AM-204-22 AM-001-1 Absence without pay, leave of 208-1 Accidents

982 Pages·2014·30.02 MB·English

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Policy #
A
Absence without pay, leave of 208-1
Accidents:
On-the-job 204-10
Property damage 505-1
Motor vehicle 501-10
Addresses, agencies' mailing 102-1
Administrative Manual:
Introduction 002-1
Request for 002-1-1
Alcoholism and drug abuse:
General policy (E.A.P.) 224-1
Use of sick leave 204-14
Allowance:
Meal 205-16
Petty Cash 401-1
Annual Holidays 204-1
Annual Renewal of Pager Assignment 509-2-1
Appointments:
Permanent 232-1
Positions of Trust 237-1
Appropriations, carry-over of 407-1
Assigned vehicles 501-3
Association memberships 301-2
Attendance Record: 204-17
Audits, outside 404-4
Audits, quadrennial 404-5
Automobiles – See Vehicles
Awards, suggestions 111-1

B
Basic driver training course 501-2
Benefits:
Determination, Movement between CS positions – Part I 204-30
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Policy #
Determination, Movement from NCS to CS positions – Part II 204-31
Benefits continued
Domestic partner 204-29
Health care 204-23
Holidays 204-1
Leave – See Leave
Life (optional), accidental death & dismemberment plan 204-27
Medical care 204-23
Prescription plan 204-24
Retirement system 206-1
Survivor benefits 216-1
Tuition reimbursement 219-1
Vision plan 204-26
Billing between agencies 406-1
Bills, recurring 402-1
Board of Estimates:
Contingent Fund 409-1
Payment of settlements and judgments 410-1
Requests for Board of Estimates’ approval 101-1
Board of Finance: Authorization to approve payment thru direct 4 1 1-1
payment order of certain expenditures, costs and expenses
Boards and commissions:
Meetings of 104-1
Reimbursement of non-paid members 205-17
Budget account number 419-1
Budget, capital:
Budget preparation overview 420-1
Capital budget 420-7
Capital budget preparation 420-6
Capital budget standard objects
and sub-objects of expenditure 420-8
Budget, operating:
Budget preparation overview 420-1
Operating budget 420-4
Operating budget preparation 420-3
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Policy #

Building:
Maintenance 506-1
Rentals 301-3
Bus, use of 240-8
Business cards:
Ordering 508-2-1

C
Cable, Mayor’s Office 509-1
Cab, use of 240-8
Call authorization, long distance 507-1
Call-back 205-2
Cancer screening – See Leave
Capital budget 420-7
Capital budget preparation 420-6
Capital budget standard objects 420-8
and sub-objects of expenditure
Carry-over of unexpended appropriations 407-1
Cars – See Vehicles
Cash:
Depositing 402-1
Petty 401-1
Cell Phones & driving – See Personal Comm Devices Prohibited 501-12
Changes to recorded leave 204-16
Checks:
Collected by agencies 402-1
For grant program 402-2
Christmas and New Years parties – See Holiday Parties 204-3
City Driver Permit 501-2
City-owned Vehicle Policy 501-1
City-owned/operated facilities, security services for 117-1
City Hall:
Maintenance appearance of 112-2
Public use of 112-1
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Policy #
City Offices 102-1
Civil Service Commission 201-1
Classes:
Abolishing 230-1
Changing 230-1
Reclassification of position 230-4
Creating 230-1
Downgrading 205-1
Upgrading 205-1
Class Listing:
Civil Service 291-1
Non-Civil Service 291-2
Collection of:
Payroll overpayment 217-3
Revenue 402-1
COBRA 204-28
College tuition reimbursement 219-1
Commercial driver's license (CDL) 501-2
Commissions:
Civil Service 201-1
Meeting of boards and commissions 104-1
Reimbursement of non-paid members 205-17
Compensatory leave 202-1
Computer systems and services - Policy 301-10
Concurrent City Employment Prohibition 200-1
Conference and convention attendance:
Out-of-town 240-1
Within city limits 240-7
Union business 204-9
Construction work involving railroad rights-of-way 109-1
Contingent Fund, Board of Estimates 409-1
Contractual agreement employees 212-1
Conventions and conferences – See Conferences
Conversion, sick leave - Policy 205-12
Continuation sheets:
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Stationery 508-1
Copy center, quick 504-2
Copy machines, purchasing 301-5
Copy paper 508-1
Counseling -- see Employee Assistance Program
Court:
Jury service 204-5
Witness, time off as 204-6
Criminal background investigations 237-1
Cut-Off notice 205-7-1

D
D.P.O. (Direct Payment Order) 303-1
Damage:
City-owned property 505-1
City-owned vehicles 501-11
Daylight savings time 205-11
Death:
Benefits 216-1
Chart 216-2
Leave 204-8
Demotion 205-1
Demurrage payable on gas cylinders 400-2
Deposits, revenue 402-1
Determination of Benefits – Part I, movement between CS jobs 204-30
Determination of Benefits – Part II, movement from N-CS to CS 204-31
Differential, shift 205-6
Direct Payment Order (D.P.O.):
General policy 303-1
Deadline, end of accounting year 407-1
Direct purchases 303-1
Petty Cash Fund 401-1
Director of Finance:
Payee on checks, vouchers, etc. 402-2
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Policy #
Third Party Settlement 204-21
Disposal property program 306-1
Domestic partners 204-29
Downgrading 230-5
Driver permit, city 501-2
Driving & personal communication device use 501-12
Drug abuse:
General policy See E.A.P. 224-1
Family and medical leave (FMLA) 203-2
Sick leave 204-14
Dues and subscriptions 301-2
Duplicating machine paper 508-1

E
E.A.R. (Employee Action Request) 231-1-1
Education reimbursement 219-1
Elected officials' business expenses 239-1
Elections, leave – Part III 204-1
Electronic communications 118-1
Electronic message retention 119-1
Emergency:
Purchases 301-1
Employee Action Request (E.A.R.) 231-1-1
Employee Assistance Program 224-1
Employee Suggestion Program 111-1
Employee Orientation Program 108-1
Employee owned vehicle (mileage rate) 240-10
Employees (types of):
Contractual agreement 212-1
Part-time 232-1
Permanent 232-1
Retired, rehiring 212-1
Temporary 234-1
Employee recognition 204-32
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Policy #
Employees:
Attendance record 204-17
Counseling services 224-1
Expense account 240-11
Incident report 204-10
Retirement system 206-1
Employment:
Concurrent Employment Prohibition 200-1
Eligibility verification 205-4
Equal Employment Opportunity 204-18
Layoff 205-8
Following a layoff 205-9
Out-of-title 214-1
Overlap in 211-1
Payment at termination 205-7
Promotions 235-1
Reinstatement 213-1
Substitute for higher class 214-1
Entry Ticket 205-4-2
Envelopes 508-1
Environmental differential pay 205-19
Estimates, Board of 101-1
Executive Order, time off by 204-13
Executive search expenses 240-12
Expenditure authorization request 403-1
Expenses:
Boards and commissions, members of 205-17
Conferences within city limits 240-7
Employee expense account 240-11
Meal 205-16
Mileage 240-10
Moving 221-4
Portal-to-portal 205-18
Travel 240-1
Tuition 219-1
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Policy #
Extended sick leave 204-15
Extension of unexpended appropriations 407-1
Eye examination and glasses 204-26

F
Family and Medical Leave (FMLA) 203-2
FMLA Leave Request Form 203-2-1
Notice of Eligibility and Rights and Responsibilities 203-2-2
Designation Notice 203-2-3
Certification of Health Care Provider – Employee’s Serious 203-2-4
Health Condition
Certification of Health Care Provider – Family Member’s 203-2-5
Serious Health Condition
Certification of Health Care Provider – Military Caregiver 203-2-6
Leave – Veteran
Certification of Health Care Provider – Military Caregiver 203-2-7
Leave – Servicemember
Certification of Qualifying Military Exigency 203-2-8
Recertification – Employee’s Serious Health Condition 203-2-9
Recertification – Family Member’s Serious Health Condition 203-2-10
Fitness for Duty Certification of Health Care Provider 203-2-11
Federal audits 404-4
Financial grants 404-1
Flags at half-staff 103-2
Floor-space, requesting 301-3
Fund, petty cash 401-1
Funeral, leave for 204-8

G
General Assembly, service in 208-2
Goods and services, agency responsibilities for purchase 308-1
Grants - financial 404-1
applying for 404-1-1
action upon approval of 404-1-2
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Grant payment 402-2
Receipt of checks issued, Grant payments 402-2-1
Grievances 210-1
Procedure 210-1-1

H
Hazardous or toxic materials: spill or leakage incidents 115-1
Health incentive reimbursement 204-25
Health insurance coverage for domestic partner 204-29
Health insurance benefits 204-23
Hiring:
General policy 231-1
Hiring, transfers, and promotions 200-1
Permanent employee 232-1
Promotion 235-1
Position of trust 237-1
Temporary appointment 234-1
Employment agency – See D.P.O. 303-1
Holidays:
Annual Holiday – Part I 204-1
Compensation – Part III 204-1
Election Days – Part II 204-1
Parties 204-3
Hours, work 207-1

I
Immigration Reform and Control Act 205-4
Improvement/Suggestion System 111-1
Inclement weather 204-22
Increments:
Level Movements 205-1
Longevity 205-13
Injuries on-the-job 204-10
Obtaining medical treatment 204-10
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Innovation Bank 111-1
Insurance:
General policy 505-1
Claims 505-1
Procedure for claims 505-1-1
Health 204-23
Interdepartmental:
Mail service 503-1
Work order 304-1
Completing interdepartmental work order 304-1-1
Introduction to Administrative Manual 002-1

J
Janitorial services 506-1
Job injuries 204-10
Journal Entry 406-1
Jury service, leave for 204-5

L
Labor surcharge rates 109-1
Lactation Policy 204-7
Layoff 205-8
Layoff, rehiring following a 205-9
Lease:
Real property 301-3
Reproduction and printing equipment 301-5
Leave:
Bereavement 204-8
Cancer screening – Permission time 203-4
Changes to recorded 204-16
Compensatory 202-1
Conversion of sick 205-12
Court witness 204-6
Death Also see Bereavement 204-8
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