Approval of the 2014-2015 Academic Calendar and add revised Business item Approval of the

225 Pages·2014·5.25 MB·English

February 25, 2014 - Regular Meeting - Minutes
February 25, 2014
Regular Meeting - 5:45 p.m.
School Board of Manatee County
215 Manatee Avenue West
Bradenton, FL 34205
www.manateeschools.net
Times Indicated Are Approximate
CALL TO ORDER (5:45 p.m.)
1. Call to Order
Minutes:
Chair Aranibar called the meeting to order at 5:45 p.m.
Board members present: Julie B. Aranibar, Chair; Dave "Watchdog"
Miner, Vice Chair; Karen Carpenter, Robert C. Gause, and Barbara
A. Harvey. Also present: Rick W. Mills, Superintendent; Dr. Diana
Greene, Deputy Superintendent of Instruction; Michael Boyer, Chief
Financial Officer; Jim Dye, School Board Attorney; and Scott
Coovert, Staff Attorney.
2. Invocation
Minutes: The invocation was given by Mrs. Harvey.
3. Pledge of Allegiance
Minutes: Mr. Miner led in the recitation of the Pledge of
Allegiance.
4. Approval of the Orders of the Day
Attachment: Agenda Item - Approval of the 2014-2015
Academic Calendar.pdf
Attachment: 2014-2015 Calendar - Draft
4_Cabinet_edits_final draft.pdf
Attachment: 2014-2015 Parent
Calendar_Cabinet_edits_final draft.pdf
Minutes:
The Chair found good cause to amend the agenda with the
following:
Agenda amended February 21, 2014 to update New Business item
Approval of the 2014-2015 Academic Calendar and add revised
Calendars.
Agenda amended February 21, 2014 to add a website link to the
Executive Summary to allow for review of the contract for New
Business item Approval of the Charter School Contract Between the
School District of Manatee County and William Monroe Rowlett
Academy of Arts and Communication, Inc. for 2014-2019 .
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Motions:
Motion and approval of the orders
- PASS
of the day.

Vote Results
Motion: Karen Carpenter
Second: Barbara Harvey
Julie Aranibar - Aye
Karen Carpenter - Aye
Robert Gause - Aye
Barbara Harvey - Aye
Dave Watchdog Miner - Aye
Motion Minutes:
Following the motion, Mr. Miner requested for the Board to wait an
additional two weeks before approving the Academic Calendar to
allow additional time for community review. He made a motion to
amend the original motion to delete the approval of the 2014-15
Academic Calendar. Ms. Aranibar noted that both the Academic
Calendar and the Parent Calendar are one vote.
The Agency Clerk provided clarification regarding the current item
for approval. She noted that the Approval of the Orders of the Day
is only to approve the amendments made to the agenda. The
actual vote on the Academic Calendar for 2014-15 was item
number thirty-one under New Business (non-consent items).
Following the clarification the Board voted on the Approval of the
Orders of the Day.
AGENDA AMENDMENTS (Info Only) (5:45 p.m.)
5. Agenda Amendments
STUDENT CELEBRATION (5:48 p.m.)
6. Youth Art Month Proclamation
Attachment: Youth Art Month, 022514.pdf
Minutes:
Ms. Kelly Warne, Visual Arts Teacher at Oneco Elementary School,
and Ms. Pat Knowlton, Art Teacher at Tara Elementary School,
representing the Manatee Art Education Association and read the
proclamation for Youth Art Month.
Summer and Lucas White, students representing art students of
Manatee County presented art gifts to the Board and
Superintendent.
RECOGNITIONS
CHAIR OPENING REMARKS (5:53 p.m.)
7. Opening Remarks by Julie B. Aranibar
Minutes:
Chair Aranibar
Southeast High School Girls Basketball Team Pep Rally - noted that
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it was a great event to see an all girls team come together working
as a team on one goal and being mentored by Coach Harder. She
stated it was an amazing event for the girls to be cheered on by
their peers on their home court.
Coach Maechtle Day - highlighted that Coach Maechtle has
provided forty years of service to the students and the
district. Coach Maechtle Day will be celebrated on Thursday,
February 27th.
Sylvia Wood - the following message was shared from Mayor
Shirley Groover Bryant regarding the loss of Ms. Sylvia Wood:
When anyone refers to “Palmetto High School”, one will think of
Mrs. Sylvia K. Wood. She was the bookkeeper for Palmetto High
School for 35 years and retired June 2012. Sylvia passed away on
February 15, 2014 and even though many knew her, the over-
whelming tribute to her at the visitation and funeral truly reflected
how loved she was by her family, school, the district and over-all
community. She was a born leader, role model and mentor to
many. Sylvia’s untimely death shocked a community who will
always remember her laugh, her famous greeting to all “Que Pasa”,
and her ability to talk business on the phone, add figures on a
calculator and hold a conversation with someone in her office all at
the same time and never miss a beat. She will never be
forgotten. Please remember her family in your prayers as they
adjust to life without her.
SUPERINTENDENT OPENING REMARKS (5:58 p.m.)
8. Opening Remarks by Rick W. Mills
Minutes:
Superintendent Mills
Scott Coovert - introduced and welcomed Scott Coovert, Staff
Attorney, on contract through June 2014.
Commissioner Pam Stewart - updated the Board and
community regarding a follow-up conference call in connection to
the meeting held about the audit findings.
Community Engagement Forum - reminded all that the third forum
will be held on Tuesday, March 4th, from 6:00 p.m. to 8:00 p.m. at
Lakewood Ranch High School Media Center.
Soup with the Supe - reminded all that the next Soup with the Supe
will be held on Wednesday, March 5th, from Noon to 1:15 p.m. at
the Ranch Grill in Lakewood Ranch. He invited the public to join
him for a complimentary light lunch and conversation about the
school district.
Second Teacher Advisory Forum - held on February 20th with
representation of teachers from all the schools with partnership
from Ms. Pat Barber, President of the Manatee Education
Association.
Technology Student Association (TSA) - congratulated all students,
teachers, and administrators who made the extraordinary results
possible. He noted for the 8th consecutive year, Manatee district
students dominated the competition with a win of 110 of 222 event
trophies and recorded 650 top ten finishes, far more than any other
school district in the state.
Woolf Pack - he noted an American Idol viewing party being held
at Braden River High School on Wednesday, February 26th to cheer
on student, Sam Woolf, who is one of the 13 finalists on the show.
He encouraged everyone to support Sam as he chases his dream.
Southeast High School Girls Basketball Team - congratulated the
team and Coach Harder for winning the class 5A State
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championship. He noted that this was Southeast High's fourth girls
basketball state championship and the third under Coach Harder.

REPORTS AND PRESENTATIONS (6:03 p.m.)
9. Legal Department Report
Minutes:
Mr. Jim Dye, School Board Attorney, updated the Board on the
following:
Due diligence is being taken on the Blackrock Contract for
two properties - State Route 70 and Bayshore High
Regarding the above properties, the other buyer who
addressed the Board, Southeast Commercial Development,
was contacted but there has not been any follow-up from
that buyer
Auditor General requested an update on the end of year
litigation report
Patricia Petruff completed negotiations for the Rowlett
Charter Contract
Mr. Scott Coovert, Staff Attorney, updated the Board on the
following:
Reviewed and approved 20 contracts
Reviewed three school board policies regarding bullying,
service animals, and suspension of employees
Responded to a disciplinary action from the Human
Resource department
Provided legal advice regarding drug testing with employees
Identified that each high school is approving
licenses separately, he noted that he will be identifying how
to have this occur under one roof
Mr. Dye noted that both attorneys represent the School Board of
Manatee County and their task is to help the client achieve its
goals.
10. Internal Audit Report
Attachment: Internal Audit Progress Report 2-18-14.pdf
Minutes:
Neil Unruh of Shinn and Company provided an update regarding
the Internal Audit using the attached document.
11. Instructional Services Report
Attachment: Stewart Presentation SBE 2 18 2014 -
Instructional Services Update 022514.pdf
Minutes:
Dr. Diana Greene, Deputy Superintendent of Instructional
Services, provided an overview of the proposed Florida School
Accountability Plan prepared by Commissioner Pam Stewart. The
plan was presented at the State Board of Education Meeting held
on February 18, 2014. She noted that the proposed plan was
approved and it is the new accountability system that will be
implemented starting next year. The document is attached for
review.
12. Operations Report
Attachment: IT_Dept_Review_02_2014_v4.pdf
Minutes:
Mr. Mike Borysiewicz, Chief Information and Technology Officer,
provided a high level overview of the Department of Information
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Technology and the strategic path that will be taken over the
next two years using the attached document.
13. Financial Forecast - February
Attachment: FY 13-14 Forecast February v4 -
Summary.pdf
Attachment: FY 13-14 Forecast February v4.pdf
Minutes:
Mr. Michael Boyer, Chief Financial Officer, provided an update on
the February projected financial status of the district, along with
other significant facts related to district finances using the attached
documents. He also provided clarification that position control is on
and there is a requisition process that goes through five layers of
approval.
Following the presentation, Superintendent Mills noted that there
was a $100,000 increase from January. He also noted
that discussions with the Department of Education (DOE) have
been about finding ways to keep the fund balance and the balance
of the budget this year separate from the audit findings,
questionable costs and any penalties that arise out of that. He
wants to be sure that the goals set out last summer during the
budget process are accomplished to achieve fund balance and
balance the budget.
PUBLIC COMMENTS (6:35 p.m.)
14. Public Comments
Minutes:
Norm Nelson - inquired of the Board what their legacy will be and
spoke about working as a team.
Fred Moore - spoke regarding the Rowlett Charter School
conversion contract.
Philip Brown - encouraged the Board to be persistent and rigorous
in being a Board.
Michael Becks - spoke regarding trust and integrity.
Linda Schaich - spoke in favor of holding past administrators
accountable for mishandling of funds.
PUBLIC HEARING
APPROVAL OF MINUTES (6:47 p.m.)
15. Approval of Minutes
Attachment: SW021014.pdf
Attachment: W021114.pdf
Attachment: M021114.pdf
Motions:
Motion and approval of the minutes
of the Workshop of February 10,
2014, Workshop of February 11, -
2014 and Regular Meeting of
February 11, 2014.

Vote Results
Motion: Karen Carpenter
Second: Barbara Harvey
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Motion Minutes:
Following the motion, Mr. Miner stated that there were basic errors
in the minutes of the February 11th Regular Meeting. He requested
for those minutes to be severed.
Ms. Carpenter amended her motion to sever the February 11th
minutes to allow for discussion.
Motions:
Motion amended to sever the
minutes of the Regular Meeting
minutes of February 11, 2014 and
- PASS
approval of Workshop of February
10, 2014 and Workshop of February
11, 2014.

Vote Results
Motion: Karen Carpenter
Second: Barbara Harvey
Julie Aranibar - Aye
Karen Carpenter - Aye
Robert Gause - Aye
Barbara Harvey - Aye
Dave Watchdog Miner - Aye
Motions:
Motion and approval of the minutes
of the Regular Meeting of February - PASS
11, 2014 as amended.

Vote Results
Motion: Karen Carpenter
Second: Dave Watchdog Miner
Julie Aranibar - Aye
Karen Carpenter - Aye
Robert Gause - Aye
Barbara Harvey - Aye
Dave Watchdog Miner - Aye
Motion Minutes:
Following the motion, Mr. Miner provided his explanation for
requesting an amendment. He requested that the final sentence on
page four under Approval of the Orders of the Day be moved to
page two under the first motion made for Approval of the Orders of
the Day.
CONSENT ITEMS (6:49 p.m.)
Approval of Consent Agenda
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16. Approval of Consent Agenda of February 25, 2014
Motions:
Motion and approval of the
-
Consent Items.

Vote Results
Motion: Robert Gause
Second: Karen Carpenter
Motion Minutes:
Following the motion, Mrs. Harvey asked for item
number twenty-five to be severed:
Approval to Amend the Agreement with the
Florida Department of Agriculture and
Consumer Services for the Purpose of Providing
Summer Food Service at Community Sites
Following the request, Mr. Gause and Ms. Carpenter
amended their motion to exclude item number
twenty-five.
Motions:
Motion and approval of the
Consent Items with the
- PASS
exception of item number
twenty-five to be severed.

Vote Results
Motion: Robert Gause
Second: Karen Carpenter
Julie Aranibar - Aye
Karen Carpenter - Aye
Robert Gause - Aye
Barbara Harvey - Aye
Dave Watchdog Miner - Aye
Motion Minutes:
Following the motion, Mr. Miner asked for clarification
regarding what item numbers are included in the
Consent Agenda. He requested that the numbers
reflecting consent items be included in the title on
future agendas.
Following the vote, Chair Aranibar asked for a ten
minute technology recess at 7:15 p.m.
Chair Aranibar reconvened the meeting at 7:29 p.m.
Purchase(s) Bids $100,000.00 and Under
17. Approval of Bid on Fire Alarm Inspection and Repair,
MCSD No. 14-0038-MR, Not to Exceed $50,000.00
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Attachment: 140038t.pdf
Attachment: 140038 Vendor Link BL.pdf
Attachment: 140038 BL.pdf
Purchase(s) Bids Over $100,000.00
18. Approval of Bid on HVAC Maintenance, Repair and
Replacement Services, MCSD No. 14-0036-MR, Not to
Exceed $750,000.00
Attachment: 140036 Vendor Link BL.pdf
Attachment: 140036 BL.pdf
Attachment: 140036t.pdf
Contracts and Grants
19. Approval of the New Agreement Between the School
Board of Manatee County and a New Provider for Clinical
Experience for Manatee Technical Institute (MTI)
Optometric Assisting Students for the 2014-2017 School
Years
20. Approval of the New Agreements Between the School
Board of Manatee County and Various Providers for
Clinical Experience for Manatee Technical Institute (MTI)
Health Science Students for the 2014-2017 School Years
21. Approval of the Renewal Agreements Between the
School Board of Manatee County and Various Providers for
Clinical Experience for Manatee Technical Institute (MTI)
Medical Assisting Students for the 2014-2017 School
Years
22. Approval of the Renewal Agreement Between the
School Board of Manatee County and Provider for Clinical
Experience for Manatee Technical Institute (MTI)
Optometric Assisting Students for the 2014-2017 School
Years
23. Approval to Apply Accept, and Expend the National
Endowment for the Humanities Landmarks of American
History and Culture: Workshops for School Teachers
Application in the Amount of up to $180,000.00, Effective
October 2014 through December 2015
Capital Projects
24. Approval of Florida Department of Education - Florida
Inventory of School Houses - Certification of Facilities Data
Attachment: 02.25.14 FDOE OEF FISH
Certification.pdf
Human Resources
25. Approval of the Appointments, Change of
Assignments, Deceased, Promotions, Reappointments,
Reassignments, Resignations, Retirements, Terminations
and Transfers
Attachment: Resume - Matthew Polson.pdf
Attachment: Resume - Ulissa Montoya .pdf
Attachment: Resume - Jason Montgomery.pdf
Attachment: Resume - Krissandra Wasel.pdf
Attachment: Board Material - 02-25-14.pdf
Miscellaneous
26. Approval of Rejection of Microsoft Enterprise Software
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Agreement, MCSD No. 14-0035-SM, No Financial Impact
27. Approval of Request to Restore Myakka, Tara, and
Palm View Elementary to K-5 Schools and Consider Adding
Anna Maria Elementary K-6
Attachment: Elementary School
Attachments.pdf
28. Approval of the Charter School Contract Between the
School District of Manatee County and William Monroe
Rowlett Academy of Arts and Communication, Inc. for
2014-2019
INFORMATION ONLY
Leaves
29. Leaves for February 25, 2014 Board Meeting
Attachment: Leaves Feb. 25, 2014.pdf
OLD BUSINESS
NEW BUSINESS (Discussion Items Pulled from Consent)
Food Service
30. Approval to Amend the Agreement with the Florida
Department of Agriculture and Consumer Services for the
Purpose of Providing Summer Food Service at Community
Sites
Attachment: 2013 Summer Contract Sites.pdf
Attachment: Summer Food Service Program
sample letter 02-25-14.pdf
Attachment: Harvey Form 8b 022514.pdf
Minutes:
Chair Aranibar noted this item was severed from the
Consent Agenda.
Motions:
Approval to amend the
agreement with the Florida
Department of Agriculture
and Consumer Services for
- PASS
the purpose of providing
summer food service at
community sites.

Vote Results
Motion: Robert Gause
Second: Karen Carpenter
Julie Aranibar - Aye
Karen Carpenter - Aye
Robert Gause - Aye
Barbara Harvey - Abstain
Dave Watchdog Miner - Aye
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Motion Minutes:
Following the motion, Mrs. Harvey recused herself
from this vote she noted that she is an Executive
Director at one of the sites that will be served under
this contract. The form 8b is attached.
NEW BUSINESS (Non-Consent Items) (6:51 p.m.)
31. Approval of the 2014-2015 Academic Calendar
Attachment: 2014-2015 Calendar - Draft
4_Cabinet_edits_final draft.pdf
Attachment: 2014-2015 Parent
Calendar_Cabinet_edits_final draft.pdf
Minutes:
Superintendent Mills asked Dr. Greene, Deputy Superintendent of
Instructional Services, to clarify the updates that were made to the
Academic Calendar and the timeline regarding the approval of the
calendar.
Motions:
Motion and approval of the 2014-
2015 Academic Calendar. - PASS

Vote Results
Motion: Karen Carpenter
Second: Robert Gause
Julie Aranibar - Aye
Karen Carpenter - Aye
Robert Gause - Aye
Barbara Harvey - Aye
Dave Watchdog Miner - Nay
Motion Minutes:
Following the motion, Mrs. Harvey noted that she is pleased with
the adjustments for elementary early release on Fridays.
Superintendent Mills inquired of Pat Barber, President of Manatee
Education Association (MEA), who represents the teachers. She
noted the teachers did have three concerns with the previous draft
and that two had been addressed. The only concern remaining was
the last day for teachers. She noted that they understood that it
was not possible to adjust during this calendar year.
Mr. Miner thanked all for the adjustments and requested the
calendar be tabled for an additional two weeks for the community
to be able to review.
Superintendent Mills clarified that the calendar has been
posted for public review and input for at least six weeks.
32. Approval of Board Member Committee Assignments for 2013-2014
Attachment: Bd Committee Worksheet 2013-14
021414.pdf
Motions:
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