information handbook 2012-13. andhra pradesh - AP Foods - NIC

43 Pages·2012·0.29 MB·English

INFORMATION HANDBOOK
[In pursuance of Chapter II, Section 4(1) b
of the Right to Information Act, 2005]
2012-13.
ANDHRA PRADESH FOOODS
HYDERABAD
A PUBLIC AUTHORITY AS DEFINED UNDER SECTION 2
[h] OF THE R.T.I ACT, 2005.
ANDHRA PRADESH FOODS
[A Govt. of A.P. Enterprise]
An ISO 9001: 2000 Certified Company
I.D.A, Nacharam, Hyderabad – 500076.
Phone: [phone], 08, & 09.
Fax : 040 – 27171596.
e-mail: [email protected]
Website: http:apfoods.nic.ap.in
CHAPTER-1
INTRODUCTION
1.1(a) Back Ground
The Government of Andhra Pradesh vide G.O.Ms.No.504, GA (I&PR-II) Department
dt.12.11.2005 have issued orders constituting the Andhra Pradesh Information
Commission under the Right to Information Act, 2005 (Central Act 22 of 2005) to
exercise the powers conferred on and to perform functions assigned to it under the
said Act.
This Handbook is prepared in accordance with the mandatory requirement of the RTI
Act, 2005. The RTI Act, 2005 makes transparency the norm in the functioning of
every public authority.
1.1(b) Salient Features of Right to Information Act, 2005
To promote transparency and accountability of every Public Authority.
To enhance effective functioning of the Government
Optimumutilization of limitedfiscalresources.
Preservation and confidentiality of sensitive information.
1.2 Concept
To provide for setting out the practical regime of right to information for citizens.
To secure access to information under the control of the public authorities.
To promote transparency and accountability in the working of every public authority.
1.3 RTI Act–KeyDefinitions:
“Information” means
Any material in any form, including records, documents, memos, e-mails, opinions,
advices, press releases, circulars, orders, logbooks, contracts, reports,papers, samples,
models, data material held in any electronic form and information relating to any
private body which can be accessed by a public authority under any other law for the
time being in force.
“Record”includes
a) any document, manuscriptandfile;
b) any microfilm,microficheand facsimile copy of a document;
c) any reproduction of image or images embodied in such microfilm (whether
enlarged or not)and
d) any other materialproduced by a computer or any other device;
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“PublicAuthority” means
any authority or body or institution of self-government established or constituted:
a. by or under the Constitution;
b. by any other law made byParliament;
c. by any other law made by State Legislature;
d. by notification issued or order made by theappropriate government and
includes any:
i. body owned, controlled or substantially financed,
ii non-Government organization substantially financed, directly or indirectly by
fundsprovided by the appropriateGovernment.
“Right toinformation” means
the right to information accessible under thisAct which is held by or under the control
of any public authority and includes the right to:-
i) inspection of work, documents, records;
ii) taking notes, extracts or certified copies of documents or records;
iii) taking certified samples of material;
iv) obtaining information in the form of diskettes, floppies, tapes, video cassettes
or in any other electronic mode or through printouts where such information is
stored in a computer or in any other device;
1.4 Applicationfeeto Accompanyrequestforobtaininginformationas prescribed in
GOMs No.454 GA(I&PR-II) dated 13-10-2005.
A request for obtaining information under sub-section (1) of section 6 shall be
accompanied by an application fee by way of cash or by demand draft or by bankers
Cheque payable to the Accounts Officer or any other duly authorized officer of the
Public Authority, against proper receipt, at the following rates:-
a) in respect of public authorities at the village level no fee;
b) in respect of public authorities atMandal level Rs 5/-per application;
c) in respect of public authorities other than those covered aboveRs. 10/-per
application.
The head of accountfor remittance of fee as per G.O.Ms.No.530 GA(I & PRII) dated
29thNovember 2005:
“0070-Other Administrative Services-60-Other Services-MH 800 Other Receipts- SH
(25) Receipts under Right to Information Act 2005-001 Receipts under Right to
Information Act 2005”
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1.5 Fee to be charged for providing information-As per G.O.Ms.No.454 GA(I & PR-
II) and G.O.Ms. No. GA (I & PR-II) dated 13th October 2005 and GOMs No. 545
GA(I & PR II) Dept. dated 12thDecember 2005.
For providing information under sub-section (1) or sub-section (5) of Section 7, a fee
shall be charged, by way of cash or demand draft or bankers Cheque, payable to the
Accounts Officer or any other duly authorized officer of the Public Authority, against
proper receipt, at the following rates:-
A) Priced Material: Publications printed matter, text, maps, plans, floppies,
CDs, samples, models or material in any other form, which are priced, the sale
price thereof;
B) Other than priced material:
i) Material in printed or text form (in A4 orA3 sizes paper) Rs. 2/-per each page
per copy;
ii) Material in printed or text form in larger than A4 or A3 size paper actual cost
thereof;
iii) Maps and Plans–actual cost thereof;
iv) Information in Electronic format viz., Floppy, CD or DVD:
a) rupeesfifty for Floppy of 1.44MB;
b) rupees one hundred for CD of 700 MB; and
c) rupees two hundred for CD (DVD).
v) Samples and Models–actual cost thereof;
vi) Inspection of records-no fee for the first hour; and a fee of Rupees Five for
eachsubsequent hour(or fraction thereof).
vii) Material to be sent by post-the actual postal charges in addition to the charge
payable as per these rules.
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1.6 PIO/APIO/Appellate Authoritiesin A.P.Foods.
The following officers are designated as PIO/APIO/Appellate Authority:
Name & Designation Address for communication PhoneNo. Email ID
of the PIO
Smt.S.Lalitha, AndhraPradesh Foods 27152207(O) apfoods@
Manager (HRD)( FAC) (A Govt.of A.P. Enterprise) 23517175 (R) hotmail.com
NacharamIDA,Hyderabad.-76 27155982(Fax)
9989501536(M)
Name & Designation Address for communication PhoneNo. Email ID
of theAPIO
Sri.K.Janardhan Reddy Andhra Pradesh Foods 27152207(O) apfoods@
Dy.Manager(HRD) (A Govt.of A.P. Enterprise) 27155982(Fax) hotmail.com
NacharamIDA,Hyderabad.-76 9177707344(M)
Name & Designation Address for communication PhoneNo. Email ID
of the Appellate
Authority
Sri.Ch.Vijaya Mohan, Andhra Pradesh Foods 27152207(O) apfoods@hot
I.A.S., (A Govt.of A.P. Enterprise) 27171596(Fax) mail.com
Managing Director Nacharam IDA
IDA,Hyderabad.-76
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Chapter 2
Organization, Functions and Duties
[Section 4(1)(b)(i)]
2.1 Particulars of the organization, functions and duties:-
Sl. Name of the
Address Functions Duties
No. Organization
1 Andhra Pradesh Nacharam Manufacturing of Supply Nutritious Food
Foods I.D.A Nutritious Food to the Beneficiary Dept.,
(A Govt.of Hyderabad- meant for School WCD &SC & DMA) for
A.P.Enterprise) 500076. going Children, distribution among the
pregnant women & identified beneficiaries.
lactating mothers.
OrganizationalStructure
MANAGING DIRECTOR
GENERAL MANAGER
DY.G.M.TECHNICAL DY G.M.HRD & COMMERCIAL
Manager
Finance Manager (HRD)
Works Manager Manager (PPM) Manager
Process
Dy. Manager
QC & LAB Dy. Mg.r. Dy.
MMecMaDhinygat.nr.. i&cal ElMeMDcatygirni.rc.t.al wMCDoigyrvk.ril.s DPyro.Mcegssr. ADBCIuuyondd.sgMigttii&gennrtgg-. DAcyi.cnMoggurt-. DPMDrioseipcsnuottr srb&ea.-l HMRgDr.
Workshop
Asst.
WMoAMMariskengsscttrh..h. &op MEAMlsaesgicntrt...t. wAMCsogisrvkrti..ls SAMtosgrsret..s TAeuctAoMhms.gPsrout..br.i le& AAAsssSSssshhttti...ifMMMftt--gggIIIrrr... QALMCAsgsB r&t.. AAcMicsngosgrut..t- DPriMMospcegounrsr.tea-l BDAMuistsisgtotrr.in.-.HAMRsgsDrt..
Maint. Shift-III
•Down the line, there are Supervisory staff, staff consisting of office assistants, stenos etc. and
work-force comprising of Tradesmen, Material Movement Workers etc.
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Chapter 3
Powers and Duties of Officers and Employees
[Section 4(1)(b)(ii)]
3.1 The details of the powers and duties of officers and employees of the authority by
designation as follows:
Sl. Cadre of
Designation Duties allotted Powers
No. Employee
All India Statutory:
Service
1 Administrative: Managing Director is thehigherpost in
Managing A.P.Foods being the Chief Executive lays
Director down the direction in achieving the objects
for which A.P. Foods was incorporated. The
post carries withit bothAdministrativeand
Financialpowers.Some of thepowers have
been delegated tothe Executives. Theytake
independent decision inthe matters relating to
the working of A.P.Foods subjectto the
control andsuperintendence ofthe Managing
Director.
The entire staff/workmen of the A.P. Foods
shall be under the Superintendence and
Administrative control of the M.D.
To convene the meetings ofthe A.P. Nutrition
CouncilandExecutive Committee.
2 Sr.Executive D.G.M.(Tech) Plans production as per targets and sales plans
ensure full utilization of plants capacity, target
out put, quality and productivity. Responsible
of minimum wastage down time. Conducts
regular production and control meetings.
Responsible for plants maintenance, process
technical material, planning, stores and other
allied subjects connected to technical wing.
Guides, Works managers, Process Manager
and controls the total technical activities of
the organization. Implements project through
the Civil Engineering Dept.
Administrative: Responsible for total functioning of Human
Manager HRD Resource and Development activities of the
Organization.
3 Executive Statutory:
Administrative: Plans costing, budgeting, auditing and
Manager (Fin.) accounting ensures preparation monthly/
quarterly/half yearly/annual statement of
expenditure inventory holding etc., ensures
maintenance accounts likes IT, ST, VAT &
disbursement of salaries and wages, LTC &
TA bills etc., ensures preparation of
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performance evolution and compilation of
annual accounts, persuasion of funds.
Financial: Nil
Other
4 Executive Administrative: Looks after total maintenance of Plant and
Works Manager Machinery, implementation of maintenance
schedules, responsible for safety of all
personnel working, responsiblefor
systematic functioning of maintenance and
engineering stores.
Financial:
Other
5 Executive Statutory:
Administrative: Looks after total Administration of the
Dy.M(H.R.D) Factory responsible for maintaining
attendance, Leave rostersof the all personnel.
Responsible of maintaining various advances
drawn.
6 Executive Statutory:
Administrative: Scrutinizing all the files for administrative
Dy.M(Accts.) approval and payments, review delegation of
cheque drawing powers, cash disbursement
and closing of cash book. Scrutinizing pay
bills and LTC, TA bills, furnishing monthly
cashbalance report.
Financial: Drawing Officer.
Other
7 Executive Statutory:
Administrative: Responsible for total analysis of raw
Dy.M(Q.C) materials, finished products, hygiene and
sanitation works, product development
activities, guiding, and controlling chemists,
ensures working of library etc.,
Financial:
Other
8 Executive Statutory:
Administrative: Responsible for procurement of raw
Dy.M(D&P) materials, packaging material and disposal
of waste materials, distribution of finished
product as per plan.
Financial:
Other
9 Executive Statutory:
Administrative: Hehas to implement preventive maintenance
Dy.M(Electl.) schedule, looks after total electrical and
maintenance including electrical sub-station,
functioning of all electrical equipment and
associated components, repairs,
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replacements etc.,
Financial:
Other
10 Executive Statutory:
Administrative: To assist the Works Manager in all
Dy.M(Maint.) activities of Mechanical maintenance and
implements preventive maintenance
schedule on all plants and accessories,
systematic documentation of maintenance
activities.
Financial:
Other
11 Executive Statutory:
Administrative: Implementation of projects sanctioned,
Dy.M (Civil) responsible for total maintenance of buildings
and structures, calling quotations for all civil
works and deciding right contractor for right
work.
Financial:
Other
12 Executive Statutory:
Administrative: Collects production target, gets plant and
A.M (Process) machinery rectified, ensures availability of
raw material required for the shift,
maintenance of log book with all relevant
information of production. Responsible for
availability of workman at their place of
work.
13 Executive Financial:
Other Responsible for storing and issuing of all
A.M (Stores) technical items required to be stored, ensures
correct entry of receipt and issue,
maintenance of bin cards, raise indents on
purchase section for purchase of technical
items etc.
14 Executive Statutory:
Administrative: Responsible for correct functioning of
A.M distribution section, correction of quantities
(Distribution) based on the information received from
centers,fix contractors for placement of
vehicle for distribution, review yearly
contract for vehicles / labour contracts for
loading and un-loading etc.
Other
15 Supervisory/ Statutory:
Workmen
Administrative: To conduct different tests and record the
Lab Chemists: results in appropriate registers, follow the
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B,C and D instructions issued from time to time by
Dy.Manager (Q.C).
Financial:
Other
16 Supervisory Statutory:
Administrative: They have to assist the Asst.Managers and
Supervisor: Deputy Managers of the concerned branches
Grade-I, II and and to follow the instructions of the
Asst.Supervisor. immediate officers of the concerned
branches and any work entrusted by the
Supervisors.
17 Workmen Financial:
Assistant/Stenos: They have to attend to the duties in the
A, B, C & D concerned wings and report to the
Supervisors, Asst.Managers in hierarchical
manner. They have to submit the files as
instructed by the superiors for smooth
running of the organization. They have to
take dictations and typing work.
18 Workmen Statutory:
Administrative: These are common posts and the A.P.
Tradesmen : Foods being a manufacturing unit, no
A,B,C, D & separate functions have been prescribed.
Works Inspector The workers in general, carry out their
duties, as per the instructions given by the
concerned Supervisors, who in turn are
answerable to their superior officers in the
hierarchy.
Financial:
Other
19 Workmen Statutory:
Administrative: They have to attend to the punching of
Time Keeper cards to all the employees.
Financial:
Other
20 Workmen Statutory:
Administrative: To attend in coming and out going calls and
Telephone keeps telephones in good conditions.
Operator
21 Workmen Statutory:
Administrative: They have to attend to the Tappal duty and to
Jamedar/Special attend the M.D’s peshi and any other general
Messenger work entrusted by the Manger HRD.
22 Workmen Statutory:
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