1 Scales of Pay and Allowances

252 Pages·2011·1.56 MB·English

United India Insurance Co. Ltd. Personnel Manual – Part II

INDEX
1 Scales of Pay and Allowances – Class I
1. Scales of Pay
2. Dearness Allowances
3. House Rent Allowance
4. City Compensatory Allowance
5. Hill Station Allowance
4-10
6. Computer Increment/Fixed Personal Allowance
7. Kit Allowance
8. Conveyance Allowance
9. Functional Allowance
10. Entertainment Allowance
11. Fixation on Promotion
2 Scales of Pay and Allowances – Class III & IV
1. Scales of Pay
2. Dearness Allowances
3. House Rent Allowance
4. Functional Allowance
5. Allowance for Technical Qualification
6. Graduation Allowance to Assistants and Record Clerks 11-20
7. City Compensatory Allowance
8. Hill Station Allowance
9. Conveyance Allowance
10. Kit Allowance
11. Computer Increment/Fixed Personal Allowance
12. Fixation on Promotion
3 Special Area Allowance 21-25
4 Conveyance Allowance for Physically Handicapped employees 26-27
5 Overtime Allowance 28-31
6 Officiating Allowance 32-35
7 Increments 36-39
8 Ex-Servicemen Salary Fitment 40-46
9 Leave Rules & Miscellaneous Provisions 47-64
10 Travels Rules & Regulations 65-76
11 Transfer Benefits 77-87
12 Encashment of Leave 88-91
13 Leave Travel Subsidy 92-103
14 Ex-gratia in lieu of Bonus 104-105
15 Festival Advance 106
16 Flood/Drought Advance 107-108
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United India Insurance Co. Ltd. Personnel Manual – Part II
INDEX
17 Housing Loan 109-120
18 Vehicle Loan 121-125
19 Residential Accommodation 126-129
20 Lumpsum Payment for Domiciliary Treatment to Class I Officers 130
21 Medical Benefit for Clerical and Subordinate Staff (Lumpsum 131
Payment for Domiciliary Treatment)
22 Group Mediclaim Policy 132-144
23 Group Mediclaim Policy for Part-Time Employees 145-146
24 Medical Benefit for Retired Employees 147-148
25 Facility of general medical check-up 149
26 Ex-gratia reimbursement of medical expenses to employees for 150-154
high cost/protracted treatment
27 Benefits for employees meeting with accident whilst on duty 155
28 Incentives for Family Planning 156
29 Group Savings Linked Insurance 157-158
30 Group Term Insurance Scheme 159-166
31 Uniforms 167-169
32 Part-Time Employees 170-174
33 Guidelines governing Resignation/Retirement of Officers 175-176
34 Honouring of employees on retirement 177
35 General Insurance Executives (Acceptance of Commercial 178-180
Employment after Retirement) Rules, 1994
36 Terminal Benefits 181-192
37 Vigilance Clearance 193
38 No Objection Certificate 194
39 Miscellaneous 195-208
A) Hours of Work
B) Group Personal Accident Policy
C) Change of Duty
D) Assistance for Management Studies
E) Payment of Incentives for promotion of Official Language
F) Benefits of Officers serving as Faculties at Company's
Learning Centre
G) Reimbursement for purchase of Brief Cases/Leather Bags
to Officers
H) Foreign Service
I) Employees visiting foreign countries – Sanction of leave
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INDEX
J) Display of Company's Banner
K) Facilities for employees and ex-employees for attending
Court cases
L) List of places for payment of CCA
M) List of places for payment of HRA
N) Implementation of Transfer Orders (Officers)
40 Conveyance Facilities 209-239
41 Telephone Facilities 240-241
42 Revision in maximum age of retirement from 58 years to 60 years 242
43 Reimbursement for News Paper 243
44 Unisurge Initiatives 244-252

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United India Insurance Co. Ltd. Personnel Manual – Part II

CHAPTER – 1

SCALES OF PAY AND ALLOWANCES - OFFICERS

1. Scales of Pay (Basic Pay):

(1) Scale VII
Rs.52210–1400(2)–55010-1500(1)-56510-1640(1)-58150-1700(1)-59850

(2) Scale VI
Rs.46610-1400(5)-53610

(2) Scale V
Rs. 41660-1200(3)-45260-1350(2)-47960

(3) Scale IV
Rs. 34460-1200(7)-42860

(4) Scale III
Rs.28160-840(1)-29000-910(6)-34460-1200(4)-39260

(5) Scale II
Rs. 23120-840(7)-29000-910(6)-34460

(6) Scale I
Rs. 17240-840(14)-29000-910(4)-32640

2. Dearness Allowance:

The Scale of Dearness Allowance applicable to the Officers shall be determined as under:
Index : All India Consumer Price Index for Industrial Workers.
Base : Index No. 2944 in the Series 1960 = 100

Rate of Dearness Allowance:

For every four points in the quarterly average over 2944 points, the dearness allowance shall
be calculated at the rate of 0.15% of basic pay.

Revision of dearness allowance :-

(1) Revision of dearness allowance may be made on quarterly basis for every four
points rise or fall.

(2) There shall be an upward revision of the dearness allowance payable for every four
points rise in the quarterly average (hereinafter referred to as the “current average
figure”) of the All India Consumer Price Index above 2944 points in the sequence
2944-2948-2952-2956 and so on; and there shall be downward revision of the
dearness allowance payable if the current average figure falls by four points below
the index figure in the above sequence with reference to which the dearness
allowance has been paid for the last preceding quarter. On the downward revision,
the dearness allowance payable shall correspond to the current average figure if such
current average figure is a figure in the above sequence; and if such current average
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United India Insurance Co. Ltd. Personnel Manual – Part II

figure is not a figure in the above sequence, the dearness allowance payable shall
correspond to the figure in the above sequence immediately preceding the current
average figure.

(3) For this purpose, quarter shall mean a period of three months ending on the last day
of March, June, September or December.

(4) The final index figures as published in the Indian Labour Journal or the Gazette of
India whichever publication is available earlier, shall be the Index figure which shall
be taken for the purpose of calculation of Dearness Allowance.

(5) The revision in dearness allowance corresponding to the changes in the current
average figure for any particular quarter shall take effect only from the second
succeeding month following the end of the quarter.

3. House Rent Allowance :

(1) With effect from 1st day of August, 2007, the House Rent Allowance payable to Officers
shall be as shown in the Table below :

TABLE
Place of posting Rate per month
(a) Cities of Mumbai, Navi Mumbai, Kolkata,
New Delhi, Faridabad, Ghaziabad, NOIDA, 10% of pay subject to maximum of
Gurgaon, Chennai, Ahmedabad, Bengaluru, Rs.3,200/- per month
Hyderabad and Pune.
(b) Cities with population exceeding 12 lacs
8% of pay subject to maximum of
except the cities mentioned at (a),
Rs.2700/- per month.
Gandhinagar and all cities in the State of Goa.
(c ) All other places. 7% of pay subject to maximum of
Rs.2600/- per month.

Note : (1) For the purpose of this item, the population figures
Shall be as per the latest Census Report.
(2) Cities shall include their urban agglomeration.
(3) “pay” means Basic Pay and stagnation increments.

(2) Officers who are allotted residential accommodation by the Company shall pay for such
accommodation, appropriate license fee as may be decided by the Company from time
to time and shall not be entitled to House Rent Allowance in terms of sub-item (1) of
this item.

Employees who are allotted residential accommodation/staff quarters, shall not be entitled to
any house rent allowance, but they shall pay to the Company, for such accommodation, the
appropriate licence fee as may be decided by the Board of the Company from time to time.
At present, the licence fee is being deducted @ 1.75% of the minimum of the scale. The
revised rate of licence fee shall be 1.20% of the minimum of the revised Scale with effect
from 01.11.2010. Upto 31st October, 2010, , the amount of licence fee which is being
deducted at present on the basis of pre-revised basic and pre-revised rate shall continue.

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4. City Compensatory Allowance : With effect from 1st day of August, 2007, the City
Compensatory Allowance payable to Officers shall be as under :

TABLE
Place of posting Rate
(a) Cities of Mumbai, Navi Mumbai, Kolkata,
New Delhi, Faridabad, Ghaziabad, NOIDA, 3% of pay subject to maximum of
Gurgaon, Chennai, Ahmedabad, Bengaluru, Rs.800/- per month.
Hydeabad and Pune
(b) Cities with population exceeding 12 lacs,
except cities mentioned in (a), Gandhinagar, 2.5% of pay subject to maximum of
all cities in the State of Goa. Rs.760/- per month
(c) Cities with population of 5 lacs and above
but not exceeding 12 lacs, State capitals with
population not exceeding 12 lacs, 2% of pay subject to maximum of
Chandigarh, Mohali, Panchkula, Pondicherry, Rs.590/- per month.
Port Blair.

Note :
(1) For the purpose of this item, the population figure shall be as per the latest Census
Report.
(2) Cities shall include their urban agglomeration
(3) “Pay” means Basic Pay and stagnation increments.

5. Hill Station Allowance :
With effect from 1.11.2010, Hill Station Allowance payable to Officers shall be as
shown in table below :
TABLE
(i) Posted at places situated at a height 2.5% of Basic Salary subject to maximum
of 1500 metres and over above mean of Rs.460/- per month.
sea level
(ii) Posted at places situated at a height 2% of the Basic Salary subject to
of 1000 metres and over but less than maximum of Rs.370/- per month
1500 metres above mean sea level, at
Mercara and at places which are
specifically declared as "Hill Stations" by
Central/State Governments for their
employees
(iii) Posted at places situated at a 2% of Basic Salary subject to maximum of
height of not less than 750 metres Rs.370/- per month
above mean sea level which are
surrounded by and accessible only
through hills with a height of 1000
metres and over above mean sea level.

6. Computer Increment/Fixed Personal Allowance :

(1) All Officers who joined after 1.11.1993 and were in confirmed service as on
21.06.2000 shall be paid one increment in the scale applicable to them on
01.07.2000.
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(2) Officer who have joined as Class I on the their first appointment in the services of the
Company on or after 22.06.2000 and those promoted to Class I from other cadres on
or after 22.06.2000 are not eligible for computer increment (as promotees would
have already received the same).
(3) An Officer who was on probation on or before 22.06.2000 on first appointment in the
services of the Company such computer increment shall be payable to him/her on
completion of one year of service after the date of his confirmation.
(4) There is no change in the date of normal grade increment on account of sanction of
computer increment.
(5) If an Officer has already reached the maximum of the scale or is in receipt of one or
more stagnation increments as on 01.11.1993, he will be allowed a Fixed Personal
Allowance with effect from 01.11.1993, which will be equivalent to last increment in
the scale of pay applicable to him as on 01.11.1993 plus the Dearness Allowance
thereon at the relevant rate as on 01.11.1993 and the difference in House Rent
Allowance, if any. The FPA payable to an Officer in different scales of pay is shown
below :

FIXED PERSONAL ALLOWANCE PAYABLE TO OFFICERS IN REVISED SCALE OF PAY
w.e.f.01/08/2007

S.NO. Officers in the scale of Fixed Personal Increment Dearness
pay as on 01/11/1993 Allowance Portion of Allowance on
Fixed Personal Increment
Allowance Portion of Fixed
Personal
Allowance as
on 01/11/1993

5.
1. 2. 3. 4.
Rs. Rs. Rs.
1 Scale VII 1700 400 10.08
2 Scale VI 1400 300 7.56
3 Scale V 1350 250 6.30
4 Scale IV 1200 250 6.30
5 Scale III 1200 250 6.30
6 Scale II 910 230 5.80
7 Scale I 910 230 5.80

(6) An Officer who received Computer Increment and reaches the maximum of the scale
subsequently will be granted FPA one year after reaching the maximum of the scale
of pay. If such an Officer is promoted to the higher cadre before the sanction of the
Fixed Personal Allowance in the pre-promoted scale, the FPA corresponding to the
scale of pay in which he was as on 01.11.1993, shall be released one year after he
reaches the maximum of the promoted scale.

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(7) If an Officer is on extraordinary leave (LOP), Strike, etc., the release of FPA one year
after reaching the maximum of the scale should be deferred till the Officer completes
365/366 days of continuous service.
(8) A Class II or Class III employee promoted as a Class I Officer after 01.11.1993 and
who was paid Computer Increment in the scale of pay applicable to him as Class
II/Class III employee, shall be paid FPA one year after reaching the maximum of the
promoted scale and the FPA payable shall be corresponding to the scale of pay in
which he was as Class II/Class III employee, as the case may be, as on 01.11.1993.
(9) A Class II or Class III employee promoted as a Class I Officer after 01.11.1993 and
who was in receipt of FPA prior to his promotion as a Class I Officer, shall continue to
draw FPA which was drawn by him prior to his promotion. Similarly, a Class I Officer
who is in receipt of FPA shall continue to draw the same amount of FPA on his
promotion to next higher cadre.

Example : A Senior Assistant was granted FPA of Rs.276.28 per month as on
01.11.1993. On his promotion as a AO, as per the earlier instructions, the FPA was
to be withdrawn. However, now it is advised that he will continue to draw Rs.276.28
per month as FPA on his promotion as AO.

(10) The revised FPA as per column(3) of above table shall not qualify for allowance or
service or terminal benefits. However, the increment portion of the FPA under column 4
will count for the purpose of Provident Fund and pension. Increment portion of the FPA
under Column 4 along with DA thereon as on the 1st November,1993 as shown in column
(5) of above table shall rank for Gratuity.

(11) For the purpose of encashment of Earned Leave FPA shall be counted as follows :

a) Encashment of EL on Increment portion (col 4) and the DA
retirement/death component of the FPA (Col 5).
b) Encashment of EL in service No FPA is payable.

7. Kit Allowance :

W.e.f 1.11.2010 an Officer on his transfer to any of the hill stations at which hill station
allowance is payable shall be paid a Kit Allowance of Rs.4,000/-. Provided that no kit
allowance shall be payable if such Officer has drawn such allowance at any time earlier.

8. Transport Allowance :

With effect from the 1st day of August, 2007, every Officer, who is not in receipt of any
Conveyance Allowance under any of the Conveyance Schemes shall be paid Transport
Allowance of Rs.800/- (Rupees Eight hundred only) per month.

9. Functional Allowance : (w.e.f. 01.11.2010)

(a) AO/AM/Dy. Manager/Manager in the Internal Audit Deptt.
At HO and IAI cells in the Regions. Rs.675/- p.m.

(b) Officers in Vigilance Department who are in the main
Handling investigations and field work. Rs.675/- p.m.
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United India Insurance Co. Ltd. Personnel Manual – Part II

Note :
This allowance would not be payable to Officers recruited specifically for investigative
functions or Officers on deputation from Government Department or other Public Sector
Organisations.
1. Officers in the cadres of Deputy Manager and above posted in Vigilance Department at
HO are not eligible to draw this functional allowance.
2. Officers designated as Vigilance Officers and posted in ROs irrespective of the cadre, shall
be eligible to draw this functional allowance.
3. Officers in ROs who are posted to assist the Vigilance Officers on full time basis shall also
be eligible to draw this functional allowance.

(c) Officers who are posted as Full-time 10% of basic pay subject to a maximum of
facility in the Learning Centre, Development Rs.200/- per month
Training Centres and Regional Training
Centres

10. Entertainment Allowance :

With effect from 01.11.2010, the Entertainment Allowance payable to officers-in-charge of
Branch Offices and Divisional Offices is as under :

Category of Officer-in-charge Entertainment Allowance
(Rs. Per month)
Branch Office-in-charge 750/-
Divisional Office-in-charge 900/-

It is clarified that the term ‘Branches’ used in this connection includes ‘Sub-Branches’ and the
officers in charge of Branches or Sub-Branches (irrespective of size) shall be paid
entertainment allowance.

1. The actual entertainment expenditure incurred by the other officers not below the rank of
Manager within the budget allocated by Chairman-cum-Managing Director will be
permitted to be reimbursed on the strength of vouchers for the expenditure on
entertainment.

2. The allowance specified above will be paid only if the aggregate for the company falls
within the overall limits laid down by the Government. Otherwise the Chairman-cum-
Managing Director shall reduce them suitably.

3. If an officer eligible to receive Entertainment Allowance proceeds on leave for a
continuous period not exceeding 30 days, no adjustment in payment of entertainment
allowance shall be made. If, however, the continuous period of leave exceeds 30 days,
entertainment allowance shall not be paid for the entire period of leave.

An officer officiating as in-charge of Division/Branch during the period the officer-in-charge of
a Division/Branch is on leave, may also be paid Entertainment Allowance only when he is
entitled to the officiating allowance.

Stages in revised scales of pay : (w.e.f. 01.08.2007)
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FIXATION TABLE
Stage A.O. A.M. DyMgr Mgr. Chief Mgr. DGM GM
Scale I Scale II Scale III Scale IV (Scale-V) Scale VI ScaleVII
Scale V
1 17240 23120 28160 34460 41660 46610 52210
(11110) (14890) (18130) (22030) (25930) (28605) (31745)
2 18080 2 3960 29000 35660 42860 48010 53610
(11650) (15430) (18670) (22680) (26580) (29390) (32530)
3 18920 2 4800 29910 36860 44060 49410 55010
(12190) (15970) (19230) (23330) (27230) (30175) (33315)
4 19760 2 5640 30820 38060 45260 50810 56510
(12730) (16510) (19790) (23980) (27880) (30960) (34165)
5 20600 26480 31730 39260 46610 52210 58150
(13270) (17050) (20350) (24630) (28605) (31745) (35105)
6 21440 27320 32640 40460 47960 5 3610 59850
(13810) (17590) (20910) (25280) (29330) (32530) (36100)
7 22280 28160 33550 41660
(14350) (18130) (21470) (25930)
8 23120 29000 34460 42860
(14890) (18670) (22030) (26580)
9 23960 29910 35660
(15430) (19230) (22680)
10 24800 30820 36860
(15970) (19790) (23330)
11 25640 31730 38060
(16510) (20350) (23980)
12 26480 32640 39260
(17050) (20910) (24630)
13 27320 33550
(17590) (21470)
14 28160 34460
(18130) (22030)
15 29000
(18670)
16 29910
(19230)
17 30820
(19790)
18 31730
(20350)
19 32640
(20910)

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