Empresa Pública para la Gestión del Turismo y del Deporte de Andalucía CONSEJERÍA DE ...

136 Pages·2012·1.37 MB·English

Empresa Pública para la Gestión
del Turismo y del Deporte de Andalucía
CONSEJERÍA DE TURISMO Y DEPORTE

PLIEGO DE PRESCRIPCIONES TÉCNICAS PARA LA CONTRATACIÓN, POR
PROCEDIMIENTO ABIERTO, DE LA PRESTACIÓN DE SERVICIOS DE DISEÑO E
INSTALACIÓN DE GRÁFICAS Y ROTULACIÓN PARA STANDS ZONA ANDALUCÍA EN
LA FERIA IGTM 2017. (Expd C101-06MO-1017-0079)

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30 PRIMERA.- OBJETO
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A
CIF-
n 1ª. El objeto de este pliego es fijar la bases para la contratación de los servicios de diseño e
ó
nscripci instalación de gráficas y rotulación para los stands de la zona de Andalucía en la Feria
14 I Internacional Golf Travel Market - IGTM 2017, para la Empresa Pública para la Gestión del
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10 Turismo y del Deporte de Andalucía, S.A. (en adelante Turismo y Deporte de Andalucía), de
A-
M
o conformidad con lo establecido en el presente pliego.
mer
nú
oja
H Se pretende contribuir al apoyo de la internacionalización del tejido productivo andaluz, con
olio 1, especial énfasis en el impulso de medidas de promoción y comercialización exterior, así como al
des al f incremento de la cantidad y calidad de las inversiones foráneas en Andalucía y su permanencia
da
ocie en el tiempo.
de S
neral
Ge
bro SEGUNDA.- ESPECIFICACIONES TÉCNICAS
del Li
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o 4 Objeto: Diseño e instalación de gráficas y rotulación para decorar un máximo de 50 estructuras
m
ga, To modulares de la zona de Andalucía en la feria IGTM, edición 2017:
Mála
ntil de - Cada módulo deberá contar con los siguientes elementos diseñados y montados por la
Merca empresa adjudicataria, que igualmente deberá de coordinar la recepción del material gráfico
gistro correspondiente:
A. Re
ucía, S. a) Rótulo superior en el que aparecerá la denominación comercial del expositor y logotipos del
dal destino a instalar en la parte superior de las estructuras modulares a construir por el organizador
n
A
de del evento.
porte
De
del b) Panel con gráfica representativa y logotipo del expositor para instalar en la pared frontal de
mo y cada estructura modular mencionada
uris
del T
ón c) Pared divisoria personalizada con rotulación de logotipos del destino a diseñar, producir e
para la Gesti i nstalar entre cada una de las estructuras modulares
ública - Las propuestas deberán incorporar aportaciones e ideas innovadoras y atractivas para unificar
presa P la imagen de todos los módulos que forman parte de la zona de Andalucía en la feria.
m
E
Pág. 1 de 6
- Se tendrá en consideración positiva la visibilidad de la marca Andalucía en la parte superior de los
stands, tales como rótulos o cartelería sujetos desde el techo así como paneles informativos con
directorio de la distribución y localización de los stands así como otros reclamos promocionales del
destino a colocar en las paredes contiguas a la zona donde se ubicarán las estructuras modulares,
cumpliendo en todo momento los requisitos establecidos por la feria.

- Se tendrá en consideración positiva, igualmente, la notoriedad y diferenciación de la zona de
Andalucía incorporando elementos diferenciadores a los que se incorporan como standards
facilitados por la organización, tales como mobiliario principal (mesa y/o sillas), color de moqueta
y/o mobiliario adicional para almacenaje.

Información adicional:

Como novedad importante a tener en cuenta, se informa que el recinto ferial que este año acoge el
evento en Cannes exige unas normas específicas y estrictas relacionadas con salud, seguridad y
protección ante incendios. Más información en pag. 20 del Manuel del Expositor que se adjunta en
documentación (anexo I).

La organización de la feria exige y solicita a todos los coexpositores que dichas normas sean
cumplidas de forma rigurosa y absoluta y que se facilite toda la información y certificados
requeridos de forma obligatoria.

Se debe comprobar con detalle todas las especificaciones recogidas en la documentación anexa.

Los puntos principales a tener en cuenta son los siguientes:

1.- Cualquier elemento, panel con gráfica y / o elemento decorativo o mobiliario que se vaya a
incorporar a las estructuras modulares de tamaño superior a A1 , deberá de ser autorizado
previamente por la organización tras presentar el certificado de seguridad ante incendios
correspondiente que debe de respetar la normativa de incendios recogida en el manual de
expositores ( Normativa francesa ante incendios EN 13 501-1:M1 o Europa B standard )

2.- El uso del color blanco sobre fondo verde o de textos en color verde está prohibido. Dichos
colores están reservados para la señalética general de seguridad en el recinto.

Los trabajos deben estar ejecutados en su totalidad antes de las 12h del lunes 11 de Diciembre de
2017

Datos principales

Fechas: del 11 al 14 de Diciembre de 2017.
Lugar: Palacio de Ferias y Congresos de Cannes, Francia

Plano general de la zona expositiva:
https://rxuk.floorplanning.rxnova.com/visualisation/igtm17/0/default.html

Anexos:

- Manual del Expositor (Anexo I)
- Detalle zona Andalucía con disposición de las estructuras modulares y medidas de las
mismas. (Anexo II)
- Normativa de seguridad del Palacio de Ferias y Congresos de Cannes (Anexo III)

Para cualquier aclaración o consulta técnica relativa a la presente licitación podrán dirigirse a:
Manuel Ortega Telf.: 951299300

Málaga, 17 de octubre de 2017

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ANEXO I

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EXHIBITOR MANUAL

Contents

Please use the links below to navigate the manual.

(cid:131) Exhibition Timetable
(cid:131) Operational Deadlines
(cid:131) Deliveries, Storage and Lifting
(cid:131) Space Only Stands Build Regulations
(cid:131) Shell Scheme/ Decoration Stands
(cid:131) Venue and General Information

(cid:131) Health and Safety
(cid:131) Official Suppliers and Order Form Links
(cid:131) Emergency Procedures
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Exhibition Timetable

Build

Saturday 9th December 0800 - 1800 Space Only stand construction

Sunday 10th December 0800 - 2000 Space Only stand construction

Monday 11th December 0800 - 1800 All Exhibitors access

All stands, displays and exhibits must be completed by 1400 on Monday 11th December.
Remove all building and packaging materials from the venue by 1600 so aisle carpet can go down.
Stand display set up and exhibits must be complete by 1800 on Monday 11th December.

Please ensure that stand designs can be built and dismantled within the available timetable.

Stand plans and safety file must be submitted for approval to [email protected] no
later than Friday 20th October 2017.

We reserve the right to deny access to any contractors that fail to submit all required documents for a
complete safety file.

Open Days

Monday 11th December 1800 - 2200 IGTM Welcome Reception (LOCATION TBC)

Halls Open Registration Appointments
Tuesday 12th December 0800 – 1830 0900 – 1800 1050 – 1810
Wednesday 13th December 0830 – 1830 0900 – 1800 1000 – 1810
Thursday 14th December 0830 – 2000 0900 – 1545 1000 – 1630

Breakdown

Thursday 14th December 1645 - 2100 Removal of portable exhibits & displays
Space only stands to start dismantling

No contractors or trolleys permitted in the halls until they are clear – approximately 1615.
For reasons of security, exhibitors are advised to remove all portable and valuable items as soon as possible
after the show closes and not to leave their stand unattended until all items are clear.

Friday 15th December 0800 - 1600 Space only stands to continue dismantling
Venue to be cleared by 1600 hours

All standfitting & excess waste must be removed by 1600 on Friday 15th December 2017

Any waste or materials remaining in the halls at this time or damage caused to the premises will be charged
to the relevant exhibiting company/contractor.

Stand plans, showing height dimensions, along with a risk assessment and method statement must be
submitted for approval to [email protected] no later than Friday 20th October 2017.

Please ensure that stand designs can be built and dismantled within the available timetable.
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Operational Deadlines

Service Supplier Deadline
Stand Plan Reed
Via SCS online submission Friday 20th October
Submission Exhibitions
Safety File
Reed Via SCS online submission
Submission – Friday 20th October
Exhibitions Click Here for Space Only Form
Space Only
Safety File
Reed
Submission – Click Here for Shell Scheme Form Friday 20th October
Exhibitions
Shell Scheme
Insite
Graphics Early Bird 10% discount Friday 27th October
Graphics
Contractor Reed
Click Here for form Friday 3rd November
Access form Exhibitions
Insite
Graphics Print Deadline Friday 10th November
Graphics
AV Servis Group Via the Servis Boutique Friday 24th November
Carpet Servis Group Via the Servis Boutique Friday 24th November
Electrics Servis Group Via the Servis Boutique Friday 24th November
Furniture Servis Group Via the Servis Boutique Friday 24th November

Please click on the Blue Service headings for more information.

All services/ orders should be placed as soon as possible from the opening of the Servis boutique on
the 15th August 2017 – surcharges may apply to any orders placed after the boutique closes and
availability of certain services will be limited.
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Deliveries, storage & lifting

This section contains information on how to get items delivered to IGTM 2017 in Cannes, how you can store
them (if you don't have enough room on your stand) and if you have any heavy items how you can get these
delivered and moved around the exhibition.

DB Schenker have been appointed by Reed Exhibitions as the official freight forwarding, courier and lifting
contractor for IGTM 2017.

If you require further information regarding your freight forwarding please do not hesitate to contact DB
Schenker:

Contact: Natalie Labina
Tel: [phone]
Email: [email protected]
Website: www.dbschenker.co.uk

Delivery address and non-official show Courier

If you are using a courier company other than DB Schenker for deliveries, please ensure they have:
(cid:120) Your stand number,
(cid:120) Your exhibiting company name,
(cid:120) The contact name and telephone number of the person receiving onsite.

Important note:
Direct deliveries must not arrive at the venue before 9th December 2017. They will be returned to your
local logistics/carriers depot.

If there is no one at your stand to receive your delivery, and the delivery is accepted at the Espace Rivera
then please be aware that you will incur an additional handling fee from DB Schenker.

All deliveries sent direct to the venue for 9th to 11th December must be addressed to:

Contact Name (Mobile Number)
Company Name & Stand Number
IGTM 2017
Palais des Festivals et des Congres
Boulevard de la Croisette
06403 Cannes Cedex
France

Sending Shipments to an exhibition can be difficult, especially if you use freight contractors who are not used
to working in an exhibition environment. If you are sending shipments we advise you to book and use the DB
Schenker service who will accept, hold and deliver the items to your stand when you arrive for a charge. For
more information please contact Natalie Labina.
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Deliveries during Build-Up

Deliveries should not be sent to site until a representative of your company is present to sign for your
delivery. The Organiser is unable to accept or sign for any deliveries on your behalf. No deliveries will be
accepted before Saturday 9th December 2017.

For the most reliable, cost-effective solution to ensure that your goods arrive safely and on time, we strongly
recommend that you arrange shipping with DB Schenker. They will ensure that your goods are picked up
from anywhere in the world, delivered to the show, stored until you are ready to receive them, deliver them
directly to your stand and make arrangements to return any goods safely.

Overseas and Non-EC Exhibitors should be aware of the custom procedures relating to duty and VAT
payments. By using DB Schenker, they will arrange ensure your packages arrive safely at IGTM 2017 and the
correct customs procedures are followed. For further information, please email Natalie Labina.

From our experience, we find that build-up is a very busy period and many courier companies either refuse
to deliver to a show during this time, arrive late or arrive onsite and find that they are unable to get a
signature and therefore leave with your goods. For these reasons we recommend using DB Schenker as your
goods will arrive onsite before you do and stored safely until you are ready to receive them. Please contact:

DB Schenker Tel: [phone]
Contact: Natalie Labina Email: [email protected]

Important Information

Should you decide to ship using your own courier or transport company and are not able to be present to
sign for your goods, DB Schenker can accept receipt and sign for the goods on your behalf for a fee. This
service will need to be prebooked with DB Schenker in advance of shipping to the venue to obtain courier
receiving instructions.

Delivery of Items During the Exhibition

Courier companies will not be permitted to enter the exhibition halls during the open period of the show.
We therefore advise that no deliveries are made during this time. If deliveries are made then please be
aware that you will incur an additional handling fee from DB Schenker.

Customs Arrangements

If you are transporting goods from outside of Europe, your shipment will need to go through the EU customs
clearance process.

For further details on customs requirements, please contact Natalie Labina at DB Schenker.

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Onsite Storage

If you require storage and need a place to store empty cartons, boxes, literature etc. please contact DB
Schenker, who will collect these from your stand, store them and deliver them back to you during
breakdown.

Do not store excess stock, literature or packing cases around or behind your stand.

Whilst every precaution is taken to ensure the safety and security of the storage areas, we cannot accept any
responsibility whatsoever for any, loss or damage or any consequential losses which may befall on your
property.

Lifting

DB Schenker are the official lifting contractor for the show. No other company may operate any lifting
equipment inside the hall and around the perimeter of the venue. To order forklift services please contact
DB Schenker, who will be happy to discuss your lifting requirements and provide you with a quote for their
services. Please contact:

DB Schenker Tel: [phone]
Contact: Natalie Labina Email: [email protected]

Removal of Items During Breakdown

You must not commence removing items until the show is closed and all visitors have departed. Trolleys will
not be allowed on the show floor until after this time. If you have arranged transport services through DB
Schenker they will, if required, arrange to return any empty packaging materials you have stored with them
back to your stand and then collect your goods once they are packaged, labelled and ready to go.

You must not leave any goods unattended on your stand (e.g. Laptops, Plasma screens). If you have arranged
for your own transport or courier company to collect items, please ensure that you are on your stand to
hand them over. The Organisers cannot be held responsible for any loss or damage to your goods.

All portable and valuable items must be removed as soon as possible after the exhibition, in any case by
2100 on Thursday 14th December. All materials, packaging and waste must be removed by 1600 on Friday
15th December. Any items left after this time will be treated as rubbish and you will be charged for the
disposal.

Insurance

The Exhibitor is responsible to ensure that they have adequate insurance for their goods:
1. Whilst in transit to and from the exhibition
2. Whilst at venue and/or in storage and also
3. Whilst in transit to other destinations.

DB Schenker can provide a quotation to insure your goods for you but this is on a request basis only.
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