Iron Mountain: An Information Advantage

16 Pages·2010·3.68 MB·English

Iron Mountain:
An Information Advantage
MARK BARBIERI
REGIONAL MANAGER, SALES
1
Agenda and Introductions
-Iron Mountain Shred Regulations Environmental
Program and Impact
Overview
Compliance
2
IRON MOUNTAIN
The Information Management Company
Offer comprehensive services to reduce Over 410,000 Tons of paper shredded
the risks and costs of information annually
(cid:131)Archiving & eDiscovery
60 years of domain expertise embedded in
(cid:131)Data Protection and Recovery our people, processes and technology
(cid:131)Document Conversion
140,000+ corporate clients
(cid:131)Information Destruction
(cid:131) 97% of Fortune 1000
Uniquely bridge the gap of managing (cid:131) 35+ countries on 5 continents
physical and digital information
Traded on NYSE:IRM and part of S&P 500
(cid:131) #644 on the Fortune 1000 list
3
GLOBAL NETWORK, LOCAL SERVICES
Driving Consistency of Information Management
75 6
Countries Continents
4
COMPREHENSIVE INFORMATION MANAGEMENT SOLUTIONS
Managing Information from Creation through Destruction
Data Protection Document Archiving and Information
& Recovery Management eDiscovery Destruction
(cid:131) Server and (cid:131) Records (cid:131) Archiving: (cid:131) Secure
Application Data Management Shredding
(cid:131) On-Premise Email,
Protection
(cid:131) Document File and SharePoint (cid:131) Compliant
(cid:131) Laptop and Desktop Conversion (cid:131) Hosted Email Information
Data Protection Destruction
(cid:131) Specialized (cid:131) Compliant Message
(cid:131) Technology Escrow services for (cid:131) Medical Image (cid:131) Non-Paper
(cid:131) Disaster Recovery vertical markets Archiving Destruction
(cid:131) Offsite Tape (cid:131) eDiscovery
Vaulting
categorize | image | archive | discover | destroy
5
Goal: Defendable Secure Shredding Program
Follows the information management lifecycle
Meets critical regulations
Ability to demonstrate prior execution of program
Defines on-going program ownership
Consistency - Accountability - Adoption - Audit
6
WHEN TO SCAN AND WHEN TO DESTROY
(cid:131) Several Laws allow for I. The medium
used accurately
document conversion if: II. The
reproduces the
electronic
paper original
records
records
constitute a
duplicate or
substitute
III. The electronic records can
copy of the
be converted back into legible
original
and readable paper copies
7
WHEN TO SCAN AND WHEN TO DESTROY
(cid:131) It may be ok to
destroy a paper I. It has been
document after it is transferred to an
imaged if:
electronic
recordkeeping
III. It has not already been
system
presented in paper format
II. The
as an official record
electronic
copy
accurately
IV. Verify what agency regulates the
industry and document type and what reproduces the
the policy allows original record
8
Information Destruction Marketplace:
An Historical Perspective
Shredding Shredding
(Service) (Compliance Programs)
Trash Recycling
l
e
v
e
L

k
s
i
R
1970 1997 2001 2002 2003
Earth Day FCRA GLB SOX HIPAA State FACTA PCI FACTA
Privacy Specific Disposal Red Flags
Rule Laws Rule
9
Compliance
Proper, permanent destruction – a
business imperative
Impact:
- Damaged brand or reputation
- Loss of market share
- Loss of stakeholder trust
- Monetary fine
10