December 06, 2012 - San Antonio Housing Authority

129 Pages·2012·6.35 MB·English

Regular BBoard Meeeting
December 66, 2012, 11:00 p.m.

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Create dynamic communities where people thrive.

Board of Commissioners

Chairman Vice-Chair Commissioner Commissioner Commissioner Commissioner Commissioner
Ramiro Cavazos Brian Herman Karina C. Cantu Richard Gambitta Yolanda Hotman Stella Burciaga Molina Charles R. Muñoz

President & CEO

Lourdes Castro Ramirez

San Antonio Housing Authority
Regular Board Meeting
818 S. Flores, San Antonio, TX 78204
Thursday, December 6, 2012, 1:00 p.m.

The meeting is wheelchair accessible. The accessible entrance is located at 818 S. Flores. Accessible parking spaces are also located at
SAHA main office, 818 S. Flores. Auxiliary aids and services are available upon request (interpreters for the deaf must be requested forty-
eight (48) hours prior to the meeting) by calling [phone] V/TTY for assistance.

1. Meeting called to order.
The Board of Commissioners or its committee may hold a closed meeting pursuant to Texas Government Code § 551.071-076 for consultation
concerning attorney-client matters, real estate, litigation, personnel, and security matters. The Board or committee reserves the right to enter
into closed meeting at any time during the course of the meeting.

2. Pledge of allegiance.

3. Minutes:
 Special Board meeting held on October 23, 2012 (Governance).
 Special Board meeting held on October 23, 2012 (Finance Committee).
 Regular Board meeting held on November 1, 2012.
 Special Board meeting held on November 27, 2012 (Governance).

CONSENT AGENDA
The following items under the consent agenda have been vetted through the listed committee and forwarded to the full Board of Commissioners for
approval. The consent agenda items can be taken together with one vote. Any Commissioner can request that a consent agenda item be pulled for
further discussion.

Operations and Human Resources Committee

4. Consideration and approval regarding Resolution 5301, authorizing an award of a contract to Arrow
Moving and Storage Co., Inc. (SBE, Section 3) for moving and storage services, for an annual cumulative
amount not to exceed $73,000.00, for a period of one-year with the option to extend for two additional
one-year periods.
(Lori Mendez, Director of Public Housing).

5. Consideration and approval regarding Resolution 5302, authorizing the disposition of the Tampico
Warehouse; execution of documentation for the disposition application to HUD; authorizing the eventual
advertisement for the sale of the Tampico Warehouse; and other matters in connection therewith.
(Kathy McCormick, Development Services & Neighborhood Revitalization Officer).
ITEMS FOR INDIVIDUAL CONSIDERATION – Items 6-15

6. Presentation and discussion regarding the San Antonio Housing Authority’s annual audit for Fiscal Year
2012-2013.
(Padgett and Stratemann & Co.; Ed Hinojosa, Chief Financial Officer; Diana Fiedler, Director of Finance
and Accounting).

7. Update on the Resident Services Committee meeting held on November 20, 2012 at Blanco
Apartments. (Yolanda Hotman, Resident Services Committee Chair).

8. Consideration and appropriate action regarding Resolution 5305, authorizing the sale of non-strategic
assets.
(Kathy McCormick, Development Services & Neighborhood Revitalization Officer).

9. Consideration and approval regarding Resolution 5294, authorizing an award of a fixed contract for
Auctioneer Services with AmeriBid for SAHA and all affiliated entities; for a period of 180 days.
(Kathy McCormick, Development Services & Neighborhood Revitalization Officer).

10. Update and discussion regarding revisions to SAHA’s Personnel Procedures Handbook.
(Alejandra Villarreal, Chief Administrative Officer; Paulette Owens-Holmes, Director of Human
Resources and General Services).

11. Update and discussion regarding the Qualified Allocation Plan (QAP) for Low Income Housing Tax
Credits.
(Kathy McCormick, Development Services & Neighborhood Revitalization Officer; Nancy Sheppard,
Development Services Manager).

12. President’s Report:
 Update regarding the 2013 Board and Committee meeting calendar
 Update regarding one-day tax credit training for Board members.
 Update regarding Annie E. Casey Foundation grant.
 Update regarding 100,000 Homes Campaign
 Update regarding the December 14 employee year-end event.
 Update regarding the December 14 Golden Gala.
 Update regarding FY 2014 MTW planning efforts
 Update regarding SAHA’s 2013 holiday schedule.
 Update regarding procurement activities.
 Event Calendar for December 2012-January 2013.

13. *Closed Session:
Consultation with Attorney
Deliberate current and potential legal matters and litigation, pursuant to Texas Government Code Sec.
551.071 (consultation with attorney) and 551.072 (real estate).
 Consultation with attorney regarding legal issues related to Park Place.
 Consultation with attorney regarding impact of CVR Associates report.
 Consultation with attorney regarding Moderate Rehabilitation claims.

Personnel
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a
public officer or employee or to hear a complaint or charge against an officer or employee and obtain
legal advice regarding related legal issues pursuant to Texas Government Code Sec. 551.074
(personnel) and Texas Government Code Sec. 551.071 (consultation with attorney).
 Level V grievances.
14. Citizens to be Heard at 2:00 p.m. (may be heard after this time) Citizens wishing to speak on issues
not related to items posted on the agenda should personally sign the Citizens to be Heard roster prior to
2:00 p.m. Citizens will be given three minutes to speak. Only one appearance per speaker will be
permitted at any regular Board Meeting. If present, a speaker may cede time to another speaker, but
no speaker may have the floor for more than nine (9) minutes. Groups of citizens from the same
organization are asked to share nine minutes to address the Board on certain items. Organizations
must be represented by an officer or a Board member, and follow the same speaking rules as
individuals. The Board thanks you for coming to the meeting.

15. Adjournment.

Note: Whenever the Texas Open Meetings Act (Section 551.001 et seq. Of the Texas Government Code) provides for a closed meeting in matters
concerning legal advice, real estate, contracts, personnel matters, or security issues, the Board may find a closed meeting to be necessary. For
convenience of the citizens interested in an item preceded by an asterisk, notice is given that a closed meeting is contemplated. However, the Board
reserves the right to go into a closed meeting at any other item, whether it has an asterisk or not, when the Board determines there is a need, and a
closed meeting is permitted under Chapter 551 of the Texas Government Code that permits the closed meeting.
** Note: If a quorum of the Board of Commissioners attends the Committee Meeting, this meeting becomes a Special Meeting of the Board, but no
Board action will be taken other than recommendations to the full board, unless the full Board is present.
MINUTES
SAN ANTONIO HOUSING AUTHORITY
BOARD OF COMMISSIONERS
GOVERANCE COMMITTEE SPECIAL BOARD MEETING

October 23, 2012

SCHEDULED: 1:00 p.m. at 818 S. Flores, San Antonio, Texas 78204

COMMISSIONERS PRESENT: COMMISSIONERS ABSENT:
Brian Herman, Committee Chair Charles R. Muñoz, Committee Member
Karina C. Cantu, Committee Member Richard Gambitta, Commissioner
Yolanda Hotman, Commissioner Ramiro Cavazos, Commissioner
Stella Molina, Commissioner

COUNSEL: Doug Poneck, Escamilla, Poneck & Cruz, LLP

STAFF:
Lourdes Castro Ramirez, President & CEO Muriel Rhoder, Auditing Manager
Ed Hinojosa, Chief Financial Officer Jo Anna Alvarado, Dir. of Tech. & Telecommunications
Alejandra Villarreal, Legal and Compliance Officer Paulette Owens-Holmes, Dir. of Human Resources
Melanie Villalobos, Policy, Planning & Public Affairs Officer Adrian Lopez, Dir. of Community Development Initiatives
Deborah Aleman, Dir. of Assisted Housing Elvira Enriquez, Public Affairs Coordinator
Veronica Guevara, Dir. of Const., Risk, & Revitalization Dolores Mueller, Public Affairs Secretary
Diana Fiedler, Dir. of Finance & Accounting Leo Alonzo, Chief of Community Safety & Security
Kathy McCormick, Development Services & Neighborhood
Revitalization Officer

Item 1: Meeting called to order.

Chair Herman called the meeting to order at 1:12 p.m.

Item 2: Update and discussion regarding the purpose of the Governance Committee, key objectives
and meeting schedule.

Board Counsel Doug Poneck stated the Rules of Governance were last revised in 2003 and are
written to govern the SAHA Board. Mr. Poneck stated the current rules were written almost 10 years
ago and may need to be revised. The Rules of Governance are designed to reflect the needs and
requirements of the current Board of Commissioners.

Item 3: Overview of the San Antonio Housing Authority Bylaws and Rules of Governance.

The Board reviewed and discussed various portions of the Rules of Governance, which includes:
 Who appointments commissioners
 How to deal with vacancies
 Removal of commissioners
 Terms of commissioners
 How often elections are held to name officers
 General authority of the commissioners
 Individual authority of individual commissioners
 Commissioners’ rights to access SAHA records and information
 How to handle confidential information
 Posting of public meetings
 Meeting agendas
 Quorums
 Rules of procedures for all public board meetings
 Records of meeting
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 Duties and responsibilities of President and CEO
 Indemnification
 Power to amend the Rules of Governance

Item 4: Adjournment.

With no objections, Commissioner Herman adjourned the meeting at 2:48 p.m.

ATTEST: _____________________ ____________________
BRIAN HERMAN DATE
COMMITTEE CHAIR

__________________________ ________________________
LOURDES CASTRO RAMIREZ DATE
SAHA PRESIDENT and CEO

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MINUTES
SAN ANTONIO HOUSING AUTHORITY
BOARD OF COMMISSIONERS
FINANCE COMMITTEE SPECIAL BOARD MEETING

October 23, 2012

SCHEDULED: 3:00 p.m. at 818 S. Flores, San Antonio, Texas 78204

COMMISSIONERS PRESENT: COMMISSIONERS ABSENT:
Karina C. Cantu, Committee Chair Ramiro Cavazos, Commissioner
Brian Herman, Committee Member Richard Gambitta, Commissioner
Yolanda Hotman, Commissioner
Stella Molina, Commissioner
Charles R. Muñoz, Committee Member

COUNSEL: Doug Poneck, Escamilla, Poneck & Cruz, LLP

STAFF:
Lourdes Castro Ramirez, President & CEO Adrian Lopez, Dir. of Community Development Initiatives
Ed Hinojosa, Chief Financial Officer Diana Fielder, Dir. of Finance & Accounting
Alejandra Villarreal, Legal and Compliance Officer Muriel Rhoder, Auditing Mgr.
Melanie Villalobos, Public Affairs and Personnel Officer Elvira Enriquez, Public Affairs Coordinator
Paulette Owens-Holmes, Dir. of Human Resources Dolores Mueller, Public Affairs Secretary
Deborah Aleman, Dir. of Assisted Housing

Item 1: Meeting called to order.

Chair Cantu called the meeting to order at 3:07 p.m.

Item 2: Update and discussion regarding the refinance of Woodhill Apartments.

Mr. Hinojosa and Ms. Fiedler reported that the Woodhill Public Facility Corporation closed on a
$9,000,000 loan with Frost National Bank to refinance the existing Series 1999 Bonds for the Woodhill
Apartments. The refinance is estimated to produce approximately $357,000 in additional annual cash
flow by reducing its variable interest rate from 7.25% to a fixed rate of 3.40%. The new loan will be for
a term of 10 years with a 25-year amortization period.

In addition to the increased cash flow, the property also gained access to $4,539,894 in reserve bond
funds that were held by the trustee. Distribution of the funds is as follows:

 $686,347 will be used to fund repairs required by the lender.
 $133,000 was used to establish a Replacement Reserve as required under the new loan
agreement.
 $546,660 was used to pay accrued interest and necessary closing costs and fees associated
with the bond redemption and refinancing.
 The remaining $3,173,887 was transferred to the project’s general fund account to be used for
rehabilitation efforts at the property.

Item 3: Update and discussion regarding continuing appropriations for federal fiscal year 2013
(FY13), also known as “continuing resolution,” and its impact on the Public Housing,
Housing Choice Voucher, Capital Fund and Project Based Voucher programs.

Mr. Hinojosa stated on September 11, 2012, the House Appropriations Committee published
H.J.Res.117, establishing a “continuing resolution,” for the 2013 federal fiscal year, October 1, 2012 –
September 30, 2013. The continuing resolution (CR) provides appropriations at the FY2012 enacted
levels for the first six months of FY2013 (October 1, 2012- March 27, 2013) for a host of federal
appropriations, including the U.S. Department of Housing and Urban Development (HUD).

In order to alleviate the impact of the CR, HUD plans to “push out” a larger portion of its six-month
budget in the first three months of the calendar year, at an amount equal to the HUD budget request
mark of $4.524 billion. This would result in a 90% proration for the Operating Fund. If Congress does
not appropriate at or above the $4.524 billion level, this would create a subsidy shortfall in the
remaining 2013 calendar year funding for housing authorities.

There is also a possibility of automatic, across-the-board cuts as a result of the Budget Control Act of
2011. The Act calls for automatic budget cuts (also known as sequestration) if Congress doesn’t act to
reduce the deficit by $1.2 trillion.

Item 4: Consideration and appropriate action regarding Resolution 5288, certifying that the San
Antonio Housing Authority’s Investment Policy and Investment strategies have been reviewed
in accordance with the requirements set forth in section 2256.005 (E) of the Texas Public Funds
Investment Act.

The Investment Policy must be reviewed and approved by the Board of Commissioners each year.
There are no proposed changes to the policy for this year.

Motion: Commissioner Herman moved to recommend Resolution 5288 be brought to the full Board for final
approval. Commissioner Muñoz seconded the motion.

Unanimous as follows:
Absent
Member Aye Nay At Time of Vote Abstained
Karina C. Cantu, Chair X
Brian Herman, Committee Member X
Charles R. Muñoz, Committee Member X
Ramiro Cavazos Commissioner X
Yolanda Hotman, Commissioner X
Richard Gambitta, Commissioner X
Stella Molina, Commissioner X

Item 5: *Closed Session: The Board did not go into closed session.

Item 6: Adjournment.

With no objections, the meeting adjourned at 4:04 p.m.

ATTEST: ___________________ __________________
KARINA C. CANTU DATE
COMMITTEE CHAIR

___________________________ ___________________
LOURDES CASTRO RAMIREZ DATE
SAHA PRESIDENT and CEO
MINUTES
SAN ANTONIO HOUSING AUTHORITY
BOARD OF COMMISSIONERS
REGULAR BOARD MEETING

November 1, 2012

SCHEDULED: 1:00 p.m. at 818 S. Flores, San Antonio, Texas 78204

COMMISSIONERS PRESENT: COMMISSIONERS ABSENT:
Ramiro Cavazos, Chair Yolanda Hotman, Commissioner
Brian Herman, Vice Chair Karina C. Cantu, Commissioner
Richard Gambitta, Commissioner
Charles R. Muñoz, Commissioner
Stella Molina, Commissioner

COUNSEL: Doug Poneck, Escamilla, Poneck & Cruz, LLP TRANSLATOR: Norma Nero

STAFF:
Ed Hinojosa, Chief Financial Officer Paulette Owens-Holmes, Dir. of Human Resources
Alejandra Villarreal, Legal and Compliance Officer Jo Ana Alvarado, Director of Information Technology
Melanie Villalobos, Policy, Planning & Public Affairs Officer Adrian Lopez, Dir. of Community Development Initiatives
Deborah Aleman, Dir. of Assisted Housing Santiago Garcia, Special Projects
Lori Mendez, Dir. of Public Housing – Elderly/Disabled Ximena Copa-Wiggins, Intergovernmental Liaison
Diana Fiedler, Dir. of Finance & Accounting Elvira Enriquez, Public Affairs Coordinator
Muriel Rhoder, Auditing Manager Dolores Mueller, Public Affairs Secretary
Kathy McCormick, Development Services & Neighborhood
Revitalization Officer

Item 1: Meeting called to order.

Vice Chair Herman called the meeting to order at 1:10 p.m.

Item 2: Pledge of allegiance.

Recitation of pledge.

Item 3: Presentations
• Recognition of retiring SAHA employees with more than 20 years of service.
Rudy Martinez – 21 years
Anna Whitby – 21 years
Rosie Charro – 27 years

Item 4: Minutes:
• Regular Board meeting held on October 4, 2012.
• Special Board meeting held on October 18, 2012 (Ops/HR Committee).

Motion: Commissioner Muñoz moved to approve the minutes of a Regular Board meeting held on October 4,
2012 and the minutes of a Special Board meeting held on October 18, 2012 (Ops/HR Committee).
Commissioner Molina seconded the motion. Minutes approved.
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Unanimous as follows:
Absent
Member Aye Nay At Time of Vote Abstained
Ramiro Cavazos, Chair X
Brian Herman, Vice Chair X
Karina C. Cantu, Commissioner X
Richard Gambitta, Commissioner X
Yolanda Hotman, Commissioner X
Stella Molina, Commissioner X
Charles R. Muñoz, Commissioner X

CONSENT AGENDA – Items 5-11 were vetted through the appropriate committee and recommended for
approval by the full Board.

Item 5: Consideration and approval regarding Resolution 5288, certifying that the San Antonio
Housing Authority’s Investment Policy and Investment strategies have been reviewed in
accordance with the requirements set forth in section 2256.005 (E) of the Texas Public Funds
Investment Act.

Mr. Hinojosa stated this item was reviewed during the Finance Committee meeting held on October
23, 2012 and was recommended for approval by the full Board.

Motion: Commissioner Gambitta moved to approve Resolution 5288 as stated.
Commissioner Muñoz seconded the motion. Motion approved.

Unanimous as follows:
Absent
Member Aye Nay At Time of Vote Abstained
Ramiro Cavazos, Chair X
Brian Herman, Vice Chair X
Karina C. Cantu, Commissioner X
Richard Gambitta, Commissioner X
Yolanda Hotman, Commissioner X
Stella Molina, Commissioner X
Charles R. Muñoz, Commissioner X

ITEMS FOR INDIVIDUAL CONSIDERATION – Items 6-13

Item 6: Update on the Resident Services Committee meeting held on October 23, 2012 at Villas de San
Alfonso.

Commissioner Muñoz briefed the Board on the meeting at Villas de San Alfonso. Items that were
discussed included the 2012 Golden Gala; public housing improvements that SAHA is working on
with the Nelrod Group; improving customer service to the residents; and the transition of the residents
and the new Orion management staff during the third-party transitional period.

The concerns expressed were related to:
• Reports of vandalism and items being stolen from their walkways and porches;
• Reports of non-residents loitering on the property; and
• The electronic gates not working when the power goes off.

Item 7: Update and discussion regarding the proposed Mirasol Homes reinvestment and rebranding
planning process.

Ms. McCormick and Mr. Garcia provided a presentation on the Mirasol Homes rebranding process.
Mirasol is comprised of five separate subdivisions: Blue Ridge, Palm Lake, Sunflower, Villas De
Fortuna and Mirasol. These five properties are all located within the City Council-created Westside
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