dialog box to Back Project 1: Formatting a Letter
GET READY . LAUNCH Word if not already running. Exercises GE1.T O RPEEAND tYh. eL CAoUnNfeCrHe nWcoe rSdp ief aitk iesr n leottt aelrr efraodmy rthuen nCiinrgcl.ing Back data fi les folder.
1. OPEN a blank document. 2. Customize the margins to 1" all around.
2. Create a macro, named Expenses , and in the Description box, type E xpense Report for 3. SAVE the document as Conference Speaker Letter in the lesson folder on your fl ash drive.
trips . Look for an unassigned shortcut key and assign it to this macro. 4. Replace the fi elds in the document by typing the following information:
3. Cforremataet tain tga.b le as shown in Figure 12-20, and then enter the data and apply the [[YSotruere Nt aAmdder]e: sSsu]s: a5n6 7P8a Cshiracle St.
[City, ST ZIP Code]: Kansas City, MO 64163
[Recipient Name]: Daniel Slade
[Title]: President, Strategies and Operations
[Company Name]: Montgomery, Slade and Parker
[Street Address]: 3333 Lakeside Way
[City, ST ZIP Code]: Chicago, IL 60611
[Recipient Name]: Mr. Slade
[Your Name]: Susan Pasha
[Title]: President
5. Change the date of the letter to June 15, 20XX.
6. Select the Susan Pasha heading and change the font size to 28 pt, and then change the
font color to Red, Accent 2, Darker 50%.
7. Select the next line and right-align the address and change the font size to 10 pt.
8. In the fi rst sentence of the body of the letter, select travel agents’ and type consultants’.
9. In the second sentence, select Alpine Ski House in Breckenridge, Colorado and type
Lakeview Towers in South Lake Tahoe, California.
10. Select the text you just typed and bold.
11. Change the date of the evening to September 16 and bold.
12. In the last sentence of the letter, select convention and type conference.
13. Type Susan Pasha in the signature line, and then type her title, President, press
Shift1Enter and type National Association of Professional Consultants.
14. Display the documents to view as One Page.
15. SAVE the document in the lesson folder on your fl ash drive, and then CLOSE the fi le.
PAUSE. LEAVE Word open for the next project.
Project 2: Attachment
Create a document that will be sent to the staff and volunteers who are assisting with the National
Association of Professional Consultants Conference. Update them on the upcoming events fees.
GET READY. LAUNCH Word if it is not already running.
1. OPEN a blank document.
2. SAVE the document as Conference Update in the lesson folder on your fl ash drive.
www.wiley.com/college/microsoft
or call the MOAC Toll-Free Number: 1+[phone] (U.S. & Canada only)
viii
www.wiley.com/college/microsoft
or call the MOAC Toll-Free Number: 1+[phone] (U.S. & Canada only)