Alcatel OmniPCX Office 4038/4039/4068

29 Pages·2005·4.22 MB·English

by  Graeme Prescott

Alcatel OmniPCX Office
Alcatel 4038/4039/4068

User manual
How
Introduction How to use this guide
Thank you for choosing a telephone from the 4038/4039/4068 range manufactured by Alcatel.
Your Alcatel 4038/4039/4068 digital terminal has a new ergonomic layout for more effective communication. •Actions •Keypad
(cid:132) A large graphic screen, in conjunction with various keys and the navigator, allows you to make calls, configure and program Lift the receiver. 25ajbklc 36dmenfo Numeric keypad.
your telephone,
Hang up. Alphabetic keypad.
(cid:132) a receiver that is pleasant to use: it fits nicely in the hand with a flexible grip section,
2 Specific key on numeric keypad.
(cid:132) communication is even more convenient using the audio keys (loudspeaker, hands free),
(cid:132) using the convenient alphabetic keypad, you can call your correspondents by name.
•Navigator
Move the navigation key up, down, to the left or to the right.
To go back one level (press and release) or to return to the welcome page (press and hold);
during a conversation, can be used to access the different pages (Menu, Perso, etc.) and to return
to the telephone screens.
•Display and display keys •Audio keys
Smith John Partial view of display. Loudspeaker,
… hands free.
Display key. Adjustment “reduce”.
Adjustment “increase”.
•Programmable keys and icons •Other fixed keys
Line key. Fixed key.
Icon corresponding to key. MENU key.
Voice mail access key.
•Other symbols used
Means that the function is accessible from the Menu page.
Means that the function is accessible from the Perso page.
Means that the function is accessible from the Info page.
Means that the function is subject to programming. If necessary, contact your installer.
These symbols can be supplemented by small icons or text.
2
How
Contents
Getting to know your telephone. . . . . To.c . . . . . . . . . . . . . . . . . . . . . . . . . . p.6
5. Keep in touch. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.19
1. Description of the screens. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.7 5.1 Selecting calls to be diverted . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.19
1.1 Welcome screens. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.7 5.2 Diverting calls to another number (immediate diversion). . . . . . . . . . . . . . . . . . . . . . . . . p.19
1.2 Call management screen. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.8 5.3 Diverting your calls to your voice message service. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.19
1.3 Application screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.8 5.4 When you return, consult recorded messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.19
2. Using your telephone. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.9 5.5 Activate/disable the personal assistant. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.19
5.6 Personal assistant: reaching you with one number only . . . . . . . . . . . . . . . . . . . . . . . . . . p.20
2.1 Making a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.9
5.7 Diverting calls to your pager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.20
2.2 Receiving a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.9
5.8 Forwarding your calls from the receiving terminal (“Follow me”) . . . . . . . . . . . . . . . . . . p.20
2.3 Using the telephone in "Hands free" mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.9
5.9 Applying a selective diversion. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.20
2.4 Activating the loudspeaker during a conversation (receiver lifted). . . . . . . . . . . . . . . . . . p.10
5.10 Diverting all group calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.20
2.5 Calling your correspondent by name (company directory) . . . . . . . . . . . . . . . . . . . . . . . p.10
5.11 Cancelling all diversions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.20
2.6 Make calls via your programmed call keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.10
5.12 Cancelling a specific diversion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.20
2.7 Calling from the common directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.10
5.13 Diverting calls when your line is busy (divert if busy). . . . . . . . . . . . . . . . . . . . . . . . . . . . p.21
2.8 Filtering calls using the voice mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.10
5.14 Do not disturb . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.21
2.9 Redialling. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.11
5.15 Leaving a recorded message for internal callers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.21
2.10 Requesting automatic callback if internal number is busy. . . . . . . . . . . . . . . . . . . . . . . . . p.11
5.16 Consulting written messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.22
2.11 Answering an internal call in intercom mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.11
5.17 Message notification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.22
2.12 Sending DTMF signals. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.11
2.13 Mute, so that your correspondent cannot hear you. . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.11 6. Managing your charges. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.23
3. During a conversation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.12 6.1 Charging your calls directly to business accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.23
6.2 Finding out the cost of an outside call made for an internal user from your terminal. . . p.23
3.1 Making a second call during a conversation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.12
3.2 Answering a second call during a conversation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.12 7. Programming your telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.24
3.3 Switching between calls (Broker call). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.12 7.1 Initializing your voice mailbox. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.24
3.4 Transferring a call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.13 7.2 Customising your voice greeting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.24
3.5 Three-way conference with internal and/or external correspondents (conference). . . . p.13 7.3 Modifying your personal code . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.24
3.6 Placing a call on hold (hold) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.13 7.4 Configuring the telephone ringer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.24
3.7 Placing an outside call on hold (parking) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.14 7.5 Adjusting screen brightness . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.25
3.8 Intrusion into an internal conversation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.14 7.6 Selecting the welcome page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.25
3.9 Store a number. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.14 7.7 Selecting language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.25
3.10 Adjust audio volume. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.14 7.8 Programming direct call keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.25
4. Sharing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.15 7.9 Programming direct call keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.25
7.10 Programming an appointment reminder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.26
4.1 Receiving supervised call ringing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.15
7.11 Identify the terminal you are on. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.26
4.2 Answering the general bell. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.15
7.12 Broadcasting background music on your loudspeaker . . . . . . . . . . . . . . . . . . . . . . . . . . . p.26
4.3 Manager/secretary filtering. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.15
7.13 Lock / unlock your telephone. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.26
4.4 Call pick-up. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.15
7.14 Configuring the audio jack of your telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.27
4.5 Answering briefly in place of the operator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.16
7.15 Activating/deactivating "forced headset" mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.27
4.6 Hunting groups. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.16
7.16 Installing a Bluetooth® Wireless Technology headset (matching) . . . . . . . . . . . . . . . . . . p.27
4.7 Calling an internal correspondent on his/her pager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.16
7.17 Using a Bluetooth® Wireless Technology headset. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.27
4.8 Answering a call on your pager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.16
7.18 Removing a Bluetooth® Wireless Technology headset . . . . . . . . . . . . . . . . . . . . . . . . . . p.27
4.9 Calling a correspondent on his/her loudspeaker. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.16
4.10 Sending a written message to an internal correspondent. . . . . . . . . . . . . . . . . . . . . . . . . p.17 Guarantee and clauses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.28
4.11 Send a voice message copy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.17
4.12 Sending a recorded message to a number / a distribution list . . . . . . . . . . . . . . . . . . . . . p.18
4.13 Broadcasting a message on the loudspeakers of a station group . . . . . . . . . . . . . . . . . . . p.18
4

Getting to know your telephone
(cid:132) Display and display keys
Contains several lines and pages providing information on calls and the functions accessible via the 10 keys associated with the words on the
screen.
Telephone
(cid:132) Indicator light Transfer icon: pressing the key next to this icon allows you to program or change the transfer function.
• Flashing green: incoming call.
Handset Adjust the tilt of the screen • Flashing red: alarm. Headset connected. Appointment programmed.
Silent mode activated. Telephone locked.
Display keys: pressing a display key activates the function shown associated with it on the screen.
(cid:132) Navigation
OK key: used to validate your choices and options while programming or configuring.
Left-right navigator: used to move from one page to another.
Up-down navigator: used to scroll through the content of a page.
Back/Exit key: to return to previous menu (short press) or return to first screen (long press); during a conversation,
provides access to welcome screens (Menu, Info, ...) and to return to the conversation icon screens.
(cid:132) Welcome screens
Menu page: contains all functions and applications accessible via the keys associated with
8 the words on the screen.
06 Perso page: contains call line keys (allowing supervision of calls) and programmable call
el 4 keys.
Alcat Ianctfiov aptiaogne o: fc tornatnasifnesr ifnufnocrtmioanti,o anp pooni nthtme etenlte rpehmonined aenr,d e tthce. status of its functions: name, telephone number, number of messages,
Socket for connecting headphones or a
Hands-free / Loudspeaker unit Alphabetic keypad (cid:132) Call display
Incoming call. Call in progress or outgoing call.
(cid:132) Audio keys
Hang-up key: to terminate a call.
Hands-free/Loudspeaker Key: to make or answer a call without lifting the receiver.
• Lit in hands-free mode or headset mode (short press).
Call on hold*.
• Flashing in loudspeaker mode (long press).
Intercom/Mute key:
• During a conversation: press this key so that your correspondent can no longer hear you.
• Terminal idle: press this key to answer calls automatically without picking up the receiver.
If you get two calls at the same time, you can switch from one call Left-right navigator: used to check calls.
To adjust the loudspeaker or handset volume up or down to the other by pressing the display key associated with each call.
(cid:132) Extension unit
(cid:132) Function keys and programmable keys
Guide key: used to obtain information on functions of the 'menu' page and to program key of the 'perso' page.
An extension unit can be fitted to your telephone. This provides additional keys which
can be configured as function keys, line keys, call keys, etc. Messaging key to access various mail services:
To affix labels: push the holding strip of the unit backwards to you and lift it. Install if the key flashes, a new voice message or a new text message has been received.
the label under the keypad, in the housing designed for, and place the keypad back
into position. 'Redial' key: to access the 'Redial' function.
Programmable key (F1 and F2 keys):
6 lit when the function associated with the key is activated.
1 Description of the screens
Other
(cid:132) Perso page: contains call line keys (allowing supervision of calls) and programmable call keys. The up-down navigator
is used to access all the direct call keys (apart from those displayed by default). Direct call keys are programmed or
1.1 Welcome screens modified via the Information key.
Menu page Perso page Info page
Time and status icon
Date
Call forwarding icon:
Stationary: no forwarding
activated.
Rotating: forwarding
activated
Scroll bar: shows (cid:132) Info page: contains information on the telephone and the status of its functions: name, telephone number, number of
the position on a messages, activation of transfer function, appointment reminder, etc.
page
Displays the content of the
page selected
(cid:132) Menu page: contains all functions and applications accessible via the keys associated with the words on the screen.
From this page, it is possible to adjust the ringer volume and screen brightness, program the time of an appointment,
lock the terminal, define the default page displayed, configure voice mail, and access telephone functions such as calling
back one of the last 10 numbers or intercepting calls.
Left-right navigator:
used to move from one page to another.
Up-down navigator:
used to scroll through the content of a page.
7
1 Description of the screens
1.2 Call management screen 1.3 Application screen
Date Incoming call icon Time and status icon Date Application name
Time and
status icon
Call holding icon Call in progress icon
Application
Incoming call presenta- screen
tion screen. This screen is
temporarily displayed when a Events screen
call arrives and shows the
name and/or number of the
Pop-up display of caller.
functions accessi-
ble while the call is
taking place
(cid:132) Application screen: displays information relevant to programming or configuring the telephone.
(cid:132) Events screen: displays events connected to the programming or configuration operations in progress,
confirmation, rejection, error, etc.
Each tab corresponds to a call, the status of which is symbolized by its icon (in progress, held, arrival of new call).
When a call is in progress, use the left-right navigator to look at held or incoming calls.
Use the up-down navigator to display the functions accessible. These functions (transfer, conference, etc.) are
directly related to the status of the call consulted. For example, the transfer function will not be available
between a call in progress or a held call and an incoming call.
Back/Exit key:
used to switch from a telephone screen to an application screen. For example, can be used while a call is in pro-
gress to look up a number, program an appointment reminder, etc.
Calls can also be managed from the Perso page.
While the call is in progress, press the Back/Exit key and display the Perso page.
Calls in progress or waiting are displayed on the different line keys. It is then possible to converse with the caller
of your choice by pressing the key associated with him.
8
2 Using your telephone
Other
2.1 Making a call 2.2 Receiving a call
25ajbklc 36dmenfo OR 25ajbklc 36dmenfo OR OR OR Paul
is calling
dial directly lift the number lift the hands free press the key next to the
the number receiver required receiver 'Incoming call' icon
for your call
2.3 Using the telephone in 'Hands free' mode
25ajbklc 36dmenfo OR OR
(cid:132) Terminal idle:
hands free number programmed line correspondent’s
required key name
you are in hands free
mode
Paul
in conversation press and terminate
during a conversation release your call
(cid:132) Call in progress:
To make an external call, dial the outside line access code before dialling your
correspondent's number. 9 is the default code for an outside line.
Paul
in conversation
For the operator, dial '0' (by default). during a press and release
conversation
•If the internal or outside number does not reply:
During a conversation, you can lift the receiver without terminating the call.
Interphony ¤Call back Text
OR OR
broadcast a message on request callback to a send a written
the loudspeaker of the busy terminal message
free terminal
OR
go to next screen
9