Table Of Content

Administration   Guide Symphony  Administration  Guide   Enterprise  and  Business  Version  –  April  2016   Discover  Symphony!  ....................................................................................................................  7   Preparing  your  installation  -­‐‑  what  you  need  before  starting  ........................................  7   Things  you  need  to  know  .....................................................................................................................  7   FQDNs  and  names  used  in  this  guide  ............................................................................................................  7   Locating  your  admin  credentials  and  pod  configuration  details  ......................................................  7   Things  you  should  have  ........................................................................................................................  8   Equipment  and  platform  compatibility  ........................................................................................................  8   Identifying  and  accessing  your  Symphony  service  .....................................................................  8   Access  to  Symphony  Cloud  Services  ..............................................................................................................  8   Emails  from  Symphony  .......................................................................................................................................  8   Getting  Started  –  Logging  in  to  the  Admin  Portal  ..............................................................  9   Understanding  accounts  ......................................................................................................................  9   Log  in  to  the  Admin  Portal  ..................................................................................................................  9   Take  a  quick  tour  .................................................................................................................................  11   Create  another  admin  account  ........................................................................................................  13   Creating  end  user  accounts  ...............................................................................................................  13   Notification  of  Account  creation  ...................................................................................................................  15   Set  up  password  with  email  ..............................................................................................................  16   First  time  user  login—Pre-­‐‑populating  the  user’s  IM  contacts  and  filters  .........................  16   Reviewing  your  new  accounts  .........................................................................................................  17   Changing  your  password  ...................................................................................................................  17   Logging  out  of  the  Admin  Portal  ......................................................................................................  18   Key  Management  Infrastructure  (Assisted  Installation)  .............................................  18   The  Symphony  Private  Pod  Architecture  .....................................................................................  19   Selecting  your  Deployment  Option  ................................................................................................  21   Option  1:  Software  SM  and  Key  Manager  Operating  in  the  cloud  ..................................................  21   Option2:  Software  SM  and  on-­‐‑premises  Key  Manager  .......................................................................  22   Option3:  HSM  and  on-­‐‑prem  KeyManager  ................................................................................................  23   Where  to  Install  the  Key  Manager  and  HSM  ................................................................................  24   Load  Balancers  .....................................................................................................................................................  25   Installing  the  Key  Manager  ...............................................................................................................  25   Install  the  host  server  for  your  Key  Manager  and  Software  SM  .....................................................  25   Create  a  Service  Account  for  your  Key  Manager  ...................................................................................  29   Download  the  KeyManager  RPM  file  ..........................................................................................................  29   Installing  the  Java  Cryptography  Extension  (JCE)  ................................................................................  30   Running  the  RPM  Installation  ........................................................................................................................  31   Configuring  Certificates  ....................................................................................................................................  31   Bootstrapping  the  Software  SM  and  HSM  Keys  .....................................................................................  34   Software  SM  JSON  file  .......................................................................................................................................  34   Safenet  LUNA  hardware  HSM  –  JSON  File  ................................................................................................  35   Bootstrapping  your  Keys  .................................................................................................................................  36   Administration  Guide  –  Enterprise  /  Business  Version     2   18-­‐Apr-­‐2016 Tomcat  and  KeyManager  Configuration  ...................................................................................................  37   Starting  and  Stopping  the  Tomcat  service  ...............................................................................................  39   Hardware  Security  Module  -­‐‑  HSM  ...................................................................................................  40   Technical  Specifications  of  SafeNet  7000  ...........................................................................................  41   KMs  and  HSMs  installation  on  the  customer  network  ................................................................  42   Key  Manager/HSM  connectivity  ..............................................................................................................  43   HSM  Installation  ...................................................................................................................................  43   Overview  ...............................................................................................................................................................  43   Before  you  Begin  ...............................................................................................................................................  44   Install  Luna  SA  Appliance  ................................................................................................................................  44   Initial  HSM  Configuration  ..................................................................................................................  47   Login  ........................................................................................................................................................................  47   Change  Default  Password  ............................................................................................................................  47   Set  Time  Zone,  Date  and  Time  ..................................................................................................................  47   Configure  Network  Parameters  ...............................................................................................................  48   Change  Network  Configuration  Settings  .............................................................................................  48   Generate  a  New  Server  Certificate  .........................................................................................................  50   Bind  the  Network  Trust  Link  Service  ...................................................................................................  51   Initialize  the  HSM  and  Adjust  Policies  .......................................................................................................  52   SafeNet  appliance  software  upgrade  ..........................................................................................................  52   Introduction  to  Partitions  ...............................................................................................................................  53   Partition  Requirements  and  Size  .................................................................................................................  53   Create  a  Partition  and  Adjust  Policies  ........................................................................................................  53   Activate  Partition  (Only  If  using  PED  based  authentication)  ...........................................................  55   Download  Safenet  software  .......................................................................................................................  55   Set  Up  a  Network  trust  Link  ...........................................................................................................................  60   High  Availability  Groups  ..................................................................................................................................  63   Updating  your  Key  Manager  .............................................................................................................  66   Managing  your  pod  ...................................................................................................................  66   The  Symphony  Pod  ..............................................................................................................................  66   Roles  .........................................................................................................................................................  66   Compliance  Roles  ................................................................................................................................................  69   Roles  for  Information  Barriers  ......................................................................................................................  70   Searching  and  filtering  .......................................................................................................................  71   Create  a  user  and  generate  a  password  manually  ....................................................................  71   Editing  a  user  ........................................................................................................................................................  73   Changing  the  Username  ...................................................................................................................................  73   Deactivating  an  account  ...................................................................................................................................  74   Promoting  an  end  user  to  admin  ..................................................................................................................  75   Changing  a  user’s  password  ...........................................................................................................................  75   Creating  Service  User  Accounts  .......................................................................................................  75   Feature  Entitlements  ................................................................................................................  77   Configuration  scenarios  .....................................................................................................................  78   Disable  features  for  the  entire  pod  ................................................................................................  78   Enabling  feature  settings  for  new  users  by  default  ..................................................................  79   Manually  setting  features  for  all  users  (without  using  default  values)  .............................  79   Enabling  External  Communications  (sharing  files  is  not  yet  available)  ............................  80   Administration  Guide  –  Enterprise  /  Business  Version     3   18-­‐Apr-­‐2016 Enabling  “Can  Send  Files  Internally”  .............................................................................................  80   Making  changes  to  an  individual  user  ...........................................................................................  81   Managing  Applications  ............................................................................................................  81   Installing  a  New  Application  .............................................................................................................  81   Application  Entitlement  .....................................................................................................................  83   Installing  the  desktop  client  ..................................................................................................  85   Download  the  desktop  client  ............................................................................................................  85   Note  on  dependencies  .......................................................................................................................................  85   Installation  Instructions  -­‐‑  Connecting  the  client  to  your  Private  Pod  URL  ................................  85   Launching  the  desktop  client  ...........................................................................................................  87   Installing  Symphony  on  multiple  users’  computers  .................................................................  87   Authenticating  using  Single  Sign-­‐‑On  (SSO)  .......................................................................  88   Configuration  information  required  .............................................................................................  88   Notes  on  Symphony’s  implementation  of  SSO  ............................................................................  88   SSO  and  Domain  Names  .....................................................................................................................  88   Configuring  SSO  .....................................................................................................................................  89   Implications  of  SSO  ..............................................................................................................................  90   Switching  off  SSO  ..................................................................................................................................  90   SSO  accounts  that  also  have  passwords  ........................................................................................  91   LDAP  Synchronization  (Sync)  ................................................................................................  91   LDAP  Sync  Architecture  .....................................................................................................................  92   Tools  .........................................................................................................................................................................  94   Supported  Directory  Systems  ..........................................................................................................  94   Preparing  to  Install  .............................................................................................................................................  94   Creating  the  Service  User  Account  ..............................................................................................................  96   Configuring  the  Directory  Bridge  .................................................................................................................  97   Downloading  the  Directory  Bridge  .............................................................................................................  98   Installation  .............................................................................................................................................  98   Account  Deletion  is  NOT  Possible  ..............................................................................................................  109   Assigning  Feature  Entitlements..................................................................................................................  110   Configuration  Reference  .................................................................................................................  111   Elements  of  Configuration  ............................................................................................................................  111   Sync  Destinations  ..............................................................................................................................................  111   Attribute  Maps  ...................................................................................................................................................  113   Sync  Classes  .........................................................................................................................................................  114   Sync  Pipes  .............................................................................................................................................................  115   Sync  Sources  ........................................................................................................................................................  116   Compliance  ................................................................................................................................  116   Content  Export  ...................................................................................................................................  116   Installing  the  Content  Export  Bridge  ........................................................................................................  118   Managing  and  Upgrading  the  Content  Export  Bridge  .......................................................................  125   Enabling  Content  Export  ................................................................................................................................  126   Enabling  SFTP  Content  Export  ....................................................................................................................  126   Recurring  Export  ...............................................................................................................................................  127   Manual  Export  ....................................................................................................................................................  129   Administration  Guide  –  Enterprise  /  Business  Version     4   18-­‐Apr-­‐2016 File  names  ............................................................................................................................................................  129   Content  Export  Verification  ..........................................................................................................................  131   Accessing  the  exported  SFTP  repository  ................................................................................................  131   Exported  Content  ..............................................................................................................................................  132   Escaped  Characters  ..........................................................................................................................................  134   Wall  Post  Information  .....................................................................................................................  135   Content  Export  Verification  ...........................................................................................................  135   User  Summary  Information  ...........................................................................................................  135   Content  Export  Schema  ...................................................................................................................  135   Active  Compliance  .............................................................................................................................  141   Expression  Filters  .............................................................................................................................................  142   Information  Barriers  .......................................................................................................................................  143   Disclaimers  ..........................................................................................................................................................  144   List  ALL  ROOMS  and  Monitor  ......................................................................................................................  146   Symphony  Platform  -­‐‑  Installing  the  Agent  Server  ........................................................  146   Introduction  ........................................................................................................................................  146   Purpose  and  Scope  of  the  Agent  API  .........................................................................................................  147   User  Stories  supported  by  Version  1.0  ....................................................................................................  147   Deployment  .........................................................................................................................................................  148   Agent  Purpose  ....................................................................................................................................................  149   API  Change  Management  ...............................................................................................................................  149   Authentication  ....................................................................................................................................................  149   Agent  Simulator  Installation  .........................................................................................................  150   Platform  Dependencies  ..................................................................................................................................  150   Prerequisites  .......................................................................................................................................................  150   Installation  and  Configuration  of  the  Agent  Simulator  .....................................................................  150   Running  The  Curl  Examples  .........................................................................................................................  152   Running  the  Bulk  Presence  Example  ........................................................................................................  155   Running  the  Get  Messages  Example  .........................................................................................................  155   Running  the  Test  IM  Example  .....................................................................................................................  156   Observing  the  Sent  Messages  .......................................................................................................................  157   Observing  curl  Output  and  Testing  Authorization  .............................................................................  158   Testing  the  Imposter  Client  Certificate  ...................................................................................................  162   Running  The  Java  Examples  .........................................................................................................................  164   The  Java  Example  Implementation  ...........................................................................................................  166   Generating  API  Documentation  and  Code  Stubs  .....................................................................  169   MessageML  ..........................................................................................................................................  170   Production  Deployment  ..................................................................................................................  171   Platform  Dependencies  ...................................................................................................................  171   Prerequisites  ......................................................................................................................................  171   Installation  and  Configuration  of  the  Agent  Server  ...............................................................  171   Testing  the  Agent  Server  using  the  Simulator  Example  Programs  ..................................  181   BULK  MANAGE  USERS  (CSV  Import)  ..................................................................................  183   Overview  ..............................................................................................................................................  183   Get  the  CSV  template  ........................................................................................................................  184   Introducing  the  CSV  format  ...........................................................................................................  184   CSV  for  Symphony  .............................................................................................................................  185   Administration  Guide  –  Enterprise  /  Business  Version     5   18-­‐Apr-­‐2016 Password  field  ....................................................................................................................................................  185   More  about  SEND_EMAIL  ................................................................................................................  187   Importing  CSV  .....................................................................................................................................  187   Displaying  Bulk  Job  History  ...........................................................................................................  188   Handling  errors  .................................................................................................................................  189   Create  and  modify  users  .................................................................................................................  189   Managing  admin  accounts  with  the  CSV  file  .............................................................................  189   CSV  best  practices  .............................................................................................................................  190   Deactivating  accounts  ......................................................................................................................  190   Usage  Statistics  and  Audit  Trail  ..........................................................................................  190   Usage  statistics  ...................................................................................................................................  190   Audit  Trail  ............................................................................................................................................  191   Filtering  Interface  for  Audit  Trail  ..............................................................................................................  191   Conversations  .....................................................................................................................................  193   Administration  Guide  –  Enterprise  /  Business  Version     6   18-­‐Apr-­‐2016 Discover  Symphony!     Symphony is a cloud-based, secure communication and workflow platform designed to seamlessly exchange high value content and information, connect users to their community and improve workplace productivity through collaboration while maintaining organizational compliance. This guide describes how to plan, provision and administer a private pod - a dedicated version of Symphony. Preparing  your  installation  -­‐  what  you  need  before  starting   Things  you  need  to  know   You are free to name your Symphony service as you want, but Symphony needs to configure your choice during the initial creation of your service. Once this is done, you should will receive confirmation of the creation of the pod, the pod name, the IP address range used in your cloud service and your admin credentials. FQDNs  and  names  used  in  this  guide   As we mentioned above, you are free to name your Symphony service the way you want. In this guide, we will use the following representation to indicate your pod’s name: <OrgName>.  Symphony.com   Some screenshots may also use: qa.Symphony.com In either case, you should substitute the name you have selected for your Symphony service. Finally some examples in the LDAP Sync section use “fakecorp” to represent your company name and this should be changed to the name used in your corporate directory service. Locating  your  admin  credentials  and  pod  configuration  details   During the creation of your pod (your company’s dedicated Symphony cloud service) we provisioned the following items: 1.   The  FQDN  (domain  name)  for  your  pod   2.   The  associated  IP  address  range   3.   The  credentials  for  your  Super  Admin  account   4.   Credentials  for  the  Super  Compliance  Officer  account   You should have received all of the relevant details in an email from Symphony Global Services. Note: Super Compliance Officers receive their credentials separately Please locate this email and follow the instructions it contains. Administration  Guide  –  Enterprise  /  Business  Version     7   18-­‐Apr-­‐2016 Things  you  should  have   Equipment  and  platform  compatibility   You should have the latest version of the Google Chrome browser running on Windows, Mac or Chromebook computers or Internet Explorer (IE) 11. Identifying  and  accessing  your  Symphony  service   The Symphony client needs to have access to various components located outside your Firewall. Access  to  Symphony  Cloud  Services   Please  configure  your  firewall  to  allow  the  URLs  and  port  numbers  listed  below.    These   values  are  provided  as  guidelines  only.  The  actual  names  will  be  aligned  with  the  service   name  you  selected  for  your  pod: https://  <OrgName>.symphony.com    port  443     http://  <OrgName>.symphony.com  port  80   https://s3.amazonaws.com/user-­‐pics-­‐demo  port  443   https://resources.symphony.com port  443   To  confirm  that  the  firewall  is  open,  testing  each  link  will  either  result  in  a  Symphony  Login   page  or  a  500  error  confirming  that  the  server  was  reached  and  responded.  You  should   now  be  able  to  start  managing  your  pod.   Note:  If  you  intend  to  activate  Content  Export  then  you  will  also  need  to  allow  the  use  of   SFTP  on  port  22  by  the  system  that  will  carry  out  the  daily  content  download:   https://<OrgName>-­‐tools.symphony.com  port  22     Emails  from  Symphony   We  use  Amazon  Simple  Email  Service  (Amazon  SES)  to  send  application  transaction  emails.     Note:  We  will  enable  DKIM  signature  for  all  Symphony  application  emails.    Please  ensure   that  you  take  the  necessary  steps  with  your  email  infrastructure  to  enable  DKIM  signature   verification.   To  avoid  any  spam  filtering  of  Symphony  application  emails:   •   Whitelist  the  FROM  address:  no-­‐reply-­‐<  OrgName  >@symphony.com  in  your  corporate   email  system.   •  Make  sure  that  emails  from  the  following  IPs  are  not  blocked  by  your  spam  filters:       199.255.192.0/22       199.127.232.0/22       54.240.0.0/18   Administration  Guide  –  Enterprise  /  Business  Version     8   18-­‐Apr-­‐2016 For  more  information  about  AWS  SES  and  DKIM  features,  visit:   •   http://sesblog.amazon.com/blog/tag/SPF   •   http://sesblog.amazon.com/post/TxEH4YOF3YJG0L/Amazon-­‐SES-­‐IP-­‐addresses   •   http://docs.aws.amazon.com/ses/latest/DeveloperGuide/easy-­‐dkim.html   Access  to  the  CAPTCHA  sign-­‐of-­‐life  mechanism   We use the CAPTCHA mechanism to ensure a live person is using <set password>. Please allow access to: www.google.com/recaptcha You can read more about configuring firewalls to support CAPTCHA at: HTTPS://code.google.com/p/recaptcha/wiki/FirewallsAndRecaptcha Getting  Started  –  Logging  in  to  the  Admin  Portal   Understanding  accounts     Symphony provides a hierarchy of roles for provisioning, managing and supporting your service – we provide full details on role management in the Roles section. With the Admin account you can create users and other admins, activate and de-activate accounts and set the security and password policy for the organization. Please protect your Admin account. As your system grows, so too do the risks associated with your credentials falling into the wrong hands. The Username field uniquely identifies each user in your pod and must be unique across all active or inactive user accounts. In addition, all users must have an email address, which must be unique across all active accounts in the pod. These rules apply to all accounts – including Admin accounts. Log  in  to  the  Admin  Portal   As we mentioned in the previous section, this version works on Chrome and IE11 – please launch your browser and then enter the URL identifying the admin portal for your Pod. The precise URL would have been communicated to you along with your account details. Administration  Guide  –  Enterprise  /  Business  Version     9   18-­‐Apr-­‐2016 If  you  are  the  first  (i.e.  root)  admin,  you  can  set  your  password  by  clicking  on  Forgot   Password  and  entering  the  email  address  in  which  you  received  the  email  from  Symphony   Global  Services.     Once you have created your password, go back to the admin portal login page and enter your credentials. At first you will be presented with the standard Symphony user interface: click on the settings “gear” symbol located at the top right corner of the interface. The Settings options will be displayed as shown below: Administration  Guide  –  Enterprise  /  Business  Version     10   18-­‐Apr-­‐2016

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name and this should be changed to the name used in your corporate directory service. Locating your admin credentials and pod configuration details. During the creation of your pod (your company's dedicated Symphony cloud service) we provisioned the following items: 1. The FQDN (domain name)
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Logging in to the Admin Portal PDF

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name and this should be changed to the name used in your corporate directory service. Locating your admin credentials and pod configuration details. During the creation of your pod (your company's dedicated Symphony cloud service) we provisioned the following items: 1. The FQDN (domain name)

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