Field Service Advisory Committee (FSAC) Meeting

169 Pages·2014·7.02 MB·English

by  Steven J Sievert

Field Service Advisory Committee (FSAC) Meeting

Monday, March 10, 2014
Hilton – St. Louis at the Ballpark
St. Louis, MO

Salon C
8:00 a.m. – 4:15 p.m.

8:00 a.m. Call to Order – Terry Hopper (Dairy Lab Services), Chair-FSAC

Introductions

Agenda Review

Approval of Minutes from 2013 FSAC Meeting (attached)

8:20 a.m. QCS Field Service Program Update – Steven Sievert (QCS)

8:50 a.m. QCS Meter Center & Technician Program Update – Steven Sievert

9:00 a.m. DHI Supervision Codes – Terry Hopper & Steven Sievert

• AMS (Robot) herds
• Electronic Meter Herds
• Partial or Alternating Supervision
• Changing Test Plans

Data Collection Concerns and Challenges

9:20 a.m. New Training Resources – Susan Lee (Idaho DHIA) & Steven Sievert

• Field Service Affiliate Personnel
• Meter Technicians
• Laboratory Personnel
• ELISA Testing

9:45 a.m. Health Break

10:15 a.m. DeLaval VMS Systems – Nick Kunkel (DeLaval USA)

11:45 a.m. Proposed Changes to Auditing Guidelines – Steven Sievert

12:00-1:00 p.m. Lunch

2014 FSAC Agenda 3.4.2014 1
1:00 p.m. Keeping You on the Frontline – Jay Mattison (National DHIA)

• Animal ID
• Collection of Health Trait Data
• Release and Use of Records

2:00 p.m. Lely AMS Systems – Ben Smink (Lely USA Inc.)

3:15 p.m. Health Break

3:30 p.m. Council on Dairy Cattle Breeding Update – Pat Baier (CDCB Board of
Directors) & Duane Norman (CDCB Interim Administrator)

4:15 p.m. Adjourn/Close Meeting
2014 FSAC Agenda 3.4.2014 2
Field Service Advisory Committee (FSAC) Meeting
March 10, 2014
Hilton at the Ballpark, St. Louis, MO

Attendees
Terry Hopper, Dairy Lab Services & Chair, FSAC
Bill verBoort, AgriTech Analytics
Robert Albrecht, Indiana State Dairy Association
Bruce Dokkebakken, Minnesota DHIA
Brian Winters, DHI Cooperative Inc.
Alfred Duran, DHIA West
Chris Tucker, Rocky Mountain DHIA
Daniel Lefebvre, Valacta
Tony Nunes, Tulare DHIA
Kathy Sackman, Washington State DHIA
Ray West, Southeast DHIA
Jared Means, Southeast DHIA
George Cudoc, Dairy One Cooperative, Inc. & Chair, QCS Advisory Committee
Jamie Zimmerman, Dairy One Cooperative, Inc.
Jere High, Lancaster DHIA
Julee O’Reilly, DHI Cooperative Inc.
Virginia Sheridan, NorthStar Cooperative Services
Mark Eisenga, NorthStar Cooperative Services
Todd Byrem, AntelBio Systems
Steve Frank, United DHIA
Anita Quesenberry, United DHIA
Susan Lee, Idaho DHIA
Tom DeMuth, AgSource Cooperative Services
Pat Baier, AgSource Cooperative Services
Mark Witherspoon, Mid-South Dairy Records
Neil Petreny, CanWest DHI
Cathy Myers, DHI-Provo
Dennis Marsh, Texas DHIA
Steven Smith, DHI-Provo
Robin Andrews, Dairy Records Management Systems
Phil Dukas, Dairy Records Management Systems
Erinn Evangelista, Dairy Records Management Systems
Steven Sievert, National DHIA/QCS
Jay Mattison, National DHIA/QCS

Invited Guests
John Cole, USDA-ARS-AIPL
Duane Norman, Interim Director, CDCB
Dan Sheldon, National DHIA President & CDCB Director
Kent Buttars, National DHIA Vice President & CDCB Director
Uffe Lauritsen, RYK (Denmark)
Jens Chr. Mathiasen, RYK (Denmark)
Nick Kunkel, DeLaval USA
Ben Smink, Lely North America
Neil Hammerschmidt, USDA-APHIS-VS

The 2014 FSAC meeting called to order at 8:00 a.m. by Terry Hopper, Chair. Terry Hopper asked for
introductions of attendees and invited guests.
2014 March 10 FSAC Minutes 3.12.2014 1
The following two items were added to the agenda.

1. Update on the Uniform Operating Procedures Task Force and approved revisions from
Steven Sievert
2. Update on AM/PM Factors from Duane Norman

Steven Sievert, QCS, distributed the minutes from the March 12, 2013 FSAC meeting. Minutes were
approved as printed.

Steven Sievert was appointed to take minutes for the 2014 meeting.

Steven Sievert, QCS, presented the following:

1. Field Service Report (attached to the minutes). The auditor did not propose any changes to
the audit guidelines for field service providers.
2. Meter Center and Technician Report (attached to the minutes). The auditor did not propose
any changes to the audit guidelines for meter centers or meter technicians.

Steven Sievert discussed the importance of accurate test-day characteristics and use of supervision
codes at the AIPL/CDCB level (attached to the minutes).

Susan Lee discussed the National DHIA strategic planning process and shared with attendees that the
Quality Certification Services is one the three key focus areas. A survey of QC program participants will
be conducted within the next six months. The need for development of training materials for DHI field
technicians and the need for a unified ‘release and use’ of records document was also discussed.

Nick Kunkel, DeLaval USA provided DHI managers and DRPC personnel updates on the DeLaval VMS
and sampling shuttles.

Terry Hopper and Steven Sievert reviewed the process for changes to the auditing guidelines and called
for proposals from the floor. There were no changes in the Auditing Procedures for Field Services or
Auditing Procedures for Meter Centers and Technicians brought from the floor.

Steven Sievert presented the report of the Uniform Operating Procedures Task Force and highlighted key
changes in the document. The UOP, as approved by the National DHIA Board of Directors on March 9,
2014, were distributed to all attendees (copy attached to the minutes)

Jay Mattison highlighted frontline topics facing the DHI providers with discussion on:

1. Animal ID (with additional comments from Neil Hammerschmidt, USDA-APHIS-VS)
a. Review of current ADT rule from USDA-APHIS-VS
b. Comments from USDA-ARS-AIPL on acceptability of ID for genetic evaluations
c. Discussion on DHI program adopting the 840 AIN as the number for DHI programs
2. Release and Use of Records
a. Update nomenclature
b. Importance as data handling transfers from AIPL to CDCB
c. Target completion within 120 days
3. Collection of Health Trait Data

Ben Smink, Lely North America provided DHI managers and DRPC personnel updates on the Lely AMS
automatic milking systems and sampling shuttles.

2014 March 10 FSAC Minutes 3.12.2014 2
Duane Norman, Interim CDCB Administrator, and Pat Baier, CDCB Director, presented an updated on
CDCB activities to attendees related to overall CDCB role and activities to data. Jay Mattison, CDCB
Vice-Chair, provided an update on operational points specific to the Dairy Records Provider sector. It is
anticipated that the CDCB will reimburse National DHIA/QCS for discovery costs of $18,500 and this will
be refunded to paid participants at a rate approximating 0.5 cents per cow.

Duane Norman provided an update on the AM/PM factors research.

FSAC meeting adjourned at 4:30 p.m.

Respectfully recorded,

Steven Sievert
QC Program Manager/Field Service and Meter Center Auditor
Quality Certification Services Inc.
2014 March 10 FSAC Minutes 3.12.2014 3

Field Service Advisory Committee (FSAC) Meeting
March 12, 2013
Trade Winds Island Grand, St. Pete Beach, FL

Attendees
Terry Hopper, Dairy Lab Services & Chair, FSAC
Alfred Duran, California DHIA
Bill verBoort, AgriTech Analytics
Robert Albrecht, Indiana State Dairy Association
Bruce Dokkebakken, Minnesota DHIA
Brian Winters, DHI Cooperative Inc.
Chris Tucker, Rocky Mountain DHIA
Daniel Lefebvre, Valacta
David Brown, Tulare DHIA
Frank Nunes, Tulare DHIA
George Cudoc, Dairy One Cooperative, Inc. & Chair, QCS Advisory Committee
Jamie Zimmerman, Dairy One Cooperative, Inc.
Jere High, Lancaster DHIA
Julee O’Reilly, DHI Cooperative Inc.
Lee Maassen, Past Chair, QCS Advisory Committee
Mark Adam, NorthStar Cooperative DHI Services
Michael Gallenberger, Gallenberger Dairy Records
Steve Frank, United DHIA
Susan Lee, Idaho DHIA
Tom DeMuth, AgSource Cooperative Services
Steven Sievert, National DHIA/QCS
Jay Mattison, National DHIA/QCS

Invited Guests
Andrea Rosati, ICAR (Italy)
Daniel Abernathy, ADHIS (Australia)
Gordon Doak, NAAB
Ole Meland, Chair, Council on Dairy Cattle Breeding
Pierre-Louis Gastinel, France Genetique Elevage (France)
Uffe Lauritsen, RYK (Denmark)

The 2013 FSAC meeting called to order at 8:10 a.m. by Terry Hopper, Chair.

The election of the FSAC Chair was added to the agenda.

Steven Sievert, QCS, distributed the minutes from the March 6, 2012 FSAC meeting. Minutes were
approved as printed.

Steven Sievert was appointed to take minutes for the 2013 meeting.

Steven Sievert, QCS, presented the following

1. Field Service Report (attached to the minutes). There are no proposed changes to the audit
guidelines.

2. Meter Center and Technician Report (attached to the minutes). There are no proposed
changes to the audit guidelines.

2013 March 12 FSAC Minutes 3.18.2013 1
3. Update on the ICAR Sample Carry-Over working group (attached to the minutes).

A welcome from ICAR was presented by Andrea Rosati. The ICAR Executive Board met adjacent to the
National DHIA Annual Meeting and FSAC meeting. Members of the Executive Board were invited guests
at the 2013 FSAC meeting.

Jay Mattison distributed an update (attached) on the AM-PM factors project. The 2x factors were
completed in 2012. It is anticipated that the 3x factors will be completed by Mike Schutz and forwarded to
Duane Norman on March 25, 2013. The present work plan will include completion of the project by
Duane Norman in 2013.

Terry Hopper moderated an open discussion on the challenges facing DHI service affiliates when testing
larger or modern dairies.

Steven Sievert moderated an open discussion about concerns associated with test day and sampling
procedures in herds using automated milking systems (robots).

After an extended discussion on the training needs and requirements of field service managers, it was
recommended that the Field Service Auditor (Steven Sievert) document manager training (or lack thereof)
during the 2013 audit year and provide a summary to the FSAC at the 2014 meeting.

There were no changes in the Auditing Procedures for Field Services or Auditing Procedures for Meter
Centers and Technicians brought from the floor.

Terry Hopper reported that the NADMA checking account had a balance of approximately $1700. It was
moved, seconded, and passed that these funds be used to pay the 2014 FSAC meeting registration fee
for those DHI managers that attended the 2013 FSAC meeting. The list of attendees is included in these
minutes and is based on the sign-in sheet circulated during the 2013 FSAC meeting.

Terry Hopper was unanimously elected FSAC chair for another two year term.

FSAC meeting adjourned at 11:32 a.m.

Respectfully recorded,

Steven Sievert
QC Program Manager/Field Service and Meter Center Auditor
Quality Certification Services Inc.
2013 March 12 FSAC Minutes 3.18.2013 2
Field Service Advisory Committee
March 10, 2014
QCS SIEVERT FSAC 03.10.2014
Components of Field Service Certification

Certified
Field Service
Affiliate
Payment of
Mandatory
Fees
Compliance
Annual
Compliance
with General
Audit
with Code
and Field
of Ethics & Service
Uniform Auditing
Operating Guidelines
Procedures
QCS SIEVERT FSAC 03.10.2014 2