JCIDS Manual - ACC - Defense Acquisition University

416 Pages·2015·4.31 MB·English

JCIDS Manual
12 February 2015
MANUAL FOR THE OPERATION OF THE JOINT CAPABILITIES INTEGRATION
AND DEVELOPMENT SYSTEM (JCIDS)

References: See Enclosure H.

1. Purpose

a. This manual is not intended to stand alone – readers are
encouraged to become familiar with the Joint Requirements Oversight
Council (JROC) Charter and the JCIDS Instruction, references a and b,
before reviewing this manual.

b. This manual augments references a and b with detailed guidelines and
procedures for the JCIDS process, and interactions with several other
departmental processes to facilitate robust capability requirement portfolio
management, and the timely and cost effective development of capability
solutions for the warfighter.

c. This manual provides information regarding activities including
mandatory training for personnel involved in the requirements processes,
capability requirement portfolio management, identification of capability
requirements and associated capability gaps, development of capability
requirement documents, gatekeeping, and staffing procedures.

2. Cancellation. The JCIDS Manual, 19 January 2012, “Manual for the
Operation of the Joint Capabilities Integration and Development System,” is
hereby cancelled, along with any alternative/interim/optional document
formats previously authorized for use.

3. Applicability. This manual applies to the Joint Staff, Services, Combatant
Commands (CCMDs), and other DOD Components.

4. Procedures. This manual provides procedural guidance for the overall
JCIDS process as well as other requirements-related processes and activities.

a. The JROC is implemented by reference a, to satisfy the statutory
responsibilities shown in Figure 1. Reference a also outlines the structure of
the JROC’s subordinate boards, and identifies other organizations involved in
JROC activities.

b. The JCIDS process is established by reference b as the primary means
for the JROC to fulfill its statutory responsibilities to the Chairman of the Joint
Chiefs of Staff (CJCS) shown in Figure 1. The JCIDS process activities
described in reference b and this manual are based upon the JROC structures
and organizations described in reference a.

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Figure 1. JROC Title 10 Responsibilities

(1) The description of the JCIDS process in reference b provides a high
level overview of the detailed information contained in this manual, which is
organized into logical subsections shown in Figure 2.

(2) Reference c provides Uniform Resource Locators (URLs) for the
JCIDS Wiki sites. In addition to other process-related information, the wiki
sites include errata identified between official releases of the JCIDS Manual
and points of contact (POCs) for suggesting future refinements to the JCIDS
process or identifying additional errata.

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Figure 2. Overview of JCIDS Process and JCIDS Manual Enclosures
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c. Requirements Training and Portfolio Management

(1) Enclosure A outlines mandated training for personnel involved in
the requirements processes.

(2) Enclosure B provides detail of capability requirement portfolio
management activities performed by the Functional Capabilities Boards (FCBs)
and other stakeholders. An outline of the Capability-Mission Lattice (CML) is
provided as an integrating construct for identification of capability
requirements, and maintaining traceability to strategic guidance, missions of
the joint force, Service and joint concepts, Concepts of Operations (CONOPS),
and other departmental activities involved in developing and sustaining
capability solutions. This enclosure also discusses the critical interaction
between capability requirements validated in JCIDS and implementation of
non-materiel capability solutions, deliberate and rapid acquisition activities
conducted through the Defense Acquisition System (DAS), and other DOD
processes.

d. Capability Requirement Identification and Document Generation

(1) Enclosure C outlines the various processes which capability
requirement Sponsors use to identify their capability requirements, associated
capability gaps, and proposed materiel and non-materiel capability solutions
for submission into the JCIDS process for review and validation. The enclosure
also includes discussion of Capabilities-Based Assessments (CBAs) and other
studies, as well as means for notifying stakeholders of study initiation and
posting of study results and related data.

(2) Enclosure D outlines the different capability requirement
documents which are used to articulate capability requirements, associated
capability gaps, and other related data for initial review and validation, as well
as to provide more refined capability requirements related to specific materiel
and non-materiel capability solutions for review and validation. The enclosure
also includes detailed content guides for the mandatory Key Performance
Parameters (KPPs), and other sections of documents which require more in-
depth discussion.

e. Document Staffing and Validation

(1) Enclosure E outlines the gatekeeping processes for all incoming
capability requirement documents prior to deliberate or expedited staffing and
validation.

(2) JCIDS staffing is adaptable depending upon the timeliness of the
operational requirement, as shown in Figure 3.
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Figure 3. Three JCIDS Process Lanes

(a) Enclosure F outlines the deliberate staffing process used for the
review and validation of the majority of capability requirements, associated
capability gaps, and proposed materiel and non-materiel capability solutions,
ensuring appropriate rigor and assessment by a wide range of stakeholders
across DOD. This enclosure also provides guides for certifications and
endorsements required during staffing of capability requirement documents.

(b) Enclosure G outlines the urgent/emergent staffing process for
expedited review and validation of urgent or emergent capability requirements,
and associated capability gaps, which if unmitigated would result in
unacceptable loss of life or critical mission failure in ongoing or anticipated
contingency operations. Use of these expedited processes is only appropriate
when the deliberate process cannot be tailored to address the capability
requirements in a timely fashion.

f. Requests for exceptions or variances to reference b or the document
formats and processes described in this manual must be directed to the Joint
Staff Gatekeeper.

(1) The Joint Staff Gatekeeper will work in coordination with the
document Sponsor and the appropriate FCB(s) to ensure any exceptions or
variances meet the needs of the validation authority while allowing for
appropriate flexibility in the capability requirements process.

(2) Waivers granted by the Joint Staff Gatekeeper shall be documented
in memo format, and attached to associated documents in the KM/DS system
to provide traceability in future staffing and validation activities.
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5. Summary of Major Changes

a. Streamlines capability requirement document formats providing more
logical flow within each document, enhancing consistency between document
types, and clarifying intent for each document section through a “purpose”
subparagraph in the guidance. As modified in this revision of the JCIDS
Manual, the July 2012 alternate/optional document formats are adopted as
the baseline document formats.

b. Adds Content and Certification Guides for Intelligence Supportability as
partial consolidation of CJCS Instruction (CJCSI) 3312.01B. Remaining
content from CJCSI 3312.01B related to roles and responsibilities is
consolidated into CJCSI 5123.01G. These changes also incorporate the
proposed revisions in the draft CJCSI 3312.01C.

c. Adds a Certification Guide for the Net-Ready KPP (NR KPP) and expands
the Content Guide for the NR KPP with the majority of the content from CJCSI
6212.01F. Remaining content from CJCSI 6212.01F related to roles and
responsibilities is consolidated into CJCSI 5123.01G.

d. Introduces a content guide for weapon safety assurance, and updates
the guide to the Weapon Safety Endorsement (WSE) to reflect the consolidation
of the Joint Weapon Safety Technical Advisory Panel (JWSTAP) Charter into
CJCSI 5123.01G.

e. Introduces the CML as an integrating construct to ensure traceability to
strategic guidance, missions of the joint force, Service and joint concepts,
CONOPS, and other departmental activities – both in the identification of
capability requirements and their associated capability gaps, and for capability
requirement portfolio management.

f. Reorganizes the CBA Guide for more logical flow, incorporates applicable
DOD Architecture Framework (DODAF) data and views in the CBA discussion,
and adds a DODAF Primer in a new appendix.

g. Changes the values associated with operational attributes in Initial
Capabilities Documents (ICDs) from “Minimum Values,” implying no
operational utility below the specified value, to “Initial Objective Values, with
associated operational context,” allowing more robust follow-on analysis and
trade-off decisions.

h. Adds Science and Technology (S&T) content to ICD recommendations
section, and in capability requirement portfolio management, to facilitate
greater leverage of innovative technologies and prioritization of S&T efforts.

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i. Clarifies intent of setting and changing quantities in Capability
Development Documents (CDDs), Capability Production Documents (CPDs),
Joint Urgent Operational Needs (JUONs), Joint Emergent Operational Needs
(JEONs), and DOD Component Urgent Operational Needs (UONs).

j. Clarifies scope limitations for the Information Technology (IT)-Box
construct used in Information Systems ICDs (IS-ICDs) and Information
Systems CDDs (IS-CDDs).

k. Clarifies that Technology and Manufacturing readiness assessments in
CDDs and CPDs must include discussion of how (or if) workarounds or
flexibility are available for high risk areas to allow the program to continue in
the event that risks are realized.

l. Deletes the requirement to document alternatives considered in
preparing Joint Doctrine, Organization, Training, materiel, Leadership and
Education, Personnel, Facilities, and Policy (DOTmLPF-P) Change
Recommendation (DCRs), as these should be documented in the CBA or other
studies or analyses, and not required in the document itself.

m. Aligns affordability paragraphs of capability requirement documents
with affordability information required for following acquisition decision points,
ensuring JCIDS and DAS processes consider cost, performance, schedule, and
quantity trades from similar baselines.

n. Adds a validation page behind the cover page of each capability
requirement document, ensuring that validated documents – new or updated –
will have authoritative validation memos attached.

o. Splits the table of required DODAF views in the NR KPP Content Guide,
moving DODAF views required for all documents to a new table in general
document guidance, and streamlining the NR KPP guidance to only those
DODAF views applicable to NR KPP evaluation.

p. Adds a Content Guide for DOTmLPF-P, and moves non-materiel
Training related requirements content in CDDs and CPDs from the Training
KPP to the DOTmLPF-P section.

q. Renames the mandatory Survivability KPP to System Survivability KPP
to clarify the distinction between this KPP and aspects of human “survivability”
addressed in the mandatory Force Protection KPP.

r. Eliminates the Joint Staffing Designator (JSD) of Independent, while
retaining specified DOD Component validation authority and discretion over
certifications and endorsements.

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s. Clarifies cases where the Joint Staff Gatekeeper may reject capability
requirement documents submitted for staffing, if documents are incomplete
and do not enable substantive discussion of the capability requirements and
associated tradeoffs in life cycle cost, schedule, performance, and procurement
quantities in the setting of capability requirements.

t. Clarifies that reviews of capability requirements, individually or as part
of capability requirement portfolio management, will include access, by
properly cleared individuals, to all data relevant to the reviews, ensuring robust
assessments of the entirety of the capability requirement portfolios.

u. Introduces common Gatekeeping between JCIDS and the requirements
validation aspects in the process for acquisition of Defense Business Systems
(DBS), ensuring visibility and ability for Joint Capabilities Board (JCB) or JROC
to review DBS when appropriate.

v. Expands Gatekeeping and Staffing section guidance to ensure greater
stakeholder understanding of expectations and roles in the process.

w. Clarifies that the JCB and JROC typically delegate authority to the
Sponsor to make non-KPP changes after validation, but retain change
authorities when required.

x. Highlights flexibilities and encouragement for a Sponsor, in coordination
with the Milestone Decision Authority (MDA), to request KPP or other capability
requirements changes due to knowledge gained during the acquisition process,
ensuring cost, performance, schedule, and quantity trades are maintained in
the best interest of the joint force.

y. Reorganizes post-validation processes and prioritization enclosures into
a single Capability Requirement Portfolio Management enclosure, including
further clarification of Integrated Priority List (IPL)/Capability Gap Assessment
(CGA) activities and how capability requirements inform and are informed by
activities under the Joint Strategic Planning System (JSPS).

z. Updates the JROC/JCB Tripwire review process to better articulate the
monitoring of ongoing acquisition programs. A new figure is provided to clarify
the overall JROC/JCB Tripwire review process.

aa. Deletes reference to the Capabilities Development Tracking and
Management tool due to its retirement.

6. Releasability. This manual is approved for public release; distribution is
unlimited.

7. Effective Date. This manual is effective upon promulgation.
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INDEX

A REQUIREMENTS MANAGEMENT CERTIFICATION TRAINING .......... A-1

Overview ........................................................................................ A-1
Training Mandate ........................................................................ A-1
Certification Levels ...................................................................... A-1
RMCT Management and Reporting…….. ........................................... A-2
Component Appointed Representatives and Functional Integrated
Process Team Representatives ................................................ A-2
Requirements Workforce Status Reports ...................................... A-3
Training Courses .............................................................................. A-3
Core Courses ............................................................................... A-4
CLR 101 – Introduction to JCIDS ........................................... A-4
RQM 110 – Core Concepts for Requirements Management ...... A-4
RQM 310 – Advanced Concepts and Skills for Requirements
Managers. ......................................................................... A-4
RQM 403 – Requirements Executive Overview Workshop ........ A-4
RQM 413 – Senior Leader Requirements Course ..................... A-5
Core Plus Courses ....................................................................... A-5
CLR 151 – Analysis of Alternatives .......................................... A-5
CLR 250 – Capabilities Based Assessment .............................. A-5
CLR 252 – Key Performance Parameters ................................. A-5
Course Attendance Guidelines .......................................................... A-5
Resident Course Attendance ........................................................ A-6
Pre-course Work .......................................................................... A-6
Walk-in Students ........................................................................ A-6
Course No-shows ........................................................................ A-7
Short Notice Cancellations .......................................................... A-7
Course Failures ........................................................................... A-7
Additional Academic Policies ....................................................... A-8

B CAPABILITY REQUIREMENT PORTFOLIO MANAGEMENT ................ B-1

Overview ........................................................................................ B-1
Purpose ....................................................................................... B-1
Capability Requirement Portfolios ................................................ B-1
Capability-Mission Lattice ........................................................... B-4
Strategic Guidance ................................................................. B-6
Planning/Operations .............................................................. B-6
Global Context and Threats/Intelligence ................................. B-7
Capability Requirements ........................................................ B-8
Materiel and Non-Materiel Capability Solutions ...................... B-8
Budgets/Funding ................................................................... B-9
Portfolio Management Tools .................................................... B-9
Portfolio Reassessments ............................................................ B-10
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Executing Capability Requirement Portfolio Management ............... B-10
Periodic Reviews ........................................................................ B-11
Capability Gap Assessment .................................................. B-11
Munition Requirements Process ........................................... B-11
Program and Budget Review ................................................. B-12
Other Capability Requirement Portfolio Assessments ............ B-15
Interactions with the Joint Strategic Planning System .......... B-16
Comprehensive Joint Assessment .................................... B-16
Joint Strategy Review ...................................................... B-16
Joint Intelligence Estimate ......................................... B-16
Joint Concept Development ........................................ B-16
Joint Logistics Estimate ............................................. B-16
Joint Personnel Estimate ............................................ B-16
Chairman’s Risk Assessment ...................................... B-17
Operational Availability Studies .................................. B-17
Continuous Assessment Processes under JSPS ............... B-17
Joint Combat Capability Assessment .......................... B-17
Chairman’s Readiness System .................................... B-17
Global Force Management .......................................... B-17
Chairman’s Advice and Direction ..................................... B-18
Chairman’s Program Recommendation ....................... B-18
Chairman’s Program Assessment ............................... B-18
National Military Strategy ........................................... B-18
Joint Strategic Capabilities Plan ................................. B-19
Joint DCR Implementation ........................................................ B-19
Implementation Plan Refinement .......................................... B-19
Implementation Progress Monitoring .................................... B-20
Documenting Joint DCR Completion .................................... B-20
Interaction with Deliberate Acquisition Activities ....................... B-20
Overview of Deliberate Acquisition ........................................ B-20
Planned Requirement Reviews .............................................. B-20
ICD Validation ................................................................. B-21
Post-AoA (or Similar Study) Review .................................. B-21
CDD Validation ............................................................... B-22
CPD Validation ................................................................ B-23
Event Driven Requirement Reviews ...................................... B-24
Changes to Validated Capability Requirements ................ B-24
JROC/JCB Tripwire Reviews ........................................... B-24
Critical Intelligence Parameter Breach Review .................. B-26
Nunn-McCurdy Unit Cost Breach Review ........................ B-27
Major Automated information System Critical Change
Review ........................................................................ B-27
Upgrades and End of Service Life Decisions ..................... B-27
Interaction with Rapid Acquisition Activities .............................. B-29
Overview of Rapid Acquisition ............................................... B-29
Periodic and Transition Review of Urgent and Emergent
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