Table Of ContentМИНИСТЕРСТВО ОБРАЗОВАНИЯ И НАУКИ РОССИЙСКОЙ ФЕДЕРАЦИИ
НАЦИОНАЛЬНЫЙ ИССЛЕДОВАТЕЛЬСКИЙ ЯДЕРНЫЙ УНИВЕРСИТЕТ
«МИФИ»
Л.Г. Чучкина, В.С. Штрунова
HOW TO MAKE
A PRESENTATION
Учебное пособие
для проведения занятий с аспирантами
по устной практике
Рекомендовано к изданию
УМО «Ядерные физика и технологии»
Москва 2011
УДК 811.111(075)
ББК 81.2я7
Ч-96
Чучкина Л.Г., Штрунова В.С. How to make a presentation. Учебное пособие
для проведения занятий с аспирантами по устной практике. М.: НИЯУ МИФИ,
2011. – 48 с.
Учебное пособие, написанное в соответствии с программой по иностранным
языкам для неязыковых вузов, основано на современной концепции образователь-
ного процесса.
Учебное пособие представляет собой сборник скомпилированных оригиналь-
ных английских материалов, обучающих подготовке и проведению презентации
проблем в различных областях науки и техники.
Цель данного пособия – развитие умений и навыков составления и проведе-
ния презентации с общим охватом содержания текста и чтения с элементами ана-
лиза и перевода, развития смысловой и языковой догадки, умения устного обще-
ния на английском языке в объеме материала, предусмотренного программой, а
также письменной речи. Пособие предусматривает взаимодействие всех видов
речевой деятельности на занятии студентами и аспирантами, которые изучают
английский язык для практического использования в профессиональной деятель-
ности. Содержит обширный аутентичный текстовый материал по актуальным
проблемам современного мира, тщательно отобранный активный словарь и систе-
му упражнений к нему.
Подготовлено в рамках Программы создания и развития НИЯУ МИФИ.
ISBN 978-5-7262-1604-1 © Национальный исследовательский
ядерный университет «МИФИ», 2011
Оригинал-макет изготовлен С.В. Тялиной
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Национальный исследовательский ядерный университет «МИФИ».
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Contents
Introduction .................................................................................... 4
Part 1 ............................................................................................... 5
Part 2 ............................................................................................... 7
Part 3 ............................................................................................... 8
Part 4 ............................................................................................. 10
Part 5 ............................................................................................. 13
Part 6 ............................................................................................. 14
Part 7 ............................................................................................. 17
Part 8 ............................................................................................. 18
Part 9 ............................................................................................. 21
Part 10 ........................................................................................... 24
Part 11 ........................................................................................... 32
Grammar References .................................................................... 35
Saying numbers ............................................................................ 37
Neologisms ................................................................................... 44
Appendix ...................................................................................... 45
3
HOW TO MAKE A PRESENTATION
Introduction
A presentation is a prepared talk about a particular subject. There are
many kinds of presentation: formal and informal; long or short; present-
ing a product or company or organization; to a known audience or a
group of strangers; to a group with little or no knowledge of the subject
or to a group with expert knowledge.
A presentation may be given to train people, to stimulate interest in a
subject to provoke discussion or argument, to gain support, or simply to
give information.
For any presentation, there are some skills that will help you to per-
form more effectively.
This chapter will look at these skills, and focus in particular on the
key words and phrases that will help you to make effective presentations
in English.
All presentations have a common objective. People give presenta-
tions because they want to communicate in order to:
• inform
• train
• persuade
• sell
A successful presentation is one of the most effective ways of com-
municating your message. And because English is so widely used in
international business, a working knowledge of the vocabulary and
techniques used in an English language presentation is a valuable asset.
We will start by exploring
the importance of preparation.
After that we will consider
what equipment to use
Then we will look at
how to “deliver “a presentation
After delivery, we will examine
the language of presentations
4
before moving on to
the presentation itself
Finally, we will conclude with
a review of what we have covered and take a test
Afterwards, you will be invited to
make your own presentation
Part 1
Preparation
With good preparation and planning, you will be totally confident
and less nervous. And your audience will feel your confidence. And this
will give you control of the audience and of your presentation. It will
listen positively to your message.
Objective
Before you start to prepare a presentation, you should ask yourself:
Why am I making this presentation?” Do you need to inform, to per-
suade, to train or sell? Your objective should be clear in your mind. If it
is not clear in your mind, it cannot possibly be clear to your audience.
Equipment and visual aids
To help the audience follow your presentation it is a good idea to use
some of the equipment and visual aids listed below to display your pic-
tures, charts, graphs and diagrams. They are as follows. But let’s do it as
an exercise.
Ex.1. Match the term with its definition.
Term Definition
Equipment 1) overhead projector, a machine which projects im-
a. computer graphics ages and text (35 mm slides) from a transparency onto
b. slide (BrE), diapositive a screen.
(AmE) 2) they are circular in shape (like a pie).
c. flipchart 3) a small piece of photographic film showing images
d. glossary or text, used with a slide projector.
e. handout 4) a list of words or terms , with definitions.
f. OHP 5) they can be vertical or horizontal
g. sample 6) a sheet of clear plastic showing images or text
h. slide projector which are projected onto a screen by an overhead
i. transparency (BrE), slide projector.
5
(AmE) 7) a page or pages distributed among the audience
j. whiteboard showing information related to a talk.
Visual aids 8) a machine which projects photographic images
l. graphs onto a screen.
m. piecharts 9) a small amount of a product for showing to people
n. barcharts as an example.
10) a large white board for writing on with markers
(making marks which could be removed), common in
classrooms and offices.
11) large sheets of paper on a stand.
12) they can rise and fall.
13) images and text stored on computer which can be
projected directly onto screen.
Self-Assessment Test
Ex. 2. Are the following statements True or False?
True False
1. Piecharts are circular in shape.
2. A document distributed to an audience is
called a 'handout'.
3. Eighty percent of the information that we ab-
sorb is absorbed visually.
4. A barchart can be horizontal or vertical.
5. Active verb are more powerful than passive
verbs. (The answer is on p.6)
6. To 'rehearse' means 'to write'.
7. It is important to give as much information on
a graphic as possible,
8. Piecharts can rise and fall.
9. An OHP is for the display of 35 mm slides.
10. Indelible markers are intended for use with
whiteboards.
6
Part 2
Your objective is to write a short presentation
Business Dialogues 1
Ex. 3. Before writing a short presentation, let’s study Dialogues 1.
Setting the scene
A. Hello everyone. It’s good to see you all here so early in the morn-
ing. My name is Hiro Rosado and I’d like to talk about how we organize
language training here. First I’ll describe how English has become the
company language, then I'll outline our study programmes. Finally I'd
like to say something about some of our plans for the future.
Moving on
A.: … so that's all I wanted to say about the budget for next year. I'd
now like to move on to the question Rosa raised earlier.
… That leads me to my next point. We need to look carefully at how
we plan for next year.
… So, next year's budget, I'd now like to talk about the action we are
talking to reach our targets.
Dealing with questions
A. How much is the project going to cost?
B. I'm afraid I can't say at the moment.
C. Can you tell us when the report will be ready?
B. I'm hoping to have it ready by the end of the week.
C. Are you planning to recruit more staff?
B. Sorry, I didn't catch the question. Could you repeat it, please?
D. Sorry, I'd like to know if you are planning to recruit more staff.
B. Did everyone hear that? The question was: 'Are we planning to
recruit more staff?'
Dealing with the unexpected
A. Oh, dear.
B. Is it broken?
A. Yes, the bulb is broken. I'm afraid I won't be able to use the pro-
jector. Could you bear with me? I have some paper copies in my brief-
case.
B. Are you OK?
A. Yes, I think so. Could I have a glass of water? That's better. Sor-
ry, where was I?
B. You were just about to tell us some interesting news.
7
Recapping
A. As I mentioned earlier, we hope to finish the project by the end of
the year. I said that we were on schedule. Having said that, there are a
couple of potential problems…
Coming to an end
A. I'd like to finish by thanking you all for coming here today and I
look forward to seeing you in two weeks' time. If anyone has any ques-
tions, please ask. I will be around for coffee later and you are very wel-
come to contact me if you have any queries before the next meeting.
Ex.4. While giving a presentation which of the following would you
definitely want to include in a presentation, even a short presentation?
Explain your choice.
• Some jokes
• The subject or title of your talk
• You name
• Purpose: why the subject will interest your audience
• Details of your job
• A ‘menu’ of main points that you will cover
• Visuals
• Details of the background situation
• A summary
• Factual information, organized as main points
Part 3
Now let’s come to structuring a presentation.
Ex.5. Read phrases a – g. They can be used for organizing and se-
quencing points in a presentation. At which step in the presentation
would you use each phrase? Match phrases a – g with steps 1 – 7 in the
framework on page 9.
a. My second point is…
b. So, first, I’m going to tell you about …
c. My objective is to …
d. Now let me summarise the main points again.
e. The subject of my presentation is …
f. I’ve divided my talk into three parts. First,… come… ; Second,
… ; And third, …
g. Now I’ll come to my last point.
8
Structure for a short presentation
Seven easy steps to an effective presentation
Step 2. Purpose Step 3. Menu of
Step 1.
of the main points
Introduction
presentation
Step 6. Start Step 5. Start Step 4. Start
section 3 section 2 section 1
Step 7.
Summary and
conclusion
A Finnish construction company, AYT, is hoping to win a contract to
build an apartment block in Poland. Leena Pertonnen, AYT’s marketing
manager, will have three minutes to present an overview of AYT and its
strengths to the Polish developers. Leena’s presentation will cover the
following three main areas:
1. General information about the company.
2. International experience.
3. Reasons for AYT’s success.
Step1. Preparation
Ex.6. Prepare a short introduction for Leena and present it to the
rest of the group. You should consider the following questions when
preparing the introduction.
1. How should Leena introduce herself?
2. What is the subject of the presentation?
3. What is he purpose in making this presentation to the audience?
4. What is the ‘menu’ of main points that she will include?
Step2. Presentation
Ex.7. Change the underlined verb phrases to an appropriate future
form where necessary (see Grammar References p. 35).
9
In my presentation this morning, (1) I’m giving you an overview of
our plans for the new office building, (2) I’m just outlining the main
points briefly and then (3) you have the chance to study the drawings
and to ask questions.
OK- so this is the plan.
As you know, (4) we’re expanding our staff and we’re predicting
that (5) we have 1,400 staff altogether by the end of next year. The new
building (6) is able to accommodate up to 2,000, so (7) there is plenty
of room for further expansion…
Now (8), I’m just going over the schedule for the move. Ideally, we
want to move everyone in by 15th August. However, this (9) is perhaps
difficult because of all the building work that (10) we have to complete
by then. (11) We’re meeting with the builders on Monday and (12)
we’re trying to get a commitment from them to complete by mid Au-
gust.
So, to come back to the schedule. The main building work (13)
starts on 1 March and the first stage (14) takes maybe 8 to 10 weeks.
This is the stage where we (15) possibly see some delays, because (16)
we are dependent on subcontractors and the delivery of materials. But if
all goes well, we expect to start the second stage by mid May. (17) That
part takes a further ten weeks, which brings us up to the end of July.
Then, hopefully, (18) we start the third stage – the internal painting and
equipping of the new offices – at the beginning of August.
Ex.7a. Now present your introduction dealing with the subject of
your interest to the rest of the group.
Part 4
Now we are going to speak on time and length of a presentation
and the language of a presentation.
Ex.8. Study the passage ' Making a presentation'. Pay attention to
the underlined words:
Attitudes to time.
Some cultures place a lot of importance on precise timing. Other cul-
tures feel that the timing of an activity should be approximate only.
These different attitudes can affect the way people give presentations.
How would you describe your culture? Complete your culture profile
after studying the table below.
10
