disaster debris management plan template appendices

211 Pages·2016·7.53 MB·English

by  Patricia Smith

DISASTER DEBRIS MANAGEMENT PLAN

TEMPLATE
APPENDICES

November 2016

Prepared by:
Franklin Regional Council of Governments
12 Olive Street, Suite 2, Greenfield, MA 01301-3318  413-774-3167  www.frcog.org

Prepared for:
Western Region Homeland Security Advisory Council
Raine Brown, Homeland Security Program Manager 413-774-3167 x138 www.wrhsac.org

APPENDICES

A. Debris Plan Acronyms....................................................................................................................... A-1
B. Disaster Debris Management Resources: Web Links .......................................................... B-1
C. Road Jurisdiction Map ....................................................................................................................... C-1
D. FEMA Public Assistance Pilot Program Guides ...................................................................... D-1
1) Public Assistance Alternative Procedures Pilot Program Guide for Debris
Removal (Version 4); June 28, 2016 ............................................................................ D-3
2) Debris Management Plan Review Job Aid v.2; June 28, 2015 .......................... D-17
3) Public Assistance Alternative Procedures Pilot Program – Debris Removal
Standard Operating Procedures; June 27, 2014 .................................................... D-25
4) Public Assistance Alternative Procedures Pilot Program for Debris Removal:
Frequently Asked Questions; June 28, 2015 ........................................................... D-41
E. Mutual Aid Agreements: .................................................................................................................. E-1
1) Western Massachusetts Intergovernmental Emergency Mutual Aid
Agreement ............................................................................................................................... E-3
2) MEMA Statewide Public Safety Mutual Aid Agreement......................................... E-9
3) MEMA Statewide Public Works Mutual Aid Agreement ..................................... E-23
4) MEMA Statewide Mutual Aid Opt – In Communities Map ................................. E-29
F. Corps of Engineers Debris Modeling Methodology and Debris Estimates by
Municipality .......................................................................................................................................... F-1

G. Standard Public Communications ................................................................................................ G-1

1) Sample Emergency Declaration ...................................................................................... G-3

2) Sample Press Releases ........................................................................................................ G-4
3) Media Resources ................................................................................................................... G-7
H. Debris Management Site Data ....................................................................................................... H-1
I. State Contract User Guides............................................................................................................... I-1
1) MassDEP Summary of Massachusetts Disaster Debris Monitoring &
Management Contracts ....................................................................................................... I-3
2) Disaster Debris Monitoring Services (HLS02) ........................................................... I-7
3) Disaster Debris Management Services (HLS03) ..................................................... I-10
4) Hazardous/Universal, Medical, and Electronic Waste Disposal and
Emergency Response Statewide Contract (FAC82) .............................................. I-17
J. Local Contractor Procedures and Forms .................................................................................... J-1
1) Model Purchase Order Form (October 2012) ............................................................ J-3
2) Massachusetts Prevailing Wage Law: Forms and Sample Rates ........................ J-6
3) Sample Emergency Purchasing Process .................................................................... J-10
K. Local Government Officials Guide and Checklist .................................................................... K-1
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November 2016
1) Disaster Debris Management Planning: An Introduction for Local
Government Officials ........................................................................................................... K-3
2) Massachusetts Local Disaster Debris Management Plan Checklist................ K-17
L. Sample Right of Entry (ROE) Form .............................................................................................. L-1
M. DEP Site Approval Memo ................................................................................................................ M-1
N. MEMA and FEMA Acceptance Letters ........................................................................................ N-1
O. Regional Agency Adoption Letters .............................................................................................. O-1
P. Municipal Endorsements ................................................................................................................. P-1
1) Certificate of Adoption ....................................................................................................... P-3
2) FEMA Public Assistance Alternative Procedures Pilot Program for Debris
Removal Acknowledgement; December 13, 2013 ................................................... P-4

Q. FEMA Forms ........................................................................................................................................ Q-1
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APPENDIX A: DEBRIS PLAN ACRONYMS AND TERMS

Acronyms:
ABC Asphalt, Brick, and Concrete rubble

BOH Board of Health
BOS Board of Selectmen
C&D Construction and Demolition
CEMP Comprehensive Emergency Management Plan
CERT Community Emergency Response Team
CFR Code of Federal Regulations
CWA Clean Water Act
DCAM Division of Capital Asset Management
DCR Division of Conservation and Recreation
DFW Department of Fish and Game/Division of Fisheries and Wildlife
DLTA District Local Technical Assistance Grant from DHCD
DHCD Department of Housing and Community Development
DMC Debris Management Coordinator
DMS Debris Management Site
DPH Department of Public Health
DOT Department of Transportation
DPW Department of Public Works
DSG Disaster Specific Guidance
EEA Executive Office of Environmental Affairs and Energy
EMD Emergency Management Director
EO Executive Order
EOPSS Executive Office of Public Safety and Security
EOTC Executive Office of Transportation and Construction
EPA Environmental Protection Agency
ER Emergency Relief
ESA Endangered Species Act
REPC Regional Emergency Planning Committee
SWMD Solid Waste Management District
FEMA Federal Emergency Management Agency
FHWA Federal Highway Administration
GIS Geographic Information System
GPS Global Positioning System
HHP Household Hazardous Products
HHW Household Hazardous Waste
HUD Department of Housing and Urban Development
LOA Letter of Agreement
IA Individual Assistance
ICS Incident Command System
MAA Mutual Aid Agreement
MAESF Massachusetts Emergency Support Function
MassDEP Massachusetts Department of Environmental Protection

WRHSAC Disaster Debris Management Plan Template—Appendices A-1
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MassDOT Massachusetts Department of Transportation
MDAR Massachusetts Department of Agriculture
MEMA Massachusetts Emergency Management Agency
MEP Massachusetts Environmental Police
MOU Memorandum of Understanding
MRC Medical Reserve Corps
MSW Municipal Solid Waste
MWRA Massachusetts Water Resources Authority
NIMS National Incident Management System
NWMIMT Northwest Massachusetts Incident Management Team
PA Public Assistance
PAC Public Assistance Coordinator
PDA Preliminary Damage Assessment
PIO Public Information Officer
PNP Private Nonprofit
PPDR Private Property Debris Removal
PPT Pay Per Throw
PW Project Worksheet
ROE Right of Entry
ROW Right of Way
USACE United States Army Corps of Engineers
VOAD Volunteers Active in Disaster
WebEOC Web Emergency Operation Center

Terms Used in This Document:
Chipping or Mulching - The process of reducing woody material, such as lumber and
vegetative debris, by mechanical means into small pieces to be used as mulch or fuel. Woody
debris can be reduced in volume by approximately 75 percent, based on data obtained during
reduction operations. The terms “chipping” and “mulching” are often used interchangeably.

Construction and Demolition Debris (C&D) - The definition of construction and demolition
debris may vary between States. Construction and demolition debris can be defined as
damaged components of buildings and structures such as lumber and wood, gypsum wallboard,
glass, metal, roofing material, tile, carpeting and floor coverings, window coverings, pipe,
concrete, fully cured asphalt, equipment, furnishings, and fixtures.

Debris - Items and materials broken, destroyed, or displaced by a natural or man-made
disaster. Examples of debris include, but are not limited to, trees, construction and demolition
material, and personal property.

Debris Clearance - Clearing roads by pushing debris to the roadside to
accommodate emergency traffic.

WRHSAC Disaster Debris Management Plan Template—Appendices A-2
November 2016
Debris Management Site (DMS) - A location where debris is sorted, processed, reduced in
volume, and/or disposed of (if debris management activities take place at a permanent
disposal site).

Debris Removal - Picking up debris and taking it to a debris management site,
composting facility, recycling facility, permanent landfill, or other reuse or end-use
facility.

Demolition - The act or process of reducing a structure, as defined by State or local code, to
a collapsed state. It contrasts with deconstruction, which is the taking down of a building
while carefully preserving valuable elements for reuse.

Force Account Labor - Labor performed by the applicant’s permanent, full time, or
temporary employees.

Garbage - Waste that is regularly picked up by an applicant. Common examples of garbage
are food, packaging, plastics, and papers. (Also referred to as “trash.”)

Hazardous Waste - Waste with properties that make it potentially harmful to human health or
the environment. Hazardous waste is regulated under the Resource Conservation and Recovery
Act (RCRA). In regulatory terms, a RCRA hazardous waste is a waste that appears on one of
the four hazardous wastes lists or exhibits at least one of the following four characteristics:
ignitability, corrosivity, reactivity, or toxicity.

Hold Harmless - Generally, a contractual arrangement whereby one party agrees to hold the
other party without responsibility for damage or other liability incurred as a result of a
particular action or transaction.

Household Hazardous Products (HHP) - Used or leftover contents of consumer products that
contain chemicals defined in regulatory terms under the Resource Conservation and Recovery
Act as appearing on one of the four hazardous waste lists or exhibiting one of the following
characteristics: ignitability, corrosivity, reactivity, or toxicity. Examples of household
hazardous waste include small quantities of normal household cleaning and maintenance
products, latex and oil based paint, cleaning solvents, gasoline, oils, swimming pool chemicals,
pesticides, and propane gas cylinders.

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WRHSAC Disaster Debris Management Plan Template—Appendices A-4
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APPENDIX B: DISASTER DEBRIS MANAGEMENT RESOURCES—WEB LINKS

Massachusetts Emergency Management Agency (MEMA)

Commonwealth of Massachusetts All Hazards Disaster Debris Management Plan and
Appendices, Revision #5, MEMA, 2-2014:
http://www.mass.gov/eopss/docs/mema/2014debrisplanfinal.pdf and
http://www.mass.gov/eopss/docs/mema/2014debrisplanappendices.pdf

National Incident Management System:
http://www.mass.gov/eopss/funding-and-training/homeland-sec/trng-and-courses/nims/

Mutual Aid:
http://www.mass.gov/eopss/agencies/mema/resources/response/mutual-aid/

Public Assistance:
http://www.mass.gov/eopss/agencies/mema/resources/public-assistance/

Massachusetts Department of Environmental Protection (MassDEP)

MassDEP Managing Disaster Debris Page:
http://www.mass.gov/eea/agencies/massdep/recycle/regulations/waste-and-recycling-policies-
and-guidance.html#3

Q&A: Managing Solid Waste Debris After an Emergency:
http://www.mass.gov/eea/agencies/massdep/recycle/regulations/managing-solid-waste-debris-
after-an-emergency.html

Summary of MA Disaster Debris Monitoring and Management Contracts:
http://www.mass.gov/eea/docs/dep/recycle/laws/ddcontsm.pdf

Disaster Debris Management Planning: An Introduction for Local Government Officials, July
2014

Massachusetts Local Disaster Debris Management Plan Checklist, July 2014

Disaster Debris Management Planning Form, July 2014

Northeast Recycling Council (NERC) Guide to Municipal & Residential Disaster Debris
Management

Presentation: Avian Flu & Carcass Management Planning

Storm Preparedness & Emergency Response Resources
WRHSAC Disaster Debris Management Plan Template—Appendices B-1
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Disposal of Tree Debris from Specific Natural Disasters
Learn how to properly manage woody debris after a storm.

MassDEP: Managing Construction & Demolition (C&D) Wastes:
http://www.mass.gov/eea/agencies/massdep/recycle/reduce/managing-construction-demolition-
wastes.html
• Material-Specific Information
• Project Planning Tools
• Recycling, Reuse & Disposal Options
• Reports, Data & Case Studies

MassDEP, Final 2010-2020 Solid Waste Master Plan: A Pathway to Zero Waste:
http://www.mass.gov/eea/docs/dep/recycle/priorities/swmp13f.pdf

List of Active Landfills in Massachusetts
Sorted by municipality and facility name. June 2013.

List of Active Combustion Facilities in Massachusetts
Sorted by municipality. September 2011.

List of Active Handling Facilities in Massachusetts
Sorted by municipality. September 2011.

List of Active Composting Sites in Massachusetts
Sorted by municipality. May 2012.

Inactive/Closed Landfills & Dumping Grounds List
Sorted by municipality and facility name. June 2013.

Massachusetts Solid Waste Facilities Master List
Provides basic information on landfills/dumping grounds, handling/transfer facilities, and
combustion facilities across Massachusetts. Updated June 2013

Federal Emergency Management Agency (FEMA)
FEMA Regional contacts:
https://www.fema.gov/fema-regional-contacts

FEMA 321 Public Assistance Policy Digest - January 2008 - Easy-to-read, brief summary of
Public Assistance program policies. (PDF 1.12MB)

FEMA 322 Public Assistance Guide - June 2007 - Describes provisions and application
procedures for Public Assistance program grants. (PDF 1.62MB)

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