Health, Safety & Environmental Manual

491 Pages·2015·6.2 MB·English

Health, Safety &
Environmental Manual
June 2015
This manual supports Provincial / Territorial legislation. Changes to such legislation will take
precedence over documentation herein. Periodic updates to the Health, Safety & Environmental
Manual will reflect any legislative changes that may have been enacted.

The Policies and Procedures in this Manual are applicable to all employees of the Stuart Olson
Construction Ltd. group of companies (herein referred to as Stuart Olson). In the event of a legal
name change, merger or acquisition, sale or purchase of the Stuart Olson Construction Ltd. group
of companies, the resultant corporation shall, if still wholly owned by Stuart Olson Construction
Ltd., be bound by the Policies and Procedures herein. Dormant companies are also covered by
these Policies and Procedures.

In the event of a discrepancy between the Health Safety and Environment (HSE) Manual and the
Handbook, the information in the most recently published HSE Manual will take precedence.

Property of Stuart Olson Construction Ltd.
Unauthorized modification, reproduction, distribution or
transmission in any form is prohibited.
REQUEST FOR MANUAL REVISION

All employees are encouraged to contribute to this Health and Safety program and its development
through the process of Continuous Improvement.

Existing Policy or Title:
Section Number & Page:
Reason for Change or Addition:

Proposed Change or Addition:

Requested by: Date:
Reviewed by: Date
Approved: Rejected Date
Effective: Date:
Further action required:
COMPANY POLICIES
“NO-ONE” WORKING FOR COMPANY HAS THE RIGHT, OR AUTHORITY TO UNILATERALLY
CHANGE OR ENFORCE ANY CHANGES TO COMPANY SAFETY POLICIES EXCEPT THE CHIEF
EXECUTIVE OFFICER (COO).
There are certain circumstances whereby we may have to raise our standards regarding site-specific
safety rules which do not require the COO’s signature.
Example:
1. When we are not designated Prime Contractor, and the company designated as prime
has requirements exceed our standards.
2. Site hazards or conditions that the Site Superintendent or Safety Department feel are
necessary that will meet or exceed legislative requirements.
Please involve the Safety Department in these decisions.
Should you feel that changes to “policies” are required or necessary, forward your request to the
Safety Department who will in turn follow the Matrix below.

SAFETY

DEPARTMENT

IVAN KRISSA
FOR REVIEW OF

CHANGE & CONTENT

LEGAL
REVIEW

BUILDINGS GROUP
CHIEF OPERATING OFFICER (COO)

FOR
REVIEW

APPROVAL
AND SIGNATURE
Revision History

Revision Revision Date Revision Details
Number
R6 June 2015 Full Manual
- Signatures - All President Signatures and relevant references revised to
COO, Stuart Olson Buildings Ltd. except Section 20 – where President title
was updated to reflect Stuart Olson Inc.
- Removed references to previous company names
- Update footer to reflect Revision 6, June 2015
- Update policy dates to reflect reaffirmation June 2015

Section 15 Claims Management
Update to reflect current forms and job titles throughout.
- 15.2 – Claims Investigation
- 15.3 – Updated to reflect current forms and job titles.
- 15.4.2 – Added the words: “worker, together with the”
- 15.4.3 – Communicating with the Worker on Leave - updated
- 15.4.4 – Modified Work Program – updated
- Form 28 Illness / Injury Report
- Form 25 Modified Work Program Offer

R5 March 2015 Full Manual – Replace all references to Divisional Safety Supervisors with
Regional Safety Manager.

Section 1.5.1 – Revised to reflect Leadership in Safety Award.

Sections 11.2.8 – Page 8, Safe Work Practice 18.46 and Safe Work Practice
18.50 – added reference to new Form 86, Respirator Screening Form.

Update to Section 20, Drugs and Alcohol Policy Revisions to Drug and
Alcohol Policy:
- Manitoba and Ontario Addendum Added

FORMS
- Added Form 86 Respirator Screening Form
- Revised Form 30 - Site HS&E Inspection Report – signature block
and distribution
- Form 31 - Work Refusal Process and Record, updated November
2014, replaces Refusal to Work form 31.

**All proposed 2016 updates must be sent to Ivan Krissa for review**

R4-2 September 16, 2014 Update to Section 20, Drugs and Alcohol Policy Revisions to Drug and
Alcohol Policy:
- Page 1 – 4.6 Random Testing removed from table of contents
- Page 7 – 4.6, 4.6.1, 4.6.2 Random Testing paragraphs removed
- Page 8 – 4.9.2 “and random testing” removed
- Page 23 – “1.1 Random Testing: will be necessary only when
required by owner or by contract.” Removed
- Figure C.1 – 1.1 Random Testing removed from process flow chart
R4 March 2014 Rebrand to reflect Stuart Olson Construction Ltd. details.

HSE MANUAL – Revision #6, June 2015
Revision Revision Date Revision Details
Number
R4 March 2014 Full Manual - All President Signatures revised to Interim President & COO,
Stuart Olson Buildings Group Ltd. David LeMay, where applicable.
R4 March 2014 TABLE OF CONTENTS
 Update Table of Contents to reflect manual changes
 Header and Footer update throughout
R4 March 2014 DEFINITIONS
 Define “Return to Work / Stay at Work”
R4 March 2014 SECTION 1
 Revised Date of Revision, and Revision #
 Updated Signature and Date
 Addition to Section 1 between 1.2 and 1.3 (moved from 4.8)
R4 March 2014 SECTION 3
 Smoking - added to Company Rules – moved from Section 4.15

R4 March 2014 SECTION 4
Changes to Supplementary Programs:
 Move 4.1, 4.2, 4.4, and 4.16 to Code of Practice Section
 Move 4.8 to Section 1 between 1.2 and 1.3
 Remove 4.3, 4.5
 Move 4.15 to Company Rules – Section 3 - Smoking
 Renumber section
R4 March 2014 SECTION 5
 Added language about SODCL conducting formal inspections
R4 March 2014 SECTION 10
 Replaced “forms” should with “forms shall.”
 Added Records of First Aid, Near Miss Report Forms to bulleted list.
 Added information on how to archive Safety Documentation.
R4 March 2014 SECTION 12
Emergency Preparedness:
 Added Emergency Response Plan language for Office, Shop/Yard
facilities.
 Added piece on internal training and orientation by Division Safety
Supervisor (office) Foreman or Site Safety Coordinator (Site).
Added details about frequency of ERP testing for Office, Shop/Yard facilities.
R4 March 2014 SECTION 15
 Claims Management
 Definitions – “Return to Work / Stay at Work” added
R4 March 2014 SECTION 18
 Added Asbestos Safety at 18.3
 Added Assured Grounding Program at 18.4
 Added Fall Protection at 18.18
 Section Alphabetized and Renumbered
R4 March 2014 SECTION 20
 Updated to reflect most recent update to Drugs and Alcohol in the
Workplace Polies and Procedures.
R4 March 2014 FORMS:
 Administration Tab: Site Emergency Plan – Form 06: updated
contact information
 Safety Orientation Tab: Safety Orientation Workers Form 33 –
updated to include Respectful Workplace Policy.
 Safety Violation / Discipline Tab: Addition of Explanation of how and
why the form is used for both Notice of Safety Non-Compliance –
Form 34 and Progressive Disciplinary Action - Form 35
 Hazards Tab: Field Level Hazard Assessment – Form 23
 Inspection Reports Tab: Safety Inspection Report – Form 30 updated

HSE MANUAL – Revision #6, June 2015
Revision Revision Date Revision Details
Number
 Office Inspection Form added
 Safe Work Practices and Procedures Tab: Critical Task Inventory
Form 04 updated
 Safe Work Practices form added
 Safe Work Procedures – Form 67 revised
 Hot Work Permit - Form 18 revised
Drug and Alcohol in the Workplace: Policy and Procedures (Section 20) –
Form 70(b) added – Conditions for Employment (Pre-Employment)
R3 January 2013 INSIDE TITLE PAGE
 Clarify that the HSE Manual takes precedence

R3 January 2013 TABLE OF CONTENTS
 Update Table of Contents to reflect manual changes
Header and Footer update throughout
R3 January 2013 DEFINITIONS
 Define “Emergency”
 Define “Near Miss”
R3 January 2013 ALL
 Update footer to reflect Revision 3, January 2013
 Update policies to reflect reaffirmation January 2013
R3 January 2013 SECTION 2
 2.9.1 – Worker’s Rights. Add reference to form 31
 2.11 – Clarify visitor orientation. Add form references.
R3 January 2013 SECTION 3
 3.4 – Clarify visitor orientation. Add form references.
 3.6.1 (11) – correct reference to 4.0 Distracted Driving Policy
 3.9 – Worker Safety Training, include SCOT and other provincially
recognized safety training
3.10.2 – add 1-2 days to second offence and reference form 35 for non-safety
related non-compliance issues
R3 January 2013 SECTION 4
 Correct title page – “Drugs and Alcohol ...”
 4.3 – Change title and text to read “Drugs and Alcohol in the Workplace”
 4.6.1 – Add Harassment, Violence and Discrimination Procedures after
Policy
 4.10 – Amend Distracted Driving Policy to exclude the use of hand-held
devices and advise of the need to pull over after answering a call and
before engaging in a conversation with the caller
 4.16 – Add new section: Musculoskeletal Injury Prevention Program
R3 January 2013 SECTION 5
 5.2.3 – Define timeframe for management inspections and add reference
to Form 30: Safety Inspection Report (renamed from “Monthly” Inspection
Report)
R3 January 2013 SECTION 6
 6.2 - Change reference from Form 23 FLHA to Form 14: Hazard
Assessment Report
 6.4 – Clarify the need for hazard assessments to be completed, using
Form 14, during the estimating and project start-up phases
 6.5 – Clarify the process to be used to prioritize and classify the risks of
worksite hazards
R3 January 2013 SECTION 11
 11.2.2 – Revise description as to when hard hats can be worn in the
reverse position
 11.2.9 – New Section on Fall Protection
 11.2.10 – Manufacturer’s Specifications and Recommendations
renumbered (previously 11.2.9)

HSE MANUAL – Revision #6, June 2015
Revision Revision Date Revision Details
Number
R3 January 2013 SECTION 12
 12.2 – Include reference to telephone threats
 12.3 – New section covering Emergency Level and Reporting inserted
and subsequent sections re-numbered
R3 January 2013 SECTION 15
 Throughout – naming convention for roles clarified
 15.4.1 (7) – New Clause
 15.4.3 – New Section: Communicating with the Worker on Leave
 15.4.4 – Benefits of Modified Work Program added
R3 January 2013 SECTION 18
 18.58 – New: Office Ergonomics – Chair Height
 18.59 – New: Preventing Slips, Trips & Falls
 18.60 – New: Safe Lifting Practices
R3 January 2013 SECTION 19
 19.9 – Major Incident – update to reflect revisions to Section 12.3.6
 19.18 – New Procedure for Cut-Off Saw
- January 2013 FORM 06 – SITE EMERGENCY PLAN
 Contact information updated on page 2
- January 2013 FORM 11 – FALL PROTECTION PLAN
 Change Arrest Anchor for SK to read 5000 lbs/2268 kg
- January 2013 FORM 14 – HAZARD ASSESSMENT REPORT
 Add column for total risk evaluation/change heading “define” to “classify”
- January 2013 FORM 18 – HOT WORK PERMIT
 P. 1 Add Contractor Name and Permit #, p2. Add Contractor Name
- January 2013 FORM 23 – FIELD LEVEL HAZARD ASSESSMENT (FLHA)
 Revise form and prepare for issue in 7 x 8.5 format
- January 2013 FORM 29 – MONTHLY SAFETY ACTIVITY SUMMARY REPORT
 Add “SCOT” to acceptable training in point 12.
- January 2013 FORM 30 – SAFETY INSPECTION REPORT
 Change name from “Monthly” to “Safety”
 Add space for “Title” of person completing inspection
 Add new items Excavation/Trenching and Ladder Safety
 Change Hazard Rating to Hazard Classification and Systems A-B-C
- January 2013 FORM 33 – SAFETY ORIENTATION – WORKERS
 Revise wording re “gloves” (Employer Provided PPE)
 Revise wording re “Disciplinary Action” (General Safety Conditions)
 Add new point “D&A Policy/Testing” (General Safety Conditions)
 Revise wording re “Certification” and “Fall Protection” (Tools section)
- January 2013 FORM 34 – NOTICE OF SAFETY NON-COMPLIANCE
 Revise form to include line for employer, 3-strike rule and signatures
- January 2013 FORM 35 – PROGRESSIVE DISCIPLINARY ACTION
 Revise form to clarify the 3-strike rule
- January 2013 FORM 39 – TRADE CONTRACTOR REQUIREMENTS
 Add points to cover drug and alcohol testing, and fall and hand protection
- January 2013 FORM 50 – VISITOR AND SHORT DURATION WORK ORIENTATION
 Delete Waiver and Release Form (previous Form 50)
 Add new form: Visitor and Short Duration Work Orientation
- January 2013 FORM 55 – HARASSMENT, VIOLENCE, DISCRIMATION REPORTING
 Define where the completed form is to be sent
- January 2013 FORM 62 – TELEPHONE THREAT REPORT
 Clarify procedure based on RCMP instructions

HSE MANUAL – Revision #6, June 2015
Revision Revision Date Revision Details
Number
- January 2013 DELETE FORM 59 – POST HARASSMENT, VIOLENCE, DISCRIMINATION
REPORTING FORM
- January 2012 FORM 70 – CONDITIONS FOR EMPLOYMENT
 Form number assigned. No other changes/revision date not changed
- January 2012 FORM 76 – DETERMINING REASONABLE CAUSE
 Form number assigned. No other changes/revision date not changed
- January 2012 FORM 85 – REASONABLE CAUSE OBSERVATION CHECKLIST
 Form number assigned. No other changes/revisions date not changed
R2 January 2012 GENERAL
 New issue of complete manual
 Title page – add note indicating status of manual.
 All policies reaffirmed / new heading added
 Include “territorial” when referencing authorities
R2 January 2012 FRONT END
 Add definitions from new Section 15 Claims Management and Section
20, Drugs and Alcohol in the Workplace
R2 January 2012 SECTION 1
 1.2 – 2nd bullet, refer to Occupational Health & Safety
 1.3 – include Yukon Territory
R2 January 2012 SECTION 2
 2.1.2 – redefine documents to be posted on project sites based on
legislative requirements.
 2.2 – 2.8 inclusive – add new bullet to read: In consultation with the
senior on-site employee, force a portion or all of the Company operation
or project site work to be temporarily suspended or shut down where
there is the potential to endanger the safety of personnel, or the public,
outside the boundaries of the Company property or project site perimeter.
R2 January 2012 SECTION 3
 3.1 – Include “territorial” and policy heading
 3.10 – Include Discipline Policy. Renumber subsequent sections.
R2 January 2012 SECTION 4
 4.3 – Remove content and refer reader to Section 20
 4.6 – Revise policy to meet Saskatchewan requirements
 4.10 – Add Distracted Driving Policy
 4.12 – Add Working Alone Policy
 4.13 – Change title to Inexperienced Workers and add
definition
 4.14 – Update to wording in New Mentoring Program
R2 January 2012 SECTION 6
 6.4 – Revise wording to indicate that a hazard assessment, using the
FLHA form, is to be completed during the estimating stage of a project.
R2 January 2012 SECTION 11
 11.2.6 – Define that CSA Class B ear protection is to be worn when noise
levels exceed 85dB, CSA Class A ear protection is to be worn when
noise levels exceed 95dBA and audio headsets are not allowed.
R2 January 2012 SECTION 12
 12.1 – Add Emergency Response Plan Policy and renumber subsequent
sections.

HSE MANUAL – Revision #6, June 2015
Revision Revision Date Revision Details
Number
R2 January 2012 SECTION 14
14.7.1 – Revise time frame in last bullet under “responsibilities of fire watch.”
R2 January 2012 SECTION 15 – Claims Management
Rename to read “Claims Management” and replace entire contents.
R2 January 2012 SECTION 17 - Environmental
 17.1 – replace existing Environmental Protection Policy with revised
policy
 17.2 – replace Spill Responses with “Site Specific Requirements”
 17.3 –update to include Yukon emergency response
 Refer to Environmental Protection Program Manual
R2 January 2012 SECTION 18 – Safe Work Practices
 18.31 – correct fire watch to be provided for 30 minutes after work. Add
additional bullet to cover monitoring for 2 hours when hot work is
completed on wooden structure
 18.34 – change name to “Extension Ladders”. Add note to use only CSA
approved ladders and remove bullet referencing stepladders.
 18.35 – change name to “Stepladders”. Correct 5th bullet to read: ratio of
1 horizontal to 4 vertical. Add new bullet for ladder length limits.
 18.48 – Scaffolds: metal scaffolds – correct 5th bullet from end to read: …
no more than 300 mm (12 inches)
 18.56 – Utility Locates: corrections to Daylighting and Permits
R2 January 2012 SECTION 19 – Safe Work Procedures
 19.7 – Excavating and Trenching: change all references from 1.5m to
1.2m (4 ft)
 19.9 – Major Incident: reword first bullet
 19.12 – Propane and Natural Gas Heaters: include additional information
on open flame heaters
R2 January 2012 SECTION 20 – Drugs and Alcohol in the Workplace: Policies and Procedures
 New section 20 reflecting revised Policy and Procedures (previously
Section 4.3 with supporting information in Section 21 – Resource
Information) NOTE: This section is set up so it can be printed in its
entirety as a stand-alone document.
R2 January 2012 SECTION 21 – Forms (previously Section 20)
 Index updated, include alphabetical and numerical listing
 Form 05: Project Safety Inspection Report – rename form to match title
and add “Environmental Hazards” to list
 Form 06: Site Emergency Plan, update information
 Form 12: Record of First Aid, revise format
 Form 14: Hazard Assessment Report, correct typo and add signature
lines
 Form 18: Hot Work Permit, reformat and revise 2nd Fire Watch bullet
 Form 19: Incident Investigation, replace references to “accidents”, and
adjust wording as needed
 Form 25: Letter to Injured Worker, delete
 NEW Form 25: Illness/Injury Report
 Form 26: Letter to Physician, delete
 NEW Form 26: Operator Competency Assurance Verification
 Form 27: Modified Duty Restrictions Report. Delete
 NEW Form 27: Damage Report
 Form 28: Modified Work Offer”, re-name and revise
 Form 29: Monthly Safety Activity Summary Report, revise to include all
points required for reporting
 Form 32: Return to Work, delete
 NEW Form 32: Dangerous Work in Progress

HSE MANUAL – Revision #6, June 2015