Industrial Training Report Guidelines - Universiti Tunku Abdul Rahman

31 Pages·2010·0.19 MB·English

UUnniivveerrssiittii TTuunnkkuu AAbbdduull RRaahhmmaann
Faculty of Engineering and Science

Industrial Training
Report Guidelines
2
Revision History

Rev Date by Changes
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Industrial Training Report Guidelines
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Table of Content
Revision History ........................................................................................................................ 2
Table of Content ........................................................................................................................ 3
1.0 Introduction ................................................................................................................... 5
2.0 Contents of Industrial Training Report ...................................................................... 5
2.1 Front Cover (Title Page) .................................................................................. 5
2.2 Declaration......................................................................................................... 5
2.3 Acknowledgements (Optional) ......................................................................... 5
2.4 Abstract .............................................................................................................. 6
2.5 Table of Contents .............................................................................................. 6
2.6 References .......................................................................................................... 6
2.7 List of Appendices ............................................................................................. 6
2.8 Daily Records .................................................................................................... 6
2.9 Text (Body of the Industrial Training Report) .............................................. 7
2.10 Tables in the Text .............................................................................................. 7
2.11 Figures in the Text ............................................................................................ 7
3.0 Body of Industrial Training Report ............................................................................ 8
3.1 Introduction/Learning Outcome ..................................................................... 8
3.2 Detail of Working Experience.......................................................................... 8
3.2.1 Description of Tasks ............................................................................... 8
3.2.2 Application of Theory and Soft Skills ................................................... 8
3.3 Conclusion ......................................................................................................... 8
4.0 Acknowledgement of Sources ...................................................................................... 9
4.1 Citation in the Text (if applicable) .................................................................. 9
4.2 Reference Page ................................................................................................ 12
5.0 Format of Industrial Training Report ...................................................................... 16
5.1 Industrial Training Report Specifications .................................................... 16
5.2 Page Formatting .............................................................................................. 17
5.3 Page Numbering .............................................................................................. 19
5.4 Writing Styles for Date, Numbers and Units ............................................... 20
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Appendix A Format of Front Cover ............................................................................... 23
Appendix B Format of Declaration ................................................................................ 24
Appendix C Format of Acknowledgements Page .......................................................... 25
Appendix D Format of Abstract Page ............................................................................ 26
Appendix E Format of Table of Content Page .............................................................. 27
Appendix F Format of List of Tables / Figures / Appendices ...................................... 28
Appendix G Format of List of Symbols / Abbreviations .............................................. 29
Appendix H Format of Body Text .................................................................................. 30
Appendix I Daily Records .............................................................................................. 31

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1.0 Introduction

Industrial training report in this manual refers to a documented report of the training and
experience undergone by a student in partial fulfilment of the requirements for a bachelor
degree.

This handbook will outline the report format for the Industrial Training report. These rules
must be adhered strictly.

2.0 Contents of Industrial Training Report

The Industrial Training Report should contain the items as suggested below and is to be
presented in the manner and order listed. Details and specimens are shown in appendices.

Students are advised to download the Microsoft Word template of the Industrial Training
Report from the Industrial Training website and use the template to prepare the report.

2.1 Front Cover (Title Page)

The front cover (title page) must contain information listed in the following order:-
(cid:1) Industrial Training Report (all in capital letters)
(cid:1) Student’s full name (all in capital letters)
(cid:1) Degree (in title case)
(cid:1) Universiti Tunku Abdul Rahman (in title case)
(cid:1) Month and Year of submission (in title case)

Refer to sample in Appendix A.

2.2 Declaration

Students are to declare that the information contained in the Industrial Training Report is
correct during the training period. This declaration page must be signed by the student.

The declaration page is to follow the format and contents as shown in Appendix B.

2.3 Acknowledgements (Optional)

The student may acknowledge the assistance of various individuals or organisations during
his/her training. The length of the acknowledgement should not exceed one page.

Refer to sample in Appendix C.

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2.4 Abstract

The abstract should be brief, written in one paragraph, not less than 250 words and not
more than 500 words. It is to be written in the past tense.

The abstract description should include the organisation and department with which the
student was attached to, the assigned tasks/projects/duties/responsibilities, the achievements
and results, and the learning experience gained during the training period.

Refer to sample in Appendix D.

2.5 Table of Contents

This page should list all sections, chapters and sub-headings with their respective page
numbers as reflected in the body of the Industrial Training Report. The table of contents
needs to be a good guide as to what are contained in the Industrial Training Report.

Refer to sample in Appendix E.

2.6 References

References are detailed descriptions of resources from which information or ideas were
obtained in preparing the Industrial Training Report. The details of every references cited in
the text, published or unpublished, must be listed alphabetically. If more than one published
materials by the same author are cited, these materials should be listed chronologically.

Reference page must be written according to the styles as described in Section 4.2.

2.7 List of Appendices

This page should list all the appendices found in the end of the Industrial Training Report
together with their page numbers. Student need to include their weekly report/log book in the
appendices. These include tables, charts, graphics, computer programme listings and etc,
which are too lengthy and inconvenient to be included in the text itself.

All appendices should be titled and numbered alphabetically, e.g. Appendix A, Appendix B
and so on.

2.8 Daily Records

Students are required to record their daily task in a log book. Students may summarise all the
assigned tasks of each day and record in the Daily records if there is achievement (the part of
the task you have completed) on the particular day. Student should include vital information
pertaining to the development of the necessary skill sets, e.g. programming skills, analysis
skills, writing skills, etc.

In summary, Daily Records sheet records a daily tasks assigned and experiences,
observations, knowledge gained throughout your industrial training period.

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It is important to note that student needs to printout the Daily Records sheet for each week for
their supervisor perusal. (i.e. your supervisor must sign the Daily Records sheet). Daily
Records can be handwritten or typed.

Refer to sample in Appendix I (for engineering students).

2.9 Text (Body of the Industrial Training Report)

An Industrial Training Report must be divided into chapters. A title must be given to each
chapter which reflects its content. A new chapter must begin on a new page. A chapter must
be further divided into different sections with appropriate titles numbered accordingly.

The body of the Industrial Training Report must be written in paragraphs. Each paragraph
describes an issue or a subject. There must be continuity or logical flow between paragraphs.
Long paragraphs should be avoided.

The text should contain the following:-
(cid:1) Introduction/Learning Outcomes
(cid:1) Details of The Working Experience
(cid:1) Conclusions

Refer to Section 3.0 for the details on each of the topics above.

Attention should be paid to correct spelling, grammar, punctuation, sentence structure and
clarity of style.

2.10 Tables in the Text

Data can be presented in the form of tables. All tables should be word-processed into the
Industrial Training Report. It is not acceptable to insert photocopies of tables into the body of
the report.

2.11 Figures in the Text

Illustrations such as diagrams, photographs, drawings, graphs, charts and maps are referred as
figures. All figures must be clear and of high quality. Photographs should be digitally
embedded in the text unless absolutely impossible.

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3.0 Body of Industrial Training Report

The body of the Industrial Training Report should contain at least the following chapters. It
must clearly demonstrate the students’ learning process and achievements of the desired
Programmes Outcomes.

3.1 Introduction/Learning Outcome

In general, this chapter starts with a general introduction of the organisation or company
background during their training period. The organisation chart must be included in this
report.

Next, it outlines the learning outcomes of industrial training and describes briefly the job
description or task setting during the training and the working experience in engineering
design, site work, project management etc. Among others, the following details must be
included:
• Name & address of company
• Name & position of industrial supervisor
• Start date & completion date of training

3.2 Detail of Working Experience

This chapter starts with a detail description of the working experience during the training
period. This includes the type of project(s) that the student has involved in during the training
period.

3.2.1 Description of Tasks

This section begins with the assigned tasks and the settings during training.

3.2.2 Applications of Theory and Soft Skills

This section covers the applications of technical knowledge and soft skills for each assigned
task. This includes challenges and difficulties encountered by the student.

Next, the student needs to explain the solution(s) or action(s) taken to cope with the
challenges and difficulties. It is important to highlight the results and contributions to the
company. The attainments of the desired Program Outcomes must be demonstrated in the
contents of the report.

3.3 Conclusion

This chapter summarises the working experience identifying the student’s strength and
weaknesses during training, and describes how the industrial attachment has helped his/her
personal growth, development, and preparation or expectation for future professional work.
The student also needs to give a summary of the project(s) involved in, include a project
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description and his/her role(s) in each particular project. These conclusion needs to relate
back to the learning outcomes of industrial training.

4.0 Acknowledgement of Sources

As a matter of intellectual honesty and to avoid plagiarism, students must acknowledge where
ideas, information or arguments come from by citing references. The purpose of the citation
is to acknowledge the work of others and to demonstrate the student’s ability to apply ideas,
information or codes of standards to solve problems.

Using the works of others can be presented in the forms of quotation, paraphrase or simply
mentioning or stating the knowledge from the source. Internet information should only be
treated as secondary or supporting reference.

The format for citing sources in the Industrial Training Report follows the American
Psychological Association (APA) referencing style. The following sections give some
common samples of referencing. For complete and thorough information on the APA style,
the Publication Manual of the APA is available in Red-Spot collections at all UTAR libraries.
The call number of the manual is BF76.7.P83 2001.

4.1 Citation in the Text (if applicable)

The APA style specifies the use of a parenthetical reference system (abbreviated source
information in parentheses) in the text of the paper tied to an alphabetical References list
(located at the end of the body text) which contains full source and publication information
for the cited sources.
Table 4.1: APA Style In-Text Citations
Type of Source Format
One Work by Follow the author-year method. Mention only the year even when the
One Author reference includes month or date.
Example:
(cid:1) Walker (2000) compared reaction times …
(cid:1) In a study of reaction times (Walker, 2000) …
One Work by Always cite both names every time the reference occurs in text. Use
Two Authors the word "and" between the authors’ names within the text and use
"&" in the parentheses.
Example:
(cid:1) Serlin and Lapsley (1985) discovered the problems …
(cid:1) A survey on the problems in … (Serlin & Lapsley, 1985)
One Work by 3 The first reference to an article includes all authors. Subsequent
to 5 Authors citations include only the surname of the principal author followed by
“et al.” and the year if it is the first citation of the reference within a
paragraph. (“et al.” means “and others”)
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Type of Source Format
One Work by 3 Example:
to 5 Authors (cid:1) Skinner, Sun, and Liu (2005) did a survey on … (first citation in
(cont.) text)
(cid:1) A recent survey found that ... (Skinner, Sun, & Liu, 2005)
(cid:1) Skinner et al. (2005) found … (subsequent first citation per
paragraph thereafter)
(cid:1) The survey also found that ... (Skinner et al., 2005)
(cid:1) Skinner et al. also found … (omit year from subsequent citations
after first citation within a paragraph)
One Work by 6 Cite only the surname of the first author followed by “et al.” and the
Authors or more year.
Example:
(cid:1) Martin et al. (2001) studied the use of …
Multiple If an author has multiple publications, use a comma to separate the
Publications, years of publication in chronological order (oldest to most recent).
Same Author
If the publications occur in the same year, it is recommended using
suffixes a, b, c, etc. (note that corresponding letters should be used in
the reference list, and these references should be ordered
alphabetically by title).
Example:
(cid:1) Recent studies have found a possible genetic cause of alcoholism
(Pauling, 2004, 2005a, 2005b).
(cid:1) Pauling (2004, 2005a, 2005b) has conducted studies that have
discovered a possible genetic cause of alcoholism
Multiple Follow the rules for one author above, and use a semicolon to
Publications, separate articles. Citation should first be in alphabetical order of the
Different author, then chronological.
Authors
Example:
(cid:1) Recent studies found a possible genetic cause of alcoholism
(Alford, 1995; Pauling, 2004, 2005; Sirkis, 2003)
Groups as If group author is readily identified by its abbreviation, one may
Authors abbreviate the name in the second and subsequent citations.
Example:
(cid:1) American Psychological Association [APA] (2003) ... (first
citation)
(cid:1) ... (APA, 2003) (subsequent citation)

Industrial Training Report Guidelines