approve a-e agreements for jwa proposed settlement agreement

382 Pages·2013·5.97 MB·English

Agenda Item
AGENDA STAFF REPORT

ASR Control 13-001123

MEETING DATE: 09/10/13
LEGAL ENTITY TAKING ACTION: Board of Supervisors
BOARD OF SUPERVISORS DISTRICT(S): 2
SUBMITTING AGENCY/DEPARTMENT: John Wayne Airport (Approved)
DEPARTMENT CONTACT PERSON(S): Alan L. Murphy

SUBJECT: Approve A-E Agreements for JWA Proposed Settlement Agreement Amendment EIR

CEO CONCUR COUNTY COUNSEL REVIEW CLERK OF THE BOARD
Pending Review Approved Agreement to Form Discussion
3 Votes Board Majority

Budgeted: Yes Current Year Cost: $955,810 Annual Cost: N/A

Staffing Impact: No # of Positions: Sole Source: N/A
Current Fiscal Year Revenue: $477,905 (50% Match Newport Beach)
Funding Source: City of Newport Beach (50%); John County Audit in last 3 years No
Wayne Airport Operating Fund (50%)
Year of Audit

Prior Board Action: 4/16/2013 # 23

RECOMMENDED ACTION(S):

1. Find that the subject activity is not a project within the meaning of CEQA Guidelines Section 15378
and is therefore not subject to review under CEQA.

2. In accordance with Government Code Section 29130, direct the Auditor Controller to increase
appropriations (280-280-280-0330-1900, $477,905) offset by unanticipated revenue from the City
of Newport Beach, per Memorandum of Understanding (MOU) (280-280-280-0600-7130,
$477,905), dated 4/16/13, to reimburse costs associated with the Environmental Impact Report
(EIR). (Requires 4/5th vote)

3. Approve Architect-Engineer Agreement with ENVIRON International Corporation (ENVIRON) in
the amount of $200,000 for air quality analysis services; and authorize the Chair to execute the
attached Agreement (Attachment A).

4. Approve Architect-Engineer Agreement with Fehr & Peers in the amount of $199,600 for traffic and
circulation analysis; and authorize the Chair to execute the attached Agreement (Attachment B).

5. Approve Architect-Engineer Agreement with AECOM in the amount of $165,000 for aviation
analysis services; and authorize the Chair to execute the attached Agreement (Attachment C).
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6. Approve Architect-Engineer Agreement with Landrum & Brown, Incorporated in the amount of
$191,220 for noise analysis; and authorize the Chair to execute the attached Agreement (Attachment
D).

7. Approve Architect-Engineer Agreement with BonTerra Consulting in the amount of $199,990 for
EIR preparation services; and authorize the Chair to execute the attached Agreement (Attachment
E).

SUMMARY:

The purpose of this ASR is to request Board approval of five Architect-Engineer (AE) agreements related
to the analysis and preparation of an EIR for the proposed JWA Settlement Agreement Amendment.
Each AE agreement represents a different specialty needed to complete the EIR. The specialty areas
consist of Air Quality Analysis, Aviation Analysis, Noise Analysis, Traffic and Circulation Analysis, and
EIR preparation. JWA requests that the Board approve agreements with the following firms: ENVIRON
for Air Quality Analysis, Fehr & Peers for Traffic and Circulation Analysis, AECOM for Aviation
Analysis Services, Landrum & Brown for Noise Analysis Services and BonTerra Consulting for EIR
Preparation.

BACKGROUND INFORMATION:

The purpose of the EIR will be to identify the environmental impacts associated with a proposed 15-year
extension of the Settlement Agreement. The original 1985 Settlement Agreement formalized consensus
between the County of Orange, the City of Newport Beach, the Airport Working Group (AWG) and Stop
Polluting Our Newport (SPON) on the nature and extent of facility and operational improvements that
could be implemented at John Wayne Airport through 2005. In 2003, the original four signators approved
a series of amendments to the Settlement Agreement that allowed for additional facilities and operational
capacity and continued to provide environmental protections for the local community through 2015. Since
early 2012, the four signators have been discussing a second extension to the Settlement Agreement. The
parties have reached agreement on the definition of a "proposed project" and project alternatives to be
analyzed in the EIR pursuant to the California Environmental Quality Act.

Review Process:

JWA solicited Statements of Qualifications (SOQ’s) for Architect-Engineer Services in May 2013 for five
different areas of expertise: EIR preparation, Air Quality Analysis, Aviation Analysis, Noise Analysis,
and Traffic and Circulation Analysis. JWA received submittals from the following firms:

Air Quality Traffic/Circulation Aviation Analysis Noise EIR Preparation
Analysis
ENVIRON Fehr & Peers AECOM Landrum & BonTerra
International Brown, Consulting
Corporation Incorporated
Green ECS Stantec Consulting Green ECS
Services Inc.
PCR Services
Corporation (PCR)
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A review committee comprised of three JWA staff evaluated the SOQ's to identify the most qualified
firms. For the EIR preparation committee, one member of the committee was a staff member from the
City of Newport Beach. The firms’ SOQ’s were rated on pre-established criteria, including: (i) firm’s
technical expertise; (ii) key personnel and references; (iii) project approach and understanding; (iv)
project management experience and (v) organization and completeness of SOQ. A total of seven firms
were interviewed (See Exhibit A). The firms’ interviews were rated on pre-established criteria, including:
(i) presentation content and quality; (ii) firm’s information and relevant experience; (iii) proposed project
team; and (iv) understanding of the scope of work. The SOQ's and interviews each counted fifty percent
(50%) of the total score. The SOQ and interview scores from each evaluator were tallied for each firm to
develop the final scores. The percentage of maximum points possible was calculated and used to rank the
firms. The summary score sheets and individual score sheets are included as Exhibits B and C.

The Request for Qualifications (RFQs) to support the proposed Settlement Agreement Amendment EIR
preparation indicated that each contract award not exceed $200,000 in accordance with the County of
Orange Contract Policy Manual. After successful negotiations with each of the most qualified firms,
acceptable Scopes of Work and contract amounts not exceeding $200,000 were established and confirmed
with the following firms: ENVIRON for Air Quality Analysis, Fehr & Peers for Traffic and Circulation
Analysis, AECOM for Aviation Analysis Services, Landrum & Brown for Noise Analysis Services and
BonTerra Consulting for EIR Preparation. These A-E Agreements are being presented to the Board of
Supervisors for award and are included as Attachments A through E.

CEQA COMPLIANCE:

This action is not a project within the meaning of CEQA Guidelines Section 15378 and is therefore
exempt from CEQA since it will not result in any direct or indirect physical change in the environment
since the proposed project involves the preparation of an EIR. It is therefore exempt from CEQA. Any
future action that constitutes a project will be reviewed for compliance with CEQA.

FINANCIAL IMPACT:

On April 16, 2013, the Board of Supervisors approved a Memorandum of Understanding (MOU) with the
City of Newport Beach. This MOU identified that 50% of the proposed project costs would be
reimbursed by the City. The remaining 50% will be funded by the John Wayne Airport Operating Fund.
In accordance with Government Code Section 29130, the Auditor Controller would increase
appropriations to the JWA Operating Fund, which would be offset by revenue from the City. The
increase to appropriations and revenue in Airport Operating Fund 280 will provide sufficient funds to pay
for the total cost of services rendered under these agreements.

STAFFING IMPACT:

N/A

EXHIBIT(S):

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Exhibit A: Architect-Engineer Slates
Exhibit B: Summary of Scores
Exhibit C: Score Sheets

ATTACHMENT(S):

Attachment A: A-E Agreement ENVIRON
Attachment B: A-E Agreement Fehr & Peers
Attachment C: A-E Agreement AECOM
Attachment D: A-E Agreement Landrum & Brown
Attachment E: A-E Agreement BonTerra Consulting

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Exhibit A
Exhibit A

John Wayne Airport
Architect-Engineer (A-E) Services to Support the John Wayne Airport (JWA) Proposed

Settlement Agreement Amendment Environmental Impact Report (EIR)

Architect-Engineer Slates for: Air Quality Analysis, Transportation/Circulation Analysis,
Aviation Analysis, Noise Analysis and EIR Preparation

Architect-Engineer Slate for Air Quality Analysis

A Qualifications Review Committee (the Committee) comprised of three (3) John Wayne
Airport (JWA) staff evaluated written statements of qualifications (SOQs) from three (3) firms
that responded to the Request for Qualifications (RFQ). These firms are (in alphabetical order):

• ENVIRON International Corporation (ENVIRON)
• Green ECS
• PCR Services Corporation (PCR)

The Committee ranked the SOQs submitted by these firms, based on the following criteria: (i)
technical expertise; (ii) key personnel and references; (iii) project approach and understanding;
and (iv) project management experience and (v) organization and completeness of SOQ
submittal.

The top scoring two (2) firms, ENVIRON and PCR, were short-listed and invited to interview on
June 12th, 2013 at JWA’s Administration Building, 3160 Airway Ave., Costa Mesa. Green ECS
did not meet the SOQ submittal requirements. The content of the Green ECS submittal did not
demonstrate the competence and professional qualifications necessary for the satisfactory
performance of the services required for this project. The two firms interviewed were ENVIRON
and PCR. The Committee evaluated the firms’ responses to a standard list of questions and were
judged for: (i) presentation content and quality; (ii) firm’s information and relevant experience;
(iii) proposed project team; and (iv) understanding of the scope of work. Final rankings of the
two firms were determined by the combination of evaluation scores for the SOQs (50%) and the
interviews (50%) which reflected the extent to which each firm had demonstrated the
competence and professional qualifications necessary for the satisfactory performance of the
services required for this project.

Below is a ranked list of the top two (2) firms with additional information for each:

1. ENVIRON
201 California Street, Suite 1200
San Francisco, California 94111

Recent representative projects include:

• Los Angeles World Airports (LAWA): Provided LAWA with Air Quality
CEQA/NEPA support. Prepared air quality and greenhouse gas evaluations in
support of a development Project as required by CEQA/NEPA. Professional
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Exhibit A
Exhibit A
services included analyzing the criteria pollutant, air toxics, and GHG emissions,
and the air quality and health risk impacts of construction and operational
emissions in support of the EIR/EIS.
• Oakland Airport and Maritime Port: Prepared a Supplemental EIR to the final
EIR for its Airport Development Plan at the Oakland International Airport.
Analyses included air emissions estimation, air dispersion modeling, exposure
analysis, and human health risk assessment.
• Port of Los Angeles: Developed a complete EIR for the Port of Los Angeles for
a new near-dock rail yard facility including environmental analysis for all
resource areas but with particular focus on noise, transportation/circulation and air
quality.

2. PCR
One Venture, Suite 150

Irvine, California 92618

Recent representative projects include:

• Los Angeles International Airport (LAX): PCR prepared the EIR for the
proposed replacement of the existing Central Utility Plant (CUP) and
cogeneration facilities at LAX. PCR’s document focused on the project’s
potential impacts to air quality, human health risks, transportation, and global
climate change.
• LAX: PCR completed criteria and toxic air pollutant studies for the South Airfield
Improvement Project at LAX. PCR’s air quality portion of the project EIR
involved preparing a pollutant emissions inventory, dispersion modeling and a
comprehensive Health Risk Assessment (HRA).
• Los Angeles World Airports (LAWA): PCR was awarded a contract with LAWA
to provide on-call assistance at all four LAWA-owned airports. As part of this
contract, PCR provided Air Quality permitting and compliance assistance,
calculated emission inventories, prepared HRAs, and performed compliance
audits.

ENVIRON received higher scores for both the written and interview portions of the evaluations.
The Evaluation Committee recommended that an agreement be negotiated with ENVIRON and
submitted for Board of Supervisors approval.

Architect-Engineer Slate for Transportation/Circulation Analysis

A Qualifications Review Committee (the Committee) comprised of three (3) John Wayne
Airport (JWA) staff evaluated written statements of qualifications (SOQs) from two (2) firms
that responded to the Request for Qualifications (RFQ). These firms are (in alphabetical order):

• Fehr & Peers
• Stantec Consulting Services, Inc. (Stantec)

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Exhibit A
Exhibit A
The Committee ranked the SOQs submitted by these firms, based on the following criteria: (i)
technical expertise; (ii) key personnel and references; (iii) project approach and understanding;
and (iv) project management experience and (v) organization and completeness of SOQ
submittal.

The two firms met the SOQ requirements, were short-listed and invited to interview on June
14th, 2013 at JWA’s Administration Building, 3160 Airway Ave., Costa Mesa. The two firms
interviewed were Fehr & Peers and Stantec. The Committee evaluated the firms’ responses to a
standard list of questions and were judged for: (i) presentation content and quality; (ii) firm’s
information and relevant experience; (iii) proposed project team; and (iv) understanding of the
scope of work. Final rankings of the two firms were determined by the combination of evaluation
scores for the SOQs (50%) and the interviews (50%) which reflected the extent to which each
firm had demonstrated the competence and professional qualifications necessary for the
satisfactory performance of the services required for this project.

Below is a ranked list of the top two (2) firms with additional information for each:

1. Fehr & Peers
8141 E. Kaiser Boulevard, Suite 110
Anaheim, California 92808

Recent representative projects include:

• Los Angeles International Airport (LAX): Performed a comprehensive
transportation analysis for the LAX Specific Plan Amendment Study (SPAS).
Fehr & Peers developed a sub-area travel demand model based on the SCAG
regional travel model. A total of 200 intersections and over 45 regional freeway
segments/ramps intersections across 10 jurisdictions were included in the study.
• LAX: Performed a traffic impact analysis for the Bradley West Project that
would reconfigure the Tom Bradley International Terminal (TBIT) to provide
new terminal contact gates suitable to accommodate new large aircraft. Project-
related impacts to the transportation system surrounding the airport were
determined. Potential intersection improvements were identified and evaluated
for all study facilities that could be impacted due to the reconfiguration of the
TBIT.

2. Stantec
38 Technology Drive, Suite 100
Irvine, California 92618

Recent representative projects include:

• John Wayne Airport (JWA): Prepared the supplemental EIR traffic study to
evaluate the impacts due to the construction activities related to the airport’s
Implementation Plan and the increased onsite traffic volume related to increased
passenger volumes of 10.8 MAP.
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Exhibit A
Exhibit A

• Los Angeles International Airport: Stantec was part of a team retained by the
County of Los Angeles to review the EIR for the proposed Master Plan for LAX.
Stantec reviewed the transportation section of the EIR and evaluated that section
in relation to impacts on the local street system in the surrounding unincorporated
County area.
• San Bernardino International Airport: Provided traffic impact analyses for a
variety of projects including providing a terminal for scheduled passenger air
service, modifying passenger drop off facilities in front of the terminal, improving
parking, and providing charter air services.

Fehr & Peers received a higher combined score for the written and interview portions of the
evaluations. The Evaluation Committee recommended that an agreement be negotiated with
Fehr & Peers and submitted for Board of Supervisors approval.

Architect-Engineer Slate for Aviation Analysis

A Qualifications Review Committee (the Committee) comprised of three (3) John Wayne
Airport (JWA) staff evaluated the written statement of qualifications (SOQs) from the one firm
that responded to the Request for Qualifications (RFQ), AECOM.

The Committee scored the SOQ submitted by this firm, based on the following criteria: (i)
technical expertise; (ii) key personnel and references; (iii) project approach and understanding;
and (iv) project management experience and (v) organization and completeness of SOQ
submittal.

The firm was invited to interview on June 13th, 2013 at JWA’s Administration Building, 3160
Airway Ave., Costa Mesa. The Committee evaluated AECOM’s responses to a standard list of
questions and was judged for: (i) presentation content and quality; (ii) firm’s information and
relevant experience; (iii) proposed project team; and (iv) understanding of the scope of work.
Final ranking was determined by the combination of evaluation scores for the SOQs (50%) and
the interviews (50%) which reflected the extent to which the firm had demonstrated the
competence and professional qualifications necessary for the satisfactory performance of the
services required for this project.

AECOM met the following Statement of Qualifications requirements:

• Relevant qualifications and experience of proposed staff
• Depth of expertise in aviation analysis
• Suitability of the proposed team for the scope of work
• Firm’s ability to respond and capacity to provide services needed.

The Evaluation Committee recommended that an agreement be negotiated with AECOM and
submitted for Board of Supervisors approval.

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Exhibit A
Exhibit A

Architect-Engineer Slate for Noise Analysis

A Qualifications Review Committee (the Committee) comprised of three (3) John Wayne
Airport (JWA) staff evaluated the written statement of qualifications (SOQs) from the one firm
that responded to the Request for Qualifications (RFQ), Landrum & Brown.

The Committee scored the SOQ submitted by this firm, based on the following criteria: (i)
technical expertise; (ii) key personnel and references; (iii) project approach and understanding;
and (iv) project management experience and (v) organization and completeness of SOQ
submittal.

The firm was invited to interview on June 10th, 2013 at JWA’s Administration Building, 3160
Airway Ave., Costa Mesa. The Committee evaluated Landrum & Brown’s responses to a
standard list of questions and was judged for: (i) presentation content and quality; (ii) firm’s
information and relevant experience; (iii) proposed project team; and (iv) understanding of the
scope of work. Final ranking was determined by the combination of evaluation scores for the
SOQs (50%) and the interviews (50%) which reflected the extent to which the firm had
demonstrated the competence and professional qualifications necessary for the satisfactory
performance of the services required for this project.

Landrum & Brown met the following Statement of Qualifications requirements:

• Relevant qualifications and experience of proposed staff
• Depth of expertise in aviation analysis
• Suitability of the proposed team for the scope of work
• Firm’s ability to respond and capacity to provide services needed.

The Evaluation Committee recommended that an agreement be negotiated with Landrum &
Brown and submitted for Board of Supervisors approval.

Architect-Engineer Slate for EIR Preparation

A Qualifications Review Committee (the Committee) comprised of two (2) John Wayne Airport
(JWA) staff and one staff member from the City of Newport Beach evaluated written statements
of qualifications (SOQs) from two (2) firms that responded to the Request for Qualifications
(RFQ). These firms are (in alphabetical order):

• BonTerra Consulting
• Green ECS

The Committee ranked the SOQs submitted by these firms, based on the following criteria: (i)
technical expertise; (ii) key personnel and references; (iii) project approach and understanding;
and (iv) project management experience and (v) organization and completeness of SOQ
submittal.

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Exhibit A
Exhibit A

Green ECS did not meet the SOQ submittal requirements. The content of the Green ECS
submittal did not demonstrate the competence and professional qualifications necessary for the
satisfactory performance of the services required for this project. BonTerra consulting met the
SOQ requirements, was short-listed and invited to interview on June 11th, 2013 at JWA’s
Administration Building, 3160 Airway Ave., Costa Mesa. The Committee evaluated BonTerra
Consulting’s responses to a standard list of questions and was judged for: (i) presentation content
and quality; (ii) firm’s information and relevant experience; (iii) proposed project team; and (iv)
understanding of the scope of work. Final ranking was determined by the combination of
evaluation scores for the SOQ (50%) and the interview (50%) which reflected the extent to
which each firm had demonstrated the competence and professional qualifications necessary for
the satisfactory performance of the services required for this project.

BonTerra Consulting met the following Statement of Qualifications requirements:

• Relevant qualifications and experience of proposed staff
• Depth of expertise in aviation analysis
• Suitability of the proposed team for the scope of work
• Firm’s ability to respond and capacity to provide services needed.

The Evaluation Committee recommended that an agreement be negotiated with BonTerra
Consulting and submitted for Board of Supervisors approval.
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