AR 215-1 - Army Electronic Publications & Forms - U.S. Army

265 Pages·2010·0.82 MB·English

Army Regulation 215–1
Morale, Welfare, and Recreation
Military Morale,
Welfare, and
Recreation
Programs and
Nonappropriated
Fund
Instrumentalities
Headquarters
Department of the Army
Washington, DC
24 September 2010
UNCLASSIFIED
SUMMARY of CHANGE
AR 215–1
Military Morale, Welfare, and Recreation Programs and Nonappropriated Fund
Instrumentalities
This administrative revision, dated 24 September 2010--
o Prescribes four Department of the Army forms (DA Forms 1991, 1992, 1993, and
1994), listing them as prescribed in appendix A, Section III, and deleting
them from Section IV, Referenced Forms.
o Inserts language on the use of DA Form 1993 (app G).
Headquarters *Army Regulation 215–1
Department of the Army
Washington, DC
24 September 2010 Effective 8 October 2010
Morale, Welfare, and Recreation
Military Morale, Welfare, and Recreation Programs and Nonappropriated Fund
Instrumentalities
to this regulation that are consistent with Family and Morale, Welfare and Recrea-
controlling law and regulations. The pro- t i o n C o m m a n d ( I M W R – P O – P ) , 4 7 0 0
ponent may delegate this approval author- King Street, Alexandria, VA 22302–4419.
ity, in writing, to a division chief within
the proponent agency or its direct report- C o m m i t t e e C o n t i n u a n c e A p p r o v a l .
ing unit or field operating agency, in the The Department of the Army Committee
grade of colonel or the civilian equivalent. Management official concurs in the estab-
Activities may request a waiver to this lishment and/or continuance of the com-
regulation by providing justification that m i t t e e ( s ) o u t l i n e d h e r e i n . A R 1 5 – 1
includes a full analysis of the expected requires the proponent to justify establish-
benefits and must include formal review i n g / c o n t i n u i n g c o m m i t t e e ( s ) , c o o r d i n a t e
by the activity’s senior legal officer. All draft publications, and coordinate changes
waiver requests will be endorsed by the in committee status with the U.S. Army
commander or senior leader of the requ-
Resources and Programs Agency, Depart-
e s t i n g a c t i v i t y a n d f o r w a r d e d t h r o u g h
ment of the Army Committee Manage-
t h e i r h i g h e r h e a d q u a r t e r s t o t h e p o l i c y
ment Office (AARP–ZA), 2511 Jefferson
H i s t o r y . T h i s p u b l i c a t i o n i s a n proponent. Refer to AR 25-30 for specific
D a v i s H i g h w a y , T a y l o r B u i l d i n g , 1 3 t h
a d m i n i s t r a t i v e r e v i s i o n . T h e p o r t i o n s guidance.
Floor, Arlington, VA 22202–3926. Fur-
affected by this administrative revision are Army management control process. ther, if it is determined that an established
listed in the summary of change. This regulation contains management con- “group” identified within this regulation,
S u m m a r y . T h i s r e g u l a t i o n i m p l e m e n t s trol provisions and identifies key manage- later takes on the characteristics of a com-
Department of Defense and congressional ment controls that must be evaluated (see mittee, the proponent will follow all AR
policies. It contains administration, opera- chapter 18 and appendix N). 1 5 – 1 r e q u i r e m e n t s f o r e s t a b l i s h i n g a n d
tion, and management policies governing
S u p p l e m e n t a t i o n . S u p p l e m e n t a t i o n o f continuing the group as a committee.
the Army’s morale, welfare, and recrea-
this regulation and establishment of com-
t i o n p r o g r a m s a n d g e n e r a l p o l i c i e s o n Distribution. This regulation is available
mand and local forms are prohibited with-
nonappropriated fund instrumentalities. o u t p r i o r a p p r o v a l f r o m t h e A s s i s t a n t in electronic media only and is intended
Applicability. This regulation applies to C h i e f o f S t a f f f o r I n s t a l l a t i o n M a n a g e - for command levels list commands A, B,
the Active Army, and where stated to the ment (DAIM–ZXA), 600 Army Pentagon, C, D, and/or E for the Active Army, the
A r m y N a t i o n a l G u a r d / A r m y N a t i o n a l Washington, DC 20310–0600. A r m y N a t i o n a l G u a r d / A r m y N a t i o n a l
Guard of the United States and the U.S. Guard of the United States, and the U.S.
Suggested improvements. Users are
Army Reserve. Army Reserve.
invited to send comments and suggested
Proponent and exception authority. improvements on DA From 2028 (Recom-
The proponent of this regulation is the m e n d e d C h a n g e s t o P u b l i c a t i o n s a n d
Assistant Chief of Staff for Installation Blank Forms) directly to the Commander,
Management. The proponent has the au-
thority to approve exceptions or waivers
Contents (Listed by paragraph and page number)
Chapter 1
Purpose, Principles, and Objectives, page 1
Purpose (cid:129) 1–1, page 1
References (cid:129) 1–2, page 1
Explanation of abbreviations and terms (cid:129) 1–3, page 1
*This regulation supersedes AR 215–1, dated 22 June 2010.
AR 215–1 (cid:129) 24 September 2010 i
UNCLASSIFIED
Contents—Continued
Responsibilities (cid:129) 1–4, page 1
Authority (cid:129) 1–5, page 1
Exclusions (cid:129) 1–6, page 1
Nonappropriated fund instrumentality structure (cid:129) 1–7, page 1
Concept (cid:129) 1–8, page 1
Principles (cid:129) 1–9, page 2
Objectives (cid:129) 1–10, page 2
Chapter 2
Responsibilities, page 2
Secretary of the Army (cid:129) 2–1, page 2
The Assistant Chief of Staff for Installation Management (cid:129) 2–2, page 2
The Commander, Installation Management Command (cid:129) 2–3, page 3
Garrison commanders (cid:129) 2–4, page 3
Commander, Family and Morale, Welfare and Recreation Command (cid:129) 2–5, page 4
Heads of Headquarters, Department of the Army agencies and commanders of Army commands, installations, and
activities (cid:129) 2–6, page 6
Chapter 3
Nonappropriated Fund Instrumentality Structure, page 6
Section I
Nonappropriated Fund Instrumentality Groups, page 6
Program Group I: Military morale, recreation and welfare programs (cid:129) 3–1, page 6
Program Group II: Armed Forces exchanges (cid:129) 3–2, page 6
Program Group III: Civilian morale, recreation and welfare programs (cid:129) 3–3, page 6
Program Group IV: Lodging Program supplemental mission funds (cid:129) 3–4, page 6
Program Group V: Supplemental mission funds (cid:129) 3–5, page 6
Program Group VI: Special purpose central funds (cid:129) 3–6, page 6
Section II
Funding Categories, page 7
Category A: Mission-sustaining programs (cid:129) 3–7, page 9
Category B: Community support programs (cid:129) 3–8, page 9
Category C: Revenue-generating programs (cid:129) 3–9, page 9
Section III
Establishment, Consolidation, Revalidation, and Disestablishment, page 10
Establishment (cid:129) 3–10, page 10
Consolidation (cid:129) 3–11, page 10
Revalidation (cid:129) 3–12, page 10
Disestablishment (cid:129) 3–13, page 11
Transfers of nonappropriated fund instrumentalities/entities (cid:129) 3–14, page 11
Section IV
Nonappropriated Fund Instrumentality Fund Managers/Entity Administrators, page 11
Duties (cid:129) 3–15, page 11
Absence and permanent change of fund managers/entity administrators (cid:129) 3–16, page 11
Section V
Councils, page 12
Purpose and functions (cid:129) 3–17, page 12
Council membership (cid:129) 3–18, page 12
Meetings (cid:129) 3–19, page 13
ii AR 215–1 (cid:129) 24 September 2010
Contents—Continued
Chapter 4
Nonappropriated Fund Instrumentality Legal Status, page 13
Section I
Authority, page 13
Nonappropriated fund instrumentalities (cid:129) 4–1, page 13
Administration (cid:129) 4–2, page 13
Nonappropriated fund employees (cid:129) 4–3, page 13
Section II
Fiduciary Responsibility (10 USC 2783), page 14
Nonappropriated funds (cid:129) 4–4, page 14
Individual responsibility (cid:129) 4–5, page 14
Violations (cid:129) 4–6, page 14
Section III
Tax Requirements, page 14
Federal taxes (cid:129) 4–7, page 14
Federal income and employment taxes (cid:129) 4–8, page 14
Alcoholic beverage taxes (Internal Revenue Code of 1986) (cid:129) 4–9, page 14
Nonappropriated fund instrumentality/entity employment relationship (for tax purposes) (cid:129) 4–10, page 14
Taxes on employee tips (cid:129) 4–11, page 15
Reporting prizes (cid:129) 4–12, page 15
Annual reports to the Internal Revenue Service (cid:129) 4–13, page 15
State and local sales and use taxes (cid:129) 4–14, page 15
State and local income taxes (cid:129) 4–15, page 16
U.S. Government tax exemption certificates (cid:129) 4–16, page 16
Foreign taxes (cid:129) 4–17, page 16
Concessionaire and contractor-operated programs (cid:129) 4–18, page 16
Private organizations (cid:129) 4–19, page 16
Communications with taxing authorities (cid:129) 4–20, page 16
Chapter 5
Funding, page 16
Section I
Appropriated Funding, page 16
Appropriated funds (cid:129) 5–1, page 16
Utilization, support, and accountability (cid:129) 5–2, page 17
Uniform funding and management (cid:129) 5–3, page 19
Remote and isolated sites (cid:129) 5–4, page 19
Base realignment and closure and Global Defense Posture Realignment (cid:129) 5–5, page 22
Special security conditions (cid:129) 5–6, page 23
Section II
Nonappropriated Fund Funding, page 23
Army Morale, Welfare and Recreation Fund (cid:129) 5–7, page 23
Region oversight morale, welfare, and recreation funds (cid:129) 5–8, page 23
Garrison morale, welfare, and recreation operating entity (cid:129) 5–9, page 23
Supplemental missions (cid:129) 5–10, page 23
Private property (cid:129) 5–11, page 24
Resale operations (cid:129) 5–12, page 24
Section III
Authorized and Prohibited Uses of Nonappropriated Funds, page 24
Authorized use (cid:129) 5–13, page 24
AR 215–1 (cid:129) 24 September 2010 iii
Contents—Continued
Prohibited uses (cid:129) 5–14, page 28
Chapter 6
Unit Funds, page 30
Guidelines (cid:129) 6–1, page 30
Administration (cid:129) 6–2, page 30
Reserve Component’s unit funds and Army and Air Force Exchange Services dividends (cid:129) 6–3, page 31
Active duty support elements (cid:129) 6–4, page 32
Assets of Reserve Component units released from active status (cid:129) 6–5, page 32
Support of other service elements (cid:129) 6–6, page 32
Support of military missions in foreign countries (cid:129) 6–7, page 32
Chapter 7
Patronage, page 34
Eligibility (cid:129) 7–1, page 34
Other users (cid:129) 7–2, page 36
Identification (cid:129) 7–3, page 36
Misuse of program privilege (cid:129) 7–4, page 37
Chapter 8
Military Morale, Welfare, and Recreation Programs, page 37
Section I
Operations, page 37
General program operations (cid:129) 8–1, page 37
Combining programs (cid:129) 8–2, page 37
Standards and controls (cid:129) 8–3, page 37
Overseas operations (cid:129) 8–4, page 37
Section II
Descriptions, page 37
Amusement/vending machines (cid:129) 8–5, page 37
Armed Forces entertainment (cid:129) 8–6, page 39
Armed Forces Recreation Centers (cid:129) 8–7, page 39
Army Recreation Machine Program (cid:129) 8–8, page 39
Arts and crafts (cid:129) 8–9, page 42
Automotive skills (cid:129) 8–10, page 44
Better Opportunities for Single Soldiers (cid:129) 8–11, page 46
Bingo (cid:129) 8–12, page 47
Bowling (cid:129) 8–13, page 49
Casino games (cid:129) 8–14, page 49
Child, Youth, and School Services (cid:129) 8–15, page 50
Community recreation center programs (cid:129) 8–16, page 55
Entertainment (performing arts) (cid:129) 8–17, page 56
Entertainment, commercial (cid:129) 8–18, page 58
Golf (cid:129) 8–19, page 59
Gyms/physical fitness centers/field houses (cid:129) 8–20, page 60
Leisure Travel Services (cid:129) 8–21, page 61
Library and information services (cid:129) 8–22, page 64
Movies (cid:129) 8–23, page 66
Food, beverage, and entertainment programs on military installations (cid:129) 8–24, page 66
Outdoor recreation (cid:129) 8–25, page 70
Raffles (cid:129) 8–26, page 75
Sports and fitness (cid:129) 8–27, page 76
Swimming (cid:129) 8–28, page 81
iv AR 215–1 (cid:129) 24 September 2010
Contents—Continued
Unit-level programs (cid:129) 8–29, page 83
Section III
Operation of Programs at Closed Installations and Unauthorized Programs, page 84
Closed installation policy (cid:129) 8–30, page 84
Unauthorized activities (cid:129) 8–31, page 84
Chapter 9
Mobilization, Contingency, and Wartime Operations, page 84
Responsibilities for providing moral, welfare, and recreation (cid:129) 9–1, page 84
Staffing (cid:129) 9–2, page 85
Training (cid:129) 9–3, page 85
Kits and other supplies (cid:129) 9–4, page 86
Other programs in contingency and combat operations (cid:129) 9–5, page 86
Financial operations (cid:129) 9–6, page 87
Garrison services (cid:129) 9–7, page 87
Redeployment/demobilization (cid:129) 9–8, page 87
Chapter 10
Alcoholic Beverages, page 88
Age restrictions (cid:129) 10–1, page 88
Locations where alcoholic beverages may not be consumed (cid:129) 10–2, page 88
Alcohol consumption locations (cid:129) 10–3, page 88
Catering (cid:129) 10–4, page 89
Purchaser use (cid:129) 10–5, page 90
Procurement (cid:129) 10–6, page 90
Transporting alcoholic beverages (cid:129) 10–7, page 90
Controls (cid:129) 10–8, page 91
By-the-drink sales (cid:129) 10–9, page 91
Alcoholic beverage sold in bulk (cid:129) 10–10, page 92
Packaged alcoholic beverage sales (cid:129) 10–11, page 92
Establishing package stores (cid:129) 10–12, page 92
American wine in overseas package beverage stores (cid:129) 10–13, page 93
Rationing (cid:129) 10–14, page 93
Alcohol labeling (cid:129) 10–15, page 93
Cooperation with State and local officials (cid:129) 10–16, page 94
Requests for information (cid:129) 10–17, page 94
Taxes (cid:129) 10–18, page 94
Chapter 11
Advertising and Commercial Sponsorship, page 94
Section I
Advertising, page 94
Morale, welfare, and recreation and nonappropriated fund instrumentality advertising (cid:129) 11–1, page 94
Selling advertising space in nonappropriated fund instrumentality/entity media (cid:129) 11–2, page 95
Authorized personnel (cid:129) 11–3, page 95
Reporting (cid:129) 11–4, page 96
Web site advertising (cid:129) 11–5, page 96
Section II
Commercial Sponsorship, page 96
Definition (cid:129) 11–6, page 96
Authorized programs (cid:129) 11–7, page 96
Sponsorship conditions (cid:129) 11–8, page 96
Written agreements (cid:129) 11–9, page 97
AR 215–1 (cid:129) 24 September 2010 v
Contents—Continued
Solicited sponsorship (cid:129) 11–10, page 97
Unsolicited sponsorship (cid:129) 11–11, page 97
Reporting (cid:129) 11–12, page 97
Authorized personnel (cid:129) 11–13, page 98
Additional guidance (cid:129) 11–14, page 98
Web site sponsorship (cid:129) 11–15, page 98
Section III
Expense Accounts, page 98
Eligible personnel and facility use (cid:129) 11–16, page 98
Administration of accounts (cid:129) 11–17, page 98
Chapter 12
Resale, User Fees, and Credit, page 99
Section I
Resale, page 99
Authority and applicability (cid:129) 12–1, page 99
Resale authority (cid:129) 12–2, page 99
Section II
International Balance of Payments Program (DODI 7060.03), page 100
Sale of U.S.-made merchandise overseas (cid:129) 12–3, page 100
Foreign goods for resale overseas (cid:129) 12–4, page 100
Foreign goods not for resale (cid:129) 12–5, page 101
Construction, sustainment, restoration, and modernization of real property outside the United States (cid:129) 12–6, page 101
Exceptions for specific foreign locations (cid:129) 12–7, page 101
Section III
User Fees, page 101
Prices, user fees, and other charges (cid:129) 12–8, page 101
Discounts (cid:129) 12–9, page 102
Fees for Federal property use (31 USC 3302). (cid:129) 12–10, page 102
Section IV
Credit, page 102
Commercial credit cards (cid:129) 12–11, page 102
In-house nonappropriated fund credit (cid:129) 12–12, page 102
Credit card use over Web sites (cid:129) 12–13, page 103
Chapter 13
Logistics and Administration, page 103
Section I
Travel and Transportation, page 103
Guidelines (cid:129) 13–1, page 103
Nonappropriated fund instrumentality/entity centrally billed and individually billed accounts (cid:129) 13–2, page 104
Nonappropriated fund instrumentality/entity cargo (cid:129) 13–3, page 104
Section II
Official Vehicle Use, page 104
Use of Government vehicles (cid:129) 13–4, page 104
Use of nonappropriated fund vehicles (cid:129) 13–5, page 104
Registration and licensing of nonappropriated fund instrumentality/entity vehicles (cid:129) 13–6, page 105
vi AR 215–1 (cid:129) 24 September 2010
Contents—Continued
Section III
Information Technology Systems, page 106
Information system configuration plan (cid:129) 13–7, page 106
Acquisition (cid:129) 13–8, page 106
Approval authority for nonappropriated fund requirements (cid:129) 13–9, page 106
Section IV
Administrative Policies, page 106
Conflicts of interest (cid:129) 13–10, page 106
Nondiscrimination (cid:129) 13–11, page 106
Acquisition of goods and services (cid:129) 13–12, page 107
Food service employee meals (cid:129) 13–13, page 107
Acceptance of gifts or donations (cid:129) 13–14, page 107
Safety, fire prevention, and health programs (cid:129) 13–15, page 108
Postage and mail (cid:129) 13–16, page 109
Liability waivers (cid:129) 13–17, page 109
Events (cid:129) 13–18, page 109
Promotional materials (cid:129) 13–19, page 109
Identity (and signage) (cid:129) 13–20, page 110
Operating hours (cid:129) 13–21, page 110
Customer complaints (cid:129) 13–22, page 110
Awards programs (cid:129) 13–23, page 110
Section V
Volunteer and Gratuitous Services Policies, page 110
Volunteer policy (10 USC 1588) (cid:129) 13–24, page 110
Volunteer services by student interns (5 USC 3111) (cid:129) 13–25, page 111
Gratuitous services (cid:129) 13–26, page 111
Chapter 14
Morale Welfare Recreation Personnel, page 111
Section I
Management, page 111
Overview (cid:129) 14–1, page 111
Implementation (cid:129) 14–2, page 112
Section II
Requirements, page 112
Requirements for appropriated fund positions (cid:129) 14–3, page 112
Requirements for nonappropriated positions (cid:129) 14–4, page 112
Section III
Career Referral Program, page 113
Applicability (cid:129) 14–5, page 113
Appropriated fund positions (cid:129) 14–6, page 113
Nonappropriated fund positions (cid:129) 14–7, page 113
Section IV
Recruiting, Referral and Selection for General Schedule Employment, page 113
Recruitment (cid:129) 14–8, page 113
Referral (cid:129) 14–9, page 113
Selection (cid:129) 14–10, page 114
Use of Office of Personnel Management certificates of eligibles (cid:129) 14–11, page 114
AR 215–1 (cid:129) 24 September 2010 vii
Contents—Continued
Section V
Training and Professional Development, page 114
Guidelines (cid:129) 14–12, page 114
Implementation (cid:129) 14–13, page 114
Individual training and professional development plans (cid:129) 14–14, page 114
Headquarters, Department of the Army training (cid:129) 14–15, page 114
Chapter 15
Morale, welfare, and recreation Planning and Programming, page 115
Section I
Installation Morale, Welfare, and Recreation 5–Year Plan, page 115
Overview (cid:129) 15–1, page 115
Guidelines (cid:129) 15–2, page 115
Section II
Construction Planning, page 116
Overview (cid:129) 15–3, page 116
Guidelines (cid:129) 15–4, page 116
Construction programs (cid:129) 15–5, page 117
Facilities funding (cid:129) 15–6, page 117
Nonappropriated fund approval authority (cid:129) 15–7, page 117
Review for funding (cid:129) 15–8, page 118
Project documentation (cid:129) 15–9, page 119
Sustainment, restoration, and modernization (cid:129) 15–10, page 119
Return on investment analysis (cid:129) 15–11, page 119
Public-private venture projects (cid:129) 15–12, page 120
Chapter 16
Financial Management, page 121
Section I
Administration, page 121
Overview (cid:129) 16–1, page 121
Financial management responsibility (cid:129) 16–2, page 121
Successor-in-interest (cid:129) 16–3, page 122
Section II
Cash Management, page 122
Funding standards (cid:129) 16–4, page 122
Total cash management (cid:129) 16–5, page 122
Army simplified dividend distribution (cid:129) 16–6, page 122
Army recreation machine program distribution (cid:129) 16–7, page 123
Army Morale, Welfare, and Recreation Fund (cid:129) 16–8, page 123
Collections and control of receivables (cid:129) 16–9, page 123
Loans, advances, and grants (cid:129) 16–10, page 123
Section III
Capital Expenditures, page 123
Nonappropriated fund major construction financing (cid:129) 16–11, page 123
Nonappropriated fund capital purchases and minor construction financing (cid:129) 16–12, page 123
Section IV
Budgeting, page 124
Budget preparation (cid:129) 16–13, page 124
Budget approval (cid:129) 16–14, page 124
viii AR 215–1 (cid:129) 24 September 2010