Mayor Thoms will call the meeting to order. Roll Call. Pledge of Allegiance. Moment of Silence

141 Pages·2010·7.87 MB·English

City Council Meeting
September 11, 2017
Agenda 6:45 p.m. Watch Live
City Council Chambers, City Hall, third floor, 1528 Third Avenue, Rock Island, IL
1. Mayor Thoms will call the meeting to order.
2. Roll Call.
3. Pledge of Allegiance.
4. Moment of Silence.
5. Minutes of the meeting of August 28, 2017.
Motion: Motion whether or not to approve the Minutes as
printed.
Documents:
MINUTES 082817.PDF
6. Minutes of the Executive Session of August 28, 2017.
Motion: Motion whether or not to approve the Executive
Session minutes.
7. Update Rock Island by Mayor Thoms.
8. Proclamation declaring September 2017 as National Suicide Prevention
Awareness Month.
Documents:
NATIONAL SUICIDE PREVENTION AWARENESS MONTH 091117.PDF
9. Proclamation declaring September 15 to October 15, 2017 as National Hispanic
Heritage Month.
Documents:
NATIONAL HISPANIC HERITAGE MONTH 091117.PDF
10. A Special Ordinance providing for the donation of City-owned property at 2101 and
2117 11th Street to Friendship Manor Properties, L.L.C.
Motion: Motion whether or not to consider, suspend the
rules, and pass the ordinance.
RC Roll Call vote is needed.
Documents:
032-2017 DONATION TO FRIENDSHIP MANOR OF 2101 AND 2117 -
11TH STREET 091117.PDF
11. Claims
a. Report from the Human Resources Department regarding payment in the
amount of $15,824.82 to Dave Morrison of Rock Island, IL for legal services
rendered for the month of August.
Documents:
AUGUST 2017 CITY ATTY BILLING STATEMENT 091117.PDF
b. Report from the Human Resources Department regarding payment in the
amount of $4,900.71 to MidAmerican Energy of Davenport, IA for General
Liability claim.
Documents:
MEMO TO CC GLC MORE THAN 500 8-28-17 MIDAMERICAN
ENERGY 091117.PDF
c. Report from the Human Resources Department regarding payment in the
amount of $4,740.00 to Betty Rossow of Rock Island, IL for General Liability
claim.
Documents:
MEMO TO CC GLC MORE THAN 500 8-31-17 ROSSOW
091117.PDF
d. Report from the Human Resources Department regarding payment in the
amount of $9,800.00 to Peter Brown of Rock Island, IL for General Liability
claim.
Documents:
MEMO TO CC GLC MORE THAN 500 8-31-17 BROWN
091117.PDF
e. Report from the Human Resources Department regarding payment in the
amount of $2,428.82 to Scott Schluter of Rock Island, IL for General Liability
claim.
Documents:
MEMO TO CC GLC MORE THAN 500 9-5-17 SCHLUTER
091117.PDF
f. Report from the Human Resources Department regarding payment in the
amount of $9,951.36 to Broadspire of Atlanta, GA for Worker's Compensation
settlement.
Documents:
HOUK, JOHN MEMO TO CC FOR SETTLEMENT 9-6-17
091117.PDF
g. Report from the Public Works Department regarding payment in the amount
of $36,017.24 to Langman Construction, Inc. of Rock Island, IL for an
emergency sewer main repair at Augustana Slough.
Documents:
2017-100 (1) LANGMAN EMERGENCY SEWER REPAIR
091117.PDF
h. Report from the Public Works Department regarding payment in the amount
of $25,078.45 to Valley Construction Company, Inc. of Rock Island, IL for an
emergency water main repair on 17th Street and 31st Avenue.
Documents:
2017-101 VALLEY CONSTRUCTION EMERGENCY WATER MAIN
REPAIR 091117.PDF
i. Report from the Public Works Department regarding payment #1 and final in
the amount of $353,844.25 to Gallagher Asphalt of Thornton, IL for the 2017
Hot In-Place Recycling Program for services provided from June 19, 2017
through July 15, 2017.
Documents:
2017-103 GALLAGHER ASPHALT PAYMT 1 FINAL 091117.PDF
j. Report from the Public Works Department regarding payment #2 in the
amount of $33,956.00 to Greenspace Associates of Davenport, IA for the
2017 Sod Replacement Program for services provided from July 7, 2017
through August 18, 2017.
Motion: Motion whether or not to accept the reports
and authorize payments for Claims items a
through j as recommended.
RC Roll Call vote is needed.
Documents:
2017-104 GREENSPACE PAYMT 2 SOD REPLACEMT 091117.PDF
12. Claims for the weeks of August 25 through August 31 in the amount of
$1,264,875.04 and September 1 through September 7 in the amount of
$168,078.76; and payroll for the weeks of August 14 through August 27 in the
amount of $1,455,363.42.
Motion: Motion whether or not to allow the claims and
payroll.
RC Roll Call vote is needed.
Documents:
AP CHECK REGISTER 083117 091117.PDF
AP CHECK REGISTER 09071791117.PDF
PAYROLL EXPENSE POSTING REPORT 090117 091117.PDF
13. Report from the Public Works Department regarding bids for the 33rd Avenue
Court Reconstruction, West of 17th Street Project, recommending the bid be
awarded to Langman Construction, Inc. of Rock Island, IL in the amount of
$258,871.15.
Motion: Motion whether or not to award the bid as
recommended and authorize the City Manager to
execute the contract documents.
RC Roll Call vote is needed.
Documents:
2017-105 BID 33RD AVE COURT RECONSTRUCTION WEST OF
17TH ST 091117.PDF
14. Report from the Public Works Department regarding bids for the Storm Water
Repair 17th Street, 4th to 5th Avenue and 4th Avenue, 18th to 19th Street Project,
recommending the bid be awarded to Langman Construction, Inc. of Rock Island,
IL in the amount of $166,171.50.
Motion: Motion whether or not to award the bid as
recommended and authorize the City Manager to
execute the contract documents.
RC Roll Call vote is needed.
Documents:
2017-106 BID STORM WATER REPAIR PROJECT 2792 091117.PDF
15. Report from the Community and Economic Development Department regarding
the donation of property at 1328 30th Street to the City of Rock Island.
Motion: Motion whether or not to accept the property
donation by the Suess family as recommended;
authorize the City Manager to execute the contract
documents; and consider, suspend the rules, and
pass the ordinance.
RC Roll Call vote is needed.
Documents:
CED SUESS DONATION COUNCIL PACKET 091117.PDF
16. Report from the Police Department regarding three options for police officer fees
for the Quad Cities Marathon, recommending option #3; payment of the full
amount for the police officers required for the event.
Motion: Motion whether or not to approve option #3 as
recommended.
RC Roll Call vote is needed.
Documents:
QUAD CITY MARATHON POLICE OFFICER FEES
RECOMMENDATION 091117.PDF
17. Report from the Public Works Department regarding the emergency contractor
rotation list.
Motion: Motion whether or not to approve the amended
emergency contractor rotation list as
recommended.
RC Roll Call vote is needed.
Documents:
2017-108 EMERGENCY CONTRACTOR LIST 091117.PDF
18. Report from the City Clerk regarding a request from Royal Neighbors of America
to use water and electricity from the Centennial Bridge Building at 201 15th Street
for a Royal Neighbors of America event on Wednesday, September 13 beginning
at 11:00 a.m. to be held in the southwest corner of their parking lot.
Motion: Motion whether or not to approve the request as
recommended.
RC Roll Call vote is needed.
Documents:
COUNCIL ROYAL NEIGHBORS REQUEST ELEC AND WATER
091117.PDF
19. Report from the City Clerk regarding an Activity Permit application from Kyle
Ekberg on behalf of Augustana College for a Dome Dash 5K Road Race to be
held on Saturday, October 14, 2017 beginning at 8:00 a.m.
Motion: Motion whether or not to approve the event as
recommended.
Documents:
COUNCIL PACKET AUGUSTANA DOME DASH 091117.PDF
20. Other Business
21. Executive Session: 5 ILCS 120/2 (c)(11) Litigation, when an action against,
affecting or on behalf of the particular public body has been filed and is pending
before a court or administrative tribunal, or when the public body finds that an
action is probable or imminent, in which case the basis for the finding shall be
recorded and entered into the minutes of the closed meeting.
Motion: Motion whether or not to go into Executive Session
for the exception cited.
RC Roll Call vote is needed.
22. Motion to adjourn.
Adjourn to 6:45 p.m., Monday, September 18, 2017.
This agenda may be obtained in accessible formats by qualified persons with a disability by
making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting
City Clerk Judith Gilbert at [phone] or visiting in person at: 1528 Third Avenue, Rock
Island, IL 61201.
City Council Meeting
September 11, 2017
Agenda 6:45 p.m. Watch Live
City Council Chambers, City Hall, third floor, 1528 Third Avenue, Rock Island, IL
1. Mayor Thoms will call the meeting to order.
2. Roll Call.
3. Pledge of Allegiance.
4. Moment of Silence.
5. Minutes of the meeting of August 28, 2017.
Motion: Motion whether or not to approve the Minutes as
printed.
Documents:
MINUTES 082817.PDF
6. Minutes of the Executive Session of August 28, 2017.
Motion: Motion whether or not to approve the Executive
Session minutes.
7. Update Rock Island by Mayor Thoms.
8. Proclamation declaring September 2017 as National Suicide Prevention
Awareness Month.
Documents:
NATIONAL SUICIDE PREVENTION AWARENESS MONTH 091117.PDF
9. Proclamation declaring September 15 to October 15, 2017 as National Hispanic
Heritage Month.
Documents:
NATIONAL HISPANIC HERITAGE MONTH 091117.PDF
10. A Special Ordinance providing for the donation of City-owned property at 2101 and
2117 11th Street to Friendship Manor Properties, L.L.C.
Motion: Motion whether or not to consider, suspend the
rules, and pass the ordinance.
RC Roll Call vote is needed.
Documents:
032-2017 DONATION TO FRIENDSHIP MANOR OF 2101 AND 2117 -
11TH STREET 091117.PDF
11. Claims
a. Report from the Human Resources Department regarding payment in the
amount of $15,824.82 to Dave Morrison of Rock Island, IL for legal services
rendered for the month of August.
Documents:
AUGUST 2017 CITY ATTY BILLING STATEMENT 091117.PDF
b. Report from the Human Resources Department regarding payment in the
amount of $4,900.71 to MidAmerican Energy of Davenport, IA for General
Liability claim.
Documents:
MEMO TO CC GLC MORE THAN 500 8-28-17 MIDAMERICAN
ENERGY 091117.PDF
c. Report from the Human Resources Department regarding payment in the
amount of $4,740.00 to Betty Rossow of Rock Island, IL for General Liability
claim.
Documents:
MEMO TO CC GLC MORE THAN 500 8-31-17 ROSSOW
091117.PDF
d. Report from the Human Resources Department regarding payment in the
amount of $9,800.00 to Peter Brown of Rock Island, IL for General Liability
claim.
Documents:
MEMO TO CC GLC MORE THAN 500 8-31-17 BROWN
091117.PDF
e. Report from the Human Resources Department regarding payment in the
amount of $2,428.82 to Scott Schluter of Rock Island, IL for General Liability
claim.
Documents:
MEMO TO CC GLC MORE THAN 500 9-5-17 SCHLUTER
091117.PDF
f. Report from the Human Resources Department regarding payment in the
amount of $9,951.36 to Broadspire of Atlanta, GA for Worker's Compensation
settlement.
Documents:
HOUK, JOHN MEMO TO CC FOR SETTLEMENT 9-6-17
091117.PDF
g. Report from the Public Works Department regarding payment in the amount
of $36,017.24 to Langman Construction, Inc. of Rock Island, IL for an
emergency sewer main repair at Augustana Slough.
Documents:
2017-100 (1) LANGMAN EMERGENCY SEWER REPAIR
091117.PDF
h. Report from the Public Works Department regarding payment in the amount
of $25,078.45 to Valley Construction Company, Inc. of Rock Island, IL for an
emergency water main repair on 17th Street and 31st Avenue.
Documents:
2017-101 VALLEY CONSTRUCTION EMERGENCY WATER MAIN
REPAIR 091117.PDF
i. Report from the Public Works Department regarding payment #1 and final in
the amount of $353,844.25 to Gallagher Asphalt of Thornton, IL for the 2017
Hot In-Place Recycling Program for services provided from June 19, 2017
through July 15, 2017.
Documents:
2017-103 GALLAGHER ASPHALT PAYMT 1 FINAL 091117.PDF
j. Report from the Public Works Department regarding payment #2 in the
amount of $33,956.00 to Greenspace Associates of Davenport, IA for the
2017 Sod Replacement Program for services provided from July 7, 2017
through August 18, 2017.
Motion: Motion whether or not to accept the reports
and authorize payments for Claims items a
through j as recommended.
RC Roll Call vote is needed.
Documents:
2017-104 GREENSPACE PAYMT 2 SOD REPLACEMT 091117.PDF
12. Claims for the weeks of August 25 through August 31 in the amount of
$1,264,875.04 and September 1 through September 7 in the amount of
$168,078.76; and payroll for the weeks of August 14 through August 27 in the
amount of $1,455,363.42.
Motion: Motion whether or not to allow the claims and
payroll.
RC Roll Call vote is needed.
Documents:
AP CHECK REGISTER 083117 091117.PDF
AP CHECK REGISTER 09071791117.PDF
PAYROLL EXPENSE POSTING REPORT 090117 091117.PDF
13. Report from the Public Works Department regarding bids for the 33rd Avenue
Court Reconstruction, West of 17th Street Project, recommending the bid be
awarded to Langman Construction, Inc. of Rock Island, IL in the amount of
$258,871.15.
Motion: Motion whether or not to award the bid as
recommended and authorize the City Manager to
execute the contract documents.
RC Roll Call vote is needed.
Documents:
2017-105 BID 33RD AVE COURT RECONSTRUCTION WEST OF
17TH ST 091117.PDF
14. Report from the Public Works Department regarding bids for the Storm Water
Repair 17th Street, 4th to 5th Avenue and 4th Avenue, 18th to 19th Street Project,
recommending the bid be awarded to Langman Construction, Inc. of Rock Island,
IL in the amount of $166,171.50.
Motion: Motion whether or not to award the bid as
recommended and authorize the City Manager to
execute the contract documents.
RC Roll Call vote is needed.
Documents:
2017-106 BID STORM WATER REPAIR PROJECT 2792 091117.PDF
15. Report from the Community and Economic Development Department regarding
the donation of property at 1328 30th Street to the City of Rock Island.
Motion: Motion whether or not to accept the property
donation by the Suess family as recommended;
authorize the City Manager to execute the contract
documents; and consider, suspend the rules, and
pass the ordinance.
RC Roll Call vote is needed.
Documents:
CED SUESS DONATION COUNCIL PACKET 091117.PDF
16. Report from the Police Department regarding three options for police officer fees
for the Quad Cities Marathon, recommending option #3; payment of the full
amount for the police officers required for the event.
Motion: Motion whether or not to approve option #3 as
recommended.
RC Roll Call vote is needed.
Documents:
QUAD CITY MARATHON POLICE OFFICER FEES
RECOMMENDATION 091117.PDF
17. Report from the Public Works Department regarding the emergency contractor
rotation list.
Motion: Motion whether or not to approve the amended
emergency contractor rotation list as
recommended.
RC Roll Call vote is needed.
Documents:
2017-108 EMERGENCY CONTRACTOR LIST 091117.PDF
18. Report from the City Clerk regarding a request from Royal Neighbors of America
to use water and electricity from the Centennial Bridge Building at 201 15th Street
for a Royal Neighbors of America event on Wednesday, September 13 beginning
at 11:00 a.m. to be held in the southwest corner of their parking lot.
Motion: Motion whether or not to approve the request as
recommended.
RC Roll Call vote is needed.
Documents:
COUNCIL ROYAL NEIGHBORS REQUEST ELEC AND WATER
091117.PDF
19. Report from the City Clerk regarding an Activity Permit application from Kyle
Ekberg on behalf of Augustana College for a Dome Dash 5K Road Race to be
held on Saturday, October 14, 2017 beginning at 8:00 a.m.
Motion: Motion whether or not to approve the event as
recommended.
Documents:
COUNCIL PACKET AUGUSTANA DOME DASH 091117.PDF
20. Other Business
21. Executive Session: 5 ILCS 120/2 (c)(11) Litigation, when an action against,
affecting or on behalf of the particular public body has been filed and is pending
before a court or administrative tribunal, or when the public body finds that an
action is probable or imminent, in which case the basis for the finding shall be
recorded and entered into the minutes of the closed meeting.
Motion: Motion whether or not to go into Executive Session
for the exception cited.
RC Roll Call vote is needed.
22. Motion to adjourn.
Adjourn to 6:45 p.m., Monday, September 18, 2017.
This agenda may be obtained in accessible formats by qualified persons with a disability by
making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting
City Clerk Judith Gilbert at [phone] or visiting in person at: 1528 Third Avenue, Rock
Island, IL 61201.
City Council Meeting
September 11, 2017
Agenda 6:45 p.m. Watch Live
City Council Chambers, City Hall, third floor, 1528 Third Avenue, Rock Island, IL
1. Mayor Thoms will call the meeting to order.
2. Roll Call.
3. Pledge of Allegiance.
4. Moment of Silence.
5. Minutes of the meeting of August 28, 2017.
Motion: Motion whether or not to approve the Minutes as
printed.
Documents:
MINUTES 082817.PDF
6. Minutes of the Executive Session of August 28, 2017.
Motion: Motion whether or not to approve the Executive
Session minutes.
7. Update Rock Island by Mayor Thoms.
8. Proclamation declaring September 2017 as National Suicide Prevention
Awareness Month.
Documents:
NATIONAL SUICIDE PREVENTION AWARENESS MONTH 091117.PDF
9. Proclamation declaring September 15 to October 15, 2017 as National Hispanic
Heritage Month.
Documents:
NATIONAL HISPANIC HERITAGE MONTH 091117.PDF
10. A Special Ordinance providing for the donation of City-owned property at 2101 and
2117 11th Street to Friendship Manor Properties, L.L.C.
Motion: Motion whether or not to consider, suspend the
rules, and pass the ordinance.
RC Roll Call vote is needed.
Documents:
032-2017 DONATION TO FRIENDSHIP MANOR OF 2101 AND 2117 -
11TH STREET 091117.PDF
11. Claims
a. Report from the Human Resources Department regarding payment in the
amount of $15,824.82 to Dave Morrison of Rock Island, IL for legal services
rendered for the month of August.
Documents:
AUGUST 2017 CITY ATTY BILLING STATEMENT 091117.PDF
b. Report from the Human Resources Department regarding payment in the
amount of $4,900.71 to MidAmerican Energy of Davenport, IA for General
Liability claim.
Documents:
MEMO TO CC GLC MORE THAN 500 8-28-17 MIDAMERICAN
ENERGY 091117.PDF
c. Report from the Human Resources Department regarding payment in the
amount of $4,740.00 to Betty Rossow of Rock Island, IL for General Liability
claim.
Documents:
MEMO TO CC GLC MORE THAN 500 8-31-17 ROSSOW
091117.PDF
d. Report from the Human Resources Department regarding payment in the
amount of $9,800.00 to Peter Brown of Rock Island, IL for General Liability
claim.
Documents:
MEMO TO CC GLC MORE THAN 500 8-31-17 BROWN
091117.PDF
e. Report from the Human Resources Department regarding payment in the
amount of $2,428.82 to Scott Schluter of Rock Island, IL for General Liability
claim.
Documents:
MEMO TO CC GLC MORE THAN 500 9-5-17 SCHLUTER
091117.PDF
f. Report from the Human Resources Department regarding payment in the
amount of $9,951.36 to Broadspire of Atlanta, GA for Worker's Compensation
settlement.
Documents:
HOUK, JOHN MEMO TO CC FOR SETTLEMENT 9-6-17
091117.PDF
g. Report from the Public Works Department regarding payment in the amount
of $36,017.24 to Langman Construction, Inc. of Rock Island, IL for an
emergency sewer main repair at Augustana Slough.
Documents:
2017-100 (1) LANGMAN EMERGENCY SEWER REPAIR
091117.PDF
h. Report from the Public Works Department regarding payment in the amount
of $25,078.45 to Valley Construction Company, Inc. of Rock Island, IL for an
emergency water main repair on 17th Street and 31st Avenue.
Documents:
2017-101 VALLEY CONSTRUCTION EMERGENCY WATER MAIN
REPAIR 091117.PDF
i. Report from the Public Works Department regarding payment #1 and final in
the amount of $353,844.25 to Gallagher Asphalt of Thornton, IL for the 2017
Hot In-Place Recycling Program for services provided from June 19, 2017
through July 15, 2017.
Documents:
2017-103 GALLAGHER ASPHALT PAYMT 1 FINAL 091117.PDF
j. Report from the Public Works Department regarding payment #2 in the
amount of $33,956.00 to Greenspace Associates of Davenport, IA for the
2017 Sod Replacement Program for services provided from July 7, 2017
through August 18, 2017.
Motion: Motion whether or not to accept the reports
and authorize payments for Claims items a
through j as recommended.
RC Roll Call vote is needed.
Documents:
2017-104 GREENSPACE PAYMT 2 SOD REPLACEMT 091117.PDF
12. Claims for the weeks of August 25 through August 31 in the amount of
$1,264,875.04 and September 1 through September 7 in the amount of
$168,078.76; and payroll for the weeks of August 14 through August 27 in the
amount of $1,455,363.42.
Motion: Motion whether or not to allow the claims and
payroll.
RC Roll Call vote is needed.
Documents:
AP CHECK REGISTER 083117 091117.PDF
AP CHECK REGISTER 09071791117.PDF
PAYROLL EXPENSE POSTING REPORT 090117 091117.PDF
13. Report from the Public Works Department regarding bids for the 33rd Avenue
Court Reconstruction, West of 17th Street Project, recommending the bid be
awarded to Langman Construction, Inc. of Rock Island, IL in the amount of
$258,871.15.
Motion: Motion whether or not to award the bid as
recommended and authorize the City Manager to
execute the contract documents.
RC Roll Call vote is needed.
Documents:
2017-105 BID 33RD AVE COURT RECONSTRUCTION WEST OF
17TH ST 091117.PDF
14. Report from the Public Works Department regarding bids for the Storm Water
Repair 17th Street, 4th to 5th Avenue and 4th Avenue, 18th to 19th Street Project,
recommending the bid be awarded to Langman Construction, Inc. of Rock Island,
IL in the amount of $166,171.50.
Motion: Motion whether or not to award the bid as
recommended and authorize the City Manager to
execute the contract documents.
RC Roll Call vote is needed.
Documents:
2017-106 BID STORM WATER REPAIR PROJECT 2792 091117.PDF
15. Report from the Community and Economic Development Department regarding
the donation of property at 1328 30th Street to the City of Rock Island.
Motion: Motion whether or not to accept the property
donation by the Suess family as recommended;
authorize the City Manager to execute the contract
documents; and consider, suspend the rules, and
pass the ordinance.
RC Roll Call vote is needed.
Documents:
CED SUESS DONATION COUNCIL PACKET 091117.PDF
16. Report from the Police Department regarding three options for police officer fees
for the Quad Cities Marathon, recommending option #3; payment of the full
amount for the police officers required for the event.
Motion: Motion whether or not to approve option #3 as
recommended.
RC Roll Call vote is needed.
Documents:
QUAD CITY MARATHON POLICE OFFICER FEES
RECOMMENDATION 091117.PDF
17. Report from the Public Works Department regarding the emergency contractor
rotation list.
Motion: Motion whether or not to approve the amended
emergency contractor rotation list as
recommended.
RC Roll Call vote is needed.
Documents:
2017-108 EMERGENCY CONTRACTOR LIST 091117.PDF
18. Report from the City Clerk regarding a request from Royal Neighbors of America
to use water and electricity from the Centennial Bridge Building at 201 15th Street
for a Royal Neighbors of America event on Wednesday, September 13 beginning
at 11:00 a.m. to be held in the southwest corner of their parking lot.
Motion: Motion whether or not to approve the request as
recommended.
RC Roll Call vote is needed.
Documents:
COUNCIL ROYAL NEIGHBORS REQUEST ELEC AND WATER
091117.PDF
19. Report from the City Clerk regarding an Activity Permit application from Kyle
Ekberg on behalf of Augustana College for a Dome Dash 5K Road Race to be
held on Saturday, October 14, 2017 beginning at 8:00 a.m.
Motion: Motion whether or not to approve the event as
recommended.
Documents:
COUNCIL PACKET AUGUSTANA DOME DASH 091117.PDF
20. Other Business
21. Executive Session: 5 ILCS 120/2 (c)(11) Litigation, when an action against,
affecting or on behalf of the particular public body has been filed and is pending
before a court or administrative tribunal, or when the public body finds that an
action is probable or imminent, in which case the basis for the finding shall be
recorded and entered into the minutes of the closed meeting.
Motion: Motion whether or not to go into Executive Session
for the exception cited.
RC Roll Call vote is needed.
22. Motion to adjourn.
Adjourn to 6:45 p.m., Monday, September 18, 2017.
This agenda may be obtained in accessible formats by qualified persons with a disability by
making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting
City Clerk Judith Gilbert at [phone] or visiting in person at: 1528 Third Avenue, Rock
Island, IL 61201.
City Council Meeting
September 11, 2017
Agenda 6:45 p.m. Watch Live
City Council Chambers, City Hall, third floor, 1528 Third Avenue, Rock Island, IL
1. Mayor Thoms will call the meeting to order.
2. Roll Call.
3. Pledge of Allegiance.
4. Moment of Silence.
5. Minutes of the meeting of August 28, 2017.
Motion: Motion whether or not to approve the Minutes as
printed.
Documents:
MINUTES 082817.PDF
6. Minutes of the Executive Session of August 28, 2017.
Motion: Motion whether or not to approve the Executive
Session minutes.
7. Update Rock Island by Mayor Thoms.
8. Proclamation declaring September 2017 as National Suicide Prevention
Awareness Month.
Documents:
NATIONAL SUICIDE PREVENTION AWARENESS MONTH 091117.PDF
9. Proclamation declaring September 15 to October 15, 2017 as National Hispanic
Heritage Month.
Documents:
NATIONAL HISPANIC HERITAGE MONTH 091117.PDF
10. A Special Ordinance providing for the donation of City-owned property at 2101 and
2117 11th Street to Friendship Manor Properties, L.L.C.
Motion: Motion whether or not to consider, suspend the
rules, and pass the ordinance.
RC Roll Call vote is needed.
Documents:
032-2017 DONATION TO FRIENDSHIP MANOR OF 2101 AND 2117 -
11TH STREET 091117.PDF
11. Claims
a. Report from the Human Resources Department regarding payment in the
amount of $15,824.82 to Dave Morrison of Rock Island, IL for legal services
rendered for the month of August.
Documents:
AUGUST 2017 CITY ATTY BILLING STATEMENT 091117.PDF
b. Report from the Human Resources Department regarding payment in the
amount of $4,900.71 to MidAmerican Energy of Davenport, IA for General
Liability claim.
Documents:
MEMO TO CC GLC MORE THAN 500 8-28-17 MIDAMERICAN
ENERGY 091117.PDF
c. Report from the Human Resources Department regarding payment in the
amount of $4,740.00 to Betty Rossow of Rock Island, IL for General Liability
claim.
Documents:
MEMO TO CC GLC MORE THAN 500 8-31-17 ROSSOW
091117.PDF
d. Report from the Human Resources Department regarding payment in the
amount of $9,800.00 to Peter Brown of Rock Island, IL for General Liability
claim.
Documents:
MEMO TO CC GLC MORE THAN 500 8-31-17 BROWN
091117.PDF
e. Report from the Human Resources Department regarding payment in the
amount of $2,428.82 to Scott Schluter of Rock Island, IL for General Liability
claim.
Documents:
MEMO TO CC GLC MORE THAN 500 9-5-17 SCHLUTER
091117.PDF
f. Report from the Human Resources Department regarding payment in the
amount of $9,951.36 to Broadspire of Atlanta, GA for Worker's Compensation
settlement.
Documents:
HOUK, JOHN MEMO TO CC FOR SETTLEMENT 9-6-17
091117.PDF
g. Report from the Public Works Department regarding payment in the amount
of $36,017.24 to Langman Construction, Inc. of Rock Island, IL for an
emergency sewer main repair at Augustana Slough.
Documents:
2017-100 (1) LANGMAN EMERGENCY SEWER REPAIR
091117.PDF
h. Report from the Public Works Department regarding payment in the amount
of $25,078.45 to Valley Construction Company, Inc. of Rock Island, IL for an
emergency water main repair on 17th Street and 31st Avenue.
Documents:
2017-101 VALLEY CONSTRUCTION EMERGENCY WATER MAIN
REPAIR 091117.PDF
i. Report from the Public Works Department regarding payment #1 and final in
the amount of $353,844.25 to Gallagher Asphalt of Thornton, IL for the 2017
Hot In-Place Recycling Program for services provided from June 19, 2017
through July 15, 2017.
Documents:
2017-103 GALLAGHER ASPHALT PAYMT 1 FINAL 091117.PDF
j. Report from the Public Works Department regarding payment #2 in the
amount of $33,956.00 to Greenspace Associates of Davenport, IA for the
2017 Sod Replacement Program for services provided from July 7, 2017
through August 18, 2017.
Motion: Motion whether or not to accept the reports
and authorize payments for Claims items a
through j as recommended.
RC Roll Call vote is needed.
Documents:
2017-104 GREENSPACE PAYMT 2 SOD REPLACEMT 091117.PDF
12. Claims for the weeks of August 25 through August 31 in the amount of
$1,264,875.04 and September 1 through September 7 in the amount of
$168,078.76; and payroll for the weeks of August 14 through August 27 in the
amount of $1,455,363.42.
Motion: Motion whether or not to allow the claims and
payroll.
RC Roll Call vote is needed.
Documents:
AP CHECK REGISTER 083117 091117.PDF
AP CHECK REGISTER 09071791117.PDF
PAYROLL EXPENSE POSTING REPORT 090117 091117.PDF
13. Report from the Public Works Department regarding bids for the 33rd Avenue
Court Reconstruction, West of 17th Street Project, recommending the bid be
awarded to Langman Construction, Inc. of Rock Island, IL in the amount of
$258,871.15.
Motion: Motion whether or not to award the bid as
recommended and authorize the City Manager to
execute the contract documents.
RC Roll Call vote is needed.
Documents:
2017-105 BID 33RD AVE COURT RECONSTRUCTION WEST OF
17TH ST 091117.PDF
14. Report from the Public Works Department regarding bids for the Storm Water
Repair 17th Street, 4th to 5th Avenue and 4th Avenue, 18th to 19th Street Project,
recommending the bid be awarded to Langman Construction, Inc. of Rock Island,
IL in the amount of $166,171.50.
Motion: Motion whether or not to award the bid as
recommended and authorize the City Manager to
execute the contract documents.
RC Roll Call vote is needed.
Documents:
2017-106 BID STORM WATER REPAIR PROJECT 2792 091117.PDF
15. Report from the Community and Economic Development Department regarding
the donation of property at 1328 30th Street to the City of Rock Island.
Motion: Motion whether or not to accept the property
donation by the Suess family as recommended;
authorize the City Manager to execute the contract
documents; and consider, suspend the rules, and
pass the ordinance.
RC Roll Call vote is needed.
Documents:
CED SUESS DONATION COUNCIL PACKET 091117.PDF
16. Report from the Police Department regarding three options for police officer fees
for the Quad Cities Marathon, recommending option #3; payment of the full
amount for the police officers required for the event.
Motion: Motion whether or not to approve option #3 as
recommended.
RC Roll Call vote is needed.
Documents:
QUAD CITY MARATHON POLICE OFFICER FEES
RECOMMENDATION 091117.PDF
17. Report from the Public Works Department regarding the emergency contractor
rotation list.
Motion: Motion whether or not to approve the amended
emergency contractor rotation list as
recommended.
RC Roll Call vote is needed.
Documents:
2017-108 EMERGENCY CONTRACTOR LIST 091117.PDF
18. Report from the City Clerk regarding a request from Royal Neighbors of America
to use water and electricity from the Centennial Bridge Building at 201 15th Street
for a Royal Neighbors of America event on Wednesday, September 13 beginning
at 11:00 a.m. to be held in the southwest corner of their parking lot.
Motion: Motion whether or not to approve the request as
recommended.
RC Roll Call vote is needed.
Documents:
COUNCIL ROYAL NEIGHBORS REQUEST ELEC AND WATER
091117.PDF
19. Report from the City Clerk regarding an Activity Permit application from Kyle
Ekberg on behalf of Augustana College for a Dome Dash 5K Road Race to be
held on Saturday, October 14, 2017 beginning at 8:00 a.m.
Motion: Motion whether or not to approve the event as
recommended.
Documents:
COUNCIL PACKET AUGUSTANA DOME DASH 091117.PDF
20. Other Business
21. Executive Session: 5 ILCS 120/2 (c)(11) Litigation, when an action against,
affecting or on behalf of the particular public body has been filed and is pending
before a court or administrative tribunal, or when the public body finds that an
action is probable or imminent, in which case the basis for the finding shall be
recorded and entered into the minutes of the closed meeting.
Motion: Motion whether or not to go into Executive Session
for the exception cited.
RC Roll Call vote is needed.
22. Motion to adjourn.
Adjourn to 6:45 p.m., Monday, September 18, 2017.
This agenda may be obtained in accessible formats by qualified persons with a disability by
making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting
City Clerk Judith Gilbert at [phone] or visiting in person at: 1528 Third Avenue, Rock
Island, IL 61201.
City Council Meeting
September 11, 2017
Agenda 6:45 p.m. Watch Live
City Council Chambers, City Hall, third floor, 1528 Third Avenue, Rock Island, IL
1. Mayor Thoms will call the meeting to order.
2. Roll Call.
3. Pledge of Allegiance.
4. Moment of Silence.
5. Minutes of the meeting of August 28, 2017.
Motion: Motion whether or not to approve the Minutes as
printed.
Documents:
MINUTES 082817.PDF
6. Minutes of the Executive Session of August 28, 2017.
Motion: Motion whether or not to approve the Executive
Session minutes.
7. Update Rock Island by Mayor Thoms.
8. Proclamation declaring September 2017 as National Suicide Prevention
Awareness Month.
Documents:
NATIONAL SUICIDE PREVENTION AWARENESS MONTH 091117.PDF
9. Proclamation declaring September 15 to October 15, 2017 as National Hispanic
Heritage Month.
Documents:
NATIONAL HISPANIC HERITAGE MONTH 091117.PDF
10. A Special Ordinance providing for the donation of City-owned property at 2101 and
2117 11th Street to Friendship Manor Properties, L.L.C.
Motion: Motion whether or not to consider, suspend the
rules, and pass the ordinance.
RC Roll Call vote is needed.
Documents:
032-2017 DONATION TO FRIENDSHIP MANOR OF 2101 AND 2117 -
11TH STREET 091117.PDF
11. Claims
a. Report from the Human Resources Department regarding payment in the
amount of $15,824.82 to Dave Morrison of Rock Island, IL for legal services
rendered for the month of August.
Documents:
AUGUST 2017 CITY ATTY BILLING STATEMENT 091117.PDF
b. Report from the Human Resources Department regarding payment in the
amount of $4,900.71 to MidAmerican Energy of Davenport, IA for General
Liability claim.
Documents:
MEMO TO CC GLC MORE THAN 500 8-28-17 MIDAMERICAN
ENERGY 091117.PDF
c. Report from the Human Resources Department regarding payment in the
amount of $4,740.00 to Betty Rossow of Rock Island, IL for General Liability
claim.
Documents:
MEMO TO CC GLC MORE THAN 500 8-31-17 ROSSOW
091117.PDF
d. Report from the Human Resources Department regarding payment in the
amount of $9,800.00 to Peter Brown of Rock Island, IL for General Liability
claim.
Documents:
MEMO TO CC GLC MORE THAN 500 8-31-17 BROWN
091117.PDF
e. Report from the Human Resources Department regarding payment in the
amount of $2,428.82 to Scott Schluter of Rock Island, IL for General Liability
claim.
Documents:
MEMO TO CC GLC MORE THAN 500 9-5-17 SCHLUTER
091117.PDF
f. Report from the Human Resources Department regarding payment in the
amount of $9,951.36 to Broadspire of Atlanta, GA for Worker's Compensation
settlement.
Documents:
HOUK, JOHN MEMO TO CC FOR SETTLEMENT 9-6-17
091117.PDF
g. Report from the Public Works Department regarding payment in the amount
of $36,017.24 to Langman Construction, Inc. of Rock Island, IL for an
emergency sewer main repair at Augustana Slough.
Documents:
2017-100 (1) LANGMAN EMERGENCY SEWER REPAIR
091117.PDF
h. Report from the Public Works Department regarding payment in the amount
of $25,078.45 to Valley Construction Company, Inc. of Rock Island, IL for an
emergency water main repair on 17th Street and 31st Avenue.
Documents:
2017-101 VALLEY CONSTRUCTION EMERGENCY WATER MAIN
REPAIR 091117.PDF
i. Report from the Public Works Department regarding payment #1 and final in
the amount of $353,844.25 to Gallagher Asphalt of Thornton, IL for the 2017
Hot In-Place Recycling Program for services provided from June 19, 2017
through July 15, 2017.
Documents:
2017-103 GALLAGHER ASPHALT PAYMT 1 FINAL 091117.PDF
j. Report from the Public Works Department regarding payment #2 in the
amount of $33,956.00 to Greenspace Associates of Davenport, IA for the
2017 Sod Replacement Program for services provided from July 7, 2017
through August 18, 2017.
Motion: Motion whether or not to accept the reports
and authorize payments for Claims items a
through j as recommended.
RC Roll Call vote is needed.
Documents:
2017-104 GREENSPACE PAYMT 2 SOD REPLACEMT 091117.PDF
12. Claims for the weeks of August 25 through August 31 in the amount of
$1,264,875.04 and September 1 through September 7 in the amount of
$168,078.76; and payroll for the weeks of August 14 through August 27 in the
amount of $1,455,363.42.
Motion: Motion whether or not to allow the claims and
payroll.
RC Roll Call vote is needed.
Documents:
AP CHECK REGISTER 083117 091117.PDF
AP CHECK REGISTER 09071791117.PDF
PAYROLL EXPENSE POSTING REPORT 090117 091117.PDF
13. Report from the Public Works Department regarding bids for the 33rd Avenue
Court Reconstruction, West of 17th Street Project, recommending the bid be
awarded to Langman Construction, Inc. of Rock Island, IL in the amount of
$258,871.15.
Motion: Motion whether or not to award the bid as
recommended and authorize the City Manager to
execute the contract documents.
RC Roll Call vote is needed.
Documents:
2017-105 BID 33RD AVE COURT RECONSTRUCTION WEST OF
17TH ST 091117.PDF
14. Report from the Public Works Department regarding bids for the Storm Water
Repair 17th Street, 4th to 5th Avenue and 4th Avenue, 18th to 19th Street Project,
recommending the bid be awarded to Langman Construction, Inc. of Rock Island,
IL in the amount of $166,171.50.
Motion: Motion whether or not to award the bid as
recommended and authorize the City Manager to
execute the contract documents.
RC Roll Call vote is needed.
Documents:
2017-106 BID STORM WATER REPAIR PROJECT 2792 091117.PDF
15. Report from the Community and Economic Development Department regarding
the donation of property at 1328 30th Street to the City of Rock Island.
Motion: Motion whether or not to accept the property
donation by the Suess family as recommended;
authorize the City Manager to execute the contract
documents; and consider, suspend the rules, and
pass the ordinance.
RC Roll Call vote is needed.
Documents:
CED SUESS DONATION COUNCIL PACKET 091117.PDF
16. Report from the Police Department regarding three options for police officer fees
for the Quad Cities Marathon, recommending option #3; payment of the full
amount for the police officers required for the event.
Motion: Motion whether or not to approve option #3 as
recommended.
RC Roll Call vote is needed.
Documents:
QUAD CITY MARATHON POLICE OFFICER FEES
RECOMMENDATION 091117.PDF
17. Report from the Public Works Department regarding the emergency contractor
rotation list.
Motion: Motion whether or not to approve the amended
emergency contractor rotation list as
recommended.
RC Roll Call vote is needed.
Documents:
2017-108 EMERGENCY CONTRACTOR LIST 091117.PDF
18. Report from the City Clerk regarding a request from Royal Neighbors of America
to use water and electricity from the Centennial Bridge Building at 201 15th Street
for a Royal Neighbors of America event on Wednesday, September 13 beginning
at 11:00 a.m. to be held in the southwest corner of their parking lot.
Motion: Motion whether or not to approve the request as
recommended.
RC Roll Call vote is needed.
Documents:
COUNCIL ROYAL NEIGHBORS REQUEST ELEC AND WATER
091117.PDF
19. Report from the City Clerk regarding an Activity Permit application from Kyle
Ekberg on behalf of Augustana College for a Dome Dash 5K Road Race to be
held on Saturday, October 14, 2017 beginning at 8:00 a.m.
Motion: Motion whether or not to approve the event as
recommended.
Documents:
COUNCIL PACKET AUGUSTANA DOME DASH 091117.PDF
20. Other Business
21. Executive Session: 5 ILCS 120/2 (c)(11) Litigation, when an action against,
affecting or on behalf of the particular public body has been filed and is pending
before a court or administrative tribunal, or when the public body finds that an
action is probable or imminent, in which case the basis for the finding shall be
recorded and entered into the minutes of the closed meeting.
Motion: Motion whether or not to go into Executive Session
for the exception cited.
RC Roll Call vote is needed.
22. Motion to adjourn.
Adjourn to 6:45 p.m., Monday, September 18, 2017.
This agenda may be obtained in accessible formats by qualified persons with a disability by
making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting
City Clerk Judith Gilbert at [phone] or visiting in person at: 1528 Third Avenue, Rock
Island, IL 61201.
City Council Meeting
September 11, 2017
Agenda 6:45 p.m. Watch Live
City Council Chambers, City Hall, third floor, 1528 Third Avenue, Rock Island, IL
1. Mayor Thoms will call the meeting to order.
2. Roll Call.
3. Pledge of Allegiance.
4. Moment of Silence.
5. Minutes of the meeting of August 28, 2017.
Motion: Motion whether or not to approve the Minutes as
printed.
Documents:
MINUTES 082817.PDF
6. Minutes of the Executive Session of August 28, 2017.
Motion: Motion whether or not to approve the Executive
Session minutes.
7. Update Rock Island by Mayor Thoms.
8. Proclamation declaring September 2017 as National Suicide Prevention
Awareness Month.
Documents:
NATIONAL SUICIDE PREVENTION AWARENESS MONTH 091117.PDF
9. Proclamation declaring September 15 to October 15, 2017 as National Hispanic
Heritage Month.
Documents:
NATIONAL HISPANIC HERITAGE MONTH 091117.PDF
10. A Special Ordinance providing for the donation of City-owned property at 2101 and
2117 11th Street to Friendship Manor Properties, L.L.C.
Motion: Motion whether or not to consider, suspend the
rules, and pass the ordinance.
RC Roll Call vote is needed.
Documents:
032-2017 DONATION TO FRIENDSHIP MANOR OF 2101 AND 2117 -
11TH STREET 091117.PDF
11. Claims
a. Report from the Human Resources Department regarding payment in the
amount of $15,824.82 to Dave Morrison of Rock Island, IL for legal services
rendered for the month of August.
Documents:
AUGUST 2017 CITY ATTY BILLING STATEMENT 091117.PDF
b. Report from the Human Resources Department regarding payment in the
amount of $4,900.71 to MidAmerican Energy of Davenport, IA for General
Liability claim.
Documents:
MEMO TO CC GLC MORE THAN 500 8-28-17 MIDAMERICAN
ENERGY 091117.PDF
c. Report from the Human Resources Department regarding payment in the
amount of $4,740.00 to Betty Rossow of Rock Island, IL for General Liability
claim.
Documents:
MEMO TO CC GLC MORE THAN 500 8-31-17 ROSSOW
091117.PDF
d. Report from the Human Resources Department regarding payment in the
amount of $9,800.00 to Peter Brown of Rock Island, IL for General Liability
claim.
Documents:
MEMO TO CC GLC MORE THAN 500 8-31-17 BROWN
091117.PDF
e. Report from the Human Resources Department regarding payment in the
amount of $2,428.82 to Scott Schluter of Rock Island, IL for General Liability
claim.
Documents:
MEMO TO CC GLC MORE THAN 500 9-5-17 SCHLUTER
091117.PDF
f. Report from the Human Resources Department regarding payment in the
amount of $9,951.36 to Broadspire of Atlanta, GA for Worker's Compensation
settlement.
Documents:
HOUK, JOHN MEMO TO CC FOR SETTLEMENT 9-6-17
091117.PDF
g. Report from the Public Works Department regarding payment in the amount
of $36,017.24 to Langman Construction, Inc. of Rock Island, IL for an
emergency sewer main repair at Augustana Slough.
Documents:
2017-100 (1) LANGMAN EMERGENCY SEWER REPAIR
091117.PDF
h. Report from the Public Works Department regarding payment in the amount
of $25,078.45 to Valley Construction Company, Inc. of Rock Island, IL for an
emergency water main repair on 17th Street and 31st Avenue.
Documents:
2017-101 VALLEY CONSTRUCTION EMERGENCY WATER MAIN
REPAIR 091117.PDF
i. Report from the Public Works Department regarding payment #1 and final in
the amount of $353,844.25 to Gallagher Asphalt of Thornton, IL for the 2017
Hot In-Place Recycling Program for services provided from June 19, 2017
through July 15, 2017.
Documents:
2017-103 GALLAGHER ASPHALT PAYMT 1 FINAL 091117.PDF
j. Report from the Public Works Department regarding payment #2 in the
amount of $33,956.00 to Greenspace Associates of Davenport, IA for the
2017 Sod Replacement Program for services provided from July 7, 2017
through August 18, 2017.
Motion: Motion whether or not to accept the reports
and authorize payments for Claims items a
through j as recommended.
RC Roll Call vote is needed.
Documents:
2017-104 GREENSPACE PAYMT 2 SOD REPLACEMT 091117.PDF
12. Claims for the weeks of August 25 through August 31 in the amount of
$1,264,875.04 and September 1 through September 7 in the amount of
$168,078.76; and payroll for the weeks of August 14 through August 27 in the
amount of $1,455,363.42.
Motion: Motion whether or not to allow the claims and
payroll.
RC Roll Call vote is needed.
Documents:
AP CHECK REGISTER 083117 091117.PDF
AP CHECK REGISTER 09071791117.PDF
PAYROLL EXPENSE POSTING REPORT 090117 091117.PDF
13. Report from the Public Works Department regarding bids for the 33rd Avenue
Court Reconstruction, West of 17th Street Project, recommending the bid be
awarded to Langman Construction, Inc. of Rock Island, IL in the amount of
$258,871.15.
Motion: Motion whether or not to award the bid as
recommended and authorize the City Manager to
execute the contract documents.
RC Roll Call vote is needed.
Documents:
2017-105 BID 33RD AVE COURT RECONSTRUCTION WEST OF
17TH ST 091117.PDF
14. Report from the Public Works Department regarding bids for the Storm Water
Repair 17th Street, 4th to 5th Avenue and 4th Avenue, 18th to 19th Street Project,
recommending the bid be awarded to Langman Construction, Inc. of Rock Island,
IL in the amount of $166,171.50.
Motion: Motion whether or not to award the bid as
recommended and authorize the City Manager to
execute the contract documents.
RC Roll Call vote is needed.
Documents:
2017-106 BID STORM WATER REPAIR PROJECT 2792 091117.PDF
15. Report from the Community and Economic Development Department regarding
the donation of property at 1328 30th Street to the City of Rock Island.
Motion: Motion whether or not to accept the property
donation by the Suess family as recommended;
authorize the City Manager to execute the contract
documents; and consider, suspend the rules, and
pass the ordinance.
RC Roll Call vote is needed.
Documents:
CED SUESS DONATION COUNCIL PACKET 091117.PDF
16. Report from the Police Department regarding three options for police officer fees
for the Quad Cities Marathon, recommending option #3; payment of the full
amount for the police officers required for the event.
Motion: Motion whether or not to approve option #3 as
recommended.
RC Roll Call vote is needed.
Documents:
QUAD CITY MARATHON POLICE OFFICER FEES
RECOMMENDATION 091117.PDF
17. Report from the Public Works Department regarding the emergency contractor
rotation list.
Motion: Motion whether or not to approve the amended
emergency contractor rotation list as
recommended.
RC Roll Call vote is needed.
Documents:
2017-108 EMERGENCY CONTRACTOR LIST 091117.PDF
18. Report from the City Clerk regarding a request from Royal Neighbors of America
to use water and electricity from the Centennial Bridge Building at 201 15th Street
for a Royal Neighbors of America event on Wednesday, September 13 beginning
at 11:00 a.m. to be held in the southwest corner of their parking lot.
Motion: Motion whether or not to approve the request as
recommended.
RC Roll Call vote is needed.
Documents:
COUNCIL ROYAL NEIGHBORS REQUEST ELEC AND WATER
091117.PDF
19. Report from the City Clerk regarding an Activity Permit application from Kyle
Ekberg on behalf of Augustana College for a Dome Dash 5K Road Race to be
held on Saturday, October 14, 2017 beginning at 8:00 a.m.
Motion: Motion whether or not to approve the event as
recommended.
Documents:
COUNCIL PACKET AUGUSTANA DOME DASH 091117.PDF
20. Other Business
21. Executive Session: 5 ILCS 120/2 (c)(11) Litigation, when an action against,
affecting or on behalf of the particular public body has been filed and is pending
before a court or administrative tribunal, or when the public body finds that an
action is probable or imminent, in which case the basis for the finding shall be
recorded and entered into the minutes of the closed meeting.
Motion: Motion whether or not to go into Executive Session
for the exception cited.
RC Roll Call vote is needed.
22. Motion to adjourn.
Adjourn to 6:45 p.m., Monday, September 18, 2017.
This agenda may be obtained in accessible formats by qualified persons with a disability by
making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting
City Clerk Judith Gilbert at [phone] or visiting in person at: 1528 Third Avenue, Rock
Island, IL 61201.
CITY OF ROCK ISLAND                                                                                             
CITY COUNCIL MEETING  
8/28/2017 - Minutes
1. Mayor Thoms will call the meeting to order.
2. Roll Call.
Present: Mayor Mike Thoms, Alderman James Spurgetis, Alderman Stephen L. Tollenaer,
Alderman Dylan Parker, Alderman Joshua Schipp, Alderman Dave Geenen, and Alderman Virgil
J. Mayberry
Absent: Alderman Ivory D. Clark
Staff: City Manager Randy Tweet, City Attorney Dave Morrison, City Clerk Judith Gilbert, and
other City staff
3. Pledge of Allegiance.
4. Moment of Silence.
5. Minutes of the meeting of August 14, 2017.
MOTION:
Alderman Schipp moved to approve the Minutes as printed; Alderman Mayberry seconded.
VOTE:
Motion passed on a 6-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
6. Update Rock Island by Mayor Thoms.
Surplus Vehicles – City of Rock Island surplus vehicles will be available for purchase on a first
come-first serve basis beginning Tuesday, August 29 and runs through Thursday, August 31,
2017. A vehicle list, purchase instructions and the ability to view the vehicles will start on August
29 at the Fleet Services Division located at 1309 Mill Street in Rock Island from 9:00 a.m. to 3:00
p.m. If you have any questions please call Fleet Services at [phone].
Thursday Night Groove Concert Series – The free "Thursday Night Groove" concert series
continues this season at Schwiebert Riverfront Park on Thursday, August 31, 2017. Get ready
for The Stone Flowers, covering all areas of rock, funk and soul music. Event is open from 6:00
p.m. with the concert starting at 7:00 p.m. and goes until 9:00 p.m. Rock Island Happy Joe's will
have pizza for sale and Bent River beer will be available for purchase.
Labor Day Parade – The 33rd annual Rock Island Labor Day Parade is scheduled for Monday,
September 4, 2017. The first Labor Day Parade was held in 1985 as part of Rock Island’s 150th
birthday celebration. This year the parade will celebrate Sing Rock Island, which will shine a
spotlight on all the music makers in the community. The parade will start on 33rd Street and
goes west along 18th Avenue and takes a left turn on 24th Street and disbands at the Rock
Island High School parking lot. Come out and celebrate!
Rock Island Grand Prix - Professional kart racing, food, beverages and family activities will take
place during Rock Island Grand Prix on Friday, September 1, 2017 through Sunday, September
3, 2017 in The District of downtown Rock Island. Weekend activities run from 8:00 a.m. to 5:00
p.m. with practice runs highlighting Friday night starting at 5:00 p.m. Admission is free to all the
races. For more information, go to WWW.ROCKISLANDGRANDPRIX.COM.
Mayor Thoms announced an additional item: The Rock Island Parks and Recreation Foundation
is hosting a Swing for Kids Golf event fundraiser on Thursday, August 31, 2017 at Saukie Golf
Course with a shotgun start at 5:30 p.m. There are two people per team with two clubs allowed
(an iron and a putter). Only nine holes will be played. For more information, go
to WWW.SWINGFORKIDS.MYEVENT.COM
7. Presentation of the 2017 Rock Island Citizen of the Year Awards by members of the Citizen of
the Year Committee and Mayor Thoms.
Citizen of the Year Co-Chair Dave Geenen and Mayor Thoms went to the podium. Alderman
Geenen asked members of the committee to step forward. Alderman Geenen said it is the 30th
year celebrating the best of Rock Island, its citizens. The awards honor the contributions of
Rock Island citizens. He explained the Citizen of the Year process. Alderman Geenen said the
overall winner who will be announced tonight will be the Grand Marshal of the Labor Day Parade
which will be held on Monday, September 4.
The honorees in each category were introduced by a member of the current committee.
The winners of the 2017 Citizen of the Year Awards are as follows:
Business: Ms. BriMani's Hair & Beauty Supply (Nicole Watson-Lam), introduced by Grace
Shirk, committee member.
Education: Berni Carmack, introduced by Steve Inman, committee member.
Organization: Spring Forward Learning Center, introduced by Tom Schillinger, committee
member.
Organization: Friends of Hauberg Civic Center, introduced by Alderman Dylan Parker, Co-Chair,
2017 Citizen of the Year Committee.
Professional: Reverend Stacie Fidlar, introduced by Doug Hultquist, committee member.
Individual: Matt Stern, introduced by Sheila Guse, committee member.
Youth: MyKeisha Wells, introduced by Donell Clark, committee member.
City Employee: John Gripp, introduced by Alderman Dylan Parker, Co-Chair, 2017 Citizen of the
Year Committee.
Honorary (non-Rock Island resident): Christine Schmidt, introduced by Judith Gilbert, committee
member.
Grace Shirk announced this year's parade would be dedicated to the memory of former
Alderman Chuck Austin who served as Co-Chair of the Citizen of the Year Committee for many
years and who lived his life serving his community and who embodied what it means to be a
Rock Island Citizen of the Year.
Grace Shirk announced that the overall winner was Reverend Stacie Fidlar. Ms. Shirk reviewed
the reasons for Reverend Stacie’s nomination and selection by the committee.
The 2017 Citizen of the Year Award winners had their pictures taken with Mayor Thoms.
8. Presentation of the Financial Management Report for the Second Quarter 2017.
Finance Director Stephanie Masson opened her presentation by stating that the report is for the
period ending 6/30/17 so the benchmark is 50% of revenues and expenditures. She said
government wide, the City is reporting 35% of budgeted revenues and 33% of expenditures for
all of its funds. Expenditures exceed revenues by $1.2 million and cash available is $28.5 million.
The largest fund is the General Fund; General Fund revenues are at 39% of budget and General
Fund expenditures reflect 46% of budget. Ms. Masson said that any of the funds which receive
property tax revenues such as the General Fund, TIF funds, the Library, and Parks are below
50% of revenues at this time as most of the property tax distributions do not begin until after
June. There is only one property tax distribution in June. TIF expenditures are at 4% of budget
due to the timing of debt service payments and rebate agreements. Debt service expenditures
are lower than 50% due to the timing of payments. Interest payments are due June 1 and the
principal and interest, the larger payments, are due December 1.
Ms. Masson reported that Waterworks and Wastewater Treatment funds are running
below budget in revenues and expenditures due to the timing of their IEPA loan funded projects.
Pension trust funds are at 85% of budgeted revenues and she hopes the trend will continue
through the end of the year. There is a new schedule in the report breaking out the General Fund
departments. The General Fund is the largest of the City funds. Overall, expenditures are
running at 46% through June 30.
Ms. Masson then gave an analysis of State and Local Tax Revenue. The report tracks nine (9)
key taxes, providing a history, a five-year average, the current year budget, and the report
annualizes the payments to date through the end of the the fiscal year. Eight (8) of these taxes
support the General Fund and make up 65% of the revenue. She reported that the State has cut
Income Tax by 10% for their fiscal year 2018 which impacts the second half of the City's
CY2017 budget which ends 12/31/17. Replacement tax distributions are not made every month
even though it currently looks like it's ahead of budget. The State also just notified the City that
the PPRT revenue will be reduced 23% which will affect the remainder of the fiscal year.
Alderman Schipp asked what sum total the City should expect for this year and next year. Ms.
Masson replied they are currently working on CY 2018 budget revenue projections and the
changes due to the State's cuts. Alderman Schipp asked if it would be in the millions. Ms.
Masson said yes.
Ms. Masson reported that Sales Tax and Local Option Sales Tax need to be monitored as they
are both running below budget and below last year's distributions; this is in part due to the loss
of Kmart and the State recouping $82,000 of a sales tax overpayment made by a taxpayer. She
also said the State will now be imposing a 2% administrative fee on the Local Option Sales Tax.
This amounts to $45,000 that was not factored into this year's budget. Use Tax is tracking to
exceed budget. The Municipal Utility Tax which was reduced for the CY2017 budget is on track
to meet or exceed budget. Telecom Tax continues to decline and is tracking below budget. Food
and Beverage Tax continues to track near budgeted projections. Ms. Masson reported that the
Gaming Tax with the June distribution is trending upward and has helped the year-to-date
numbers.
Ms. Masson's final report was for Capital and Major Projects Expenditures. She said 26% of the
projects are complete. The Public Works Department has the biggest portion with $35.6 million
of the $38.4 million of projects. Water and Long Term Control Plan projects are the biggest
projects underway. Ms. Masson stated the monthly investment total report is as expected with
$28 million as of June 30. It will trend down as project payments and debt service payments are
made.
There were no further questions by Council.
9. Proclamation declaring September, 2017 as National Ovarian Cancer Awareness Month.
Mayor Thoms read the proclamation. Jodie Kavensky, founder, Chair, and Executive Director of
the NormaLeah Ovarian Cancer Initiative, accepted the proclamation and thanked Mayor Thoms
and Council. She invited everyone to attend one of their educational sessions at the Rock Island
Public Library on Tuesday, September 19 at 6 p.m. The session is funded by a Gaming Grant.
She distributed ribbons and materials to Council.
10. Proclamation reaffirming community's shared values of compassion, inclusion, respect and
dignity, and diversity; and condemnation of all acts of hatred and violence.
Council stood behind Mayor Thoms as he read the proclamation. Bob Babcock from One
Human Family QCA accepted the proclamation.
11. An Ordinance authorizing the issuance of two series of unlimited tax General Obligation Bonds,
Series 2017A for the financing of roadway improvement projects at an estimated cost of
$2,500,000 and refunding of all or a portion of the outstanding General Obligation Bonds, Series
2008A and 2009B and Series 2017B for the refunding of all or a portion of the outstanding
General Obligation Bonds, Series 2008B and 2009A.
MOTION:
Alderman Tollenaer moved to pass the ordinance; Alderman Schipp seconded.
VOTE:
Motion passed on a 6-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
12. A Special Ordinance declaring certain City-owned vehicles and equipment as surplus and
providing for disposal of same.
MOTION:
Alderman Tollenaer moved to consider, suspend the rules, and pass the ordinance; Alderman
Schipp seconded.
VOTE:
Motion passed on a 6-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
13. A Special Ordinance amending Chapter 16, Article V, Section 16-910, "Water Resources
Advisory Committee," of the Code of Ordinances deleting the section in its entirety.
MOTION:
Alderman Tollenaer moved to consider, suspend the rules, and pass the ordinance;
Alderman Mayberry seconded.
VOTE:
Motion passed on a 6-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
14. A Special Ordinance establishing a handicapped parking space at 2735 8 1/2 Avenue.
MOTION:
Alderman Tollenaer moved to consider, suspend the rules, and pass the ordinance; Alderman
Parker seconded.
VOTE:
Motion passed on a 6-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
15. Claims
a. Report from the Human Resources Department regarding payment in the amount of
$18,671.59 to Dave Morrison of Rock Island, IL for legal services rendered for the month of
July.
b. Report from the Human Resources Department regarding payment in the amount of
$1,453.87 to Tena Waltman of Rock Island, IL for General Liability claim.
c. Report from the Human Resources Department regarding payment in the amount of
$19,917.33 to Broadspire of Atlanta, GA for Worker's Compensation settlement.
d. Report from the Public Works Department regarding payment in the amount of $45,878.45
to Brandt Construction Company of Rock Island/Milan, IL for an emergency water main
relocation on Blackhawk Road and 29th Street.
e. Report from the Public Works Department regarding payment #2 in the amount of
$746,465.00 to Langman Construction, Inc. of Rock Island, IL for the 9th Street
Resurfacing: 31st Avenue to 45th Avenue Project for services provided from July 1, 2017
through August 14, 2017.
f. Report from the Public Works Department regarding payment #12 and final in the amount
of $4,400.00 to Civil Constructors Inc. of East Moline, IL for the Farmall Storage Tank
Project for services provided through January 31, 2017.
MOTION:
Alderman Parker moved to accept the reports and authorize payments for Claims items a
through f as recommended; Alderman Tollenaer seconded.
Alderman Geenen announced he would abstain on Claims item c.
Aldermen Parker and Tollenaer withdrew their motion and second.
Alderman Parker moved to accept the reports and authorize payments for Claims items a,
b, d, e, and f as recommended; Alderman Schipp seconded.
Discussion followed. Alderman Spurgetis had a question on Claims item d about the nature
of the water main relocation and why it was an emergency. Public Works Director Larry
Cook responded the issue was a fire and safety matter. The business owner of a climate
controlled self-storage facility had intended for private fire service to be drawn from under
Blackhawk Road on the north side. Bedrock prevented that. The water main could not be
located on any drawings and in order to provide fire service to the building in a timely
manner for a fire inspection, the water main had to be relocated. A time and materials bid
was the best option to get the project completed. Alderman Spurgetis asked about the
issue with Brandt Construction. City Manager Randy Tweet responded Brandt's 6th Avenue
project contract is still open, but in the final stages; and there is no legal issue; he also
said Council voted earlier this year to keep Brandt on the Emergency Contractor Rotation
list. Alderman Spurgetis asked why there are only three contractors on the list. Mr. Tweet
said a business presence in Rock Island is required to be on the list unless Council wants
to change the policy. Discussion continued about the list.
Alderman Parker asked why the time constraints happened; why did it become an
emergency. Mr. Cook said there was a delay from the state in getting a permit to bore
under Blackhawk Road. Alderman Geenen asked for confirmation that when there is an
emergency, it does not come to Council for approval before the project begins. What if
Public Works had bid out the project? Mr. Cook said the delay would been a month to six
weeks. Mr. Tweet said it could not have gone out for bid because the City had no idea what
the project would entail; therefore it would have had to be on a time and materials basis,
just as the emergency list gets paid for time and materials. Mayor Thoms gave some
additional background on the business's situation. Mr. Cook said now there is a water main
on the south side of Blackhawk Road for future expansion there. Alderman Parker said
Council wants to ensure that emergency projects are true emergencies.
Alderman Mayberry commended Public Works staff for the 9th Street resurfacing project.
VOTE:
Motion passed on a 6-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp,
Geenen, and Mayberry. Nay: None. Absent: Clark.
Alderman Schipp moved to accept the reports and authorize payments for Claims item c
as recommended; Alderman Spurgetis seconded.
VOTE:
Motion passed on a 5-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, and
Mayberry. Nay: None. Absent: Clark. Abstain: Geenen
16. Claims for the weeks of August 11 through August 17 in the amount of $708,205.58 and August
18 through August 24 in the amount of $372,300.63; and payroll for the weeks of July 31 through
August 13 in the amount of $1,489,590.51.
MOTION:
Alderman Spurgetis moved to allow the claims and payroll; Alderman Tollenaer seconded.
VOTE:
Motion passed on a 6-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
17. Report from the Public Works Department regarding bids for the purchase of three hundred
(300) 5/8" water meters, recommending the bid be awarded to Water Products Company of
Aurora, IL in the amount of $21,900.00.
MOTION:
Alderman Geenen moved to award the bid as recommended and authorize the purchase;
Alderman Schipp seconded.
VOTE:
Motion passed on a 6-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
18. Report from the Community and Economic Development Department regarding bids for a
demolition project of eight residential properties, recommending the bid be awarded to Valley
Construction of Rock Island, IL in the amount of $148,445.00.
MOTION:
Alderman Parker moved to award the bid as recommended and authorize the City Manager to
execute the contract documents; Alderman Geenen seconded.
Alderman Spurgetis asked why only one bid had the base, contingency amount, and total
amount. Community and Economic Development Director Chandler Poole said there is a ten
percent (10%) contingency on the winning bid with the total amount. Mr. Poole said all bids
would have a 10% contingency amount added to their base bid.
Alderman Mayberry asked for the addresses of the eight properties. Mr. Tweet said they typically
do not make public the addresses because the properties become a dumping site for trash.
Discussion followed. Alderman Parker asked about judicial deeds so that the City could access
the properties before demolition. Mr. Poole said CED is exploring the option and it is a great
program. City Attorney Dave Morrison said they have had a meeting regarding the program and
have been in touch with the City of Moline; Rock Island will do a test case first. Alderman Schipp
said he has a property in the 6th Ward that needs to be demolished as soon as possible in the
next round. Alderman Parker asked how the process will work, if they will be bid out to
contractors. Mr. Morrison said if you are putting City money in, it must be bid out. A
redevelopment agreement would be best in this program detailing what items need to be fixed
on the property. Mr. Tweet read the list of properties on the demolition list.
VOTE:
Motion passed on a 6-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
19. Report from the Public Works Department regarding an agreement with MidAmerican Energy
Company for LED Streetlight Conversion.
MOTION:
Alderman Schipp moved to approve the agreement utilizing Option 1 and Option 2 as
recommended and authorize the City Manager to sign the agreement; Alderman Spurgetis
seconded.
Alderman Schipp thanked the City Manager for this initiative; it will help with crime and safety
and reduce energy costs. Mayor Thoms explained the two options are (1) to replace lights as
they burn out with LED bulbs; and (2) the City can designate certain blocks to be replaced all at
one time with LED lights.
VOTE:
Motion passed on a 6-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
20. Report from the Community and Economic Development Department regarding a development
agreement with Friendship Manor for the donation of City-owned property at 2107 and 2117 11th
Street for the construction of a neighborhood greenspace entryway.
MOTION:
Alderman Spurgetis moved to approve the development agreement as recommended, authorize
the City Manager to execute the contract documents, subject to minor attorney modifications,
and refer to the City Attorney for an ordinance; Alderman Schipp seconded.
Alderman Spurgetis said it is a good plan and win-win for both parties. Alderman Parker asked
what is the nature of the minor attorney modifications. Mr. Morrison explained it might be a slight
change in the legal description and those types of items. If there are changes, then it does not
require the matter to go back to Council for approval.
VOTE:
Motion passed on a 6-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
21. Report from the Community and Economic Development Department regarding a lease
agreement with Scot Doxstader for farming on City-owned property on Big Island for a total of
$6,652.80 for 2017.
MOTION:
Alderman Tollenaer moved to approve the lease agreement as recommended, and authorize
the City Manager to execute the contract documents, subject to minor attorney modifications;
Alderman Spurgetis seconded.
Alderman Mayberry asked if this was the same person as before. Mayor Thoms replied no.
Alderman Mayberry asked what part of Big Island; is it part of Jumer's Crossing. Mr. Tweet said
yes; it is in Rock Island; the land next to the expressway. Alderman Geenen asked if it was for
farming next summer. Mr. Tweet said the lease is for the farmer to prepare the land this season
and farm next year. Alderman Geenen asked if it will need to come back to Council next spring
for further approval. Mr. Tweet said no; this was the total for both seasons. Alderman Parker
asked if there was any potential development, does the agreement cover that possibility. Mr.
Tweet said yes it does; the City would pay for the price of the crops or how much the farmer has
put into the property. Mr. Morrison said in such a case, the City would give notice to the farmer
and the City would pay for the cost of the inputs the farmer has invested to date.
VOTE:
Motion passed on a 6-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
22. Report from the Community and Economic Development Department regarding a Special
Ordinance providing for the sale of City-owned property at 2711 18th Avenue to Rock Island
Coffee, LLC.
MOTION:
Alderman Tollenaer moved to consider, suspend the rules, and pass the ordinance; Alderman
Parker seconded.
VOTE:
Motion passed on a 6-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
23. Report from the Community and Economic Development Department regarding a request from
Sean Wolking to apply for a Special Use Permit to operate an automotive window tinting and
vinyl wrap business out of his garage at 2933 27th Avenue.
MOTION:
Alderman Spurgetis moved to not allow the application of the special use permit; Alderman
Mayberry seconded.
Discussion followed. Alderman Schipp said there was a letter sent to all members of Council;
there was unanimous and organized opposition to this request. He is generally in favor of
homebased businesses, but since the nature of the business involved vehicles being brought to
the residence, that is the single deterring factor. Alderman Schipp encouraged the applicant to
reach out to the Community and Economic Development Department for assistance in moving
the business to a commercial location. Mayor Thoms said before opening a business, citizens
should apply for a Special Use Permit and go through the process before opening. Mayor
Thoms said if approval had been given for the application, the Public Hearing would be the time
for public comment.
Alderman Tollenaer said he would like to amend the motion to include the business be required
to cease operation as soon as possible. Alderman Schipp said he thinks that is beyond the
scope of the matter. Discussion followed. Mr. Tweet said since Council has not given approval
for application of the Special Use permit, the business needs to cease. Mr. Morrison said the
Municipal Code Enforcement is the first vehicle used when a business is operating without a
Special Use Permit; Zoning Officer Alan Fries would have to go out to inspect and cite the
property. Each day of operation has a penalty. If necessary, MUNICES could be involved and an
injunction filed.
VOTE:
Motion passed on a 6-0-1 voice vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
24. Report from the Martin Luther King Center regarding requests for a parade, street closing, and
sound amplification for their 30th annual King Center Family Fun Day Celebration to be held on
Saturday, September 30, 2017 and requesting that food vendor inspection fees and the sound
amplification permit fee be waived.
MOTION:
Alderman Schipp moved to approve the requests and waive the fees as recommended;
Alderman Parker seconded.
VOTE:
Motion passed on a 6-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
25. Report from the Mayor regarding Reappointments and Appointments to the Water Pollution
Control Board, the Stormwater Board of Appeals, the Ethics Commission, the Martin Luther
King Jr. Center Board, the Human Rights Commission, the Citizens Advisory Committee, and
the Sunset Marina Boaters Advisory Committee.
MOTION:
Alderman Spurgetis moved to approve the reappointments and appointments as recommended;
Alderman Geenen seconded.
Alderman Mayberry asked for the names of the new appointments for the Martin Luther King Jr.
Center board. Mayor Thoms said Stephanie Masson, James Kerr, Terry Brooks, and Ivory Clark
are reappointed; new appointments are Dennis Pauley, Ted Pappas, and Tia Rice.
VOTE:
Motion passed on a 6-0-1 voice vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
26. Events: Activity Permit Requests
a. Report from the City Clerk regarding an Activity Permit application for the 33rd annual Rock
Island Labor Day Parade to be held on Monday, September 4, 2017 from 9:30 a.m. to noon.
b. Report from the City Clerk regarding an Activty Permit application from Rock Island High
School for their Homecoming Parade to be held on Friday, September 15, 2017 from 3:30
p.m. to 4:30 p.m.
MOTION:
Alderman Geenen moved to approve the events as recommended for Events items a and
b; Alderman Mayberry seconded.
VOTE:
Motion passed on a 6-0-1 voice vote. Aye: Spurgetis, Tollenaer, Parker, Schipp,
Geenen, and Mayberry. Nay: None. Absent: Clark.
27. Street Closing and Sound Amplification Requests
a. Report from the City Clerk regarding a request from Stephen Moller for a street closing of
22 1/2 Avenue between 25th Street and 26th Street for a neighborhood block party to be
held on Saturday, September 23, 2017 from 4:00 p.m. to 6:00 p.m.
b. Report from the City Clerk regarding a request from the Rock Island Parks and Recreation
Department for a street closing of 24th Street between 13th Avenue and 15th Avenue for a
vintage football game at Hauberg Field to be held on Sunday, October 15, 2017 from 10:00
a.m. to 8:00 p.m.
c. Report from the City Clerk regarding a request from Tammy Johnson for a street closing of
13th Avenue between 12th Street and 14th Street for a community gathering to be held on
Monday, September 4, 2017 from noon to 4:00 p.m.
d. Report from the City Clerk regarding a request for sound amplification from St. George
Greek Church for their annual Greek Festival to be held on Friday, September 8, 2017 from
3:00 p.m. to 11:00 p.m. and on Saturday, September 9, 2017 from noon to 11:00 p.m. at
2930 31st Avenue.
e. Report from the City Clerk regarding a request for sound amplification from The Refuge
Church for their Community Outreach and Revival event on September 14-17, 2017 at
Franklin Field with sound amplification starting on Friday, September 15 from 7:00 p.m. to
10:00 p.m., Saturday, September 16 from 10:00 a.m. to 10:00 p.m., and Sunday,
September 17 from 2:00 p.m. to 6:00 p.m.
MOTION:
Alderman Schipp moved to approve the street closing and sound amplification requests as
recommended for items a through e; Alderman Spurgetis seconded.
VOTE:
Motion passed on a 6-0-1 voice vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen,
and Mayberry. Nay: None. Absent: Clark.
28. Other Business
Alderman Schipp commented on Alderman Spurgetis' earlier questions. There is a Responsible
Bidder Ordinance. There should be continuity between emergency bidding and the open bid
process. Alderman Schipp would like to see an amendment to the Responsible Bidder
Ordinance that any contractor who is in liquidated damages to the City should not receive any
further City work until the issues have been resolved. The expectation is to do what's in the
contract and this would protect the City's interests. Alderman Schipp said with regard to the
Emergency Contractor Rotation list, contractors in the Quad Cities (Illinois and Iowa) should be
allowed to be on the list. A deeper roster would provide more benefits to the City.
Mayor Thoms thanked the Citizen of the Year committee members and the Council Co-Chairs.
He appreciates the time and effort they put in; the selections were great. The Mayor said usually
it's negative news that get attention, it's nice to see positive things happening in Rock
Island. Mayor Thoms said it is refreshing and it also shows depth in the City. Alderman Geenen
said they owe a lot to the City Clerk who provided all of the administrative support for the
committee; Alderman Parker concurred.
Alderman Spurgetis showed a picture he took of Sunset Marina recently with many boats in the
slips. He pointed out the contrast to the picture that ran in The Dispatch-Argus newspaper which
was misleading.
No member of the public addressed Council during Other Business.
29. Executive Session
a. 5 ILCS 120/2 (c)(11) Litigation, when an action against, affecting or on behalf of the
particular public body has been filed and is pending before a court or administrative tribunal,
or when the public body finds that an action is probable or imminent, in which case the
basis for the finding shall be recorded and entered into the minutes of the closed meeting
b. 5 ILCS 120/2 (c)(12) The establishment of reserves or settlement of claims as provided in
the Local Governmental and Governmental Employees Tort Immunity Act
MOTION:
Alderman Schipp moved to go into Executive Session for the exceptions cited, a and b;
Alderman Parker seconded.
VOTE:
Motion passed on a 6-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp,
Geenen, and Mayberry. Nay: None. Absent: Clark.
30. Motion to adjourn.
MOTION:
Alderman Geenen moved to adjourn; Alderman Parker seconded.
VOTE:
Motion passed on a 6-0-1 voice vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
The meeting was adjourned at 8:47 p.m.
_______________________________________
Judith H. Gilbert, City Clerk
CITY OF ROCK ISLAND                                                                                             
CITY COUNCIL MEETING  
8/28/2017 - Minutes
1. Mayor Thoms will call the meeting to order.
2. Roll Call.
Present: Mayor Mike Thoms, Alderman James Spurgetis, Alderman Stephen L. Tollenaer,
Alderman Dylan Parker, Alderman Joshua Schipp, Alderman Dave Geenen, and Alderman Virgil
J. Mayberry
Absent: Alderman Ivory D. Clark
Staff: City Manager Randy Tweet, City Attorney Dave Morrison, City Clerk Judith Gilbert, and
other City staff
3. Pledge of Allegiance.
4. Moment of Silence.
5. Minutes of the meeting of August 14, 2017.
MOTION:
Alderman Schipp moved to approve the Minutes as printed; Alderman Mayberry seconded.
VOTE:
Motion passed on a 6-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
6. Update Rock Island by Mayor Thoms.
Surplus Vehicles – City of Rock Island surplus vehicles will be available for purchase on a first
come-first serve basis beginning Tuesday, August 29 and runs through Thursday, August 31,
2017. A vehicle list, purchase instructions and the ability to view the vehicles will start on August
29 at the Fleet Services Division located at 1309 Mill Street in Rock Island from 9:00 a.m. to 3:00
p.m. If you have any questions please call Fleet Services at [phone].
Thursday Night Groove Concert Series – The free "Thursday Night Groove" concert series
continues this season at Schwiebert Riverfront Park on Thursday, August 31, 2017. Get ready
for The Stone Flowers, covering all areas of rock, funk and soul music. Event is open from 6:00
p.m. with the concert starting at 7:00 p.m. and goes until 9:00 p.m. Rock Island Happy Joe's will
have pizza for sale and Bent River beer will be available for purchase.
Labor Day Parade – The 33rd annual Rock Island Labor Day Parade is scheduled for Monday,
September 4, 2017. The first Labor Day Parade was held in 1985 as part of Rock Island’s 150th
birthday celebration. This year the parade will celebrate Sing Rock Island, which will shine a
spotlight on all the music makers in the community. The parade will start on 33rd Street and
goes west along 18th Avenue and takes a left turn on 24th Street and disbands at the Rock
Island High School parking lot. Come out and celebrate!
Rock Island Grand Prix - Professional kart racing, food, beverages and family activities will take
place during Rock Island Grand Prix on Friday, September 1, 2017 through Sunday, September
3, 2017 in The District of downtown Rock Island. Weekend activities run from 8:00 a.m. to 5:00
p.m. with practice runs highlighting Friday night starting at 5:00 p.m. Admission is free to all the
races. For more information, go to WWW.ROCKISLANDGRANDPRIX.COM.
Mayor Thoms announced an additional item: The Rock Island Parks and Recreation Foundation
is hosting a Swing for Kids Golf event fundraiser on Thursday, August 31, 2017 at Saukie Golf
Course with a shotgun start at 5:30 p.m. There are two people per team with two clubs allowed
(an iron and a putter). Only nine holes will be played. For more information, go
to WWW.SWINGFORKIDS.MYEVENT.COM
7. Presentation of the 2017 Rock Island Citizen of the Year Awards by members of the Citizen of
the Year Committee and Mayor Thoms.
Citizen of the Year Co-Chair Dave Geenen and Mayor Thoms went to the podium. Alderman
Geenen asked members of the committee to step forward. Alderman Geenen said it is the 30th
year celebrating the best of Rock Island, its citizens. The awards honor the contributions of
Rock Island citizens. He explained the Citizen of the Year process. Alderman Geenen said the
overall winner who will be announced tonight will be the Grand Marshal of the Labor Day Parade
which will be held on Monday, September 4.
The honorees in each category were introduced by a member of the current committee.
The winners of the 2017 Citizen of the Year Awards are as follows:
Business: Ms. BriMani's Hair & Beauty Supply (Nicole Watson-Lam), introduced by Grace
Shirk, committee member.
Education: Berni Carmack, introduced by Steve Inman, committee member.
Organization: Spring Forward Learning Center, introduced by Tom Schillinger, committee
member.
Organization: Friends of Hauberg Civic Center, introduced by Alderman Dylan Parker, Co-Chair,
2017 Citizen of the Year Committee.
Professional: Reverend Stacie Fidlar, introduced by Doug Hultquist, committee member.
Individual: Matt Stern, introduced by Sheila Guse, committee member.
Youth: MyKeisha Wells, introduced by Donell Clark, committee member.
City Employee: John Gripp, introduced by Alderman Dylan Parker, Co-Chair, 2017 Citizen of the
Year Committee.
Honorary (non-Rock Island resident): Christine Schmidt, introduced by Judith Gilbert, committee
member.
Grace Shirk announced this year's parade would be dedicated to the memory of former
Alderman Chuck Austin who served as Co-Chair of the Citizen of the Year Committee for many
years and who lived his life serving his community and who embodied what it means to be a
Rock Island Citizen of the Year.
Grace Shirk announced that the overall winner was Reverend Stacie Fidlar. Ms. Shirk reviewed
the reasons for Reverend Stacie’s nomination and selection by the committee.
The 2017 Citizen of the Year Award winners had their pictures taken with Mayor Thoms.
8. Presentation of the Financial Management Report for the Second Quarter 2017.
Finance Director Stephanie Masson opened her presentation by stating that the report is for the
period ending 6/30/17 so the benchmark is 50% of revenues and expenditures. She said
government wide, the City is reporting 35% of budgeted revenues and 33% of expenditures for
all of its funds. Expenditures exceed revenues by $1.2 million and cash available is $28.5 million.
The largest fund is the General Fund; General Fund revenues are at 39% of budget and General
Fund expenditures reflect 46% of budget. Ms. Masson said that any of the funds which receive
property tax revenues such as the General Fund, TIF funds, the Library, and Parks are below
50% of revenues at this time as most of the property tax distributions do not begin until after
June. There is only one property tax distribution in June. TIF expenditures are at 4% of budget
due to the timing of debt service payments and rebate agreements. Debt service expenditures
are lower than 50% due to the timing of payments. Interest payments are due June 1 and the
principal and interest, the larger payments, are due December 1.
Ms. Masson reported that Waterworks and Wastewater Treatment funds are running
below budget in revenues and expenditures due to the timing of their IEPA loan funded projects.
Pension trust funds are at 85% of budgeted revenues and she hopes the trend will continue
through the end of the year. There is a new schedule in the report breaking out the General Fund
departments. The General Fund is the largest of the City funds. Overall, expenditures are
running at 46% through June 30.
Ms. Masson then gave an analysis of State and Local Tax Revenue. The report tracks nine (9)
key taxes, providing a history, a five-year average, the current year budget, and the report
annualizes the payments to date through the end of the the fiscal year. Eight (8) of these taxes
support the General Fund and make up 65% of the revenue. She reported that the State has cut
Income Tax by 10% for their fiscal year 2018 which impacts the second half of the City's
CY2017 budget which ends 12/31/17. Replacement tax distributions are not made every month
even though it currently looks like it's ahead of budget. The State also just notified the City that
the PPRT revenue will be reduced 23% which will affect the remainder of the fiscal year.
Alderman Schipp asked what sum total the City should expect for this year and next year. Ms.
Masson replied they are currently working on CY 2018 budget revenue projections and the
changes due to the State's cuts. Alderman Schipp asked if it would be in the millions. Ms.
Masson said yes.
Ms. Masson reported that Sales Tax and Local Option Sales Tax need to be monitored as they
are both running below budget and below last year's distributions; this is in part due to the loss
of Kmart and the State recouping $82,000 of a sales tax overpayment made by a taxpayer. She
also said the State will now be imposing a 2% administrative fee on the Local Option Sales Tax.
This amounts to $45,000 that was not factored into this year's budget. Use Tax is tracking to
exceed budget. The Municipal Utility Tax which was reduced for the CY2017 budget is on track
to meet or exceed budget. Telecom Tax continues to decline and is tracking below budget. Food
and Beverage Tax continues to track near budgeted projections. Ms. Masson reported that the
Gaming Tax with the June distribution is trending upward and has helped the year-to-date
numbers.
Ms. Masson's final report was for Capital and Major Projects Expenditures. She said 26% of the
projects are complete. The Public Works Department has the biggest portion with $35.6 million
of the $38.4 million of projects. Water and Long Term Control Plan projects are the biggest
projects underway. Ms. Masson stated the monthly investment total report is as expected with
$28 million as of June 30. It will trend down as project payments and debt service payments are
made.
There were no further questions by Council.
9. Proclamation declaring September, 2017 as National Ovarian Cancer Awareness Month.
Mayor Thoms read the proclamation. Jodie Kavensky, founder, Chair, and Executive Director of
the NormaLeah Ovarian Cancer Initiative, accepted the proclamation and thanked Mayor Thoms
and Council. She invited everyone to attend one of their educational sessions at the Rock Island
Public Library on Tuesday, September 19 at 6 p.m. The session is funded by a Gaming Grant.
She distributed ribbons and materials to Council.
10. Proclamation reaffirming community's shared values of compassion, inclusion, respect and
dignity, and diversity; and condemnation of all acts of hatred and violence.
Council stood behind Mayor Thoms as he read the proclamation. Bob Babcock from One
Human Family QCA accepted the proclamation.
11. An Ordinance authorizing the issuance of two series of unlimited tax General Obligation Bonds,
Series 2017A for the financing of roadway improvement projects at an estimated cost of
$2,500,000 and refunding of all or a portion of the outstanding General Obligation Bonds, Series
2008A and 2009B and Series 2017B for the refunding of all or a portion of the outstanding
General Obligation Bonds, Series 2008B and 2009A.
MOTION:
Alderman Tollenaer moved to pass the ordinance; Alderman Schipp seconded.
VOTE:
Motion passed on a 6-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
12. A Special Ordinance declaring certain City-owned vehicles and equipment as surplus and
providing for disposal of same.
MOTION:
Alderman Tollenaer moved to consider, suspend the rules, and pass the ordinance; Alderman
Schipp seconded.
VOTE:
Motion passed on a 6-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
13. A Special Ordinance amending Chapter 16, Article V, Section 16-910, "Water Resources
Advisory Committee," of the Code of Ordinances deleting the section in its entirety.
MOTION:
Alderman Tollenaer moved to consider, suspend the rules, and pass the ordinance;
Alderman Mayberry seconded.
VOTE:
Motion passed on a 6-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
14. A Special Ordinance establishing a handicapped parking space at 2735 8 1/2 Avenue.
MOTION:
Alderman Tollenaer moved to consider, suspend the rules, and pass the ordinance; Alderman
Parker seconded.
VOTE:
Motion passed on a 6-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
15. Claims
a. Report from the Human Resources Department regarding payment in the amount of
$18,671.59 to Dave Morrison of Rock Island, IL for legal services rendered for the month of
July.
b. Report from the Human Resources Department regarding payment in the amount of
$1,453.87 to Tena Waltman of Rock Island, IL for General Liability claim.
c. Report from the Human Resources Department regarding payment in the amount of
$19,917.33 to Broadspire of Atlanta, GA for Worker's Compensation settlement.
d. Report from the Public Works Department regarding payment in the amount of $45,878.45
to Brandt Construction Company of Rock Island/Milan, IL for an emergency water main
relocation on Blackhawk Road and 29th Street.
e. Report from the Public Works Department regarding payment #2 in the amount of
$746,465.00 to Langman Construction, Inc. of Rock Island, IL for the 9th Street
Resurfacing: 31st Avenue to 45th Avenue Project for services provided from July 1, 2017
through August 14, 2017.
f. Report from the Public Works Department regarding payment #12 and final in the amount
of $4,400.00 to Civil Constructors Inc. of East Moline, IL for the Farmall Storage Tank
Project for services provided through January 31, 2017.
MOTION:
Alderman Parker moved to accept the reports and authorize payments for Claims items a
through f as recommended; Alderman Tollenaer seconded.
Alderman Geenen announced he would abstain on Claims item c.
Aldermen Parker and Tollenaer withdrew their motion and second.
Alderman Parker moved to accept the reports and authorize payments for Claims items a,
b, d, e, and f as recommended; Alderman Schipp seconded.
Discussion followed. Alderman Spurgetis had a question on Claims item d about the nature
of the water main relocation and why it was an emergency. Public Works Director Larry
Cook responded the issue was a fire and safety matter. The business owner of a climate
controlled self-storage facility had intended for private fire service to be drawn from under
Blackhawk Road on the north side. Bedrock prevented that. The water main could not be
located on any drawings and in order to provide fire service to the building in a timely
manner for a fire inspection, the water main had to be relocated. A time and materials bid
was the best option to get the project completed. Alderman Spurgetis asked about the
issue with Brandt Construction. City Manager Randy Tweet responded Brandt's 6th Avenue
project contract is still open, but in the final stages; and there is no legal issue; he also
said Council voted earlier this year to keep Brandt on the Emergency Contractor Rotation
list. Alderman Spurgetis asked why there are only three contractors on the list. Mr. Tweet
said a business presence in Rock Island is required to be on the list unless Council wants
to change the policy. Discussion continued about the list.
Alderman Parker asked why the time constraints happened; why did it become an
emergency. Mr. Cook said there was a delay from the state in getting a permit to bore
under Blackhawk Road. Alderman Geenen asked for confirmation that when there is an
emergency, it does not come to Council for approval before the project begins. What if
Public Works had bid out the project? Mr. Cook said the delay would been a month to six
weeks. Mr. Tweet said it could not have gone out for bid because the City had no idea what
the project would entail; therefore it would have had to be on a time and materials basis,
just as the emergency list gets paid for time and materials. Mayor Thoms gave some
additional background on the business's situation. Mr. Cook said now there is a water main
on the south side of Blackhawk Road for future expansion there. Alderman Parker said
Council wants to ensure that emergency projects are true emergencies.
Alderman Mayberry commended Public Works staff for the 9th Street resurfacing project.
VOTE:
Motion passed on a 6-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp,
Geenen, and Mayberry. Nay: None. Absent: Clark.
Alderman Schipp moved to accept the reports and authorize payments for Claims item c
as recommended; Alderman Spurgetis seconded.
VOTE:
Motion passed on a 5-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, and
Mayberry. Nay: None. Absent: Clark. Abstain: Geenen
16. Claims for the weeks of August 11 through August 17 in the amount of $708,205.58 and August
18 through August 24 in the amount of $372,300.63; and payroll for the weeks of July 31 through
August 13 in the amount of $1,489,590.51.
MOTION:
Alderman Spurgetis moved to allow the claims and payroll; Alderman Tollenaer seconded.
VOTE:
Motion passed on a 6-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
17. Report from the Public Works Department regarding bids for the purchase of three hundred
(300) 5/8" water meters, recommending the bid be awarded to Water Products Company of
Aurora, IL in the amount of $21,900.00.
MOTION:
Alderman Geenen moved to award the bid as recommended and authorize the purchase;
Alderman Schipp seconded.
VOTE:
Motion passed on a 6-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
18. Report from the Community and Economic Development Department regarding bids for a
demolition project of eight residential properties, recommending the bid be awarded to Valley
Construction of Rock Island, IL in the amount of $148,445.00.
MOTION:
Alderman Parker moved to award the bid as recommended and authorize the City Manager to
execute the contract documents; Alderman Geenen seconded.
Alderman Spurgetis asked why only one bid had the base, contingency amount, and total
amount. Community and Economic Development Director Chandler Poole said there is a ten
percent (10%) contingency on the winning bid with the total amount. Mr. Poole said all bids
would have a 10% contingency amount added to their base bid.
Alderman Mayberry asked for the addresses of the eight properties. Mr. Tweet said they typically
do not make public the addresses because the properties become a dumping site for trash.
Discussion followed. Alderman Parker asked about judicial deeds so that the City could access
the properties before demolition. Mr. Poole said CED is exploring the option and it is a great
program. City Attorney Dave Morrison said they have had a meeting regarding the program and
have been in touch with the City of Moline; Rock Island will do a test case first. Alderman Schipp
said he has a property in the 6th Ward that needs to be demolished as soon as possible in the
next round. Alderman Parker asked how the process will work, if they will be bid out to
contractors. Mr. Morrison said if you are putting City money in, it must be bid out. A
redevelopment agreement would be best in this program detailing what items need to be fixed
on the property. Mr. Tweet read the list of properties on the demolition list.
VOTE:
Motion passed on a 6-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
19. Report from the Public Works Department regarding an agreement with MidAmerican Energy
Company for LED Streetlight Conversion.
MOTION:
Alderman Schipp moved to approve the agreement utilizing Option 1 and Option 2 as
recommended and authorize the City Manager to sign the agreement; Alderman Spurgetis
seconded.
Alderman Schipp thanked the City Manager for this initiative; it will help with crime and safety
and reduce energy costs. Mayor Thoms explained the two options are (1) to replace lights as
they burn out with LED bulbs; and (2) the City can designate certain blocks to be replaced all at
one time with LED lights.
VOTE:
Motion passed on a 6-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
20. Report from the Community and Economic Development Department regarding a development
agreement with Friendship Manor for the donation of City-owned property at 2107 and 2117 11th
Street for the construction of a neighborhood greenspace entryway.
MOTION:
Alderman Spurgetis moved to approve the development agreement as recommended, authorize
the City Manager to execute the contract documents, subject to minor attorney modifications,
and refer to the City Attorney for an ordinance; Alderman Schipp seconded.
Alderman Spurgetis said it is a good plan and win-win for both parties. Alderman Parker asked
what is the nature of the minor attorney modifications. Mr. Morrison explained it might be a slight
change in the legal description and those types of items. If there are changes, then it does not
require the matter to go back to Council for approval.
VOTE:
Motion passed on a 6-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
21. Report from the Community and Economic Development Department regarding a lease
agreement with Scot Doxstader for farming on City-owned property on Big Island for a total of
$6,652.80 for 2017.
MOTION:
Alderman Tollenaer moved to approve the lease agreement as recommended, and authorize
the City Manager to execute the contract documents, subject to minor attorney modifications;
Alderman Spurgetis seconded.
Alderman Mayberry asked if this was the same person as before. Mayor Thoms replied no.
Alderman Mayberry asked what part of Big Island; is it part of Jumer's Crossing. Mr. Tweet said
yes; it is in Rock Island; the land next to the expressway. Alderman Geenen asked if it was for
farming next summer. Mr. Tweet said the lease is for the farmer to prepare the land this season
and farm next year. Alderman Geenen asked if it will need to come back to Council next spring
for further approval. Mr. Tweet said no; this was the total for both seasons. Alderman Parker
asked if there was any potential development, does the agreement cover that possibility. Mr.
Tweet said yes it does; the City would pay for the price of the crops or how much the farmer has
put into the property. Mr. Morrison said in such a case, the City would give notice to the farmer
and the City would pay for the cost of the inputs the farmer has invested to date.
VOTE:
Motion passed on a 6-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
22. Report from the Community and Economic Development Department regarding a Special
Ordinance providing for the sale of City-owned property at 2711 18th Avenue to Rock Island
Coffee, LLC.
MOTION:
Alderman Tollenaer moved to consider, suspend the rules, and pass the ordinance; Alderman
Parker seconded.
VOTE:
Motion passed on a 6-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
23. Report from the Community and Economic Development Department regarding a request from
Sean Wolking to apply for a Special Use Permit to operate an automotive window tinting and
vinyl wrap business out of his garage at 2933 27th Avenue.
MOTION:
Alderman Spurgetis moved to not allow the application of the special use permit; Alderman
Mayberry seconded.
Discussion followed. Alderman Schipp said there was a letter sent to all members of Council;
there was unanimous and organized opposition to this request. He is generally in favor of
homebased businesses, but since the nature of the business involved vehicles being brought to
the residence, that is the single deterring factor. Alderman Schipp encouraged the applicant to
reach out to the Community and Economic Development Department for assistance in moving
the business to a commercial location. Mayor Thoms said before opening a business, citizens
should apply for a Special Use Permit and go through the process before opening. Mayor
Thoms said if approval had been given for the application, the Public Hearing would be the time
for public comment.
Alderman Tollenaer said he would like to amend the motion to include the business be required
to cease operation as soon as possible. Alderman Schipp said he thinks that is beyond the
scope of the matter. Discussion followed. Mr. Tweet said since Council has not given approval
for application of the Special Use permit, the business needs to cease. Mr. Morrison said the
Municipal Code Enforcement is the first vehicle used when a business is operating without a
Special Use Permit; Zoning Officer Alan Fries would have to go out to inspect and cite the
property. Each day of operation has a penalty. If necessary, MUNICES could be involved and an
injunction filed.
VOTE:
Motion passed on a 6-0-1 voice vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
24. Report from the Martin Luther King Center regarding requests for a parade, street closing, and
sound amplification for their 30th annual King Center Family Fun Day Celebration to be held on
Saturday, September 30, 2017 and requesting that food vendor inspection fees and the sound
amplification permit fee be waived.
MOTION:
Alderman Schipp moved to approve the requests and waive the fees as recommended;
Alderman Parker seconded.
VOTE:
Motion passed on a 6-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
25. Report from the Mayor regarding Reappointments and Appointments to the Water Pollution
Control Board, the Stormwater Board of Appeals, the Ethics Commission, the Martin Luther
King Jr. Center Board, the Human Rights Commission, the Citizens Advisory Committee, and
the Sunset Marina Boaters Advisory Committee.
MOTION:
Alderman Spurgetis moved to approve the reappointments and appointments as recommended;
Alderman Geenen seconded.
Alderman Mayberry asked for the names of the new appointments for the Martin Luther King Jr.
Center board. Mayor Thoms said Stephanie Masson, James Kerr, Terry Brooks, and Ivory Clark
are reappointed; new appointments are Dennis Pauley, Ted Pappas, and Tia Rice.
VOTE:
Motion passed on a 6-0-1 voice vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
26. Events: Activity Permit Requests
a. Report from the City Clerk regarding an Activity Permit application for the 33rd annual Rock
Island Labor Day Parade to be held on Monday, September 4, 2017 from 9:30 a.m. to noon.
b. Report from the City Clerk regarding an Activty Permit application from Rock Island High
School for their Homecoming Parade to be held on Friday, September 15, 2017 from 3:30
p.m. to 4:30 p.m.
MOTION:
Alderman Geenen moved to approve the events as recommended for Events items a and
b; Alderman Mayberry seconded.
VOTE:
Motion passed on a 6-0-1 voice vote. Aye: Spurgetis, Tollenaer, Parker, Schipp,
Geenen, and Mayberry. Nay: None. Absent: Clark.
27. Street Closing and Sound Amplification Requests
a. Report from the City Clerk regarding a request from Stephen Moller for a street closing of
22 1/2 Avenue between 25th Street and 26th Street for a neighborhood block party to be
held on Saturday, September 23, 2017 from 4:00 p.m. to 6:00 p.m.
b. Report from the City Clerk regarding a request from the Rock Island Parks and Recreation
Department for a street closing of 24th Street between 13th Avenue and 15th Avenue for a
vintage football game at Hauberg Field to be held on Sunday, October 15, 2017 from 10:00
a.m. to 8:00 p.m.
c. Report from the City Clerk regarding a request from Tammy Johnson for a street closing of
13th Avenue between 12th Street and 14th Street for a community gathering to be held on
Monday, September 4, 2017 from noon to 4:00 p.m.
d. Report from the City Clerk regarding a request for sound amplification from St. George
Greek Church for their annual Greek Festival to be held on Friday, September 8, 2017 from
3:00 p.m. to 11:00 p.m. and on Saturday, September 9, 2017 from noon to 11:00 p.m. at
2930 31st Avenue.
e. Report from the City Clerk regarding a request for sound amplification from The Refuge
Church for their Community Outreach and Revival event on September 14-17, 2017 at
Franklin Field with sound amplification starting on Friday, September 15 from 7:00 p.m. to
10:00 p.m., Saturday, September 16 from 10:00 a.m. to 10:00 p.m., and Sunday,
September 17 from 2:00 p.m. to 6:00 p.m.
MOTION:
Alderman Schipp moved to approve the street closing and sound amplification requests as
recommended for items a through e; Alderman Spurgetis seconded.
VOTE:
Motion passed on a 6-0-1 voice vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen,
and Mayberry. Nay: None. Absent: Clark.
28. Other Business
Alderman Schipp commented on Alderman Spurgetis' earlier questions. There is a Responsible
Bidder Ordinance. There should be continuity between emergency bidding and the open bid
process. Alderman Schipp would like to see an amendment to the Responsible Bidder
Ordinance that any contractor who is in liquidated damages to the City should not receive any
further City work until the issues have been resolved. The expectation is to do what's in the
contract and this would protect the City's interests. Alderman Schipp said with regard to the
Emergency Contractor Rotation list, contractors in the Quad Cities (Illinois and Iowa) should be
allowed to be on the list. A deeper roster would provide more benefits to the City.
Mayor Thoms thanked the Citizen of the Year committee members and the Council Co-Chairs.
He appreciates the time and effort they put in; the selections were great. The Mayor said usually
it's negative news that get attention, it's nice to see positive things happening in Rock
Island. Mayor Thoms said it is refreshing and it also shows depth in the City. Alderman Geenen
said they owe a lot to the City Clerk who provided all of the administrative support for the
committee; Alderman Parker concurred.
Alderman Spurgetis showed a picture he took of Sunset Marina recently with many boats in the
slips. He pointed out the contrast to the picture that ran in The Dispatch-Argus newspaper which
was misleading.
No member of the public addressed Council during Other Business.
29. Executive Session
a. 5 ILCS 120/2 (c)(11) Litigation, when an action against, affecting or on behalf of the
particular public body has been filed and is pending before a court or administrative tribunal,
or when the public body finds that an action is probable or imminent, in which case the
basis for the finding shall be recorded and entered into the minutes of the closed meeting
b. 5 ILCS 120/2 (c)(12) The establishment of reserves or settlement of claims as provided in
the Local Governmental and Governmental Employees Tort Immunity Act
MOTION:
Alderman Schipp moved to go into Executive Session for the exceptions cited, a and b;
Alderman Parker seconded.
VOTE:
Motion passed on a 6-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp,
Geenen, and Mayberry. Nay: None. Absent: Clark.
30. Motion to adjourn.
MOTION:
Alderman Geenen moved to adjourn; Alderman Parker seconded.
VOTE:
Motion passed on a 6-0-1 voice vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
The meeting was adjourned at 8:47 p.m.
_______________________________________
Judith H. Gilbert, City Clerk
CITY OF ROCK ISLAND                                                                                             
CITY COUNCIL MEETING  
8/28/2017 - Minutes
1. Mayor Thoms will call the meeting to order.
2. Roll Call.
Present: Mayor Mike Thoms, Alderman James Spurgetis, Alderman Stephen L. Tollenaer,
Alderman Dylan Parker, Alderman Joshua Schipp, Alderman Dave Geenen, and Alderman Virgil
J. Mayberry
Absent: Alderman Ivory D. Clark
Staff: City Manager Randy Tweet, City Attorney Dave Morrison, City Clerk Judith Gilbert, and
other City staff
3. Pledge of Allegiance.
4. Moment of Silence.
5. Minutes of the meeting of August 14, 2017.
MOTION:
Alderman Schipp moved to approve the Minutes as printed; Alderman Mayberry seconded.
VOTE:
Motion passed on a 6-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
6. Update Rock Island by Mayor Thoms.
Surplus Vehicles – City of Rock Island surplus vehicles will be available for purchase on a first
come-first serve basis beginning Tuesday, August 29 and runs through Thursday, August 31,
2017. A vehicle list, purchase instructions and the ability to view the vehicles will start on August
29 at the Fleet Services Division located at 1309 Mill Street in Rock Island from 9:00 a.m. to 3:00
p.m. If you have any questions please call Fleet Services at [phone].
Thursday Night Groove Concert Series – The free "Thursday Night Groove" concert series
continues this season at Schwiebert Riverfront Park on Thursday, August 31, 2017. Get ready
for The Stone Flowers, covering all areas of rock, funk and soul music. Event is open from 6:00
p.m. with the concert starting at 7:00 p.m. and goes until 9:00 p.m. Rock Island Happy Joe's will
have pizza for sale and Bent River beer will be available for purchase.
Labor Day Parade – The 33rd annual Rock Island Labor Day Parade is scheduled for Monday,
September 4, 2017. The first Labor Day Parade was held in 1985 as part of Rock Island’s 150th
birthday celebration. This year the parade will celebrate Sing Rock Island, which will shine a
spotlight on all the music makers in the community. The parade will start on 33rd Street and
goes west along 18th Avenue and takes a left turn on 24th Street and disbands at the Rock
Island High School parking lot. Come out and celebrate!
Rock Island Grand Prix - Professional kart racing, food, beverages and family activities will take
place during Rock Island Grand Prix on Friday, September 1, 2017 through Sunday, September
3, 2017 in The District of downtown Rock Island. Weekend activities run from 8:00 a.m. to 5:00
p.m. with practice runs highlighting Friday night starting at 5:00 p.m. Admission is free to all the
races. For more information, go to WWW.ROCKISLANDGRANDPRIX.COM.
Mayor Thoms announced an additional item: The Rock Island Parks and Recreation Foundation
is hosting a Swing for Kids Golf event fundraiser on Thursday, August 31, 2017 at Saukie Golf
Course with a shotgun start at 5:30 p.m. There are two people per team with two clubs allowed
(an iron and a putter). Only nine holes will be played. For more information, go
to WWW.SWINGFORKIDS.MYEVENT.COM
7. Presentation of the 2017 Rock Island Citizen of the Year Awards by members of the Citizen of
the Year Committee and Mayor Thoms.
Citizen of the Year Co-Chair Dave Geenen and Mayor Thoms went to the podium. Alderman
Geenen asked members of the committee to step forward. Alderman Geenen said it is the 30th
year celebrating the best of Rock Island, its citizens. The awards honor the contributions of
Rock Island citizens. He explained the Citizen of the Year process. Alderman Geenen said the
overall winner who will be announced tonight will be the Grand Marshal of the Labor Day Parade
which will be held on Monday, September 4.
The honorees in each category were introduced by a member of the current committee.
The winners of the 2017 Citizen of the Year Awards are as follows:
Business: Ms. BriMani's Hair & Beauty Supply (Nicole Watson-Lam), introduced by Grace
Shirk, committee member.
Education: Berni Carmack, introduced by Steve Inman, committee member.
Organization: Spring Forward Learning Center, introduced by Tom Schillinger, committee
member.
Organization: Friends of Hauberg Civic Center, introduced by Alderman Dylan Parker, Co-Chair,
2017 Citizen of the Year Committee.
Professional: Reverend Stacie Fidlar, introduced by Doug Hultquist, committee member.
Individual: Matt Stern, introduced by Sheila Guse, committee member.
Youth: MyKeisha Wells, introduced by Donell Clark, committee member.
City Employee: John Gripp, introduced by Alderman Dylan Parker, Co-Chair, 2017 Citizen of the
Year Committee.
Honorary (non-Rock Island resident): Christine Schmidt, introduced by Judith Gilbert, committee
member.
Grace Shirk announced this year's parade would be dedicated to the memory of former
Alderman Chuck Austin who served as Co-Chair of the Citizen of the Year Committee for many
years and who lived his life serving his community and who embodied what it means to be a
Rock Island Citizen of the Year.
Grace Shirk announced that the overall winner was Reverend Stacie Fidlar. Ms. Shirk reviewed
the reasons for Reverend Stacie’s nomination and selection by the committee.
The 2017 Citizen of the Year Award winners had their pictures taken with Mayor Thoms.
8. Presentation of the Financial Management Report for the Second Quarter 2017.
Finance Director Stephanie Masson opened her presentation by stating that the report is for the
period ending 6/30/17 so the benchmark is 50% of revenues and expenditures. She said
government wide, the City is reporting 35% of budgeted revenues and 33% of expenditures for
all of its funds. Expenditures exceed revenues by $1.2 million and cash available is $28.5 million.
The largest fund is the General Fund; General Fund revenues are at 39% of budget and General
Fund expenditures reflect 46% of budget. Ms. Masson said that any of the funds which receive
property tax revenues such as the General Fund, TIF funds, the Library, and Parks are below
50% of revenues at this time as most of the property tax distributions do not begin until after
June. There is only one property tax distribution in June. TIF expenditures are at 4% of budget
due to the timing of debt service payments and rebate agreements. Debt service expenditures
are lower than 50% due to the timing of payments. Interest payments are due June 1 and the
principal and interest, the larger payments, are due December 1.
Ms. Masson reported that Waterworks and Wastewater Treatment funds are running
below budget in revenues and expenditures due to the timing of their IEPA loan funded projects.
Pension trust funds are at 85% of budgeted revenues and she hopes the trend will continue
through the end of the year. There is a new schedule in the report breaking out the General Fund
departments. The General Fund is the largest of the City funds. Overall, expenditures are
running at 46% through June 30.
Ms. Masson then gave an analysis of State and Local Tax Revenue. The report tracks nine (9)
key taxes, providing a history, a five-year average, the current year budget, and the report
annualizes the payments to date through the end of the the fiscal year. Eight (8) of these taxes
support the General Fund and make up 65% of the revenue. She reported that the State has cut
Income Tax by 10% for their fiscal year 2018 which impacts the second half of the City's
CY2017 budget which ends 12/31/17. Replacement tax distributions are not made every month
even though it currently looks like it's ahead of budget. The State also just notified the City that
the PPRT revenue will be reduced 23% which will affect the remainder of the fiscal year.
Alderman Schipp asked what sum total the City should expect for this year and next year. Ms.
Masson replied they are currently working on CY 2018 budget revenue projections and the
changes due to the State's cuts. Alderman Schipp asked if it would be in the millions. Ms.
Masson said yes.
Ms. Masson reported that Sales Tax and Local Option Sales Tax need to be monitored as they
are both running below budget and below last year's distributions; this is in part due to the loss
of Kmart and the State recouping $82,000 of a sales tax overpayment made by a taxpayer. She
also said the State will now be imposing a 2% administrative fee on the Local Option Sales Tax.
This amounts to $45,000 that was not factored into this year's budget. Use Tax is tracking to
exceed budget. The Municipal Utility Tax which was reduced for the CY2017 budget is on track
to meet or exceed budget. Telecom Tax continues to decline and is tracking below budget. Food
and Beverage Tax continues to track near budgeted projections. Ms. Masson reported that the
Gaming Tax with the June distribution is trending upward and has helped the year-to-date
numbers.
Ms. Masson's final report was for Capital and Major Projects Expenditures. She said 26% of the
projects are complete. The Public Works Department has the biggest portion with $35.6 million
of the $38.4 million of projects. Water and Long Term Control Plan projects are the biggest
projects underway. Ms. Masson stated the monthly investment total report is as expected with
$28 million as of June 30. It will trend down as project payments and debt service payments are
made.
There were no further questions by Council.
9. Proclamation declaring September, 2017 as National Ovarian Cancer Awareness Month.
Mayor Thoms read the proclamation. Jodie Kavensky, founder, Chair, and Executive Director of
the NormaLeah Ovarian Cancer Initiative, accepted the proclamation and thanked Mayor Thoms
and Council. She invited everyone to attend one of their educational sessions at the Rock Island
Public Library on Tuesday, September 19 at 6 p.m. The session is funded by a Gaming Grant.
She distributed ribbons and materials to Council.
10. Proclamation reaffirming community's shared values of compassion, inclusion, respect and
dignity, and diversity; and condemnation of all acts of hatred and violence.
Council stood behind Mayor Thoms as he read the proclamation. Bob Babcock from One
Human Family QCA accepted the proclamation.
11. An Ordinance authorizing the issuance of two series of unlimited tax General Obligation Bonds,
Series 2017A for the financing of roadway improvement projects at an estimated cost of
$2,500,000 and refunding of all or a portion of the outstanding General Obligation Bonds, Series
2008A and 2009B and Series 2017B for the refunding of all or a portion of the outstanding
General Obligation Bonds, Series 2008B and 2009A.
MOTION:
Alderman Tollenaer moved to pass the ordinance; Alderman Schipp seconded.
VOTE:
Motion passed on a 6-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
12. A Special Ordinance declaring certain City-owned vehicles and equipment as surplus and
providing for disposal of same.
MOTION:
Alderman Tollenaer moved to consider, suspend the rules, and pass the ordinance; Alderman
Schipp seconded.
VOTE:
Motion passed on a 6-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
13. A Special Ordinance amending Chapter 16, Article V, Section 16-910, "Water Resources
Advisory Committee," of the Code of Ordinances deleting the section in its entirety.
MOTION:
Alderman Tollenaer moved to consider, suspend the rules, and pass the ordinance;
Alderman Mayberry seconded.
VOTE:
Motion passed on a 6-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
14. A Special Ordinance establishing a handicapped parking space at 2735 8 1/2 Avenue.
MOTION:
Alderman Tollenaer moved to consider, suspend the rules, and pass the ordinance; Alderman
Parker seconded.
VOTE:
Motion passed on a 6-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
15. Claims
a. Report from the Human Resources Department regarding payment in the amount of
$18,671.59 to Dave Morrison of Rock Island, IL for legal services rendered for the month of
July.
b. Report from the Human Resources Department regarding payment in the amount of
$1,453.87 to Tena Waltman of Rock Island, IL for General Liability claim.
c. Report from the Human Resources Department regarding payment in the amount of
$19,917.33 to Broadspire of Atlanta, GA for Worker's Compensation settlement.
d. Report from the Public Works Department regarding payment in the amount of $45,878.45
to Brandt Construction Company of Rock Island/Milan, IL for an emergency water main
relocation on Blackhawk Road and 29th Street.
e. Report from the Public Works Department regarding payment #2 in the amount of
$746,465.00 to Langman Construction, Inc. of Rock Island, IL for the 9th Street
Resurfacing: 31st Avenue to 45th Avenue Project for services provided from July 1, 2017
through August 14, 2017.
f. Report from the Public Works Department regarding payment #12 and final in the amount
of $4,400.00 to Civil Constructors Inc. of East Moline, IL for the Farmall Storage Tank
Project for services provided through January 31, 2017.
MOTION:
Alderman Parker moved to accept the reports and authorize payments for Claims items a
through f as recommended; Alderman Tollenaer seconded.
Alderman Geenen announced he would abstain on Claims item c.
Aldermen Parker and Tollenaer withdrew their motion and second.
Alderman Parker moved to accept the reports and authorize payments for Claims items a,
b, d, e, and f as recommended; Alderman Schipp seconded.
Discussion followed. Alderman Spurgetis had a question on Claims item d about the nature
of the water main relocation and why it was an emergency. Public Works Director Larry
Cook responded the issue was a fire and safety matter. The business owner of a climate
controlled self-storage facility had intended for private fire service to be drawn from under
Blackhawk Road on the north side. Bedrock prevented that. The water main could not be
located on any drawings and in order to provide fire service to the building in a timely
manner for a fire inspection, the water main had to be relocated. A time and materials bid
was the best option to get the project completed. Alderman Spurgetis asked about the
issue with Brandt Construction. City Manager Randy Tweet responded Brandt's 6th Avenue
project contract is still open, but in the final stages; and there is no legal issue; he also
said Council voted earlier this year to keep Brandt on the Emergency Contractor Rotation
list. Alderman Spurgetis asked why there are only three contractors on the list. Mr. Tweet
said a business presence in Rock Island is required to be on the list unless Council wants
to change the policy. Discussion continued about the list.
Alderman Parker asked why the time constraints happened; why did it become an
emergency. Mr. Cook said there was a delay from the state in getting a permit to bore
under Blackhawk Road. Alderman Geenen asked for confirmation that when there is an
emergency, it does not come to Council for approval before the project begins. What if
Public Works had bid out the project? Mr. Cook said the delay would been a month to six
weeks. Mr. Tweet said it could not have gone out for bid because the City had no idea what
the project would entail; therefore it would have had to be on a time and materials basis,
just as the emergency list gets paid for time and materials. Mayor Thoms gave some
additional background on the business's situation. Mr. Cook said now there is a water main
on the south side of Blackhawk Road for future expansion there. Alderman Parker said
Council wants to ensure that emergency projects are true emergencies.
Alderman Mayberry commended Public Works staff for the 9th Street resurfacing project.
VOTE:
Motion passed on a 6-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp,
Geenen, and Mayberry. Nay: None. Absent: Clark.
Alderman Schipp moved to accept the reports and authorize payments for Claims item c
as recommended; Alderman Spurgetis seconded.
VOTE:
Motion passed on a 5-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, and
Mayberry. Nay: None. Absent: Clark. Abstain: Geenen
16. Claims for the weeks of August 11 through August 17 in the amount of $708,205.58 and August
18 through August 24 in the amount of $372,300.63; and payroll for the weeks of July 31 through
August 13 in the amount of $1,489,590.51.
MOTION:
Alderman Spurgetis moved to allow the claims and payroll; Alderman Tollenaer seconded.
VOTE:
Motion passed on a 6-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
17. Report from the Public Works Department regarding bids for the purchase of three hundred
(300) 5/8" water meters, recommending the bid be awarded to Water Products Company of
Aurora, IL in the amount of $21,900.00.
MOTION:
Alderman Geenen moved to award the bid as recommended and authorize the purchase;
Alderman Schipp seconded.
VOTE:
Motion passed on a 6-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
18. Report from the Community and Economic Development Department regarding bids for a
demolition project of eight residential properties, recommending the bid be awarded to Valley
Construction of Rock Island, IL in the amount of $148,445.00.
MOTION:
Alderman Parker moved to award the bid as recommended and authorize the City Manager to
execute the contract documents; Alderman Geenen seconded.
Alderman Spurgetis asked why only one bid had the base, contingency amount, and total
amount. Community and Economic Development Director Chandler Poole said there is a ten
percent (10%) contingency on the winning bid with the total amount. Mr. Poole said all bids
would have a 10% contingency amount added to their base bid.
Alderman Mayberry asked for the addresses of the eight properties. Mr. Tweet said they typically
do not make public the addresses because the properties become a dumping site for trash.
Discussion followed. Alderman Parker asked about judicial deeds so that the City could access
the properties before demolition. Mr. Poole said CED is exploring the option and it is a great
program. City Attorney Dave Morrison said they have had a meeting regarding the program and
have been in touch with the City of Moline; Rock Island will do a test case first. Alderman Schipp
said he has a property in the 6th Ward that needs to be demolished as soon as possible in the
next round. Alderman Parker asked how the process will work, if they will be bid out to
contractors. Mr. Morrison said if you are putting City money in, it must be bid out. A
redevelopment agreement would be best in this program detailing what items need to be fixed
on the property. Mr. Tweet read the list of properties on the demolition list.
VOTE:
Motion passed on a 6-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
19. Report from the Public Works Department regarding an agreement with MidAmerican Energy
Company for LED Streetlight Conversion.
MOTION:
Alderman Schipp moved to approve the agreement utilizing Option 1 and Option 2 as
recommended and authorize the City Manager to sign the agreement; Alderman Spurgetis
seconded.
Alderman Schipp thanked the City Manager for this initiative; it will help with crime and safety
and reduce energy costs. Mayor Thoms explained the two options are (1) to replace lights as
they burn out with LED bulbs; and (2) the City can designate certain blocks to be replaced all at
one time with LED lights.
VOTE:
Motion passed on a 6-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
20. Report from the Community and Economic Development Department regarding a development
agreement with Friendship Manor for the donation of City-owned property at 2107 and 2117 11th
Street for the construction of a neighborhood greenspace entryway.
MOTION:
Alderman Spurgetis moved to approve the development agreement as recommended, authorize
the City Manager to execute the contract documents, subject to minor attorney modifications,
and refer to the City Attorney for an ordinance; Alderman Schipp seconded.
Alderman Spurgetis said it is a good plan and win-win for both parties. Alderman Parker asked
what is the nature of the minor attorney modifications. Mr. Morrison explained it might be a slight
change in the legal description and those types of items. If there are changes, then it does not
require the matter to go back to Council for approval.
VOTE:
Motion passed on a 6-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
21. Report from the Community and Economic Development Department regarding a lease
agreement with Scot Doxstader for farming on City-owned property on Big Island for a total of
$6,652.80 for 2017.
MOTION:
Alderman Tollenaer moved to approve the lease agreement as recommended, and authorize
the City Manager to execute the contract documents, subject to minor attorney modifications;
Alderman Spurgetis seconded.
Alderman Mayberry asked if this was the same person as before. Mayor Thoms replied no.
Alderman Mayberry asked what part of Big Island; is it part of Jumer's Crossing. Mr. Tweet said
yes; it is in Rock Island; the land next to the expressway. Alderman Geenen asked if it was for
farming next summer. Mr. Tweet said the lease is for the farmer to prepare the land this season
and farm next year. Alderman Geenen asked if it will need to come back to Council next spring
for further approval. Mr. Tweet said no; this was the total for both seasons. Alderman Parker
asked if there was any potential development, does the agreement cover that possibility. Mr.
Tweet said yes it does; the City would pay for the price of the crops or how much the farmer has
put into the property. Mr. Morrison said in such a case, the City would give notice to the farmer
and the City would pay for the cost of the inputs the farmer has invested to date.
VOTE:
Motion passed on a 6-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
22. Report from the Community and Economic Development Department regarding a Special
Ordinance providing for the sale of City-owned property at 2711 18th Avenue to Rock Island
Coffee, LLC.
MOTION:
Alderman Tollenaer moved to consider, suspend the rules, and pass the ordinance; Alderman
Parker seconded.
VOTE:
Motion passed on a 6-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
23. Report from the Community and Economic Development Department regarding a request from
Sean Wolking to apply for a Special Use Permit to operate an automotive window tinting and
vinyl wrap business out of his garage at 2933 27th Avenue.
MOTION:
Alderman Spurgetis moved to not allow the application of the special use permit; Alderman
Mayberry seconded.
Discussion followed. Alderman Schipp said there was a letter sent to all members of Council;
there was unanimous and organized opposition to this request. He is generally in favor of
homebased businesses, but since the nature of the business involved vehicles being brought to
the residence, that is the single deterring factor. Alderman Schipp encouraged the applicant to
reach out to the Community and Economic Development Department for assistance in moving
the business to a commercial location. Mayor Thoms said before opening a business, citizens
should apply for a Special Use Permit and go through the process before opening. Mayor
Thoms said if approval had been given for the application, the Public Hearing would be the time
for public comment.
Alderman Tollenaer said he would like to amend the motion to include the business be required
to cease operation as soon as possible. Alderman Schipp said he thinks that is beyond the
scope of the matter. Discussion followed. Mr. Tweet said since Council has not given approval
for application of the Special Use permit, the business needs to cease. Mr. Morrison said the
Municipal Code Enforcement is the first vehicle used when a business is operating without a
Special Use Permit; Zoning Officer Alan Fries would have to go out to inspect and cite the
property. Each day of operation has a penalty. If necessary, MUNICES could be involved and an
injunction filed.
VOTE:
Motion passed on a 6-0-1 voice vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
24. Report from the Martin Luther King Center regarding requests for a parade, street closing, and
sound amplification for their 30th annual King Center Family Fun Day Celebration to be held on
Saturday, September 30, 2017 and requesting that food vendor inspection fees and the sound
amplification permit fee be waived.
MOTION:
Alderman Schipp moved to approve the requests and waive the fees as recommended;
Alderman Parker seconded.
VOTE:
Motion passed on a 6-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
25. Report from the Mayor regarding Reappointments and Appointments to the Water Pollution
Control Board, the Stormwater Board of Appeals, the Ethics Commission, the Martin Luther
King Jr. Center Board, the Human Rights Commission, the Citizens Advisory Committee, and
the Sunset Marina Boaters Advisory Committee.
MOTION:
Alderman Spurgetis moved to approve the reappointments and appointments as recommended;
Alderman Geenen seconded.
Alderman Mayberry asked for the names of the new appointments for the Martin Luther King Jr.
Center board. Mayor Thoms said Stephanie Masson, James Kerr, Terry Brooks, and Ivory Clark
are reappointed; new appointments are Dennis Pauley, Ted Pappas, and Tia Rice.
VOTE:
Motion passed on a 6-0-1 voice vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
26. Events: Activity Permit Requests
a. Report from the City Clerk regarding an Activity Permit application for the 33rd annual Rock
Island Labor Day Parade to be held on Monday, September 4, 2017 from 9:30 a.m. to noon.
b. Report from the City Clerk regarding an Activty Permit application from Rock Island High
School for their Homecoming Parade to be held on Friday, September 15, 2017 from 3:30
p.m. to 4:30 p.m.
MOTION:
Alderman Geenen moved to approve the events as recommended for Events items a and
b; Alderman Mayberry seconded.
VOTE:
Motion passed on a 6-0-1 voice vote. Aye: Spurgetis, Tollenaer, Parker, Schipp,
Geenen, and Mayberry. Nay: None. Absent: Clark.
27. Street Closing and Sound Amplification Requests
a. Report from the City Clerk regarding a request from Stephen Moller for a street closing of
22 1/2 Avenue between 25th Street and 26th Street for a neighborhood block party to be
held on Saturday, September 23, 2017 from 4:00 p.m. to 6:00 p.m.
b. Report from the City Clerk regarding a request from the Rock Island Parks and Recreation
Department for a street closing of 24th Street between 13th Avenue and 15th Avenue for a
vintage football game at Hauberg Field to be held on Sunday, October 15, 2017 from 10:00
a.m. to 8:00 p.m.
c. Report from the City Clerk regarding a request from Tammy Johnson for a street closing of
13th Avenue between 12th Street and 14th Street for a community gathering to be held on
Monday, September 4, 2017 from noon to 4:00 p.m.
d. Report from the City Clerk regarding a request for sound amplification from St. George
Greek Church for their annual Greek Festival to be held on Friday, September 8, 2017 from
3:00 p.m. to 11:00 p.m. and on Saturday, September 9, 2017 from noon to 11:00 p.m. at
2930 31st Avenue.
e. Report from the City Clerk regarding a request for sound amplification from The Refuge
Church for their Community Outreach and Revival event on September 14-17, 2017 at
Franklin Field with sound amplification starting on Friday, September 15 from 7:00 p.m. to
10:00 p.m., Saturday, September 16 from 10:00 a.m. to 10:00 p.m., and Sunday,
September 17 from 2:00 p.m. to 6:00 p.m.
MOTION:
Alderman Schipp moved to approve the street closing and sound amplification requests as
recommended for items a through e; Alderman Spurgetis seconded.
VOTE:
Motion passed on a 6-0-1 voice vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen,
and Mayberry. Nay: None. Absent: Clark.
28. Other Business
Alderman Schipp commented on Alderman Spurgetis' earlier questions. There is a Responsible
Bidder Ordinance. There should be continuity between emergency bidding and the open bid
process. Alderman Schipp would like to see an amendment to the Responsible Bidder
Ordinance that any contractor who is in liquidated damages to the City should not receive any
further City work until the issues have been resolved. The expectation is to do what's in the
contract and this would protect the City's interests. Alderman Schipp said with regard to the
Emergency Contractor Rotation list, contractors in the Quad Cities (Illinois and Iowa) should be
allowed to be on the list. A deeper roster would provide more benefits to the City.
Mayor Thoms thanked the Citizen of the Year committee members and the Council Co-Chairs.
He appreciates the time and effort they put in; the selections were great. The Mayor said usually
it's negative news that get attention, it's nice to see positive things happening in Rock
Island. Mayor Thoms said it is refreshing and it also shows depth in the City. Alderman Geenen
said they owe a lot to the City Clerk who provided all of the administrative support for the
committee; Alderman Parker concurred.
Alderman Spurgetis showed a picture he took of Sunset Marina recently with many boats in the
slips. He pointed out the contrast to the picture that ran in The Dispatch-Argus newspaper which
was misleading.
No member of the public addressed Council during Other Business.
29. Executive Session
a. 5 ILCS 120/2 (c)(11) Litigation, when an action against, affecting or on behalf of the
particular public body has been filed and is pending before a court or administrative tribunal,
or when the public body finds that an action is probable or imminent, in which case the
basis for the finding shall be recorded and entered into the minutes of the closed meeting
b. 5 ILCS 120/2 (c)(12) The establishment of reserves or settlement of claims as provided in
the Local Governmental and Governmental Employees Tort Immunity Act
MOTION:
Alderman Schipp moved to go into Executive Session for the exceptions cited, a and b;
Alderman Parker seconded.
VOTE:
Motion passed on a 6-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp,
Geenen, and Mayberry. Nay: None. Absent: Clark.
30. Motion to adjourn.
MOTION:
Alderman Geenen moved to adjourn; Alderman Parker seconded.
VOTE:
Motion passed on a 6-0-1 voice vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
The meeting was adjourned at 8:47 p.m.
_______________________________________
Judith H. Gilbert, City Clerk
CITY OF ROCK ISLAND                                                                                             
CITY COUNCIL MEETING  
8/28/2017 - Minutes
1. Mayor Thoms will call the meeting to order.
2. Roll Call.
Present: Mayor Mike Thoms, Alderman James Spurgetis, Alderman Stephen L. Tollenaer,
Alderman Dylan Parker, Alderman Joshua Schipp, Alderman Dave Geenen, and Alderman Virgil
J. Mayberry
Absent: Alderman Ivory D. Clark
Staff: City Manager Randy Tweet, City Attorney Dave Morrison, City Clerk Judith Gilbert, and
other City staff
3. Pledge of Allegiance.
4. Moment of Silence.
5. Minutes of the meeting of August 14, 2017.
MOTION:
Alderman Schipp moved to approve the Minutes as printed; Alderman Mayberry seconded.
VOTE:
Motion passed on a 6-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
6. Update Rock Island by Mayor Thoms.
Surplus Vehicles – City of Rock Island surplus vehicles will be available for purchase on a first
come-first serve basis beginning Tuesday, August 29 and runs through Thursday, August 31,
2017. A vehicle list, purchase instructions and the ability to view the vehicles will start on August
29 at the Fleet Services Division located at 1309 Mill Street in Rock Island from 9:00 a.m. to 3:00
p.m. If you have any questions please call Fleet Services at [phone].
Thursday Night Groove Concert Series – The free "Thursday Night Groove" concert series
continues this season at Schwiebert Riverfront Park on Thursday, August 31, 2017. Get ready
for The Stone Flowers, covering all areas of rock, funk and soul music. Event is open from 6:00
p.m. with the concert starting at 7:00 p.m. and goes until 9:00 p.m. Rock Island Happy Joe's will
have pizza for sale and Bent River beer will be available for purchase.
Labor Day Parade – The 33rd annual Rock Island Labor Day Parade is scheduled for Monday,
September 4, 2017. The first Labor Day Parade was held in 1985 as part of Rock Island’s 150th
birthday celebration. This year the parade will celebrate Sing Rock Island, which will shine a
spotlight on all the music makers in the community. The parade will start on 33rd Street and
goes west along 18th Avenue and takes a left turn on 24th Street and disbands at the Rock
Island High School parking lot. Come out and celebrate!
Rock Island Grand Prix - Professional kart racing, food, beverages and family activities will take
place during Rock Island Grand Prix on Friday, September 1, 2017 through Sunday, September
3, 2017 in The District of downtown Rock Island. Weekend activities run from 8:00 a.m. to 5:00
p.m. with practice runs highlighting Friday night starting at 5:00 p.m. Admission is free to all the
races. For more information, go to WWW.ROCKISLANDGRANDPRIX.COM.
Mayor Thoms announced an additional item: The Rock Island Parks and Recreation Foundation
is hosting a Swing for Kids Golf event fundraiser on Thursday, August 31, 2017 at Saukie Golf
Course with a shotgun start at 5:30 p.m. There are two people per team with two clubs allowed
(an iron and a putter). Only nine holes will be played. For more information, go
to WWW.SWINGFORKIDS.MYEVENT.COM
7. Presentation of the 2017 Rock Island Citizen of the Year Awards by members of the Citizen of
the Year Committee and Mayor Thoms.
Citizen of the Year Co-Chair Dave Geenen and Mayor Thoms went to the podium. Alderman
Geenen asked members of the committee to step forward. Alderman Geenen said it is the 30th
year celebrating the best of Rock Island, its citizens. The awards honor the contributions of
Rock Island citizens. He explained the Citizen of the Year process. Alderman Geenen said the
overall winner who will be announced tonight will be the Grand Marshal of the Labor Day Parade
which will be held on Monday, September 4.
The honorees in each category were introduced by a member of the current committee.
The winners of the 2017 Citizen of the Year Awards are as follows:
Business: Ms. BriMani's Hair & Beauty Supply (Nicole Watson-Lam), introduced by Grace
Shirk, committee member.
Education: Berni Carmack, introduced by Steve Inman, committee member.
Organization: Spring Forward Learning Center, introduced by Tom Schillinger, committee
member.
Organization: Friends of Hauberg Civic Center, introduced by Alderman Dylan Parker, Co-Chair,
2017 Citizen of the Year Committee.
Professional: Reverend Stacie Fidlar, introduced by Doug Hultquist, committee member.
Individual: Matt Stern, introduced by Sheila Guse, committee member.
Youth: MyKeisha Wells, introduced by Donell Clark, committee member.
City Employee: John Gripp, introduced by Alderman Dylan Parker, Co-Chair, 2017 Citizen of the
Year Committee.
Honorary (non-Rock Island resident): Christine Schmidt, introduced by Judith Gilbert, committee
member.
Grace Shirk announced this year's parade would be dedicated to the memory of former
Alderman Chuck Austin who served as Co-Chair of the Citizen of the Year Committee for many
years and who lived his life serving his community and who embodied what it means to be a
Rock Island Citizen of the Year.
Grace Shirk announced that the overall winner was Reverend Stacie Fidlar. Ms. Shirk reviewed
the reasons for Reverend Stacie’s nomination and selection by the committee.
The 2017 Citizen of the Year Award winners had their pictures taken with Mayor Thoms.
8. Presentation of the Financial Management Report for the Second Quarter 2017.
Finance Director Stephanie Masson opened her presentation by stating that the report is for the
period ending 6/30/17 so the benchmark is 50% of revenues and expenditures. She said
government wide, the City is reporting 35% of budgeted revenues and 33% of expenditures for
all of its funds. Expenditures exceed revenues by $1.2 million and cash available is $28.5 million.
The largest fund is the General Fund; General Fund revenues are at 39% of budget and General
Fund expenditures reflect 46% of budget. Ms. Masson said that any of the funds which receive
property tax revenues such as the General Fund, TIF funds, the Library, and Parks are below
50% of revenues at this time as most of the property tax distributions do not begin until after
June. There is only one property tax distribution in June. TIF expenditures are at 4% of budget
due to the timing of debt service payments and rebate agreements. Debt service expenditures
are lower than 50% due to the timing of payments. Interest payments are due June 1 and the
principal and interest, the larger payments, are due December 1.
Ms. Masson reported that Waterworks and Wastewater Treatment funds are running
below budget in revenues and expenditures due to the timing of their IEPA loan funded projects.
Pension trust funds are at 85% of budgeted revenues and she hopes the trend will continue
through the end of the year. There is a new schedule in the report breaking out the General Fund
departments. The General Fund is the largest of the City funds. Overall, expenditures are
running at 46% through June 30.
Ms. Masson then gave an analysis of State and Local Tax Revenue. The report tracks nine (9)
key taxes, providing a history, a five-year average, the current year budget, and the report
annualizes the payments to date through the end of the the fiscal year. Eight (8) of these taxes
support the General Fund and make up 65% of the revenue. She reported that the State has cut
Income Tax by 10% for their fiscal year 2018 which impacts the second half of the City's
CY2017 budget which ends 12/31/17. Replacement tax distributions are not made every month
even though it currently looks like it's ahead of budget. The State also just notified the City that
the PPRT revenue will be reduced 23% which will affect the remainder of the fiscal year.
Alderman Schipp asked what sum total the City should expect for this year and next year. Ms.
Masson replied they are currently working on CY 2018 budget revenue projections and the
changes due to the State's cuts. Alderman Schipp asked if it would be in the millions. Ms.
Masson said yes.
Ms. Masson reported that Sales Tax and Local Option Sales Tax need to be monitored as they
are both running below budget and below last year's distributions; this is in part due to the loss
of Kmart and the State recouping $82,000 of a sales tax overpayment made by a taxpayer. She
also said the State will now be imposing a 2% administrative fee on the Local Option Sales Tax.
This amounts to $45,000 that was not factored into this year's budget. Use Tax is tracking to
exceed budget. The Municipal Utility Tax which was reduced for the CY2017 budget is on track
to meet or exceed budget. Telecom Tax continues to decline and is tracking below budget. Food
and Beverage Tax continues to track near budgeted projections. Ms. Masson reported that the
Gaming Tax with the June distribution is trending upward and has helped the year-to-date
numbers.
Ms. Masson's final report was for Capital and Major Projects Expenditures. She said 26% of the
projects are complete. The Public Works Department has the biggest portion with $35.6 million
of the $38.4 million of projects. Water and Long Term Control Plan projects are the biggest
projects underway. Ms. Masson stated the monthly investment total report is as expected with
$28 million as of June 30. It will trend down as project payments and debt service payments are
made.
There were no further questions by Council.
9. Proclamation declaring September, 2017 as National Ovarian Cancer Awareness Month.
Mayor Thoms read the proclamation. Jodie Kavensky, founder, Chair, and Executive Director of
the NormaLeah Ovarian Cancer Initiative, accepted the proclamation and thanked Mayor Thoms
and Council. She invited everyone to attend one of their educational sessions at the Rock Island
Public Library on Tuesday, September 19 at 6 p.m. The session is funded by a Gaming Grant.
She distributed ribbons and materials to Council.
10. Proclamation reaffirming community's shared values of compassion, inclusion, respect and
dignity, and diversity; and condemnation of all acts of hatred and violence.
Council stood behind Mayor Thoms as he read the proclamation. Bob Babcock from One
Human Family QCA accepted the proclamation.
11. An Ordinance authorizing the issuance of two series of unlimited tax General Obligation Bonds,
Series 2017A for the financing of roadway improvement projects at an estimated cost of
$2,500,000 and refunding of all or a portion of the outstanding General Obligation Bonds, Series
2008A and 2009B and Series 2017B for the refunding of all or a portion of the outstanding
General Obligation Bonds, Series 2008B and 2009A.
MOTION:
Alderman Tollenaer moved to pass the ordinance; Alderman Schipp seconded.
VOTE:
Motion passed on a 6-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
12. A Special Ordinance declaring certain City-owned vehicles and equipment as surplus and
providing for disposal of same.
MOTION:
Alderman Tollenaer moved to consider, suspend the rules, and pass the ordinance; Alderman
Schipp seconded.
VOTE:
Motion passed on a 6-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
13. A Special Ordinance amending Chapter 16, Article V, Section 16-910, "Water Resources
Advisory Committee," of the Code of Ordinances deleting the section in its entirety.
MOTION:
Alderman Tollenaer moved to consider, suspend the rules, and pass the ordinance;
Alderman Mayberry seconded.
VOTE:
Motion passed on a 6-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
14. A Special Ordinance establishing a handicapped parking space at 2735 8 1/2 Avenue.
MOTION:
Alderman Tollenaer moved to consider, suspend the rules, and pass the ordinance; Alderman
Parker seconded.
VOTE:
Motion passed on a 6-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
15. Claims
a. Report from the Human Resources Department regarding payment in the amount of
$18,671.59 to Dave Morrison of Rock Island, IL for legal services rendered for the month of
July.
b. Report from the Human Resources Department regarding payment in the amount of
$1,453.87 to Tena Waltman of Rock Island, IL for General Liability claim.
c. Report from the Human Resources Department regarding payment in the amount of
$19,917.33 to Broadspire of Atlanta, GA for Worker's Compensation settlement.
d. Report from the Public Works Department regarding payment in the amount of $45,878.45
to Brandt Construction Company of Rock Island/Milan, IL for an emergency water main
relocation on Blackhawk Road and 29th Street.
e. Report from the Public Works Department regarding payment #2 in the amount of
$746,465.00 to Langman Construction, Inc. of Rock Island, IL for the 9th Street
Resurfacing: 31st Avenue to 45th Avenue Project for services provided from July 1, 2017
through August 14, 2017.
f. Report from the Public Works Department regarding payment #12 and final in the amount
of $4,400.00 to Civil Constructors Inc. of East Moline, IL for the Farmall Storage Tank
Project for services provided through January 31, 2017.
MOTION:
Alderman Parker moved to accept the reports and authorize payments for Claims items a
through f as recommended; Alderman Tollenaer seconded.
Alderman Geenen announced he would abstain on Claims item c.
Aldermen Parker and Tollenaer withdrew their motion and second.
Alderman Parker moved to accept the reports and authorize payments for Claims items a,
b, d, e, and f as recommended; Alderman Schipp seconded.
Discussion followed. Alderman Spurgetis had a question on Claims item d about the nature
of the water main relocation and why it was an emergency. Public Works Director Larry
Cook responded the issue was a fire and safety matter. The business owner of a climate
controlled self-storage facility had intended for private fire service to be drawn from under
Blackhawk Road on the north side. Bedrock prevented that. The water main could not be
located on any drawings and in order to provide fire service to the building in a timely
manner for a fire inspection, the water main had to be relocated. A time and materials bid
was the best option to get the project completed. Alderman Spurgetis asked about the
issue with Brandt Construction. City Manager Randy Tweet responded Brandt's 6th Avenue
project contract is still open, but in the final stages; and there is no legal issue; he also
said Council voted earlier this year to keep Brandt on the Emergency Contractor Rotation
list. Alderman Spurgetis asked why there are only three contractors on the list. Mr. Tweet
said a business presence in Rock Island is required to be on the list unless Council wants
to change the policy. Discussion continued about the list.
Alderman Parker asked why the time constraints happened; why did it become an
emergency. Mr. Cook said there was a delay from the state in getting a permit to bore
under Blackhawk Road. Alderman Geenen asked for confirmation that when there is an
emergency, it does not come to Council for approval before the project begins. What if
Public Works had bid out the project? Mr. Cook said the delay would been a month to six
weeks. Mr. Tweet said it could not have gone out for bid because the City had no idea what
the project would entail; therefore it would have had to be on a time and materials basis,
just as the emergency list gets paid for time and materials. Mayor Thoms gave some
additional background on the business's situation. Mr. Cook said now there is a water main
on the south side of Blackhawk Road for future expansion there. Alderman Parker said
Council wants to ensure that emergency projects are true emergencies.
Alderman Mayberry commended Public Works staff for the 9th Street resurfacing project.
VOTE:
Motion passed on a 6-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp,
Geenen, and Mayberry. Nay: None. Absent: Clark.
Alderman Schipp moved to accept the reports and authorize payments for Claims item c
as recommended; Alderman Spurgetis seconded.
VOTE:
Motion passed on a 5-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, and
Mayberry. Nay: None. Absent: Clark. Abstain: Geenen
16. Claims for the weeks of August 11 through August 17 in the amount of $708,205.58 and August
18 through August 24 in the amount of $372,300.63; and payroll for the weeks of July 31 through
August 13 in the amount of $1,489,590.51.
MOTION:
Alderman Spurgetis moved to allow the claims and payroll; Alderman Tollenaer seconded.
VOTE:
Motion passed on a 6-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
17. Report from the Public Works Department regarding bids for the purchase of three hundred
(300) 5/8" water meters, recommending the bid be awarded to Water Products Company of
Aurora, IL in the amount of $21,900.00.
MOTION:
Alderman Geenen moved to award the bid as recommended and authorize the purchase;
Alderman Schipp seconded.
VOTE:
Motion passed on a 6-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
18. Report from the Community and Economic Development Department regarding bids for a
demolition project of eight residential properties, recommending the bid be awarded to Valley
Construction of Rock Island, IL in the amount of $148,445.00.
MOTION:
Alderman Parker moved to award the bid as recommended and authorize the City Manager to
execute the contract documents; Alderman Geenen seconded.
Alderman Spurgetis asked why only one bid had the base, contingency amount, and total
amount. Community and Economic Development Director Chandler Poole said there is a ten
percent (10%) contingency on the winning bid with the total amount. Mr. Poole said all bids
would have a 10% contingency amount added to their base bid.
Alderman Mayberry asked for the addresses of the eight properties. Mr. Tweet said they typically
do not make public the addresses because the properties become a dumping site for trash.
Discussion followed. Alderman Parker asked about judicial deeds so that the City could access
the properties before demolition. Mr. Poole said CED is exploring the option and it is a great
program. City Attorney Dave Morrison said they have had a meeting regarding the program and
have been in touch with the City of Moline; Rock Island will do a test case first. Alderman Schipp
said he has a property in the 6th Ward that needs to be demolished as soon as possible in the
next round. Alderman Parker asked how the process will work, if they will be bid out to
contractors. Mr. Morrison said if you are putting City money in, it must be bid out. A
redevelopment agreement would be best in this program detailing what items need to be fixed
on the property. Mr. Tweet read the list of properties on the demolition list.
VOTE:
Motion passed on a 6-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
19. Report from the Public Works Department regarding an agreement with MidAmerican Energy
Company for LED Streetlight Conversion.
MOTION:
Alderman Schipp moved to approve the agreement utilizing Option 1 and Option 2 as
recommended and authorize the City Manager to sign the agreement; Alderman Spurgetis
seconded.
Alderman Schipp thanked the City Manager for this initiative; it will help with crime and safety
and reduce energy costs. Mayor Thoms explained the two options are (1) to replace lights as
they burn out with LED bulbs; and (2) the City can designate certain blocks to be replaced all at
one time with LED lights.
VOTE:
Motion passed on a 6-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
20. Report from the Community and Economic Development Department regarding a development
agreement with Friendship Manor for the donation of City-owned property at 2107 and 2117 11th
Street for the construction of a neighborhood greenspace entryway.
MOTION:
Alderman Spurgetis moved to approve the development agreement as recommended, authorize
the City Manager to execute the contract documents, subject to minor attorney modifications,
and refer to the City Attorney for an ordinance; Alderman Schipp seconded.
Alderman Spurgetis said it is a good plan and win-win for both parties. Alderman Parker asked
what is the nature of the minor attorney modifications. Mr. Morrison explained it might be a slight
change in the legal description and those types of items. If there are changes, then it does not
require the matter to go back to Council for approval.
VOTE:
Motion passed on a 6-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
21. Report from the Community and Economic Development Department regarding a lease
agreement with Scot Doxstader for farming on City-owned property on Big Island for a total of
$6,652.80 for 2017.
MOTION:
Alderman Tollenaer moved to approve the lease agreement as recommended, and authorize
the City Manager to execute the contract documents, subject to minor attorney modifications;
Alderman Spurgetis seconded.
Alderman Mayberry asked if this was the same person as before. Mayor Thoms replied no.
Alderman Mayberry asked what part of Big Island; is it part of Jumer's Crossing. Mr. Tweet said
yes; it is in Rock Island; the land next to the expressway. Alderman Geenen asked if it was for
farming next summer. Mr. Tweet said the lease is for the farmer to prepare the land this season
and farm next year. Alderman Geenen asked if it will need to come back to Council next spring
for further approval. Mr. Tweet said no; this was the total for both seasons. Alderman Parker
asked if there was any potential development, does the agreement cover that possibility. Mr.
Tweet said yes it does; the City would pay for the price of the crops or how much the farmer has
put into the property. Mr. Morrison said in such a case, the City would give notice to the farmer
and the City would pay for the cost of the inputs the farmer has invested to date.
VOTE:
Motion passed on a 6-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
22. Report from the Community and Economic Development Department regarding a Special
Ordinance providing for the sale of City-owned property at 2711 18th Avenue to Rock Island
Coffee, LLC.
MOTION:
Alderman Tollenaer moved to consider, suspend the rules, and pass the ordinance; Alderman
Parker seconded.
VOTE:
Motion passed on a 6-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
23. Report from the Community and Economic Development Department regarding a request from
Sean Wolking to apply for a Special Use Permit to operate an automotive window tinting and
vinyl wrap business out of his garage at 2933 27th Avenue.
MOTION:
Alderman Spurgetis moved to not allow the application of the special use permit; Alderman
Mayberry seconded.
Discussion followed. Alderman Schipp said there was a letter sent to all members of Council;
there was unanimous and organized opposition to this request. He is generally in favor of
homebased businesses, but since the nature of the business involved vehicles being brought to
the residence, that is the single deterring factor. Alderman Schipp encouraged the applicant to
reach out to the Community and Economic Development Department for assistance in moving
the business to a commercial location. Mayor Thoms said before opening a business, citizens
should apply for a Special Use Permit and go through the process before opening. Mayor
Thoms said if approval had been given for the application, the Public Hearing would be the time
for public comment.
Alderman Tollenaer said he would like to amend the motion to include the business be required
to cease operation as soon as possible. Alderman Schipp said he thinks that is beyond the
scope of the matter. Discussion followed. Mr. Tweet said since Council has not given approval
for application of the Special Use permit, the business needs to cease. Mr. Morrison said the
Municipal Code Enforcement is the first vehicle used when a business is operating without a
Special Use Permit; Zoning Officer Alan Fries would have to go out to inspect and cite the
property. Each day of operation has a penalty. If necessary, MUNICES could be involved and an
injunction filed.
VOTE:
Motion passed on a 6-0-1 voice vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
24. Report from the Martin Luther King Center regarding requests for a parade, street closing, and
sound amplification for their 30th annual King Center Family Fun Day Celebration to be held on
Saturday, September 30, 2017 and requesting that food vendor inspection fees and the sound
amplification permit fee be waived.
MOTION:
Alderman Schipp moved to approve the requests and waive the fees as recommended;
Alderman Parker seconded.
VOTE:
Motion passed on a 6-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
25. Report from the Mayor regarding Reappointments and Appointments to the Water Pollution
Control Board, the Stormwater Board of Appeals, the Ethics Commission, the Martin Luther
King Jr. Center Board, the Human Rights Commission, the Citizens Advisory Committee, and
the Sunset Marina Boaters Advisory Committee.
MOTION:
Alderman Spurgetis moved to approve the reappointments and appointments as recommended;
Alderman Geenen seconded.
Alderman Mayberry asked for the names of the new appointments for the Martin Luther King Jr.
Center board. Mayor Thoms said Stephanie Masson, James Kerr, Terry Brooks, and Ivory Clark
are reappointed; new appointments are Dennis Pauley, Ted Pappas, and Tia Rice.
VOTE:
Motion passed on a 6-0-1 voice vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
26. Events: Activity Permit Requests
a. Report from the City Clerk regarding an Activity Permit application for the 33rd annual Rock
Island Labor Day Parade to be held on Monday, September 4, 2017 from 9:30 a.m. to noon.
b. Report from the City Clerk regarding an Activty Permit application from Rock Island High
School for their Homecoming Parade to be held on Friday, September 15, 2017 from 3:30
p.m. to 4:30 p.m.
MOTION:
Alderman Geenen moved to approve the events as recommended for Events items a and
b; Alderman Mayberry seconded.
VOTE:
Motion passed on a 6-0-1 voice vote. Aye: Spurgetis, Tollenaer, Parker, Schipp,
Geenen, and Mayberry. Nay: None. Absent: Clark.
27. Street Closing and Sound Amplification Requests
a. Report from the City Clerk regarding a request from Stephen Moller for a street closing of
22 1/2 Avenue between 25th Street and 26th Street for a neighborhood block party to be
held on Saturday, September 23, 2017 from 4:00 p.m. to 6:00 p.m.
b. Report from the City Clerk regarding a request from the Rock Island Parks and Recreation
Department for a street closing of 24th Street between 13th Avenue and 15th Avenue for a
vintage football game at Hauberg Field to be held on Sunday, October 15, 2017 from 10:00
a.m. to 8:00 p.m.
c. Report from the City Clerk regarding a request from Tammy Johnson for a street closing of
13th Avenue between 12th Street and 14th Street for a community gathering to be held on
Monday, September 4, 2017 from noon to 4:00 p.m.
d. Report from the City Clerk regarding a request for sound amplification from St. George
Greek Church for their annual Greek Festival to be held on Friday, September 8, 2017 from
3:00 p.m. to 11:00 p.m. and on Saturday, September 9, 2017 from noon to 11:00 p.m. at
2930 31st Avenue.
e. Report from the City Clerk regarding a request for sound amplification from The Refuge
Church for their Community Outreach and Revival event on September 14-17, 2017 at
Franklin Field with sound amplification starting on Friday, September 15 from 7:00 p.m. to
10:00 p.m., Saturday, September 16 from 10:00 a.m. to 10:00 p.m., and Sunday,
September 17 from 2:00 p.m. to 6:00 p.m.
MOTION:
Alderman Schipp moved to approve the street closing and sound amplification requests as
recommended for items a through e; Alderman Spurgetis seconded.
VOTE:
Motion passed on a 6-0-1 voice vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen,
and Mayberry. Nay: None. Absent: Clark.
28. Other Business
Alderman Schipp commented on Alderman Spurgetis' earlier questions. There is a Responsible
Bidder Ordinance. There should be continuity between emergency bidding and the open bid
process. Alderman Schipp would like to see an amendment to the Responsible Bidder
Ordinance that any contractor who is in liquidated damages to the City should not receive any
further City work until the issues have been resolved. The expectation is to do what's in the
contract and this would protect the City's interests. Alderman Schipp said with regard to the
Emergency Contractor Rotation list, contractors in the Quad Cities (Illinois and Iowa) should be
allowed to be on the list. A deeper roster would provide more benefits to the City.
Mayor Thoms thanked the Citizen of the Year committee members and the Council Co-Chairs.
He appreciates the time and effort they put in; the selections were great. The Mayor said usually
it's negative news that get attention, it's nice to see positive things happening in Rock
Island. Mayor Thoms said it is refreshing and it also shows depth in the City. Alderman Geenen
said they owe a lot to the City Clerk who provided all of the administrative support for the
committee; Alderman Parker concurred.
Alderman Spurgetis showed a picture he took of Sunset Marina recently with many boats in the
slips. He pointed out the contrast to the picture that ran in The Dispatch-Argus newspaper which
was misleading.
No member of the public addressed Council during Other Business.
29. Executive Session
a. 5 ILCS 120/2 (c)(11) Litigation, when an action against, affecting or on behalf of the
particular public body has been filed and is pending before a court or administrative tribunal,
or when the public body finds that an action is probable or imminent, in which case the
basis for the finding shall be recorded and entered into the minutes of the closed meeting
b. 5 ILCS 120/2 (c)(12) The establishment of reserves or settlement of claims as provided in
the Local Governmental and Governmental Employees Tort Immunity Act
MOTION:
Alderman Schipp moved to go into Executive Session for the exceptions cited, a and b;
Alderman Parker seconded.
VOTE:
Motion passed on a 6-0-1 roll call vote. Aye: Spurgetis, Tollenaer, Parker, Schipp,
Geenen, and Mayberry. Nay: None. Absent: Clark.
30. Motion to adjourn.
MOTION:
Alderman Geenen moved to adjourn; Alderman Parker seconded.
VOTE:
Motion passed on a 6-0-1 voice vote. Aye: Spurgetis, Tollenaer, Parker, Schipp, Geenen, and
Mayberry. Nay: None. Absent: Clark.
The meeting was adjourned at 8:47 p.m.
_______________________________________
Judith H. Gilbert, City Clerk