FIRE ALARM SYSTEM

442 Pages·2014·14.27 MB·English

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Table of Contents
Document Number Rev. Document Title Page
Number
A133-086-XN-MR- 0 ENQUIRY DOCUMENT 2
0480-64-RFQ
A133-086-XN-MR- C FA SYSTEM 289
0480
A133-086-16-50-TR- C INSTRUCTIONS TO VENDORS 297
0480
6-78-0001 0 Specification for Quality Mgt. System Requirements from Bidders 307
6-78-0003 0 Specification for Documentation Requirement from Suppliers 316
A133-086-16-50-VR- B VENDOR DATA REQUIREMENTS 328
0480
A133-086-16-50-DS- A DATA SHEET 331
0480
A133-086-16-50-DS- A DATA SHEET 333
0481
A133-086-16-50-DS- A DATA SHEET 334
0482
A133-086-16-50-DS- B DATA SHEET 335
0483
ANNEXURE 5 0 Specification for F & G system 336
44NC4600ESS063 0 FIRE ALARM SYSTEM 360
44NC-4600-R01- 4 VENDOR LIST 378
0005-A4
A133-086-16-50- A CABLE LAYOUT SUBSTATION 404
0101
A133-086-16-50- A FA system Block Diagram commented 405
3016
44NC4600ITP063 0 ITP FA SYSTEM 409
44NC4600ESS026 0 ELECTRICAL INSTALLATION 410
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Regd. Office: Engineers India Bhawan, 1-Bhikaiji Cama Place, New Delhi-110066, India
Phone No. : 00 91 11 26762121 ; Fax No. : 00 91 11 26191714, 26167664
REQUEST FOR QUOTATION (RFQ)-(INDIGENOUS / FOREIGN / GLOBAL)
(e-Tendering)
Date: 01-JULY-14

M/s Client Chennai Petrochemical Corporation Limited
The Suppliers to whom this RFQ is Project Coker Block of RESID Upgradation Project at Manali
issued are only required to quote. Refinery, Chennai

RFQ No. RC/A133-086-XN-MR-0480/0064

Item FIRE ALARM SYSTEM

Category II
Due Date 22-JULY-2014 [Up to 1200 Hrs. (IST)]
UNPRICED BID OPENING: At 1400 Hrs.(IST) on final bid due date
(In case the bid due date happens to fall on Holiday, the next working day
shall be deemed to be due date)
PRE-BID MEETING At 1100 HRS. (IST) on 10-July-2014 (at Business Centre, Engineers India
Limited, 1-Bhikaiji Cama Place, New Delhi-110066).

PRICED BID OPENING : DATE & TIME SHALL BE INTIMATED LATER
REVERSE AUCTION DATE & TIME SHALL BE INTIMATED LATER, IF CONDUCTED
Gentlemen,
1. Chennai Petroleum Corporation Limited (CPCL), a subsidiary of Indian Oil Corporation Limited has existing
Refinery Facilities at Manali, Chennai, Tamil Nadu (India). The present capacity of CPCL at Manali
Refinery is 9.5 MMTPA. CPCL is currently implementing a Revamp of existing units to increase the crude
processing capacity by 1 MMTPA to take the overall complex capacity to 10.5 MMTPA unit.
Chennai Petroleum Corporation Limited (CPCL) has awarded the work of Resid Upgradation Project-Coker
Block to Engineers India Limited (EIL) and EIL is the CONTRACTOR for this Project.
2. Bids are requested for the captioned item in complete accordance with enquiry documents and its
attachments.
3. The complete RFQ can be downloaded from the EIL website (http://tenders.eil.co.in or from CPP Portal
(URL: http://eprocure.gov.in)
4. Bidders are requested to submit e-bids electronically on the CPP Portal (URL: http://eprocure.gov.in) only
in accordance with the instructions and terms & conditions enclosed with this RFQ Covering letter.
Bids should be submitted separately in two parts as follows:
Part-I : The techno-commercial Part consisting of following:
i) Offer Covering letter (in bidder’s letter head)
ii) Techno-commercial compliance to the RFQ terms & Conditions.
iii) Duly filled-in, signed & stamped Annexure I to Prefilled ATC giving basic details on
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transportation charges, taxes/ duties etc.
iv) Bank Certified Mandate Form as per Annexure-II to Prefilled ATC, duly signed and
stamped with the Banker’s certification along with cancelled cheque.
v) Un-priced copy of Price Schedule (Excel file) (available in the RAR format which is
uploaded on EIL website (http://tenders.eil.co.in (Indicating ‘Q’ in place of price and
‘NQ’ for not quoted).
vi) Un-priced copy of 2 years recommended spares for Operation & Maintenance of
equipment in the format enclosed with RFQ
vii) Un-priced copy of unit rates required as per Sr. No 06.00 of MR.
viii) Un-priced copy of take off prices as per note 4 of MR page 7 of 7
ix) Latest Complete Audited Balance Sheet.
x) Fresh Bank Solvency Certificate, date of issue of this certificate should not be earlier
than 1 year from the date of Opening of Techno-commercial part.
xi) Integrity Pact (Clause # 22 of Special Commercial Notes to RFQ)
xii) Concurrent Commitment, in the format enclosed with RFQ
xiii) Technical Compliance/ datasheets/ documents, required as per Material Requisition.
Part-II : PRICED BID
Containing only prices filled in the prescribed price schedule excel format and other formats provided in
the RFQ Document, consisting of the following priced documents:
i) Prices in Price Schedule Format (only as per Excel file available in the RAR format
which is uploaded on EIL website (http://tenders.eil.co.in.
ii) Prices for 2 years recommended spares for Operation & Maintenance of equipment, in
the format enclosed in the RFQ.
iii) Unit rates for addition / deletion as per MR s.no. 06.00 (Annexure-A to Price Schedule
format).
iv) Take off prices as per note 4 of MR page 7 of 7 (Annexure-B to Price Schedule format).
Note:
a) Deviations to terms and conditions, presumptions etc shall not be stipulated in Price part of bid
and price bids shall not contain any stapled slips. In case of any conditions stipulated in price
bids or the price bid containing any stapled slips, the bids of such bidders shall be summarily
rejected and shall not be considered for further evaluation. Evaluation shall be carried out
excluding such bidder(s.)
5. Offers received through Fax / Telex / Telegraphic / E-Mail / hard form (other than the
documents specifically required in hard form) shall not be considered.
6. EIL will open the bids received online at their office, at the specified date and time given in the RFQ or
extended date, if any. Bidder may attend the opening and should carry a Letter of Authority (duly
authorised by a competent person). The bidder’s representatives, who are present, shall sign a register
evidencing their attendance. Bidders, whose bids are not to be opened for any reason including late bids,
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will not be allowed to attend bid opening. During un- priced bid opening, bidder’s names shall only be
announced.
Similarly, all technically and commercially acceptable bidders will be advised of date and time of online
priced bid opening. Such technically and commercially acceptable bidder may attend the opening and
should carry a Letter of Authority (duly authorised by a competent person).
7. Please furnish your response to our RFQ either through EIL’s website http://tenders.eil.co.in or by
sending email/fax to EIL as per Proforma of Reply/ Acknowledgement Letter enclosed, by the pre-bid
meeting.
If not bidding, please return enquiry documents along with regret letter within the due date with
reason(s) of not participating in the RFQ.
The bidders should respond to this enquiry either by submitting their bids or by explaining the reason for
non-submission of the offer. In case there is no response either way continuously, the bidder
shall be liable for suitable action including review of their enlistment with EIL for that
particular item.
8. Offer Validity: Offer shall be valid for 3 (three) Months from the final / extended bid due date.
9. PAYMENT TERMS
For Indian Bidder:
For Supply (excluding Mandatory Spares): As per clause No. 1.1.1 (v) of Instruction to Bidders.
For supply of Mandatory Spares: As per clause No. 1.1.2 of Instruction to Bidders.
For Site Works: As per clause No. 1.1.3 of Instruction to Bidders.
For Training: As per clause No. 1.1.5 of Instruction to Bidders.
For other scope: As per Instruction to Bidders
10. Delivery/Completion Period :
Supply :
Within 07 (Seven) Months on FOT site basis from date of Fax of Acceptance / Purchase Order. The date
of receipt of material at site shall be considered as the date of delivery.
Site Works:
With in 75 days from the date of site readiness. 30 days advance intimation for site readiness shall be
given. Date of handing over the complete system duly tested and commissioned as per the scope of
MR, shall be considered as the date of completion of site work.
11. Price Reduction Schedule: As per clause No. 12.2, 12.3 & 12.4 of Instruction to Bidders.
12. Repeat Order is applicable for this RFQ.
13. Contact Persons for this RFQ are:
Ms. Rekha Choudhary–AGM (C&P) ; Phone:[phone] ; E-mail: [email protected]
Mr. Renganathan.K -Sr. Engineer (C&P) :Phone:[phone] ; E-mail: [email protected]

* Please specify Ref. No. (i.e. RFQ No.) in all correspondence
THIS IS NOT AN ORDER Very truly yours,

(REKHA CHOUDHARY)
Asst. General Manager (C&P)
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Enclosures :
 Techno-Commercial Compliance To Bid Requirement
 Price Schedule (for Indian Bidders / Foreign Bidders, as applicable) – uploaded on EIL
website (http://tenders.eil.co.in as RAR file.
Standard Commercial Documents Containing:
 Forms & Formats
 Reply/ Acknowledgement letter
 Proforma of Letter of Authority Rev.0
 Format for Bidders’ Pre-bid Queries
 Exceptions and Deviations (Commercial)
 Format for Present/ Concurrent Commitments
 Annexure – A1 : Particulars required for Tax Residency Certificate (TRC) & Form 10F
 Format For 2 Years Spares of normal operation & maintenance
 Special Commercial Notes to RFQ
 Instructions to Bidders
 Methodology and terms & conditions for Reverse Auction
 Instructions to Bidders for e-Tendering
 Terms & Conditions For Supervision Of Erection, Testing & Commissioning
 Terms & Condition for Annual Maintenance Contract (AMC)
 Terms & Condition for Site Work
 General Purchase Conditions (Respectively for Indian and Foreign Bidder)
 Integrity Pact
 Agreed Terms & Conditions (Respectively for Indian and Foreign Bidder)
 Material Requisition
MR No. A133-086-XN-MR-0480 Rev. C
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REPLY/ACKNOWLEDGEMENT LETTER
FAX Nos. : 00-91-11-26191714, 26167664
SELF ADDRESSED FAX
(PLEASE REFAX TO EIL WITHIN TEN DAYS OF RECEIPT OF RFQ)

Engineers India Limited
Engineers India Bhawan,
EI Annexe, 2nd Floor,
1-Bhikaiji Cama Place,
New Delhi – 110066

Attn. : Ms. Rekha Choudhary – Asst. General Manager (C&P)
RFQ No. : RC/A133-086-XN-MR-0480/0064
Item : FIRE ALARM SYSTEM
Bid Due Date : 22-JULY-2014 [Up to 1200 Hrs. (IST)]
Project : Coker Block of Resid Upgradation Project at Manali Refinery of M/s CPCL, Chennai

Dear Sirs,
We acknowledge with thanks receipt of your above cited RFQ along with enclosures. We undertake that the
contents of the above RFQ shall be kept confidential including all the drawings, specifications and documents
and the said documents shall be used only for the purpose, for which they are intended.
Further, our response is as under:- (Bidders to put a tick , as applicable).
1. We will submit the bid within due date.
2. We regret to submit our offer/quote because of the following reasons:
a. _____________________________________________________
b. _____________________________________________________
Thanking you,
Very truly yours,

Name of Bidder :
Bidder’s Address :
Contact Person :
Bidder’s Phone No. :
Bidder’s Fax No. :
Bidder’s E-mail No. :
Bidder’s Ref. No. & Date :
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PROFORMA OF LETTER OF AUTHORITY FOR ATTENDING PRE-BID CONFERENCE
No. Date:
To,
Engineers India Limited
Engineers India Bhawan, EIA-2
1, Bhikaiji Cama Place
New Delhi – 110 066
(India)
Attn . : Ms. Rekha Choudhary, Asst. General Manager (C&P)

Dear Sirs,
We……………………………………..hereby authorise following representatives (s) to attend the Pre-Bid Meeting
against your RFQ No.: ……………………………………. for Item ……………………….……………
1. Name & Designation ………………………………Signature …………………………..
2. Name & Designation ……………………………… Signature …………………………
We confirm that we shall be bound by all and whatsoever our representative (s) shall commit.

Yours faithfully,
Signature ……………………………
Name & Designation ……………….
For & on behalf of ………………….
Note :
This Letter of Authority should be on the letter head of the bidder and should be signed by a person
competent and having the power of attorney to bind the bidder.
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TECHNO-COMMERCIAL COMPLIANCE TO BID REQUIREMENT

RFQ No. : RC/A133-086-XN-MR-0480/0064
Item : FIRE ALARM SYSTEM
Project : Coker Block of Resid Upgradation Project at Manali Refinery of M/s CPCL, Chennai

1. We hereby agree to fully comply with, abide by and accept without variation, deviation or reservation all technical, commercial and
other conditions whatsoever of the RFQ documents and Amendment/ Addendum to the RFQ Documents, if any, for subject work
issued by Engineers India Limited.
2. We hereby further confirm that any terms and conditions other than required, if mentioned in our bid, shall not be recognised and shall be treated
as null and void.
3. Compliance to requirement Of PAN No. , Tax Residency Certificate(TRC) & Form No.10F (APPLICABLE FOR FOREIGN SUPPLIERS ONLY)
In compliance to clause # 23.(e) of RFQ covering letter above, We hereby confirm to furnish the following information in case his receipts are subject
to tax deduction at source in India :
(i) PAN No.
(ii) Tax Residency Certificate (TRC) as per Annexure – A1 enclosed
(iii) Form 10F as per Annexure – A1 enclosed

The above information shall be furnished before release of any payment or within one month of the release of Order, whichever is earlier. Failing
submission of the above information, any additional tax liability on purchaser, will be deducted from the payment due to the supplier.

SIGNATURE OF BIDDER : _______________________
NAME OF BIDDER : _______________________
COMPANY SEAL : _______________________

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FOR BIDDERS’ QUERIES

RFQ No. : RC/A133-086-XN-MR-0480/0064
Item : FIRE ALARM SYSTEM
Project : Coker Block of Resid Upgradation Project at Manali Refinery of M/s CPCL, Chennai

SL. REFERENCE OF RFQ DOCUMENT BIDDER'S QUERY EIL'S REPLY
NO.
PART/ Page Clause Subject
VOL. No. No.

NOTE: The Pre-Bid Queries may be sent on fax numbers 0091-11-26187664 and also by e-mail to concern person of EIL.

SIGNATURE OF BIDDER : ___________________________

NAME OF BIDDER : ___________________________

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EXCEPTIONS AND DEVIATIONS

RFQ No. : RC/A133-086-XN-MR-0480/0064
Item : FIRE ALARM SYSTEM
Project : Coker Block of Resid Upgradation Project at Manali Refinery of M/s CPCL, Chennai

SL.NO REF. OF RFQ DOCUMENT SUBJECT DEVIATIONS

DOCUMENT
PAGE NO. CLAUSE NO.

NOTE: This shall be submitted separately for Commercial & Technical Sections.
SIGNATURE OF BIDDER : _______________________
NAME OF BIDDER : _______________________

COMPANY SEAL : _______________________

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