Antioch USD final report 4-23-10

81 Pages·2010·1.34 MB·English

Antioch Unified School District
Special Education Review
April 23, 2010
Joel D. Montero
Chief Executive Officer
Fiscal Crisis & Management Assistance Team
April 23, 2010
Donald Gill, Ed.D., Superintendent
Antioch Unified School District
501 G Street
Antioch CA 94509
Dear Superintendent Gill,
In December 2009, the Antioch Unified School District School District and the Fiscal Crisis
and Management Assistance Team (FCMAT) entered into an agreement to provide a review of
the district’s special education programs and services. Specifically, the agreement states that
FCMAT will perform the following:
1. Review the special education management information system that interfaces with
CASEMIS to determine whether the MIS is operating efficiently and effectively
and make recommendations if necessary for improvement of data collection.
2. Nonpublic schools
A. Review the process and procedures for placing students in nonpublic schools.
B. Compare percentage of student enrolled in nonpublic school from the district
to the statewide average and make recommendations for potential alternative
district programs.
C. Determine the cost effectiveness of nonpublic school placements compared to
district alternative programs.
3. Nonpublic Agencies
A. Review the process and procedures for placing students in nonpublic agency
services.
B. Compare percentage of student enrolled in nonpublic agency services from
the district to the statewide average and make recommendations for potential
alternative district programs.
C. Determine the cost effectiveness of nonpublic agency services compared to
district-provided services.
4. IEP process
Determine the training needs of district staff members in critical areas, including
but not limited to:
• Entrance and exit criteria
FCMAT
Joel D. Montero, Chief Executive Officer
. .
1300 17th Street - CITY CENTRE, Bakersfield, CA 93.301-4533 Telephone [phone] Fax [phone]
422 Petaluma Blvd North, Suite. C, Petaluma, CA 94952 Telephone: [phone] Fax: [phone] www.fcmat.org
Administrative Agent: Christine L. Frazier - Office of Kern County Superintendent of Schools
• Understanding of fiscal resource
• Transportation as a related service
• IEP conflict resolution
• Role of the administrative designee.
5. Review district special education staffing formulas and caseloads and compare
with legal requirements and statewide averages.
6. Conduct analysis of district student study team and RtI models.
7. Determine if it would be cost effective for the district to operate additional
special education programs for students with special needs rather than
contracting with the Contra Costa COE to provide certain specialized
services. Review the timeline for transfer feasibility.
The attached report contains the study team’s findings and recommendations. FCMAT
appreciates the opportunity to serve the Antioch Unified School District and thanks all
the staff of the district for their cooperation and assistance during fieldwork.
Sincerely,
Joel D. Montero
Chief Executive Officer
Fiscal Crisis & Management Assistance Team
TABLE OF CONTENTS i
Table of Contents
Foreword ...........................................................................iii
Introduction ...................................................................... 1
Background ..............................................................................................................................................1
Study Guidelines ....................................................................................................................................2
Study Team ..............................................................................................................................................3
Executive Summary ......................................................... 5
Findings and Recommendations ................................... 7
Student Information System ..........................................................................................................7
Nonpublic Schools ..............................................................................................................................11
Nonpublic Agencies ...........................................................................................................................19
Staff Training ........................................................................................................................................23
Staffing and Caseloads ..................................................................................................................25
Instructional Aides ...............................................................................................................................................28
Preschool Memorandum of Understanding ..........................................................................................29
Student Study Teams ........................................................................................................................31
Response to Intervention ...............................................................................................................35
County Office-Operated Programs .........................................................................................39
Appendices ......................................................................47

FOREWORD iii
Foreword - FCMAT Background
The Fiscal Crisis and Management Assistance Team (FCMAT) was created by legislation
in accordance with Assembly Bill 1200 in 1992 as a service to assist local educational
agencies (LEAs) in complying with fiscal accountability standards.
AB 1200 was established from a need to ensure that LEAs throughout California were
adequately prepared to meet and sustain their financial obligations. AB 1200 is also a statewide
plan for county offices of education and school districts to work together on a local level to
improve fiscal procedures and accountability standards. The legislation expanded the role of the
county office in monitoring school districts under certain fiscal constraints to ensure these dis-
tricts could meet their financial commitments on a multiyear basis. AB 2756 provides specific
responsibilities to FCMAT with regard to districts that have received emergency state loans.
These include comprehensive assessments in five major operational areas and periodic reports
that identify the district’s progress on the improvement plans.
In January 2006, SB 430 (charter schools) and AB 1366 (community colleges) became law and
expanded FCMAT’s services to those types of LEAs.
Since 1992, FCMAT has been engaged to perform nearly 750 reviews for local educational
agencies, including school districts, county offices of education, charter schools and community
colleges. Services range from fiscal crisis intervention to management review and assistance.
FCMAT also provides professional development training. The Kern County Superintendent of
Schools is the administrative agent for FCMAT. The agency is guided under the leadership of
Joel D. Montero, Chief Executive Officer, with funding derived through appropriations in the
state budget and a modest fee schedule for charges to requesting agencies.
Study Agreements by Fiscal Year
80
70
60
s 50
e
di
Stu 40
of
er 30
b
m 20
u
N
10
0
92/93 93/94 94/95 95/96 96/97 97/98 98/99 99/00 00/01 01/02 02/03 03/04 04/05 05/06 06/07 07/08 08/09 09/10
Projected
Total Number of Studies....................743
Total Number of Districts in CA ........1,050
Management Assistance.............................705 (94.886%)
Fiscal Crisis/Emergency ................................38 (5.114%)
Note: Some districts had multiple studies.
Eight (8) districts have received emergency loans from the state.
(Rev. 12/8/09)
Antioch Unified School District
Fiscal Crisis & Management Assistance Team
INTRODUCTION 1
Introduction
Background
The Antioch Unified School District is located in East Contra Costa County along the San
Joaquin River and serves more than 19,000 students in grades K-12.
The district has 13 elementary schools, four middle schools, two comprehensive high
schools, three specialized high schools, two alternative high schools and one K-8 school.
The district has identified 18.3% of its K-12 student population as English Language
Learners and 10.1% as students with disabilities.
In December 2009, the Antioch Unified School District requested that FCMAT assist the
district by reviewing its special education programs and services. The study agreement
specifies that FCMAT will perform the following.
1. Review the special education management information system that interfaces
with CASEMIS to determine whether the MIS is operating efficiently and
effectively and make recommendations if necessary for improvement of data
collection.
2. Nonpublic schools
A. Review the process and procedures for placing students in nonpublic
schools.
D. Compare percentage of student enrolled in nonpublic school from the
district to the statewide average and make recommendations for potential
alternative district programs.
E. Determine the cost effectiveness of nonpublic school placements compared
to district alternative programs.
3. Nonpublic Agencies
A. Review the process and procedures for placing students in nonpublic
agency services.
B. Compare percentage of student enrolled in nonpublic agency services
from the district to the statewide average and make recommendations for
potential alternative district programs.
C. Determine the cost effectiveness of nonpublic agency services compared
to district-provided services.
4. IEP process
Determine the training needs of district staff members in critical areas,
including but not limited to:
• Entrance and exit criteria
• Understanding of fiscal resource
Antioch Unified School District
2 INTRODUCTION
• Transportation as a related service
• IEP conflict resolution
• Role of the administrative designee.
5. Review district special education staffing formulas and caseloads and compare
with legal requirements and statewide averages.
6. Conduct analysis of district student study team and RtI models.
7. Determine if it would be cost effective for the district to operate additional
special education programs for students with special needs rather than
contracting with the Contra Costa COE to provide certain specialized
services. Review the timeline for transfer feasibility.
Study Guidelines
FCMAT visited the district on January 25, 2010 to conduct interviews, collect data and
review documents. This report is the result of those activities and is divided into the fol-
lowing sections:
I. Executive Summary
II. Student Information System
III. Nonpublic Schools
IV. Nonpublic Agencies
IV. Staff Training
V. Staffing and Caseloads
VI. Student Study Teams
VII. Response to Intervention
VIII. County Office-Operated Programs
Fiscal Crisis & Management Assistance Team