Armstrong Community Development District

82 Pages·2017·1.87 MB·English

ARMSTRONG
Community Development District
JUNE 7, 2017
Armstrong
Community Development District
475 West Town Place, Suite 114
Phone: [phone] - Fax: [phone]
May31,2017
Board of Supervisors
Armstrong Community
Development District
Dear Board Members:
The Board of Supervisors Meeting of the Armstrong Community Development District will be
held Wednesday, June 7, 2017 at 3:30 p.m. at the Eagle Landing Sales Center, 3973 Eagle
Landing Parkway, Orange Park, Florida, 32065. Following is the advance agenda for this
meeting:
I. Roll Call
II. Public Comment
III. Approval of the Minutes of the May 10, 2017 Meeting
IV. Presentation of Engineer's Report
V. Presentation of Assessment Methodology
VI. Consideration of Resolution 2017-04, Declaring Special Assessments
VII. Consideration of Resolution 2017-05, Setting a Public Hearing Date to Adopt Special
Assessments
VIII. Consideration of RFQ for CEI Services for Tynes Boulevard Extension
IX. Staff Reports
A. District Counsel
B. District Engineer
C. District Manager
X. Supervisor's Requests and Audience Comments
XI. Financial Statements as of April 30, 2017
XII. Consideration of Funding Request No. 10 (General Fund)
XIII. Consideration of Funding Request No. 5 (Construction Fund)
XIV. Next Scheduled Meeting- 07/12/17@ 1:00 p.m. at the Eagle Landing Sales Center
XV. Adjournment
The third order of business is approval of the minutes of the May 10, 2017 meeting, which are
enclosed for your review.
The fourth order of business is presentation of Engineer's Report, which is enclosed for your
review.
The fifth order of business is presentation of Assessment Methodology, which is enclosed for
your review.
The sixth order of business is consideration of Resolution 2017-04, which is enclosed for your
review.
The seventh order of business is consideration of Resolution 2017-05, which is enclosed for your
review.
The eighth order of business is consideration of proposals for CEI services for Tynes Boulevard
Extension. Any support material will be distributed under separate cover.
Enclosed are the financials, Funding Request No. 10 and Funding Request No 5.
The balance of the agenda is routine in nature and staff will give their reports at the meeting. In
the meantime if you have any questions, please contact me.
Sincerely,
J~Pe-vry
James Perry
Manager
cc: Katie Buchanan
Katie Ibarra
Gabriel McKee
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AGENDA
Armstrong
Community Development District
Agenda
Wednesday Eagle Landing Sales Center
June 7, 2017 3973 Eagle Landing Parkway
3:30 p.m. Orange Park, Florida 32065
Call In# 1-719-457-0816 Code 792049
I. Roll Call
II. Public Comment
III. Approval of the Minutes of the May 10, 2017 Meeting
IV. Presentation of Engineer's Report
V. Presentation of Assessment Methodology
VI. Consideration of Resolution 2017-04, Declaring Special Assessments
VII. Consideration of Resolution 2017-05, Setting a Public Hearing Date to Adopt
Special Assessments
VIII. Consideration of RFQ for CEI Services for Tynes Boulevard Extension
IX. Staff Reports
A. District Counsel
B. District Engineer
C. District Manager
X. Supervisor's Requests and Audience Comments
XI. Financial Statements as of April 30, 2017
XII. Consideration of Funding Request,No. 10 (General Fund)
XIII. Consideration of Funding Request No. 5 (Construction Fund)
XIV. Next Scheduled Meeting - 07112117 @ 1:00 p.m. at the Eagle Landing Sales
Center
XV. Adjournment
MINUTES
Armstrong
Community Development District
The regular meeting of the Board of Supervisors of the Armstrong Community
Development District was held Wednesday, May 10, 2017 at 3:30 p.m. at the Eagle Landing
Sales Center, 3973 Eagle Landing Parkway, Orange Park, Florida.
Present and constituting a quorum were:
Roger Arrowsmith Chairman
Marilyn Ayers Vice Chairperson
Nancy Klock Supervisor
Also present were:
Katie Buchanan District Counsel (by telephone)
James Perry District Manger
Mark Marasciulo Greenpointe
Mike Taylor Greenpointe
FIRST ORDER OF BUSINESS Roll Call
Mr. Perry called the meeting to order at 3:30 p.m. and called the roll.
SECOND ORDER OF BUSINESS Public Comment
There being none, the next item followed.
THIRD ORDER OF BUSINESS Approval of the Minutes of the April 5, 2017
Meeting
On MOTION by Ms. Ayers seconded by Ms. Klock with all in
favor the minutes of the April 5, 2017 meeting were approved as
submitted.
FOURTH ORDER OF BUSINESS Consideration of Resolution 2017-03
, Approving the Proposed Fiscal Year 2018
Budget and Setting the Public Hearing Date
for Adoption
May 10, 2017 Armstrong CDD
Mr. Perry stated item four is Resolution 2017-03 approving the proposed budget for fiscal
year 2018 and this is the start of the budget process and we will have a public hearing to adopt
the budget August 2, 2017. This budget is a developer funded budget at this time, which means
that any expenditures of the district are funded by the developer and there are no assessments on
individual lots. The budget is a fairly standard budget and with the programming going on will
obviously change over the course of the next year.
Ms. Buchanan stated the resolution in the agenda is the final budget approval resolution.
If the board is comfortable I suggest that we modify the form of resolution in your agenda
package to our standard form proposed budget approval and it basically approves the proposed
budget and sets the public hearing for the date we just decided and I can circulate that right after
the meeting.
On MOTION by Ms. Ayers seconded by Ms. Klock with all in
favor Resolution 2017-03 approving the proposed fiscal year 2018
budget and setting the public hearing for August 2, 2017 at 3:30
p.m. in the same location was approved.
FIFTH ORDER OF BUSINESS Consideration of Agreement with Hadden
Engineering for District Engineering Services
Mr. Perry stated this is a standard form of agreement that Hopping Green & Sams utilizes
for engineering services for almost all their districts. It provides the minimum requirements for
insurance, etc. and there is specific language dealing with public records and it has a 30 day
termination provision, which is standard for your agreements.
Ms. Buchanan stated the hourly rates are attached to the agreement and work
authorizations that are issued will be done at the hourly rates provided in Exhibit A.
On MOTION by Ms. Klock seconded by Ms. Ayers with all in
favor the agreement with Hadden Engineering for general district
engineering services was approved.
SIXTH ORDER OF BUSINESS Authorization for Tynes Boulevard lA, lB
, and 2 Construction Services
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May 10, 2017 Armstrong CDD
Mr. Perry stated item six is authorization for Tynes Boulevard IA, IB and 2 construction
services. This also includes the request for proposals and evaluation criteria that we will use in
review of the proposals received.
Ms. Buchanan stated I have worked with Dean on the evaluation criteria and minimum
qualifications. You will note that the notice form is incomplete because I would like to designate
the authority to the chairman to finalize the schedule. My expectation is that we will propose for
your consideration a June 23rd special meeting but we want to make sure we pin down our dates
between now and then.
Mr. Arrowsmith stated it looks fine to me and standard for what we have done before.
On MOTION by Ms. Ayers seconded by Ms. Klock with all in
favor staff was authorized to move forward with the request for
proposals for construction services for Tynes Boulevard Extension
and the chairman was delegated the authority to finalize the project
manual and schedule.
SEVENTH ORDER OF BUSINESS Authorization for Greyhawk Section 1
Construction Services
Mr. Perry stated item seven 1s authorization for Greyhawk Section 1 construction
services. Included in your agenda package is the Phase I infrastructure improvements request
for proposals and the evaluation criteria.
Ms. Buchanan stated if the board wanted to open this item up for public comment it
might be appropriate and Mark or Mike can provide any suggested changes if they like.
Mr. Taylor stated the only change would be the spelling of Greyhawk the criteria is fine.
On MOTION by Ms. Klock seconded by Ms. Ayers with all in favor
staff was authorized to move forward with the request for proposals
for construction services for Greyhawk Section 1 with the change in
the spelling of the name.
EIGHTH ORDER OF BUSINESS Authorization for CEI Services for
Greyhawk, Section 1
Ms. Buchanan stated I'm uncertain as, to whether we want to move forward with this
item. We are in the process of procuring CEI work for Tynes Boulevard. Typically I think this
is CEI for site work and funded out of pocket by the developer. If you would like to fund it with
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