(gigabit passive optical network (gpon) based optical fiber network and allied equipment)

79 Pages·2016·1.73 MB·English

INVITATION FOR BIDS

Punjab Masstransit Authority (PMA)
Invites Tender for
Provision, Installation, Testing, Commissioning,
Calibration and Integration of IT-SYSTEMS
(GIGABIT PASSIVE OPTICAL NETWORK
(GPON) BASED OPTICAL FIBER NETWORK
AND ALLIED EQUIPMENT) FOR MULTAN
METROBUS SYSTEM

For details, please download Tender Documents from

www.pma.punjab.gov.pk ppra.punjab.gov.pk

1. The procurement shall be conducted in accordance with the Punjab Procurement Rules 2014 as modified
time to time on Single Stage Two Envelopes Procedure.
2. A single package containing separate technical proposals and financial proposals duly completed, signed,
stamped, and in complete conformity with Tender Document should be dropped in the Tender Box placed at
th
reception of the PMA Office, 5 Floor, Arfa Software Technology Park, 346-B Ferozepur Road, Lahore,
no later than 1030 Hours on July 1, 2016.The Technical Proposal will be opened at 1100 Hours on July
1, 2016 in PMA office.
3. Bids which are incomplete, not sealed, not signed, unstamped, late or submitted by other than specified
mode will not be considered.
4. Income tax/ Sales Tax Registration Certificate and other documents as mentioned in Tender Documents
must accompany the bids. All Taxes will be deducted as per Government of Punjab rules.
5. Pre-bid meeting will be held at 1100 Hours on June 21, 2016 at PMA office.
6. PMA reserves the right to reject all bids at any time prior to the acceptance of a bid.
7. All questions/queries/clarifications regarding this procurement should be directed to the representative
whose contact details are given below:

General Manager Operations
General Manager Operations

Punjab MPausnsjtarban Mseitt rAobuutsh oAriuttyh, o5rtiht yF lToEoLr,: A+r9fa2 (S42o)ft3w5a8r8e0 1T3e6ch Enxot:lo 6g0y 0P3a rk (ASTP)
Cell: [phone] Email: [email protected]
346-B, Main Ferozepur Road, Lahore, Pakistan.TEL: [phone]
Fax: [phone]
PROVISION, INSTALLATION, TESTING, COMMISSIONING,
CALIBRATION AND INTEGRATION OF IT SYSTEMS
(GIGABIT PASSIVE OPTICAL NETWORK (GPON) BASED OPTICAL
FIBER NETWORK AND ALLIED EQUIPMENT)
FOR MULTAN METROBUS SYSTEM

THE PUNJAB MASSTRANSIT AUTHORITY
GOVERNMENT OF THE PUNJAB
5th Floor, Arfa Software Technology Park (ASTP)
346-B, Main Ferozepur Road, Lahore, Pakistan.
Phone: [phone] Fax: [phone]
URL:www.pma.punjab.gov.pk
Table of Contents
Important Note ........................................................................................................................... 1
1. Invitation to Bid ............................................................................................................. 2
2. Bidding Details (Instruction to Bidders) ........................................................................ 3
3. Definitions...................................................................................................................... 4
4. Headings and Titles........................................................................................................ 6
5. Notice ............................................................................................................................. 6
6. Tender Scope ................................................................................................................. 6
7. Overview and Objectives ............................................................................................... 6
7.1 Passenger Trips .............................................................................................................. 7
7.2 Passenger Trips by Vehicle Type .................................................................................. 7
7.3 Multan Metrobus System ............................................................................................... 7
7.4 Future Expansion Plans.................................................................................................. 9
7.5 Scope of Work ............................................................................................................... 9
8. Contract Type and duration ......................................................................................... 12
9. Services Required ........................................................................................................ 12
10. Key Service-level parameters ...................................................................................... 15
11. PMA's Responsibilities ................................................................................................ 15
12. Tender/Bidder Eligibility ............................................................................................. 15
13. Tender Cost .................................................................................................................. 15
14. Joint Venture / Consortium .......................................................................................... 15
15. Examination of the Tender Document ......................................................................... 16
16. Amendment of the Tender Document .......................................................................... 16
17. Preparation / Submission of Tender ............................................................................. 16
18. Tender Price ................................................................................................................. 19
19. Bid/Tender Security ..................................................................................................... 20
20. Tender Validity ............................................................................................................ 20
21. Modification / Withdrawal of the Tender .................................................................... 21
22. Opening of the Tender ................................................................................................. 21
23. Clarification of the Tender by the Purchaser ............................................................... 21
24. Determination of Responsiveness of the Bid (Tender) ................................................ 21
25. Correction of errors / Amendment of Tender .............................................................. 22
26. Rejection & Acceptance of Tender/Bids ..................................................................... 22
27. Acceptance Letter (LOA) ............................................................................................ 23
28. Performance Security ................................................................................................... 23
29. Redressal of Grievances ............................................................................................... 23
30. Contract ........................................................................................................................ 29
31. Contract Documents and Information .......................................................................... 29
32. Contract Language ....................................................................................................... 29
33. Standards ...................................................................................................................... 29
34. Patent Rights and Rights to the Contents of the Program ............................................ 29
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35. Packing ......................................................................................................................... 30
36. Insurance ...................................................................................................................... 30
37. Warranty ...................................................................................................................... 30
38. Ownership of Spare Parts/Replaced Components ....................................................... 31
39. Execution Schedule ...................................................................................................... 31
40. Software Maintenance ................................................................................................. 31
41. Software Updates ......................................................................................................... 31
42. Taking-Over Certificate ............................................................................................... 31
43. Invoicing ...................................................................................................................... 32
44. Payment........................................................................................................................ 32
45. Contract Price (Z) ........................................................................................................ 33
46. Contract Amendment ................................................................................................... 33
47. Assignment / Subcontract ............................................................................................ 33
48. Extension in Time for Performance of Obligations Under the Contract ..................... 33
49. Liquidated Damages .................................................................................................... 34
50. Forfeiture of Performance Security ............................................................................. 34
51. Termination for Convenience ...................................................................................... 34
52. Termination for Default ............................................................................................... 35
53. Termination for Insolvency .......................................................................................... 35
54. Force Majeure .............................................................................................................. 36
55. Dispute Resolution ....................................................................................................... 36
56. Statutes and Regulations .............................................................................................. 37
57. Taxes and Duties .......................................................................................................... 37
58. Contractor to Inform Himself ...................................................................................... 37
59. Contract Cost ............................................................................................................... 37
60. Authorized Representative ........................................................................................... 37
61. Waiver .......................................................................................................................... 38
62. Training ........................................................................................................................ 38
63. Commercial Availability .............................................................................................. 38
64. Labeling ....................................................................................................................... 38
65. Delivery........................................................................................................................ 38
66. Installation and Implementation .................................................................................. 39
67. Maintenance ................................................................................................................. 39
68. Updates ........................................................................................................................ 39
69. Site Preparation ............................................................................................................ 39
70. Power ........................................................................................................................... 40
71. Safety ........................................................................................................................... 40
72. Support and Maintenance ............................................................................................ 40
73. Test Equipment and Tools ........................................................................................... 40
74. Spare Parts and Support ............................................................................................... 40
75. Inspection and Testing ................................................................................................. 41
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76. Service Level Agreement (SLA) ................................................................................. 41
77. Non-Disclosure Agreement (NDA) ............................................................................. 42
78. Blacklisting .................................................................................................................. 42
79. Special Stipulations ...................................................................................................... 43
80. Technical Evaluation Criteria ...................................................................................... 44
81. Financial Cost/ Price Schedule/ Bid Price / Form of Bid ............................................ 47
Annexure-A: Technical Proposal Submission Form .......................................................... 49
Annexure-B: Financial Proposal Submission Form (Part of Financial Bid Envelope) .. 50
Annexure-C: Format for Covering Letter ........................................................................... 51
Annexure-D: Instructions for preparation of power of attorney ...................................... 52
Annexure-E: Undertaking .................................................................................................... 54
Annexure-F: Affidavit ........................................................................................................... 55
Annexure-G: Tender Security Form .................................................................................... 56
Annexure-H: Performance Security .................................................................................... 57
Annexure-I: Financial Capacity of the Bidder ................................................................... 59
Annexure-J: Service Level Agreement (SLA) ..................................................................... 60
Annexure-K: “Responsibility Matrix” ................................................................................. 72
Annexure-L: Connectivity Specifications ........................................................................... 73
Annexure-M: Equipment List ............................................................................................. 74
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Important Note

Registered companies and Joint ventures complying with criteria given in this document are eligible
for this tender, hereafter referred to as Bidders.

All Systems described hereafter are required for Multan Metrobus System from BZU to Chowk
Kumharan (hereafter referred to as MMBS)

The Successful bidder shall be required to carry out Operation & Maintenance (hereafter referred to
as O&M) as per SLA for Three 03 years.

I. Procurement
Provision, Installation, Testing, Commissioning, Calibration And Integration of IT Systems
(Gigabit Passive Optical Network (GPON) Based Optical Fiber Network And Allied
Equipment) for Multan Metrobus System on Single Stage Two Envelope (SSTE) basis for
MMBS including warranty and Operation & Maintenance (O&M) as per SLA for 03 Three
years”.

II. General Information

For a more elaborate list of roles and responsibilities, please refer Clause 9 of the RFP.

The successful bidder shall supply all necessary Equipment mentioned in tender documents which
are accordingly annexed as Annex-L (Reference Specifications).

The Bidder scope shall include furnishing, installing and operating all hardware, software,
networking, etc. on SSTE basis at its own cost. In addition the successful bidder shall configure,
customize, deploy, manage and maintain the equipment by fully utilizing the deployed IT Systems.
For additional details please refer to Clause 6.

Purchaser, would award accordingly as per rules and while the Purchaser reserves exclusive rights
to cancel/annul or reject all bids submitted at any time before issuance of Acceptance Letter (LOA)
without giving any reason thereof.

Bidders must ensure that they submit all the required documents indicated in the Bidding
Documents without fail. Bids received without, undertakings, valid documentary evidence,
supporting documents and various requirements mentioned in the Bidding Documents or test
certificates are liable to be rejected at the initial stage. The data sheets, valid documentary
evidences for the critical components as detailed hereinafter should be submitted by the Bidder for
scrutiny. It is intimated that no objection/revisions/supplement shall be entertained regarding the
terms and conditions of the Bidding Document submitted by the bidder.

Applicability of Punjab Procurement Rules, 2014
This Bidding Process will be governed under Punjab Procurement Rules, 2014, as amended from
time to time and instructions of the Government of the Punjab received during the completion of
the project

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III. Important Dates

Pre-bid meeting: Tuesday, June 21st, 2016 (1100 Hours)-
5th floor Arfa Software Technology Park, Ferozepur Road, Lahore.

Last date of Bid Submission: Friday, July 1st, 2016 (1030 Hours)-
5th floor Arfa Software Technology Park, Ferozepur Road, Lahore.

Opening shall take place on Date: July 1st, 2016 at Time: 1100 Hours-
5th floor Arfa Software Technology Park, Ferozepur Road, Lahore.

IV. Request For Proposal

1. Invitation to Bid
The Punjab Masstransit Authority (PMA), Government of the Punjab (the purchaser), invites bids
for the:

“Provision, Installation, Testing, Commissioning, Calibration And Integration of IT Systems
(Gigabit Passive Optical Network (GPON) Based Optical Fiber Network And Allied
Equipment) for Multan Metrobus System on Single Stage Two Envelope (SSTE) basis for
MMBS including warranty and Operation & Maintenance (O&M) as per SLA for 03 Three
years”.

1.1 PPRA Rules to be followed
Punjab Procurement Rules 2014 will be strictly followed. These may be obtained from PPRA’s
website:

http://ppra.punjab.gov.pk/downloads

In this document, unless otherwise mentioned to the contrary, "Rule" means a Rule under the
Punjab Procurement Rules 2014.

1.2 Mode of Advertisement(s)
As per Rule 12, this Tender is being placed online at PPRA's website, as well as being advertised in
print media.
The bidding document carrying all details can be downloaded from PPRA’s website
www.ppra.punjab.gov.pk, and PMA’s website http://www.pma.punjab.gov.pk.

1.3 Type of Open Competitive Bidding
As per Rule 38(2)(a), Single Stage - Two Envelope Procedure shall be followed.
This is as follows:

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i. The proposal/bid shall comprise of FOUR separate envelopes. Each envelope shall contain
separately the financial proposal in ORIGINAL and DUPLICATE; and the technical proposal in
ORIGINAL and DUPLICATE;
ii. The four envelopes shall be marked as “FINANCIAL PROPOSAL-ORIGINAL”, “FINANCIAL
PROPOSAL-DUPLICATE”, “TECHNICAL PROPOSAL-ORIGINAL’’ and “TECHNICAL PROPOSAL-
DUPLICATE” in bold and legible letters to avoid confusion;
iii. Initially, only the envelope marked “TECHNICAL PROPOSAL-ORIGINAL” shall be opened;
iv. The envelope marked as “FINANCIAL PROPOSAL-ORIGINAL”&“FINANCIAL PROPOSAL-
DUPLICATE” shall be retained in the custody of the procuring agency without being opened;
v. The technical proposal will be evaluated in a manner as per the clauses mentioned in this
document; and proposals which do not conform to the specified requirements as listed in
said document will be rejected.
vi. During the technical evaluation, no amendments in the technical proposal shall be
permitted;
vii. The financial proposals of technically qualified bidders shall be opened publicly at a time,
date and venue announced and communicated to the bidders in advance;
viii. After the evaluation and approval of the technical proposal, the procuring agency shall, at a
time within the bid validity period, publicly open the ORIGINAL financial proposals of the
technically accepted and qualified bids only. The ORIGINAL & DUPLICATE financial proposals
of bids found technically non-responsive shall be returned un-opened to the respective
bidders.
ix. The technically qualified bidder with lowest financial bid will be the successful bidder,
subject to approval of the Competent Authority.

2. Bidding Details (Instruction to Bidders)
All bids must be accompanied by tender security as part of financial proposal in favor of “The
Punjab Masstransit Authority” as per Clause No. 19 (Bid/Tender Security) of this document.

The bids along with the Tender Security, Tender Forms, Affidavits, etc., must reach the office of the
Punjab Masstransit Authority located at the venue and as per schedule at “Important Dates” above.
The Technical bids will be publicly opened at 5th floor Arfa Software Technology Park, Ferozepur
Road, Lahore on July 1st, 2016 at Time: 1100 Hours.

Any Bid received by the Purchaser after the abovementioned deadline for submission of Bids shall
be returned unopened to such Bidder. Delays in the mail, delays of person in transit, or delivery of a
Bid to the wrong office shall not be accepted as an excuse for failure to deliver a Bid at the proper
place and time. It shall be the Bidder’s responsibility to determine the manner in which timely
delivery of his Bid will be accomplished either in person, by messenger, courier service or by mail.

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Queries of the Bidders (if any) for seeking clarifications regarding the specifications of the services
must be received in writing to the PMA before the schedule of pre bid meeting as per schedule at
“Important Dates” above. All queries shall be responded to within due time.

The bidder must submit bids in full conformity of the requirements mentioned vide this document.
Failure to meet this condition will cause disqualification of the bidder and subsequent rejection of
the relevant bid. The attention of bidders is drawn to the provisions of Clauses 17, 24 & 26 on
“Preparation / Submission of Bid”, “Determination of Responsiveness of Bid” and “Rejection &
Acceptance of Tender/Bids”, respectively, before preparing and submitting their bids.
The contact details for all correspondence in relation to this bid are as follows:

The Punjab Masstransit Authority (PMA)
5th Floor, Arfa Software Technology Park,
346-B, Ferozepur Road, Lahore, Pakistan.
Telephone: [phone] Ext: 6006
FAX:[phone]
Email: [email protected]

Bidders should note that during the period from the advertisement of the tender till the receipt of
the bids, all queries should be communicated in writing via e-mail at the above contact detail.
Bidders are also required to state, in their proposals, the name, title, fax number and e-mail
address of the bidder’s authorized representative through whom all communications shall be
directed until the process has been completed or terminated.

Purchaser will not be responsible for any costs or expenses incurred by bidders in connection with
the preparation or delivery of bids.
As authority competent to accept the tender, Purchaser reserves the right to cancel the tender,
accept or reject all bids without assigning any reason thereof.
3. Definitions
3.1 “PMA” is The Punjab Masstransit Authority, Government of the Punjab.
3.2 “IT Systems” means Provision, Installation, Testing, Commissioning, Calibration And
Integration of IT Systems (Gigabit Passive Optical Network (GPON) Based Optical Fiber
Network And Allied Equipment) for Multan Metrobus System on Single Stage Two Envelope
(SSTE) basis for MMBS including warranty and Operation & Maintenance (O&M) as per SLA
for 03 Three years as asked for in the Tender Document. Initial phase is for IT Systems
implementation for approximately 21 Metrobus Stations, Corridor and Command & Control
Center (Temporary & Final at Chungi No.9) in Multan.
3.3 “Client/Procuring Agency/Purchaser” means The Punjab Masstransit Authority (PMA),
Government of the Punjab or any other person/entity for the time being or from time to
time duly appointed in writing by the Purchaser to act as Purchaser.
3.4 MMBS Multan Metrobus System
3.5 “MBS” Metrobus System
3.6 “IT Systems Service Provider” or “Successful Bidder”: The technically qualified bidder with
lowest financial bid, who has the probability of award of contract for IT Systems Project,
subject to approval of the Competent Authority.
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3.7 “Confirmation” means confirmation in writing.
3.8 “Bidder/Tenderer” means a Registered Company or Joint Venture that has submitted its bid
as per the criteria/specifications listed.
3.9 “Contractor” means successful Bidder/Tenderer.
3.10 “Contract” means the contract proposed to be entered into between the procuring entity
and the Bidder, including all attachments, appendices, and all documents incorporated by
reference therein.
3.11 “Contract Price” means the price payable to the Contractor under the Contract for the full
and proper performance of its contractual obligations.
3.12 "Pre-Bid Conference/Meeting" means the meeting conducted by the procuring entity on
given date and time prior to actual date of bid opening.
3.13 “Procurement Methods” means any one of the procurement modes / methods as provided
in the Punjab Procurement Rules 2014 published by the Punjab Procurement Regulatory
Authority (PPRA), Government of the Punjab.
3.14 “RFP” means Request for Proposals, including any amendments that may be made by the
procuring entity for the selection of bidder.
3.15 “Proposal” means the Technical Proposal and the Financial Proposal for the provision of the
Services submitted by a bidder in response to this RFP/Tender Document.
3.16 “SBD” means Standard Bidding Documents.
3.17 “SCC” means the Special Conditions of Contract.
3.18 “Services” means the tasks to be performed by the bidder pursuant to the Contract as
mentioned vide this document.
3.19 “TEC” means the Technical Evaluation Committee, constituted for the purpose of
evaluating the Proposals received.
3.20 “Terms of Reference” or “TOR” means the document which explains the objectives, scope
of work, activities, task to be performed, respective responsibilities of the procuring entity
and the bidder, and expected results and deliverables of the assignment.
3.21 "Works" means work to be done by the Contractor under the Contract.
3.22 "Corridor" means MBS Corridor.
3.23 “GoPb” means Government of the Punjab.

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