How to do Everything with Adobe Acrobat 5.0

609 Pages·2001·10.08 MB·English

by  Doug Sahlin

Adobe®®
Acrobat 5.0
®®
Doug Sahlin
McGraw-Hill/Osborne
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DOI: 10.1036/0072228539
Dedication
This book is dedicated to the innocent people who perished during
the September 11, 2001 attack on America. Peace-loving citizens
of the free world mourn your passing and extend our heartfelt
condolences to your families and loved ones.
About the Author
Doug Sahlinis an author, graphic designer and website designer living in Central
Florida. He is the author of Carrara 1 Bible (Hungry Minds, Inc.), Carrara 1 for
Dummies(HungryMinds,Inc.),Flash5VirtualClassroom(Osborne/McGraw-Hill),
Fireworks4forDummies(HungryMinds,Inc.)andFlashActionScriptfor
Dummies (Hungry Minds, Inc.). Doug has developed and authored an online
Flash 4 course and has written numerous magazine articles and website tutorials
about image editing and web design software.
For more information about this title, click here.
Contents
Acknowledgments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xv
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xvii
PART 1 Welcome to Adobe Acrobat 5.0
CHAPTER 1 Get to Know Adobe Acrobat 5.0 . . . . . . . . . . . . . . . . . . . . . . . 3
About Adobe Acrobat . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
About the PDF Format . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
About Adobe Acrobat 5.0 . . . . . . . . . . . . . . . . . . . . . . . . . . 9
What’s New in Adobe Acrobat 5.0 . . . . . . . . . . . . . . . . . . . 10
Create a PDF Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Create PDF Documents from Authoring Applications . . . 14
Create PDF Documents from EPS Files . . . . . . . . . . . . . . . 15
Create PDF Documents for the Internet . . . . . . . . . . . . . . . 16
Capture Websites as PDF Documents . . . . . . . . . . . . . . . . 17
Convert Scanned Documents to PDF Format . . . . . . . . . . . 18
Create PDF Documents for Print . . . . . . . . . . . . . . . . . . . . 19
Create Interactive PDF Documents . . . . . . . . . . . . . . . . . . 19
Create PDF Documents for Multimedia Presentations . . . 19
Create PDF Documents for Internal Distribution . . . . . . . . 21
Create a PDF Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Create an eBook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Create an Acrobat Catalog . . . . . . . . . . . . . . . . . . . . . . . . . 23
Optimize Documents for Distribution . . . . . . . . . . . . . . . . 25
Use Acrobat as a Publishing Solution . . . . . . . . . . . . . . . . . . . . . . 25
CHAPTER 2 Create PDF Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Learn to Navigate the Acrobat Reader Interface . . . . . . . . . . . . . . 28
Use the Navigation Pane . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Use Acrobat Reader Menu Commands . . . . . . . . . . . . . . . . 30
Use the Acrobat Reader Toolbars . . . . . . . . . . . . . . . . . . . . 31
Use Acrobat Reader Tool Groups . . . . . . . . . . . . . . . . . . . . 32
v
Copyright 2002 by The McGraw-Hill Companies, Inc. Click Here for Terms of Use.
vi
HowtoDoEverythingwithAdobeAcrobat5.0
Use Text and Graphics from PDFs in Other Applications . . . . . . 39
Capture Text from a PDF Document . . . . . . . . . . . . . . . . . 39
Capture a Block of Text from a PDF Document . . . . . . . . 41
Capture Graphic Elements from PDF Documents . . . . . . . 42
Save Time with Context Menus . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Navigate the Acrobat Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Use the Navigation Pane . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
About the Document Pane . . . . . . . . . . . . . . . . . . . . . . . . . 46
Use the Acrobat Menu Commands . . . . . . . . . . . . . . . . . . . 47
Use Acrobat Tool Groups . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Customize the Workspace . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Float Toolbars . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Create a Floating Toolbar Group . . . . . . . . . . . . . . . . . . . . 56
Float Palettes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Group Palettes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Get Online Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Visit the Adobe Website . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Set Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Set General Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
CHAPTER 3 Read PDF Documents with Adobe Acrobat 5.0 . . . . . . . . . . . . 63
Open a PDF Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Navigate the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Navigate to a Bookmark . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Expand a Bookmark . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
Collapse a Bookmark . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Use the Bookmarks Palette Menu . . . . . . . . . . . . . . . . . . . . 69
Navigate to a Thumbnail . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Navigate to a Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
Change Document View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
Change View Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
Magnify the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
View Multiple Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
Cascade Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
Tile Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Find a Word or Phrase . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
Search an Index of Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Add an Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Remove an Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85
Display Index Information . . . . . . . . . . . . . . . . . . . . . . . . . 86
Create a Query . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
Customize Your Search . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
Set Search Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
vii
Contents
Conduct an Expanded Search . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
Refine Your Search . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95
Get Document Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
Print PDF documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
PART II Create PDF Documents
CHAPTER 4 Create a PDF Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109
Create a PDF File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110
Open a File as Adobe PDF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110
Create a PDF File by Dragging-and-Dropping . . . . . . . . . . . . . . . 115
Launch Acrobat and Create a PDF File . . . . . . . . . . . . . . . 115
Create PDFs by Dragging-and-Dropping from Folders . . . 116
Open Web Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118
Save PDF Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120
Set Document Properties . . . . . . . . . . . . . . . . . . . . . . . . . . 120
Use the Save As Command . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125
Save PDF Files in Other Formats . . . . . . . . . . . . . . . . . . . . . . . . . 126
Save Text from a PDF File . . . . . . . . . . . . . . . . . . . . . . . . . 126
Save PDF Files as Images . . . . . . . . . . . . . . . . . . . . . . . . . . 127
Create PDF Files with Acrobat Distiller . . . . . . . . . . . . . . . . . . . . 135
Use Acrobat Distiller . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135
CHAPTER 5 Create PDF Documents in Authoring Applications . . . . . . . . . 145
Create PDF Files from Microsoft Office Software . . . . . . . . . . . . 146
Create PDF Files from Microsoft Word Files . . . . . . . . . . . . . . . 147
Convert Word Files to PDF Files . . . . . . . . . . . . . . . . . . . . 147
Convert to PDF and Then E-mail . . . . . . . . . . . . . . . . . . . . 149
View Result in Adobe Acrobat . . . . . . . . . . . . . . . . . . . . . . 150
Set Conversion Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . 151
Create PDF Files from Microsoft Excel Files . . . . . . . . . . . . . . . 159
Create PDF Files from Microsoft PowerPoint Files . . . . . . . . . . . 159
Create PDF Files Using an Application Print Command . . . . . . . 160
Create PDF Files in Adobe Programs . . . . . . . . . . . . . . . . . . . . . . 167
Create PDF Files from Vector Drawing Software . . . . . . . . . . . . . 171
Create Files from Adobe Illustrator . . . . . . . . . . . . . . . . . . 172
Create PDF Files from CorelDraw Documents . . . . . . . . . 172
Create PDF Files from Macromedia Freehand Files . . . . . 177
CHAPTER 6 Capture PDF Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . 181
Capture PDF Documents from a Scanner . . . . . . . . . . . . . . . . . . . 182
Select a TWAIN Device . . . . . . . . . . . . . . . . . . . . . . . . . . 183
Capture Images and Text . . . . . . . . . . . . . . . . . . . . . . . . . . 183
Capture Images from Digital Cameras . . . . . . . . . . . . . . . . 185
viii
HowtoDoEverythingwithAdobeAcrobat5.0
Capture Documents as Searchable Text . . . . . . . . . . . . . . . . . . . . 187
Use Adobe Capture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 187
Use the Adobe Create PDF Online Service . . . . . . . . . . . . 188
Use OCR Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 189
Capture PDF Documents from Websites . . . . . . . . . . . . . . . . . . . . 192
Set Web Capture Preferences . . . . . . . . . . . . . . . . . . . . . . . 194
Download Web Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 195
Append Web Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 199
Append All Links on a Page . . . . . . . . . . . . . . . . . . . . . . . . 203
Specify Conversion Properties . . . . . . . . . . . . . . . . . . . . . . 204
Save Converted Web Pages . . . . . . . . . . . . . . . . . . . . . . . . 210
Update Converted Web Pages . . . . . . . . . . . . . . . . . . . . . . 211
CHAPTER 7 Create Navigation for PDF Documents . . . . . . . . . . . . . . . . . . 213
Use the Bookmarks Palette . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 214
About the Bookmarks Palette Toolbar . . . . . . . . . . . . . . . . 215
Create Bookmarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 216
Create Bookmarks from Document Structure . . . . . . . . . . 218
Use the Bookmarks Palette Menu . . . . . . . . . . . . . . . . . . . 221
Edit Bookmarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 222
Use the Thumbnails Palette . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 225
Use the Thumbnails Palette Menu . . . . . . . . . . . . . . . . . . . 226
Create Thumbnails . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 227
Resize Thumbnails . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 228
ScrollandChangePageMagnificationwithThumbnails . . 229
Create Links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 230
Create a Hotspot . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 230
Change Magnification Settings . . . . . . . . . . . . . . . . . . . . . . 232
Edit Links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 233
Create a Menu Using Links . . . . . . . . . . . . . . . . . . . . . . . . 235
Work with Actions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 235
Use Page Actions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 238
Set a Page Action . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 238
Edit Page Actions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 239
Use JavaScript Actions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 240
Create a JavaScript Action . . . . . . . . . . . . . . . . . . . . . . . . . 241
Edit a JavaScript Action . . . . . . . . . . . . . . . . . . . . . . . . . . . 244
Create Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 245
Create a Navigation Menu . . . . . . . . . . . . . . . . . . . . . . . . . 245
Create a Text-Only Button . . . . . . . . . . . . . . . . . . . . . . . . . 245
Create a Button with an Icon . . . . . . . . . . . . . . . . . . . . . . . 250
Align and Size Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . 253
Duplicate Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 253
ix
Contents
CHAPTER 8 Create an eBook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 257
Create an eBook Cover . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 259
Design an eBook Cover . . . . . . . . . . . . . . . . . . . . . . . . . . . 259
Lay Out an eBook Cover . . . . . . . . . . . . . . . . . . . . . . . . . . 259
Export an eBook Cover . . . . . . . . . . . . . . . . . . . . . . . . . . . . 262
Create eBook Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 264
Converting the Pages to PDF Format . . . . . . . . . . . . . . . . . 267
Complete the eBook in Acrobat . . . . . . . . . . . . . . . . . . . . . . . . . . 270
Create a Thread of Linked Articles . . . . . . . . . . . . . . . . . . . . . . . . 271
CreateanArticle . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 272
Use the Articles Palette . . . . . . . . . . . . . . . . . . . . . . . . . . . . 273
Add a Thread to an Article . . . . . . . . . . . . . . . . . . . . . . . . . 274
Delete an Article . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 275
Move or Resize an Article Box . . . . . . . . . . . . . . . . . . . . . 276
Edit Article Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 277
Number the Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 277
Create eBook Navigation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 279
Create a Linked Table of Contents . . . . . . . . . . . . . . . . . . 279
Create Document Navigation . . . . . . . . . . . . . . . . . . . . . . . 280
Create Button Tooltips . . . . . . . . . . . . . . . . . . . . . . . . . . . . 281
Publish Your eBook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 284
Optimize Your eBook with PDF Consultant . . . . . . . . . . . 284
Set Document Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . 288
Set Open Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 289
Create an eBook for Acrobat eBook Reader . . . . . . . . . . . . . . . . . 289
Download Books for Acrobat eBook Reader . . . . . . . . . . . 291
Design an eBook for Acrobat eBook Reader . . . . . . . . . . . 293
About Web Buy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 293
Web Buy Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 293
CHAPTER 9 Create Forms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 295
Create a PDF Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 296
Fill Out a PDF Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 297
About Acrobat Form Fields . . . . . . . . . . . . . . . . . . . . . . . . 298
Design a Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 298
Use the Layout Grid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 299
Create Form Fields . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 301
Specify Field Appearance . . . . . . . . . . . . . . . . . . . . . . . . . . 303
Create a Button Field . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 306
Create a Custom Multi-state Rollover Button . . . . . . . . . . 308
Rescale a Button Icon . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 309
Create a Check Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 311
Create a Combo Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 312