Bradford Gwillim6Yt1

207 Pages·2011·14.95 MB·English

The Corporation of the Town of Bradford West Gwillimbury
Date: Tuesday, June 21, 2011
Bradford
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Meeting: Regular Meeting of Council - 2011/38
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Time: 7:00 p.m.
Location: Council Chambers, Court House
A Growing Tradition
57 Holland Street East, Bradford, ON
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(a) MOMENT OF CONTEMPLATION
(b) OPENING
That this regular meeting of Council come to order at 7:00 p.m.
(c) DECLARATIONS OF INTEREST & DISCLOSURE OF INTEREST
(d) MINUTES OF THE PREVIOUS MEETINGS
That the minutes of the following meetings:
Special Meeting 2011/34 May 17, 2011 13-15
Council Meeting 2011/36 June 7,2011 16-19
Committee Meeting 2011/C12 June 7,2011 20-25
Special Meeting 2011/37 June 7,2011 26-31
be adopted as printed.
(e) DEPUTATIONS
1. 10 minutes 32
Vince Severino, Bradview Homes Ltd.
Re: Development Charges - 125 James Street
Council Meeting 2011/38 -2- June 21, 2011
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(f) PRESENTATIONS
1. 15 minutes
Robert Lockhart, The Rethink Group
Overview of the Outdoor Field Strategy
The PowerPoint presentation associated with this item will be distributed on a
USB key to Councillor's mailboxes by 4:30 pm on Thurs. June 16th
(g) OPEN FORUM
(h) REPORTS OF MUNICIPAL OFFICERS
1. REPORT OF THE DEPARTMENT OF LEISURE SERVICES 33-37
Community Team/Club Review - Update Report
Report submitted by Tom Graham, Director
THAT Report NO. LS 2011 OS, dated June 21, 2011, entitled "Community
Team/Club Review - Update Report" be received;
AND THAT staff be directed to proceed with finalizing a Letter of Understanding
with the Bradford Rattlers Junior A Hockey Team pertaining to ice rental and
other facility arrangements as outlined in this report;
AND THAT staff be directed to proceed with finalizing a Letter of Understanding
with both the Bradford Master Ducks and the Stingrays Aquatic Club pertaining
to pool rental and other program requirements as outlined in this report.
AND FURTHER THAT the Letters of Understanding be renewed on an annual
basis subject to agreement by both parties.
2. REPORT OF THE FIRE CHIEF 38-40
Fire Department Heavy Rescue Apparatus Purchase
Report submitted by Kevin Gallant, Fire Chief, CEMC
THAT Report No. FIR 2011 06 dated June 7, 2011, entitled "Fire Department
Heavy Rescue Apparatus Purchase" be received,
AND THAT Council waives the tender process for the scheduled purchase of a
custom built heavy duty rescue apparatus and allow the purchase of a
comparable stock demonstrator heavy rescue apparatus at a cost not to exceed
the approved budget allocations, exclusive of all applicable taxes.
Council Meeting 2011/38 - 3 - June 21, 2011
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3. REPORTS OF THE FINANCE DEPARTMENT
3.1 May 31, 2011 Financial Results 41-50
Report submitted by Ian Goodfellow, Director of Finance/Treasurer
That the report of the Director of FinancefTreasurer dated June 21, 2011 and
entitled "May 31, 2011 Financial Results" be received for information purposes;
and
That Council authorize $46,000 to be drawn from the Capital Expenditure
Reserve to pay for the work required to complete the Henderson shop.
3.2 Section 357/358 Tax Write-offs 51-52
Report submitted by Ian Goodfellow, Director of Finance/Treasurer
That the report of the Director of FinancefTreasurer dated June 21, 2011 entitled
"Section 357/358 Tax Write-offs" be received, and;
That the identified property taxes for the years 2009, 2010 and 2011 in the
amount of $18,209.48 be approved for write-off.
4. REPORTS OF THE DIRECTOR OF PLANNING & DEVELOPMENT SERVICES
4.1 Request to Remove the "H1" Symbol 53-58
Bearsfield Developments Inc. - Phase 1
Part of Lots 11 and 12, Concession 6
Planning Department File No.: Z-11-06
Report submitted by Tami Kitay, Senior Planner
That Report No. PDS 11 26 entitled "Request to Remove the "H1" Symbol" by
Bearsfield Developments Inc. be received; and
That Council enable the removal of the Holding "H1" symbol for Phase 1 of the
Bearsfield Developments Inc. draft approved plan of subdivision S-06-03, once
the subdivision agreement has been executed.
4.2 Organizational Review 59-65
Planning & Development Services Department
Report submitted by Geoff McKnight, Director
That Report No. PDS 11 28 entitled "Organizational Review - Planning &
Development Services Department", dated June 21,2011, be received and,
Council Meeting 2011/38 -4- June 21, 2011
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That Council provide pre-budget approval for the immediate addition of a
Building Permit Administrator position.
4.3 Departmental Status Report - June 2011 66-70
Report submitted by Geoff McKnight, Director
That Report No. PDS 11 29 entitled "Departmental Status Report - June 2011"
be received.
5. REPORTS OF THE DIRECTOR OF ENGINEERING SERVICES
5.1 9th Line Traffic Study Results and Recommendations 71-80
Report prepared by Debbie Korolnek, Director
That Report ENG 2011 33 titled "9th Line Traffic Study Results and
Recommendations" be received;
That South Simcoe Police be requested to monitor speeds and ticket offenders
on 9th Line west of County Road 4;
That staff station the new radar speed trailer periodically on 9th Line once it
arrives;
That staff arrange for white lines to be painted at the edges of the lanes on 9th
Line as recommended by the Town's traffic engineering consultant; and
That Council provide direction as to whether or not a community safety zone
should be established on 9th Line west of Barrie Street.
5.2 Final Assumption - Golfview Estates Subdivision 81-87
Phase 2
Report prepared by Gavin Watson, Manager of Development Engineering
That Report ENG 2011 34 for the Final Assumption of Plan 51 M-576 be
received and;
That the recommendation for Final Assumption of the works within the plan be
approved and;
That the Clerk submit the necessary by-law for consideration by Council and;
That upon passage of the by-law and written confirmation from the Manager of
Development Engineering, that the Treasurer release the remaining securities in
accordance with the Subdivision Agreement.
Council Meeting 2011/38 - 5 - June 21, 2011
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5.3 Final Assumption - Southfield Estates Subdivision 88-96
Phase 2
Report prepared by Gavin Watson, Manager of Development Engineering
That Report ENG 2011 35 for the Final Assumption of Plan 51 M-755 be
received and;
That the recommendation for Final Assumption of the works within the plan be
approved and;
That the Clerk submit the necessary by-law for consideration by Council and;
That upon passage of the by-law and written confirmation from the Manager of
Development Engineering, that the Treasurer release the remaining securities in
accordance with the Subdivision Agreement.
5.4 Final Assumption - Miller Park Heights Subdivision 97-106
Phase 2
Report prepared by Gavin Watson, Manager of Development Engineering
That Report ENG 2011 36 for the Final Assumption of Plan 51 M-457 be
received and;
That the recommendation for Final Assumption of the works within the plan be
approved and;
That the Clerk submit the necessary by-law for consideration by Council and;
That upon passage of the by-law and written confirmation from the Manager of
Development Engineering, that the Treasurer release the remaining securities in
accordance with the Subdivision Agreement.
5.5 Delegated Authority for Contract Award 107-109
Various Projects
Report prepared by Jon Morton, Manager of Capital Projects
a) THAT Council delegate authority to the Town Manager to award:
i. the contract for construction on Toronto Street, James Street,
and Hurd Street, provided that the contract award is to the
lowest responsive and responsible bidder and the contract
amount is within 15% of the pre-tender estimate,
Council Meeting 2011/38 -6- June 21, 2011
ii. the contract for the completion of a Class Environmental pages
Assessment, Detailed Design and Contract Administration for
the Middletown Sanitary Pumping Station in Bradford,
iii. the contract for completion of Detailed Design for Green Valley
Sanitary Pumping Station and associated gravity and forcemain
sewers,
iv. the contract for consulting services for completion of a Roads
Needs Study, provided that the required budget is above the
cost provided in the selected proposal,
v. the contract for consulting services for an Inflow and Infiltration
Study, provided that the required budget is above the cost
provided in the selected proposal,
b) THAT Council waive Section 9.3 of the Town's purchasing by-law
respecting approval of award of major construction contracts in this
instance; and
c) THAT staff report the results of awards of the above contracts to
Council at its meeting of August 2, 2011.
5.6 Status Update - Borrowing of Innisfil Water Capacity 110-111
Report prepared by Debbie Korolnek, Director
That Report ENG 2011 38 titled "Status Update - Borrowing of Innisfil Water
Capacity" be received;
That staff report back with further details once the terms of borrowing capacity
have been negotiated; and
That staff report back following completion of the review of the BWG wholesale
water rate.
5.7 Engineering Services Department First Quarter Activity Report for 2011 112-120
Report prepared by Debbie Korolnek, Director
THAT Report No. ENG 2011 39, titled "Engineering Services Department Year
End Activity Report for 2010" be received.
Council Meeting 2011/38 -7- June 21, 2011
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6. REPORT OF THE TOWN MANAGER 121-131
Remuneration, Expenses and Allowance By-law Review
That the report of the Town Manager entitled "Remuneration, Expenses and
Allowance By-law Review" be received;
That the recommended amendments to By-law 2008-043 be approved and that
the Clerk's Department prepare the necessary amending By-law for Council
consideration and approval in accordance with the public notice requirements of
the Municipal Act; and
Council provide direction, by separate resolution, as to Option A or Option B
outlined in the report.
7. REPORT OF THE CLERK'S DEPARTMENT 132-135
Award for Municipal Insurance and Risk Management Services
Report submitted by Patricia Nash, Municipal Clerk
That Report ADM 2011 13 of the Municipal Clerk dated June 21, 2011 entitled
"Award for Insurance and Risk Management Services" be received.
That Council authorize staff to award the Municipal Insurance and Risk
Management Services RFP to Jardine Lloyd Thompson Canada Inc. (JLT) in the
amount of $742,201.00 excluding HST effective July 1, 2011.
(i) CONSIDERATION OF COMMITTEES I LOCAL BOARD COMMITTEES 136-140
That Council adopts Committee Recommendations 2011/C12-001 to
2011/C12-016 (June 7,2011) inclusive.
(j) BY-LAWS
That Council waives the formal reading of By-laws 2011-073,2011-074,
2011-075,2011-076,2011-077,2011-078, 2011-079, 2011-080, 2011-081,
2011-082, 2011-083, 2011-084, 2011-085, 2011-086, 2011-087, 2011-088,
2011-089,2011-090 and 2011-091.
That the following by-laws as listed be taken as read a first, second and third time
and finally enacted as by-laws for the Town of Bradford West Gwillimbury
1. BY-LAW 2011-073 141-142
APPOINTMENT OF DEPUTY DIVISION REGISTRAR
RANDI-LY NN STEVENSON
Council Meeting 2011/38 - 8 - June 21, 2011
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2. BY-LAW 2011-074 143-144
APPOINTMENT OF LOTTERY LICENSING OFFICER
RANDI-L YNN STEVENSON
3. BY-LAW 2011-075 145
AMENDING SUBDIVISION AGREEMENT
SANDSTORM DEVELOPMENT INC.
4. BY-LAW 2011-076 146
AMEND ZONING BY-LAW 2010-050
TO ALLOW STEPS TO ENCROACH INTO A REQUIRED SIDE YARD
5. BY-LAW 2011-077 147-148
AMEND ZONING BY-LAW 2010-050
REMOVE HOLDING SYMBOL
6. BY-LAW 2011-078 149-150
ESTABLISH AN ACTIVE TRANSPORTATION COMMITTEE
7. BY-LAW 2011-079 151-152
APPOINT ACTIVE TRANSPORTATION COMMITTEE
8. BY-LAW 2011-080 153-154
ESTABLISH A DOWNTOWN REVITALIZATION COMMITTEE
9. BY-LAW 2011-081 155-156
APPOINT DOWNTOWN REVITALIZATION COMMITTEE
10. BY-LAW 2011-082 157-158
ESTABLISH A FIRE & EMERGENCY SERVICES COMMITTEE
11. BY-LAW 2011-083 159-160
APPOINT FIRE & EMERGENCY SERVICES COMMITTEE
12. BY-LAW 2011-084 161-162
ESTABLISH HOUSING FOR THE AGING POPULATION COMMITTEE
13. BY-LAW 2011-085 163-164
APPOINT HOUSING FOR THE AGING POPULATION COMMITTEE
14. BY-LAW 2011-086 165-166
ESTABLISH MUNICIPAL HERITAGE COMMITTEE
15. BY-LAW 2011-087 167-168
APPOINT MUNICIPAL HERITAGE COMMITTEE
Council Meeting 2011/38 - 9 - June 21, 2011
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16. BY-LAW 2011-088 169-170
ESTABLISH SANTA CLAUS PARADE COMMITTEE
17. BY-LAW 2011-089 171-172
APPOINT SANTA CLAUS PARADE COMMITTEE
18. BY-LAW 2011-090 173-174
ESTABLISH MUNICIPAL FACILITIES COMMITTEE
19. BY-LAW 2011-091 175-176
CONFIRMING BY-LAW.
(k) ANNOUNCEMENTS
(I) CONSIDERATION OF RECOMMENDATIONS OF INTERNAL
COMMITTEES
1. CIVIC AWARDS COMMITTEE 177-179
Minutes - June 7, 2011
That the minutes of the June 7,2011 Civic Awards Committee meeting be
received.
(m) CONSIDERATION OF RECOMMENDATIONS OF EXTERNAL
COMMITTEES I BOARDS
1. LAKE SIMCOE REGION CONSERVATION AUTHORITY 180-186
Minutes - April 29, 2011
That the minutes of the April 29, 2011 Lake Simcoe Regional Conservation
Authority meeting be received.
(n) MOTIONS
1. Submitted by Councillor Raj Sandhu
That staff investigate and prepare a report to determine the necessity and costs
involved of implementing a pedestrian crosswalk, stop sign or an alternative to
be located on Aishford Road in the vicinity of West Park Avenue to Smith Street.
Council Meeting 2011/38 -10 - June 21, 2011
2. Submitted by Councillor James Leduc
WHEREAS the Town of Innisfil ("Innisfil") and the Town of Bradford West
Gwillimbury ("BWG") have entered into an agreement dated November 6, 1996
under the Police Services Act, for the amalgamation of Police Services and the
creation of the joint Police Services Board ("South Simcoe Police Services
Board"); and
WHEREAS Innisfil and BWG may from time to time deem it necessary and
desirable to amend the 1996 Police Services Agreement; and
WHEREAS Innisfil and BWG on December 11, 2007 have amended said
agreement for the purpose of establishing a "Financial Oversight Committee";
and
WHEREAS the South Simcoe Police Services Board have established the
"Financial Oversight Committee" as an advisory committee to the "Board".
NOW THEREFORE BE IT RESOLVED that the agreement be further amended
to reflect certain changes to the "Financial Oversight Advisory Committee";
"c) The composition of the Financial Oversight Advisory Committee be
established with 5 members in accordance with the following:
i) A member of the Board, as designated by the Board;
ii) Two additional public members, one member of the public from the Town
of Bradford West Gwillimbury, and one member of the public from the
Town of Innisfil as determined by "Council" ;
iii) Two additional members who are not presently on the board - one
representing the respective Council of the Town of Innisfil and one
representing the Town of Bradford West Gwillimbury as nominated by
Council and approved by the "Board"
iv) The Treasurer to the South Simcoe Police Service along with the
Treasurers for the Corporation of the Town of Bradford West Gwillimbury,
and the Treasurer or the Corporation of the Town of Innisfil, shall be
resources to the Financial Oversight Advisory
Committee.
d) The Financial Oversight Advisory Committee shall meet quarterly
(amended from twice per calendar year) respecting the financial as well as
other matters which may include but not be limited to performance/efficiency
objectives, indicators and results; actual policing costs; annual reporting,
etc)