For Construction, Architect-Engineer (AE)

281 Pages·2011·4.53 MB·English

US Army Corps
of Engineers
®
National Contracting Organization
BUILDING STRONG®
For Construction, Architect-Engineer (A-E)
&C fJfltingency Contracting
EP 715-1-8 Sept. 2011
EP 715-1-8 SEP 2011

U.S. Army Corps of Engineers
(USACE)

51C/1102
Proficiency Guide

National Contracting Organization
US Army Corps of Engineers
BUILDING STRONG
®

For
Construction,
Architect-Engineer (A-E)
& Contingency Contracting
This page intentionally blank
DEPARTMENT OF THE ARMY
U.S. ARMY CORPS OF ENGINEERS
WASHINGTON, D.C. 20314-1000
CEPR-ZA 21 SEP 20U
MEMORANDUM FOR U.S. Army Corps of Engineers National Cbntracting Organization '('NCO)
SUBJECT: U.S. Army Corps of Engineers (USAGE) 51 C/11 02 Proficiency Guide for
Construction, Architect-Engineer (A-E), and Contingency Contracting
1. Purpose. This memorandum directs the Division Regional Contracting Chiefs (RCC) and
District Contracting Chiefs (DCC) in the USAGE NCO to implement the USAGE 51 C/11 02
Proficiency Guide for all 51 C personnel who are working and training within their organization.
2. Implementation. This guide is not designed to replace the Army Contracting Command
(ACC) 51 C Level One Proficiency Guide, but to add to it. Most of the tasks in this guide are not
Level 1 skills, but Level 2 and above. However, there will be some Level 1 skills that overlap
when reinforcement of those tasks is necessary. In those instances, use the USAGE 51 C/11 02
Proficiency Guide in conjunction with the ACC 51 C Level One Proficiency Guide. The USAGE
51 C/11 02 Proficiency Guide will focus mostly on the acquisition of Construction and Architect
Engineer services in contingency and non-contingency environments, as well as any other
contracting that is a core role of USAGE. DCCs will integrate the 51 Cs into their acquisition
team, and thereby ensure, to the maximum extent possible, Military Contingency Contracting
Officers (MCCOs) receive training opportunities in the tasks outlined in this guide. Although this
guide refers to the 51 C Soldier throughout, the guide is also intended to be used for 1102 Intern
development.
3. Training Requirements. The MCCOs are located throughout USAGE in nine different
districts. Each of the nine districts provides a unique experience and training opportunity. The
Military Contingency Contracting Teams (MCCT) are led by a Lieutenant Colonel (L TC)/05
Team Leader. The MCCT Leader, in concert with the DCC, is responsible for monitoring 51 C
training. The other 51 Cs in the district will be mentored by a seasoned Contracting Officer/
Branch Chief. When a Soldier has demonstrated experience and proficiency in a task, their
mentor will sign the tracking sheet (Chapter 1, Section 1-4) to validate the Soldier is proficient in
that task. The mentor's signature is only an administrative requirement and the final
responsibility for assessing proficiency lies with the MCCT Leader/DCC. MCCT Leaders,
DCCs, and USAGE NCO leaders will team to determine training plans, goals and objectives to
assist with the development of the USAGE 51 C Soldier. Once the MCCT Leader and DCC
have determined that the 51 C Soldier is trained and proficient, the 51 C Soldier will be
considered for granting of warrant and deployment assignments. This training process normally
takes at least12 months but the final decision is with the USAGE NCO leadership.
4. Training opportunities. Once a USAGE 51 C is trained in their home district, opportunities
exist for professional development in other districts that do not have MCCTs as part of their
Table of Distribution and Allowances (TDAs). In addition to other districts, some of the
opportunities may be with Engineer Research and Development Center (ERDC), or one of the
many OCONUS locations. A typical developmental assignment is between 60-180 days. The
USAGE 51 C Soldier's assignment is 3 years.
CEPR-ZA
SUBJECT: U.S. Army Corps of Engineers (USACE) 51 C/11 02 Proficiency Guide for
Construction, Architect-Engineer (A-E), and Contingency Contracting
Once the USACE 51 C completes their assignment the Army receives a Contracting Soldier that
is uniquely trained with a skill set that does not exist outside USACE.
5. The POC for MCCO training support is LTC Robert N. Law at 202-761-7152 or email at
[email protected].
~c~~~
~~R~
C. HARRISON
BG,USA
Director, National Contracting Organization

U.S. Army Corps of Engineers (USACE) 51C/1102 Proficiency Guide
For Construction, Architect-Engineer (A-E) and Contingency Contracting

Table of Contents

Introduction; Deputy Assistant Secretary of the Army (Procurement)

Introduction; Director, USACE National Contracting Organization

Table of Contents i

CHAPTER 1 – Introduction

1-1 How to Use this Guide 1- 1

1-2 USACE 51C/1102 Proficiency Guide Training Strategy 1- 3

1-3 Required and Recommended Courses for Construction Contracting 1- 5

1-4 USACE 51C/1102 Proficiency Guide Task Tracking Sheet 1- 9

CHAPTER 2 – USACE 51C/1102 Proficiency Guide Tasks
*Denotes Key Task

SUBJECT AREA 1: USACE

*Task 1-1 Explain the Mission of the U. S. Army Corps of Engineers 2- 1

*Task 1-2 Explain the Mission and Organizational Structure of the National Contracting
Organization (NCO) 2- 3

*Task 1-3 Explain the USACE Project Management Business Process (PMBP) 2- 7

*Task 1-4 Explain the Differences between Civil and Military Construction Contracting 2- 9

*Task 1-5 Correctly Apply Automated Information Systems (AIS) Used in USACE to
Accomplish Construction Contracting 2-11

*Task 1-6 Explain Types of Funding Used For Construction Contracts 2-14

SUBJECT AREA 2: CONTRACTING PRE-AWARD TASKS FOR CONSTRUCTION CONTRACTING

*Task 2-1 Develop an Acquisition Plan for a Construction Contract 2-25

*Task 2-2 The Role of Small Business in Contingency/Emergency Contracting 2-31

*Task 2-3 Develop a Source Selection Plan 2-33

*Task 2-4 Develop a Presolicitation Announcement for Construction 2-36

*Task 2-5 Explain How the Construction Contract Format Differs From the Uniform
Contract Format Used for Other Types of Solicitations 2-38

i
*Task 2-6 Review Construction Plans and Specifications 2- 40

*Task 2-7 Obtain Presolicitation Clearances 2- 42

*Task 2-8 Develop a Construction Solicitation 2- 47

*Task 2-9 Conduct Peer Review 2- 51

*Task 2-10 Issue Solicitation – On the Street 2- 55

*Task 2-11 Receive Proposals and Determine Responsiveness 2- 58

*Task 2-12 Conduct Source Selection Process 2- 61

*Task 2-13 Explain Contract Funding Process 2- 66

*Task 2-14 Perform Construction Pre-Award and Award Functions 2- 69

*Task 2-15 Process Pre and Post Award Protests 2- 75

*Task 2-16 Procurement of Construction Phase Support Services 2- 79

Task 2-17 Provide Contingency Contracting Support in CONUS to a Federal Emergency
Management Agency (FEMA) Contingency Response Team (CRT) 2- 80

SUBJECT AREA 3: CONTRACTING POST AWARD TASKS FOR CONSTRUCTION CONTRACTS
*Denotes Key Task

*Task 3-1 Notification and Debriefing of Unsuccessful Offerors 2- 87

*Task 3-2 Conduct Post Award Functions up to Notice to Proceed (NTP) 2- 90

*Task 3-3 Explain the Roles and Responsibilities of the Construction Contract
Administration Team 2- 93

*Task 3-4 Explain the Construction Contract Administration Process in USACE 2- 95

Task 3-5 Perform Construction Contract Administration 2- 97

Task 3-6 Explain Payments Under Construction Contracts 2-104

Task 3-7 Explain Acceleration and Expediting of Construction Contracts 2-107

Task 3-8 Explain the Construction Contract Modification Process 2-109

Task 3-9 Establish a Profit Objective Using the Alternate Weighted Guidelines Method 2-113

Task 3-10 Obtain and Use a Defense Contract Audit Agency (DCAA) Audit 2-115

Task 3-11 Process Claims 2-118

*Task 3-12 Perform Construction Contract Closeout 2-121

Task 3-13 Explain the Authority for and Types of Contract Terminations 2-124

ii
*Task 3-14 Explain Recurring Issues in Construction Contracts 2-139

*Task 3-15 Coordinate with, Prepare for and Respond to Audits and Inspections by
Oversight Agencies 2-143

Task 3-16 Explain the Types and Battle Rhythm of Datacalls and Recurring Reports 2-147

SUBJECT AREA 4: ARCHITECT-ENGINEER CONTRACTING
*Denotes Key Task

*Task 4-1 Explain the Authority for Architect-Engineer (A-E) Contracting 2-155

*Task 4-2 Explain the Architect-Engineer (A-E) Selection Process 2-157

*Task 4-3 Develop an Architect-Engineer (A-E) Solicitation/Request for Price Proposal 2-163

*Task 4-4 Negotiate and Award an Architect- Engineer (A-E) Contract 2-167

*Task 4-5 Execute the Architect-Engineer (A-E) Task Order Process 2-171

*Task 4-6 Execute Post Award Actions under Architect-Engineer (A-E) Contracts 2-175

CHAPTER 3 - Glossary

3-1 Acronyms 3- 1

3-2 Terms and Definitions 3-27

3-3 Links and References 3-61

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Notes
iv