Department of Internal Affairs Annual Review 2015/16 Appendices

284 Pages·2016·3.28 MB·English

Department of Internal Affairs Annual Review 2015/16
Appendices
Contents
Department of Internal Affairs Annual Review 2015/16 Appendices ....................... 1
Appendix 1: Contractors and Consultants 2015/16 .......................................... 2
Appendix 2: Temporary Staff 2015/16 .............................................................. 99
Appendix 3: Staff by location, job family and gender ................................... 102
Appendix 4: Staff salary levels by salary band, age and gender ............... 107
Appendix 5: Office Relocations ........................................................................ 118
Appendix 6: Renovation / Refurbishment of Department Property
completed in 2015/16 ......................................................................................... 120
Appendix 7: International Travel in 2015/16 ................................................... 122
Appendix 8: Vehicles Owned as at 30 June 2016 ......................................... 132
Appendix 9: Gifts and Hospitality Accepted in 2015/16 ................................ 134
Appendix 10 Capitalised Labour and Non-Labour Costs ............................. 141
Appendix 11 Department Websites 2015/16 .................................................. 143
Appendix 12 Reports to Minister on performance…………………………..144

Page 1 of 284
Appendix 1: Contractors and Consultants 2015/16

Further
Work
Tenders If tenders
Undertaken
Invited invited, Details of the
Maximum or
Consultant / Actual Contractor/ Date of Date Work Date Work (If 'Yes', how Further Work
Details of contract Hourly or Planned?
contractor ($) Consultant Contract Commenced Completed complete many Undertaken or
Daily Rate (If 'Yes',
next were Planned
complete
column) received?
next
column)
20 Working 54,690 Contractor To establish good processes and $120.00 per n/a
3-Mar-15 1-Jul-15 30-Sep-15 No n/a No
Days Ltd mechanisms for GCPO hour
Absolute IT Ltd 20,080 Contractor Contract management to fill vacancy while $1,000.00 per n/a
21-Jan-15 1-Jul-15 31-Jul-15 Yes 3 No
permanent resource recruited day
Absolute IT Ltd 25,462 Contractor Programme Coordinator - n/a
$78.72 per
Telecommunications as a Service 17-Feb-14 1-Jul-15 21-Aug-15 No - AoG n/a No
hour
Procurement Programme
Absolute IT Ltd 26,618 Contractor Content designer on Govt.nz $71.00 per n/a
20-Jul-15 20-Jul-15 23-Dec-15 No - AoG n/a No
hour
Absolute IT Ltd 41,936 Contractor Performance measurements $90.00 per n/a
31-Mar-16 1-Apr-16 30-Jun-16 No - AoG n/a No
hour
Absolute IT Ltd 46,233 Contractor Backfilling IT vacancies. $125.00 per n/a
23-Nov-15 23-Nov-15 28-Feb-16 No - AoG n/a No
hour
Absolute IT Ltd 62,300 Contractor Backfilling permanent IT vacancies whilst $100.00 per n/a
1-Oct-14 1-Jul-15 31-Oct-15 No - AoG n/a No
recruitment is undertaken. hour
Absolute IT Ltd 64,830 Contractor Manager Infrastructure. Manager
$145.00 per
20-Apr-15 1-Jul-15 30-Jun-16 No - AoG n/a Yes Infrastructure - until
hour
12 August 2016.
Absolute IT Ltd 68,689 Contractor Programme Administrator - Programme
Telecommunications as a Service and $39.34 per Administrator -
17-Jun-15 1-Jul-15 30-Jun-16 No - AoG n/a Yes
Software Acquisition Strategy projects hour Telecommunications
as a Service and
DEPARTMENT OF INTERNAL AFFAIRS SUPPLEMENTARY STANDARD ANNUAL REVIEW QUESTIONS – 2015/16
Page 2 of 284
Further
Work
Tenders If tenders
Undertaken
Invited invited, Details of the
Maximum or
Consultant / Actual Contractor/ Date of Date Work Date Work (If 'Yes', how Further Work
Details of contract Hourly or Planned?
contractor ($) Consultant Contract Commenced Completed complete many Undertaken or
Daily Rate (If 'Yes',
next were Planned
complete
column) received?
next
column)
Software Acquisition
Strategy projects
Absolute IT Ltd 71,920 Contractor Security consultancy services $145.00 per n/a
1-Apr-16 1-Apr-16 30-Jun-16 Yes 3 Yes
hour
Absolute IT Ltd 137,167 Contractor Backfilling IT vacancies. $125.00 per n/a
1-Oct-14 1-Jul-15 20-Dec-15 No - AoG n/a No
hour
Absolute IT Ltd 157,701 Contractor Physical security assessment for the n/a
$101.17 per
Security and Privacy programme, and 25-May-15 1-Jul-15 12-Jun-16 Yes 3 No
hour
controls audit reviewing and planning
Absolute IT Ltd 174,084 Contractor Backfilling IT vacancies. $122.70 per n/a
9-Feb-15 1-Jul-15 30-Jun-16 No - AoG n/a No
hour
Absolute IT Ltd 187,488 Contractor Technical specialist to assist with project $105.00 per n/a
delivery. hour until 8-
Jan-16 then 10-Aug-15 10-Aug-15 30-Jun-16 No - AoG n/a No
$125.00 per
hour
Absolute IT Ltd 235,875 Contractor Network services role backfill required. $125.00 per n/a
9-Oct-14 1-Jul-15 30-Jun-16 No n/a No
hour
Absolute IT Ltd 243,382 Contractor Security consultancy services $157.88 per Security consultancy
3-Aug-15 3-Aug-15 30-Jun-16 Yes 3 Yes
hour services
Aecom New 6,000 Contractor Costings associated with remediation of
Fixed price 11-Jan-16 18-Jan-16 9-Feb-16 No n/a No
Zealand Ltd National Library plant room roof
Alison Welch 155,456 Contractor Senior Communications Advisor - Fire $135.85 per n/a
4-May-15 3-Aug-15 30-Jun-16 No n/a No
Services Review Team - Agile Team hour
DEPARTMENT OF INTERNAL AFFAIRS SUPPLEMENTARY STANDARD ANNUAL REVIEW QUESTIONS – 2015/16
Page 3 of 284
Further
Work
Tenders If tenders
Undertaken
Invited invited, Details of the
Maximum or
Consultant / Actual Contractor/ Date of Date Work Date Work (If 'Yes', how Further Work
Details of contract Hourly or Planned?
contractor ($) Consultant Contract Commenced Completed complete many Undertaken or
Daily Rate (If 'Yes',
next were Planned
complete
column) received?
next
column)
Resource
Allegis Group 29,233 Contractor Project Administrator - Telecommunications $57.10 per n/a
14-Dec-15 16-Dec-15 25-May-16 Yes 5 No
NZ Ltd as a Service Procurement Programme hour
Allen & Clarke 55,400 Consultant To determine what the Policy Group's role A permanent
as a "regulatory system steward" would Resource role -
mean delivered in practice, in the form of a Principal Advisor
draft strategy Fixed price Regulatory
agreement: 2-Jul-15 3-Jul-15 4-Sep-15 No n/a Yes Stewardship has
$55,400.00 been established
within the Policy
Group to continue
this work
Alpha 11,504 Contractor Backfill for personal assistant position. Prior $34.86 per n/a
30-Mar-15 1-Jul-15 31-Jul-15 No n/a No
Recruitment year invoices. hour
Alpha 14,758 Consultant Remuneration services. $120.00 per n/a
1-Jul-15 1-Jul-15 30-Jun-16 No n/a No
Recruitment hour
Alpha 44,801 Contractor Windows services for Building our Futures Windows services
$91.90 per
Recruitment programme. 21-Jan-16 29-Feb-16 30-Jun-16 No n/a Yes for Building our
hour
Futures programme
Alpha 57,415 Contractor Senior Systems Engineer backfill. $121.90 per n/a
18-Feb-16 29-Feb-16 30-Jun-16 No n/a No
Recruitment hour
Alpha 63,176 Contractor Backfilling IT vacancies $122.70 per n/a
9-Feb-15 1-Jul-15 30-Jun-16 No n/a No
Recruitment hour
Alpha 69,798 Contractor Windows services for Building our Futures $94.01 per 26-Jun-15 6-Jul-15 24-Dec-15 No n/a No n/a
DEPARTMENT OF INTERNAL AFFAIRS SUPPLEMENTARY STANDARD ANNUAL REVIEW QUESTIONS – 2015/16
Page 4 of 284
Further
Work
Tenders If tenders
Undertaken
Invited invited, Details of the
Maximum or
Consultant / Actual Contractor/ Date of Date Work Date Work (If 'Yes', how Further Work
Details of contract Hourly or Planned?
contractor ($) Consultant Contract Commenced Completed complete many Undertaken or
Daily Rate (If 'Yes',
next were Planned
complete
column) received?
next
column)
Recruitment programme. hour
Alpha 89,962 Contractor Backfilling IT vacancies. $121.90 per n/a
1-Jan-16 19-Mar-16 30-Jun-16 No n/a No
Recruitment hour
Alpha 100,262 Contractor SharePoint services for Building our $93.00 per n/a
7-Apr-15 1-Jul-15 31-Jan-16 No n/a No
Recruitment Futures programme. hour
Alpha 107,686 Contractor Windows services for Building our Futures $108.20 per n/a
13-Nov-15 19-Nov-15 30-Jun-16 No n/a No
Recruitment programme. hour
Alpha 110,530 Contractor Network Engineer backfill. $126.90 per Network Engineer
11-Jan-16 18-Jan-16 30-Jun-16 No n/a Yes
Recruitment hour backfill
Alpha 163,763 Contractor Windows services for Building our Futures $110.59 per n/a
1-Sep-15 7-Sep-15 30-Jun-16 No n/a No
Recruitment programme. hour
Andrew Craig 7,884 Consultant Review of Capability of Strategy and $1,350.00 per n/a
11-Jan-16 18-Jan-16 29-Feb-16 No n/a No
Ltd Governance day
Andrew Doughty 46,408 Contractor Commissioned to write Settling In South $50.00 per n/a
27-Feb-15 27-Jul-15 22-Jan-16 No n/a No
Island report hour
Andrew Doughty 59,407 Contractor Commissioned to work on the analysis and n/a
report on Settling In Rounds 1A & 1B Grant
$50.00 per
Accountability Reports & support for 4-Feb-16 15-Feb-16 14-May-16 No n/a No
hour
assessments of funding requests for Round
2B
Andrew Rewi- 24,000 Consultant Project Leader for the Local Government - n/a
$80.00 per
Wetini Fit for the Future (later renamed as Better 4-Sep-15 25-Aug-15 22-Oct-15 No n/a No
hour
Local Services) initiative
Anna Kenna 8,880 Contractor Research and writing e-booklet on $120.00 per 29-Apr-16 29-Apr-16 30-Jun-16 No n/a No n/a
DEPARTMENT OF INTERNAL AFFAIRS SUPPLEMENTARY STANDARD ANNUAL REVIEW QUESTIONS – 2015/16
Page 5 of 284
Further
Work
Tenders If tenders
Undertaken
Invited invited, Details of the
Maximum or
Consultant / Actual Contractor/ Date of Date Work Date Work (If 'Yes', how Further Work
Details of contract Hourly or Planned?
contractor ($) Consultant Contract Commenced Completed complete many Undertaken or
Daily Rate (If 'Yes',
next were Planned
complete
column) received?
next
column)
community benefits of gaming funds hour
Anna Mahoney 16,800 Contractor Stakeholder Engagement Strategy $100.00 per n/a
27-Jul-15 27-Jul-15 31-Oct-15 Yes 1 No
hour
Anne Russell 16,592 Consultant Remuneration services. Ongoing
Consulting Ltd $141.90 per remuneration advice
1-Feb-16 1-Feb-16 30-Jun-16 No n/a Yes
hour for annual
remuneration review
Assurity 7,500 Contractor Discovery phase - Govt Information Assistance with
Consulting Ltd Services (GIS) strategic assessment: fiscal $250.00 per Implementation
sustainability, role of GIS in all-of-govt hour (max 7-Aug-15 7-Aug-15 30-Sep-15 No n/a Yes support see below
delivery; portfolio definition, composition $30,000.00)
and governance
Assurity 8,500 Contractor Advice on implementing the GIS Portfolio $250.00 per Timeframe
Consulting Ltd operating model and supporting structure hour (up to extension to 31 Dec
1-Apr-16 1-Apr-16 30-Jun-16 No n/a No
max 2016; no additional
$75,000.00) cost
Aurecon New 124,920 Consultant External specialist engineering consultant - Ongoing build
Fixed price 26-Apr-16 29-Apr-16 30-Jun-16 Yes 4 Yes
Zealand Ltd Main Build
Axenic Ltd 8,000 Contractor Delivery of risk assessment for O365 $210.00 per n/a
1-Jul-15 1-Jul-15 29-Apr-16 No n/a No
hour
Axenic Ltd 8,138 Contractor Delivery of risk assessment for IaaS Public $210.00 per n/a
1-Jul-15 1-Jul-15 29-Apr-16 No n/a No
Cloud hour
Axenic Ltd 18,690 Consultant Delivery of risk assessment for Office $210.00 per n/a
1-Jul-15 1-Oct-15 31-Dec-15 No n/a No
Productivity as as Service Phase 2 hour
DEPARTMENT OF INTERNAL AFFAIRS SUPPLEMENTARY STANDARD ANNUAL REVIEW QUESTIONS – 2015/16
Page 6 of 284
Further
Work
Tenders If tenders
Undertaken
Invited invited, Details of the
Maximum or
Consultant / Actual Contractor/ Date of Date Work Date Work (If 'Yes', how Further Work
Details of contract Hourly or Planned?
contractor ($) Consultant Contract Commenced Completed complete many Undertaken or
Daily Rate (If 'Yes',
next were Planned
complete
column) received?
next
column)
Axenic Ltd 57,375 Contractor Security initiatives for Office Productivity as
a Service Email Service Implementation, $200.00 per
1-Feb-15 1-Jul-15 No n/a
Infrastructure as a Service Public Cloud hour
and Office 365 projects
Axenic Ltd 74,548 Contractor Delivery of risk assessment for Office $210.00 per n/a
1-Jul-15 1-Jul-15 29-Apr-16 No n/a No
Productivity as as Service Phase 2 hour
Azimuth 25,637 Contractor Strategy Advisor for Contact Centre $180.53 per n/a
14-Apr-15 1-Jul-15 21-Aug-15 No - AoG n/a No
Contracting Ltd Optimisation hour
Azimuth 28,108 Contractor Business Analyst for Federated Service Yes to 22/04/16 for
$1,222.10 per
Contracting Ltd Delivery project 1-Jul-14 1-Jul-15 31-Jul-15 No - AoG n/a No cost centre 1380
day
(Service Innovation)
Azimuth 53,589 Contractor Information Sharing Architect Pilots 1, 2 & 3 that
Contracting Ltd $1,222.08 per at the time of the
1-Apr-16 1-Apr-16 30-Jun-16 No - AoG n/a Yes
day contract were to be
completed Jan 2017
Azimuth 210,201 Contractor Senior Project Manager for the Result 10 $1,228.15 per n/a
1-Jul-14 1-Jul-15 22-Apr-16 No - AoG n/a No
Contracting Ltd Federated Service Delivery project (FSD) day
Beca Ltd 95,819 Consultant External specialist engineering consultant - Ongoing site
Concept Design/Due Diligence Fixed price 10-Nov-15 22-Sep-15 30-Jun-16 No - AoG n/a Yes investigations
Assessment/Site Investigations
Ben White 33,865 Contractor Provide policy and negotiation advice re: No other specific
devolution of Lake Taupō Harbourmaster $130.00 per work identified but if
28-May-14 1-Jul-15 30-Jun-16 No n/a Maybe
function hour specific devolution
expertise is
DEPARTMENT OF INTERNAL AFFAIRS SUPPLEMENTARY STANDARD ANNUAL REVIEW QUESTIONS – 2015/16
Page 7 of 284
Further
Work
Tenders If tenders
Undertaken
Invited invited, Details of the
Maximum or
Consultant / Actual Contractor/ Date of Date Work Date Work (If 'Yes', how Further Work
Details of contract Hourly or Planned?
contractor ($) Consultant Contract Commenced Completed complete many Undertaken or
Daily Rate (If 'Yes',
next were Planned
complete
column) received?
next
column)
required, may be
considered by
Regulatory Services
where this function
has now moved
Beyond 12,600 Contractor Subject Matter Expert to assist with Project $105.00 per n/a
29-Sep-15 1-Oct-15 28-Feb-16 Yes n/a No
Recruitment workload. hour
Beyond 13,954 Contractor Short notice backfill required to cover role Backfilling until 14-
$50.65 per
Recruitment made vacant through IT Managed Service 4-Apr-16 4-Apr-16 30-Jun-16 No - AoG n/a Yes Aug-16
hour
change process
Beyond 15,872 Consultant Develop an audience segmentation tool. $111.45 per n/a
24-May-16 24-May-16 30-Jun-16 No - AoG n/a No
Recruitment hour
Beyond 18,011 Contractor Business Analyst for Birth of a Child project Completed
Recruitment $112.57 per 30/09/2016.
9-May-16 9-May-16 30-Jun-16 No - AoG n/a Yes
hour Business Analyst for
Birth of a Child
Beyond 18,724 Contractor Team Administrator on govt.nz $34.00 per n/a
30-Oct-15 4-Nov-15 29-Feb-16 No - AoG n/a No
Recruitment hour
Beyond 32,321 Contractor Business Advisor for Contact Centre $109.19 per n/a
28-Jun-14 1-Jul-15 30-Sep-15 No - AoG n/a No
Recruitment Optimisation Project hour
Beyond 32,509 Contractor Security consultancy services $90.50 per n/a
1-Dec-14 1-Jul-15 11-Sep-15 Yes 3 No
Recruitment hour
Beyond 37,210 Contractor Security policy development for Security $123.83 per n/a
29-Oct-14 1-Jul-15 30-Sep-15 Yes 3 No
Recruitment and Privacy programme and qualitative hour
DEPARTMENT OF INTERNAL AFFAIRS SUPPLEMENTARY STANDARD ANNUAL REVIEW QUESTIONS – 2015/16
Page 8 of 284
Further
Work
Tenders If tenders
Undertaken
Invited invited, Details of the
Maximum or
Consultant / Actual Contractor/ Date of Date Work Date Work (If 'Yes', how Further Work
Details of contract Hourly or Planned?
contractor ($) Consultant Contract Commenced Completed complete many Undertaken or
Daily Rate (If 'Yes',
next were Planned
complete
column) received?
next
column)
analysis for Common Capability Assurance
Services
Beyond 40,075 Contractor Business Analyst Team Leader coverage. $100.00 per n/a
26-Jan-16 9-Feb-16 29-Apr-16 No - AoG n/a No
Recruitment hour
Beyond 41,677 Contractor Project Coordinator for the Technology Project Coordination
Recruitment Baseline project within the Building our to the Technology
$71.00 per
Future programme 7-Mar-16 7-Mar-16 30-Jun-16 No - AoG n/a Yes Baseline and Core
hour
Technology Uplift
projects
Beyond 48,582 Contractor Web developer for Building our Futures $73.16 per n/a
5-Jun-15 1-Jul-15 6-Nov-15 Yes 2 No
Recruitment project. hour
Beyond 49,887 Contractor Project Coordinator - IT Managed Service Project Coordinator
$75.00 per
Recruitment transition 7-Mar-16 14-Mar-16 30-Jun-16 No - AoG n/a Yes - IT Managed
hour
Service transition
Beyond 73,748 Contractor Digital project manager $115.00 per 30-Sep-16
4-Apr-16 4-Apr-16 30-Jun-16 No - AoG n/a Yes
Recruitment hour
Beyond 92,374 Contractor Information and Communication n/a
$123.83 per
Recruitment Technology risk assessment and risk 25-May-15 1-Jul-15 28-Feb-16 Yes 3 No
hour
reporting
Beyond 102,303 Contractor Programme coordination/release $81.00 per Continuation of
Recruitment coordination to the Building our Future hour to 1-Apr- release coordination
programme. 16 then 1-Oct-15 1-Oct-15 30-Jun-16 No - AoG n/a Yes role for the Building
$86.00 per our Future
hour programme
DEPARTMENT OF INTERNAL AFFAIRS SUPPLEMENTARY STANDARD ANNUAL REVIEW QUESTIONS – 2015/16
Page 9 of 284
Further
Work
Tenders If tenders
Undertaken
Invited invited, Details of the
Maximum or
Consultant / Actual Contractor/ Date of Date Work Date Work (If 'Yes', how Further Work
Details of contract Hourly or Planned?
contractor ($) Consultant Contract Commenced Completed complete many Undertaken or
Daily Rate (If 'Yes',
next were Planned
complete
column) received?
next
column)
Beyond 111,741 Contractor Application developer for business as usual n/a
$101.31 per
Recruitment activity and for the Building our Futures 13-Nov-14 1-Jul-15 31-Mar-16 Yes 3 No
hour
project.
Beyond 127,737 Contractor Planner for the Building our Future Planner for the
$108.00 per
Recruitment programme. 1-Oct-15 1-Oct-15 30-Jun-16 No - AoG n/a Yes Building our Future
hour
programme
Beyond 139,041 Contractor Project Management of various initiatives Project
Recruitment within the Building our Future programme. Management of
$96.00 per various initiatives
1-Oct-15 1-Oct-15 30-Jun-16 No - AoG n/a Yes
hour within the Building
our Future
programme
Beyond 140,541 Contractor Web and Service Designer on Govt.nz $46.00 per n/a
1-Jul-15 1-Jul-15 30-Sep-15 No - AoG n/a No
Recruitment hour
Beyond 153,266 Contractor Project Coordination to the DIA Archives Project Coordination
$78.80 per
Recruitment Exhibit project 22-Dec-14 1-Jul-15 30-Jun-16 No - AoG n/a Yes to the DIA Archives
hour
Exhibit project
Beyond 188,558 Contractor Project Management of the Te Puna and Project
Recruitment Integrated Library Management System Management of the
$123.83 per
projects 30-Jul-15 30-Jul-15 30-Jun-16 No - AoG n/a Yes Te Puna and
hour
Integrated Library
System projects
Beyond 256,310 Contractor Project Management of the Better Access $135.08 per n/a
29-Jul-15 29-Jul-15 30-Jun-16 No - AoG n/a No
Recruitment to Baby Identity and Information project and hour
DEPARTMENT OF INTERNAL AFFAIRS SUPPLEMENTARY STANDARD ANNUAL REVIEW QUESTIONS – 2015/16
Page 10 of 284