Arnold Air Society Manual 1

166 Pages·2005·0.71 MB·English

by  Capt Jason Jackson

BY ORDER OF ARNOLD AIR SOCIETY MANUAL 1
THE NATIONAL COMMANDER 18 SEPTEMBER 2005
Operations
POLICIES AND PROCEDURES

COMPLIANCE WITH THIS PUBLICATION IS MANDATORY
Notice: This publication is available digitally on the Arnold Air Society WWW site at:
http://www.arnold-air.org. If you lack access, contact the Arnold Air Society-Silver Wings
(AAS-SW) Executive Management Center.
OPR: AAS EMC/NAC Certified by: AAS-SW Executive Director
(Capt Jason Jackson, USAF) (Brig Gen Richard B. Bundy, USAF, Ret)
Supercedes AASMAN-1, 18 September 2004. Pages: 166
Distribution: see AASMAN-1, para 6.15.1
This manual establishes the policies and procedures that guide the operation of the Arnold Air
Society (AAS). All AAS units and activities are subject to the provisions of the manual and are
further governed by all other pertinent official publications of the USAF, AFROTC, and AFCW.
SUMMARY OF REVISIONS
Changes include the addition of the National President of Silver Wings as a co-chair for Joint
Rules Ways and Means Committee (JWRMC) meetings, the creation of an AAS Proxy Vote
Form (AASF 9) to facilitate business at NATCON, removal of the first-class mail requirement
for resolution submission for NATCON, modification of the AAS vision statement to clarify
increased support of Silver Wings as a partner organization, and rewording the overview
concerning the Joint National Project (JNP) to clarify existing guidance.

AASMAN-1 18 SEPTEMBER 2005 3
Chapter 1—Mission.....................................................................................................................11
1.1 Definition of Mission................................................................................................11
1.2 Objectives and Functions..........................................................................................11
1.3 Type of Organization................................................................................................11
Chapter 2—Membership.............................................................................................................13
Section 2A—Scope, Classes, and Induction of Membership........................................................13
2.1 Scope and Classes of Membership...........................................................................13
2.2 Active Membership...................................................................................................13
2.3 Other Membership Classes.......................................................................................14
2.4 Transfer of Membership...........................................................................................15
2.5 Candidate Training Program.....................................................................................15
Section 2B—Membership Reporting and Accounting..................................................................15
2.6 New Members...........................................................................................................15
2.7 Membership Renewal...............................................................................................16
Chapter 3—AAS Relationship With Other Organizations......................................................19
3.1 Conflict With AFROTC/USAFA/Host Institution Procedures................................19
3.2 Cadet Corps Positions...............................................................................................19
3.3 Advisors....................................................................................................................19
3.4 AFROTC/AAS Liaison Officer................................................................................19
3.5 Air Force Association (AFA)....................................................................................19
3.6 Silver Wings..............................................................................................................20
3.7 Financial Assistance Through Affiliation with Outside Organizations....................20
3.8 Affiliation with Student Body Organizations...........................................................20
3.9 Additional Liaison Relationships..............................................................................20
3.10 Projects......................................................................................................................21
Chapter 4—Organization Structure and General Policy.........................................................23
4.1 Basic Concept and Structure.....................................................................................23
4.2 National Organization...............................................................................................23
4.3 Legislative Bodies.....................................................................................................23
4.4 General Policies........................................................................................................23
4.5 Normal Staff Duties..................................................................................................24
4.6 Impeachment.............................................................................................................26
4.7 Resignation...............................................................................................................27
4.8 Multiple Offices Held by a Member.........................................................................27
Chapter 5—National Headquarters...........................................................................................29
5.1 Guidelines.................................................................................................................29
5.2 Selection....................................................................................................................29
5.3 Headquarters Staff....................................................................................................30
5.4 Dismissal...................................................................................................................30
5.5 Additional Duties......................................................................................................30
5.6 National Staff Assistants...........................................................................................34
5.7 HQ Advisor...............................................................................................................34
5.8 Impeachment.............................................................................................................34
5.9 Installation Management...........................................................................................34
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5.10 Mailing List...............................................................................................................34
Chapter 6—Executive Management Center.............................................................................35
6.1 Description................................................................................................................35
6.2 Staff...........................................................................................................................35
6.3 Recruitment...............................................................................................................35
6.4 Hiring........................................................................................................................35
6.5 Separation.................................................................................................................35
6.6 Executive Director’s Duties......................................................................................36
6.7 Fall National Packet..................................................................................................36
6.8 Suspense Summaries and Membership Reports.......................................................36
6.9 Installation Management...........................................................................................37
6.10 Supply Stock.............................................................................................................37
6.11 Annual Audit.............................................................................................................37
6.12 National Financial Records and Fund Receipts........................................................37
6.13 National Roster.........................................................................................................37
6.14 News Releases..........................................................................................................38
6.15 AAS Manuals............................................................................................................38
6.16 AAS Manual Changes...............................................................................................39
Chapter 7—Board of Directors..................................................................................................41
7.1 Description................................................................................................................41
7.2 Meetings....................................................................................................................41
7.3 Function and Authority.............................................................................................41
7.4 National Discipline...................................................................................................42
7.5 Agendas.....................................................................................................................42
7.6 Committees...............................................................................................................43
7.7 National Commander’s Interim Report....................................................................44
7.8 Area Commanders’ Interim Reports.........................................................................44
7.9 AFA Involvement.....................................................................................................45
7.10 Members’ Expenses..................................................................................................45
7.11 Area HQs Not In Good Standing..............................................................................45
7.12 Contributions of Industrial Assistance......................................................................45
7.13 Appeal of Decisions..................................................................................................45
Chapter 8—National Special Headquarters, Standing Committees, Business Chairman,
Parliamentarian, and Protocol..............................................................................47
Section 8A—Special Headquarters................................................................................................47
8.1 Special HQs..............................................................................................................47
8.2 National Archives HQ...............................................................................................47
8.3 The Joint Alumni Association of Arnold Air Society, Angel Flight and Silver
Wings (JAA)............................................................................................................48
8.4 Internet Communications..........................................................................................48
Section 8B—National Standing Committees.................................................................................48
8.5 National Standing Committees.................................................................................48
8.6 National Committee on AFROTC Affairs................................................................48
8.7 National Finance Committee....................................................................................49
8.8 National Awards Committee.....................................................................................49
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8.9 NATCON Budget Committee...................................................................................49
Section 8C—National Business Chairman and National Parliamentarian....................................50
8.10 National Business Chairman.....................................................................................50
8.11 National Parliamentarian..........................................................................................51
Section 8D—Internet Communications.........................................................................................52
8.12 National Webmaster..................................................................................................52
Section 8E—Protocol.....................................................................................................................53
8.13 Protocol.....................................................................................................................53
Chapter 9—National Conclave (NATCON) Site Selection and NATCON HQ.....................55
Section 9A—Site Selection............................................................................................................55
9.1 Site Selection............................................................................................................55
9.2 NATCON Site Criteria.............................................................................................55
9.3 No NATCON Host Bids Received...........................................................................56
Section 9B—NATCON HQ..........................................................................................................56
9.4 Description................................................................................................................56
9.5 Selection....................................................................................................................57
9.6 Staff...........................................................................................................................57
9.7 Vacancies..................................................................................................................58
9.8 Dismissals.................................................................................................................58
9.9 Runners Used During NATCON..............................................................................58
9.10 Advisor......................................................................................................................58
9.11 Finance......................................................................................................................58
9.12 Physical Plant............................................................................................................58
9.13 Library.......................................................................................................................59
9.14 Advance Information................................................................................................59
9.15 Schedule of Events and Business Agendas...............................................................59
9.16 Registration Packets..................................................................................................59
9.17 National Archives HQ Material................................................................................59
9.18 Financial Reporting and Funds Transfer...................................................................59
9.19 NATCON After-Actions Report...............................................................................59
Chapter 10—Conclaves...............................................................................................................61
Section 10A—General Information...............................................................................................61
10.1 Background and Purposes.........................................................................................61
10.2 Jurisdiction................................................................................................................61
10.3 Procedures.................................................................................................................61
Section 10B—National Conclave (NATCON)..............................................................................61
10.4 Scheduling.................................................................................................................61
10.5 Attendance................................................................................................................61
10.6 Budget.......................................................................................................................61
10.7 Transportation...........................................................................................................61
10.8 Social Functions........................................................................................................62
10.9 Awards......................................................................................................................62
10.10 Attire.........................................................................................................................62
10.11 Decorum....................................................................................................................62
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Section 10C—Area Conclaves......................................................................................................62
10.12 Purpose and Objectives.............................................................................................62
10.13 Site Selection and Scheduling...................................................................................62
10.14 Bidding......................................................................................................................63
10.15 Conclave HQ Commander........................................................................................63
10.16 Staff...........................................................................................................................63
10.17 Presiding Officer.......................................................................................................64
10.18 Finances....................................................................................................................64
10.19 Agendas.....................................................................................................................64
10.20 Transportation...........................................................................................................64
10.21 Protocol.....................................................................................................................64
10.22 Commanders Calls....................................................................................................65
10.23 Joint Conclaves.........................................................................................................65
Chapter 11—National Conclave Legislative Process................................................................67
11.1 General Procedures...................................................................................................67
11.2 Conclave Committees and Area Caucuses...............................................................67
11.3 Rules, Ways, and Means Committee (RWMC)........................................................69
11.4 Production and Distribution of Resolutions..............................................................70
11.5 Parliamentary Procedure and Voting........................................................................70
11.6 Agendas.....................................................................................................................71
11.7 Joint AAS and SW Business.....................................................................................72
11.8 Minutes.....................................................................................................................72
Chapter 12—Area Level Operations.........................................................................................75
12.1 Description................................................................................................................75
12.2 Squadron Reassignment............................................................................................75
12.3 Area HQ Selection....................................................................................................75
12.4 Staff...........................................................................................................................75
12.5 HQ Not in Good Standing.........................................................................................76
12.6 HQ Advisor...............................................................................................................76
12.7 Manuals and Supplements........................................................................................76
12.8 Discipline..................................................................................................................76
12.9 Area Newsletters.......................................................................................................77
12.10 Installation Management...........................................................................................77
12.11 Finance......................................................................................................................77
12.12 Roundtable Evaluations............................................................................................77
12.13 Staff Duties...............................................................................................................78
12.14 Impeachment.............................................................................................................78
12.15 Forms........................................................................................................................79
12.16 Operations/Public Affairs (DO/PA) Reports............................................................79
12.17 Squadron Commander’s Reports..............................................................................79
12.18 Squadron History Update..........................................................................................79
12.19 Self-Inspections and Discrepancy Tracking.............................................................79
12.20 Introductory Reports and Reporting Limitations......................................................80
Chapter 13—Local Operating Procedures................................................................................81
13.1 General......................................................................................................................81
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Chapter 14—Squadron Operations...........................................................................................83
14.1 Definition..................................................................................................................83
14.2 Good Standing..........................................................................................................83
14.3 AAS Continuity........................................................................................................83
14.4 Staff...........................................................................................................................83
14.5 Membership..............................................................................................................84
14.6 Advisor......................................................................................................................84
14.7 Governing Publications.............................................................................................84
14.8 Finance......................................................................................................................84
14.9 Discipline..................................................................................................................84
14.10 Squadron Name Change...........................................................................................84
14.11 Installation Management...........................................................................................85
14.12 Liaison With School Administration........................................................................85
14.13 Inspections................................................................................................................85
14.14 Staff Duties...............................................................................................................85
14.15 AAS Forms (AASF).................................................................................................86
14.16 AAS Manual Copies.................................................................................................87
14.17 Squadron Project Reports.........................................................................................87
14.18 Impeachment.............................................................................................................87
14.19 New Squadron Activation.........................................................................................87
14.20 Inactivation of Units.................................................................................................88
14.21 Reactivation of Units................................................................................................88
14.22 Voting Privileges of Members..................................................................................88
14.23 Optional Unit Structure.............................................................................................88
Chapter 15—Financial Operations............................................................................................91
15.1 Sources of Revenue and Account Management.......................................................91
15.2 Squadron Revenue....................................................................................................91
15.3 Area Revenue............................................................................................................91
15.4 National Revenue......................................................................................................91
15.5 National-Level Budgets............................................................................................92
15.6 NATCON HQ Budget...............................................................................................93
15.7 Special Headquarters/Agencies Budgets..................................................................93
15.8 Planning Programming Budgeting System (PPBS)..................................................93
15.9 National Finance Committee....................................................................................93
15.10 National AAS Funds Management...........................................................................93
15.11 Taxable Status and IRS Requirements......................................................................93
15.12 Elected HQs, Special HQs, and Silver Wings Reports.............................................94
15.13 Contracts and Bidding...............................................................................................94
15.14 Consolidated Programs Fund (CPF).........................................................................94
15.15 Board of Trustees......................................................................................................95
Chapter 16—Awards and Honors..............................................................................................97
Section 16A—General Information...............................................................................................97
16.1 Award Establishment................................................................................................97
16.2 Award Nomination/Selection....................................................................................98
16.3 Ribbons.....................................................................................................................98
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Section 16B—Unit Awards...........................................................................................................98
16.4 Outstanding Squadrons.............................................................................................98
16.5 Eagle Award..............................................................................................................99
16.6 Fisher Leadership Development Award.................................................................100
16.7 Samuel E. Anderson Trophy...................................................................................100
16.8 LBJ Cup..................................................................................................................100
16.9 LeMay-Ohio Award................................................................................................100
16.10 Apollo Award..........................................................................................................101
16.11 Phoenix Award........................................................................................................101
16.12 Colonel George Robert Hall Freedom Cup............................................................101
16.13 General John D. Ryan Outstanding Public Affairs Award.....................................102
Section 16C—Individual Honors.................................................................................................102
16.14 Arnold Air Letter Trophy........................................................................................102
16.15 ASU Commander’s Cup.........................................................................................102
16.16 H.H. Arnold Sabre..................................................................................................103
16.17 National Commander’s Award...............................................................................103
16.18 Citations and Certificates of Appreciation..............................................................103
16.19 Honorary National Commander..............................................................................103
16.20 Honorary Membership............................................................................................103
16.21 AAS Medals and Ribbons.......................................................................................104
16.22 AAS Medallions......................................................................................................105
16.23 Outstanding Squadron Advisor...............................................................................105
16.24 Outstanding Area Advisor......................................................................................106
16.25 Outstanding Financial Manager..............................................................................106
16.26 Lieutenant Theodore C. Marrs Plaques..................................................................106
16.27 Manhattan Gavel.....................................................................................................106
16.28 Scholarships............................................................................................................106
16.29 Day Cup..................................................................................................................106
16.30 Christopher D. Nichols Award...............................................................................107
Section 16D—SW Awards to AAS.............................................................................................107
16.31 Colonel A.T. Reid Crimson Glory Award..............................................................107
16.32 Ciccoli Joint Operations Award..............................................................................107
Chapter 17—Silver Wings (SW) Operations..........................................................................109
Section 17A—Background..........................................................................................................109
17.1 SW Description.......................................................................................................109
17.2 Sponsorship.............................................................................................................109
17.3 Mission....................................................................................................................109
17.4 Interrelation of AAS and SW..................................................................................109
17.5 SW Organization.....................................................................................................109
17.6 AAS and SW Independence....................................................................................109
17.7 SW Advisors...........................................................................................................109
17.8 NATCON................................................................................................................109
Section 17B—Status of Chapters.................................................................................................110
17.9 Letter of Introduction..............................................................................................110
17.10 Activation Guidance Packet....................................................................................110
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17.11 Program Implementation and Monitoring..............................................................110
Chapter 18—Information Management..................................................................................111
18.1 Procedures...............................................................................................................111
18.2 Communication Channels.......................................................................................111
18.3 Routing....................................................................................................................111
18.4 Franked Envelopes..................................................................................................111
18.5 First Class Mail.......................................................................................................111
18.6 Addresses................................................................................................................111
18.7 Letterhead...............................................................................................................111
18.8 Signature Blocks.....................................................................................................112
18.9 Acknowledgment of Communications...................................................................112
18.10 Mail Polls................................................................................................................112
18.11 Orders......................................................................................................................112
18.12 Unsatisfactory Support............................................................................................112
18.13 Record Copies.........................................................................................................112
18.14 Records Maintenance System.................................................................................112
18.15 AAS Forms (AASF)...............................................................................................113
18.16 National and Area Level Forms..............................................................................114
18.17 Mailing List.............................................................................................................115
18.18 Files Maintenance Plan...........................................................................................115
18.19 Personnel Files........................................................................................................115
18.20 Continuity Notebooks.............................................................................................115
Chapter 19—Symbols, Certificates, and Insignia...................................................................117
19.1 AAS Symbols..........................................................................................................117
19.2 Certificates..............................................................................................................117
19.3 Insignia....................................................................................................................117
19.4 Uniform Wear at AAS Functions...........................................................................118
19.5 Ribbons...................................................................................................................118

Attachment 1—Arnold Air Society Constitution....................................................................119
Attachment 2—Candidate Training Program, Initiation Ceremony, and National Test...123
Attachment 3—Suspense Dates................................................................................................131
Attachment 4—AAS Area Conclave Planning Package.........................................................137
Attachment 5—Roundtable Evaluations.................................................................................151
Attachment 6—Continuity Notebook Guidelines...................................................................157
Attachment 7—AAS Candidate Handout Concerning Hazing.............................................159
Attachment 8—AFROTC Cadre..............................................................................................161
Attachment 9—Arnold Air Society Vision Statement............................................................165