Supply of Electrical Consumable Items EMD

32 Pages·2014·0.83 MB·English

ALL INDIA INSTITUTE OF MEDICAL SCIENCES, BHOPAL

Tender No. 4002/Electrical Consumable Items/EE(C)/AIIMS/BPL/14-15
Dated: 23/07/2014

Name of Work: Supply of Electrical Consumable
Items

EMD: 15,000/-
Tender Notice

All India Institute of Medical Sciences, Bhopal
Saket Nagar, BHOPAL – 462 020 (M. P.)
Website: www.aiimsbhopal.edu.in

The Director AIIMS Bhopal, invites sealed tender in Double bid (Technical & Price bid)
from the authorized distributors/ dealers for supply of electrical consumables for one
year on rate contract basis extendable on same terms & conditions as mutually agreed
between Director, AIIMS Bhopal & Vendor.

A complete set of tender document may be obtained by interested authorized
distributors/ dealers from Office of Executive Engineer, AIIMS Bhopal w.e.f. 23.07.2014
from 10.00 A.M. to 5.00 P.M. (From Monday to Friday) on letter head of the Authorized
Distributor/ Dealers upon payment (Tender cost) of a non-refundable fee of Rs. 525/-
(Rupees Five Hundred Twenty Five Only) in form of Demand Draft in favor of Director,
AIIMS Bhopal only or can be downloaded from the website at
www.aiimsbhopal.edu.in. The last date of submission of tender will be 5.08.2014 up to
2.00 PM.

Schedule of Tender
Sr No Schedule Particulars
1 Cost of Tender Form (Non-Refundable) Rs. 525/-
2 Last date of sale of tender 7th Aug 2014; 12:00 Hrs
3 Date of submission of tender 7th Aug 2014; 14:00 Hrs
4 Date of Opening of Technical Bid 7th Aug 2014; 15:00 Hrs
5 Earnest Money Deposit Rs. 15,000/-

EXECUTIVE ENGINEER (CIVIL)
Tender Notice

All India Institute of Medical Sciences, Bhopal
Saket Nagar, BHOPAL – 462 020 (M.P.)
Website: www.aiimsbhopal.edu.in

Tender number-4002/Electrical Consumable Items/EE(C)/AIIMS/BPL/14-15
Dated: 23/07/2014

Subject: Purchase of various Electrical Consumable Items

Terms & conditions:

1. The quotations should reach this office on or before 05.08.2014 up to 2.00 P.M. duly
sealed marked Tender number- 4002/Electrical Consumable Items/EE(C)/AIIMS/
BPL/14-15. All quotations should be typed/ written. Quotations written in pencil will not
be entertained. Tender (Technical Bid) will open on 05.08.2014 (same day) at 3.00 pm
in the presence of bidder’s representative, who choose to attend, at the time and date
as specified.

2. Rates quoted must include all types of taxes. No other charges will be considered.

3. Rates quoted on FOR at AIIMS Bhopal.

4. Rates found lowest at least for 25% items will be considered for same items.

5. Tender should invariably be submitted in two parts viz. Part-I Technical Bid (Without
Prices) in sealed envelope with EMD & tender fee and Part-II Price Bid. The sealed
envelopes of part-I & Part-II should be kept in separate envelope & sealed. The
tenderers are requested to give detailed quotation in formats mentioned in the Tender
Document. The bidder shall furnish the following.

THE SEALED ENVELOPE SHOULD INDICATE THEREON:

I. Reference No. of the Tender:
II. Tender regarding:
III. Due date for submission of the tender:
IV. Due date for opening of the tender
V. Name of the firm with Address:

6. The pre-qualification documents including EMD/ BID security as required in the
tender document should invariably be accompanied with the technical bid otherwise
tender will be rejected.

7. The bidders may download the tender documents directly from the website available
at www.aiimsbhopal.edu.in. In such case, the bidder are required to submit the tender
fee of Rs. 525.00 (non-refundable and non-transferable) by way of separate demand
draft drawn in favour of Director, AIIMS Bhopal payable at Bhopal and the same should
essentially be enclosed along with the Technical bid.

8. Offer will be valid for 90 days from the opening of the tenders quoted. The tender
rates should be kept open/ valid for a period of one year from the date of signing the
agreement.

9. If the delivery is not effected on due date, the Director, AIIMS Bhopal will have the
right to impose penalty as under:

i. 0.5% additional LD will be imposed for every additional delay of 7 days, maximum
upto 5%.

Or

In case of default, institute will have the right to procure the ordered item from open
market/ another party at vendor’s risk and expenses under risk purchase clause.
Liability of the vendor will be limited to the amount of Performance Guarantee.

10. Handwritten quotations shall be accepted at the bidder’s risk. In case of any
discrepancy in the figures, the rate mentioned in words will only be considered.

11. EACH TENDER SHOULD BE ACCOMPANIED WITH AN EMD/ BID SECURITY
AMOUNTING TO AS SPECIFIED IN TABLE BY WAY OF Banker’s Cheque/ Demand
Draft /Pay Order /FDR of any scheduled Bank DRAWN IN FAVOUR OF “AIIMS,
BHOPAL”, FAILING WHICH THE TENDER SHALL NOT BE CONSIDERED FOR
ACCEPTANCE AND WILL BE OUTRIGHTLY REJECTED. CASH/ CHEQUE IS NOT
ACCEPTABLE AT ALL. THE EMD/ BID SECURITY DEPOSITED AGAINST OTHER
TENDERS CANNOT BE ADJUSTED OR CONSIDERED FOR THIS TENDER. NO
INTEREST IS PAYABLE ON EMD/ BID SECURITY.

12. PAYMENT TERMS: Payment shall be released after the successful delivery of the
items and receipt of bill after deducting TDS as per Income tax Rules and any other
deductions as per Government rules. Part payment can be released against supply of
part quantity of the Items; however the delivery of the entire items shall have to be
completed within the stipulated period. 100% PAYMENT WILL BE MADE AFTER
SUPPLY, subject to submission of Performance Guarantee for 5% value of the order.
This guarantee shall be in the form of Deposit at Call receipt of any scheduled bank /
Banker’s cheque/Demand Draft /Pay order of any Scheduled Bank or Government
Securities or Fixed Deposit Receipts or Guarantee Bonds of any Scheduled Bank in
accordance with the prescribed form valid for THREE MONTHS. OTHERWISE 95%
PAYMENT WILL BE RELEASED AFTER SUPPLY & BALANCE 5% PAYMENT / (or
Performance guarantee if submitted) WILL BE RELEASED AFTER Three MONTH
after full satisfaction of engineer Payment shall be made through Account Payee
Cheque or Electronic Clearing System only and the charges shall be deducted from the
bill.

13. In case of non-supply of material within the due date, i.e. within the date of delivery,
the Director AIIMS Bhopal will have the right to impose penalty like forfeiture of
performance security and removal of the name from the list of the Supplier and Liability
of the vendor on this account will be limited to amount of performance guarantee.

14. The Director, AIIMS Bhopal shall be the final authority to reject full or any part of the
supply which is not confirming to the specification and other terms and conditions.

15. No payment shall be made for rejected material. The tenderer have to remove
rejected items within one week of the date of rejection at their own cost. In case these
are not removed, these will be disposed off in a manner as deemed fit by the authorities
at the risk and responsibility of the suppliers without any further notice.

16. The firm should not have been blacklisted in the past by any government/ Private
institution and there should be no Vigilance/ CBI case pending against the firm supplier.

17. The tenderers must quote rates including freight, insurance, cartage, labor charges
etc. on F O R, at AIIMS Bhopal Store basis.

18. The court of BHOPAL will have the jurisdiction to trial any matter, dispute or
reference between the parties arising out of the contract. It is specifically agreed that no
court outside Bhopal have jurisdiction in the matter.

19. Selection will be made purely on the basis of Techno-Commercial Bid detailed of
Annexure-I & lowest quoted rate for the items including specifications as described in
the Annexure II.

20. Tender by Tele-fax/ fax/ e-mail will not be accepted.

21. The Vendor should enclose the copy of VAT Registration.

22. Payment to the supplier Company/ agency shall be made in 45 days from the
submission of the bill and receipt of stores in good & satisfactory condition.

23. The Director has full power to terminate the rate contract at any time during the
period of contract without assigning any reason.

24. Force Majeure: Any failure of omission or commission to carry out the provisions of
this contract by the successful Bidder shall not give rise to any claim by any party, one
against the other if such failure of omission or commission arises from an act of God.
Provided that notice of the occurrence of any event by either party to the other shall be
given within two weeks from the date of occurrence of such event which could be
attributed to Force Majeure conditions.

25. Arbitration:

(i) All dispute or difference of any kind shall arise between the Purchaser and the
supplier in connection with or relating to the contract, contained herein, shall be
mutually discussed and settled between the parties.
(ii) The matter requiring arbitration will be referred to a sole arbitrator to be appointed by
the Director, AIIMS Bhopal only as per CPWD standards and CPWD procedures. The
proceeding of the arbitration shall be conducted in
English and shall be constructed as domestic arbitration under applicable laws.
(To be made on Rs 100.00 Non Judicial Stamp Paper)
DRAFT AGREEMENT FORMAT

This agreement is made at Bhopal on the …… day of …….. Two thousand Fourteen
between the Director, All India Institute of Medical Sciences, Bhopal, acting through Executive
Engineer (Civil), AIIMS, Bhopal, having its office at AIIMS, Saket Nager, Bhopal-462 020
(hereinafter called ‘Client’ which expression shall, unless repugnant to the context or meaning
thereof be deemed to mean and include its successors, legal representatives and assigns) of the
First Part.

Second Part

M/s ……………………., having its registered office at …………………………
(hereinafter called the ‘Agency’ which expression unless repugnant to the context shall mean
and include its successors-in-interest assigns etc.) of the Second Part.

WHEREAS the ‘Client’ is desirous to engage the ‘Agency’ for supply of electrical
consumables at AIIMS, BHOPAL on the terms and conditions stated below:

1. The Agency shall be solely responsible for compliance to provisions of various Labour,
Industrial and any other laws applicable and all statutory obligations, such as, Wages,
Allowances, Compensations, EPF, Bonus, Gratuity, ESI, etc relating to personnel
deployed at AIIMS, Bhopal site. The Client shall have no liability in this regard.

2. The Agency shall be solely responsible for any accident / medical / health related liability
/ compensation for the personnel deployed by it at AIIMS, Bhopal site. The Client shall
have no liability in this regard.

3. Any violation of instruction / agreement or suppression of facts will attract cancellation
of agreement without any reference or any notice period.

4. In case of non-compliance with the contract, the Client reserves its right to:
a. Cancel / revoke the contract; and / or
b. Impose penalty up to 10% of the Total Value of contract
5. PAYMENT TERMS:- The tenderer may submit running account bills after completion
of supply, as per satisfaction of the competent authority.
Payment shall be released after the successful completion of the part of for supply of
electrical consumables, full satisfaction of the Competent Authority & receipt of bill, after
deducting TDS as per Income tax Rules and any other deductions as per Government rules
.However the work shall have to be completed within the stipulated period.100% PAYMENT WILL BE
MADE AFTER for supply of electrical consumables subject to submission of Performance Guarantee for
5% value of the order. Amount of EMD of successful bidder can be included in Performance guarantee in
contractors request. This guarantee shall be in the form of Deposit at Call receipt of any scheduled
bank/Banker’s cheque/Demand Draft /Pay order of any Scheduled Bank or Government Securities or
Fixed Deposit Receipts or Guarantee Bonds of any Scheduled Bank in accordance with the prescribed
form valid for three months. OTHERWISE 95% PAYMENT WILL BE RELEASED AFTER
SUPPLY&BALANCE 5% PAYMENT/ (or Performance guarantee if submitted) WILL BE RELEASED
AFTER THREE MONTHS after full satisfaction of competent authority.
Payment shall be made through Account Payee Cheque or Electronic Clearing System
only by DDO, AIIMS Bhopal and the charges shall be deducted from the bill.
6. The Agency shall be fully responsible for timely payment of wages and any other dues to the
personnel deployed by it at AIIMS, BHOPAL site.

7. The Agency also agrees to comply with Terms and Conditions mentioned in AIIMS
Tender No. …………………………………../EE(C)/AIIMS/ BPL/2014-15/ dated
………………. .

8. Decision of Client in regard to interpretation of the Terms and Conditions and the
Agreement shall be final and binding on the Agency.

9. The Agency shall ensure full compliance with tax laws of India with regard to this
Contract and shall be solely responsible for the same. The Agency shall keep Client fully
indemnified against liability of tax, interest, penalty etc. of the Agency in respect thereof,
which may arise.

10. In case of any dispute between the Agency and Client, Client shall have the right to
decide. However, all matters of jurisdiction shall be at the local courts located at Bhopal.

THIS AGREEMENT will take effect from ………… of ………… Two thousand
Fourteen and shall be valid for one year.

IN WITNESS WHEREOF both the parties here to have caused their respective
common seals to be hereunto affixed / (or have hereunto set their respective hands and seals) the
day and year mentioned above in Bhopal in the presence of the witness

For and on behalf of the ‘Agency’ For and on behalf of the ‘AIIMS, Bhopal’

Signature of the authorized Official Signature of the authorized Official

Name of the Official Name of the Official

Stamp / Seal of the ‘Agency’ Stamp/Seal.
SIGNED, SEALED AND DELIVERED By the said
By the said____________________ ___________________________(Name)
_________________________(Name) Yogesh Purswani, Executive Engineer (Civil)
_______________________________on on behalf of the ‘AIIMS, Bhopal in presence
behalf of the ‘Agency’ in presence of of

Witness________________________ Witness___________________________

Name__________________________ Name____________________________

Address __________________________ Address___________________________
_____________________________ _________________________________
_________________________________ ___________________________________
Annexure-I (Technical Bid)

Check List of Certificates/ Documents required to be submitted in the Technical Bid.

The tenderer are advised to submit the following certificates under the category of “Vital
documents” invariably along-with Bid. If these documents are not submitted/ conditions
not fulfilled, the quotation shall be summarily rejected and no further correspondence, in
this regard, shall be entertained.

 Authorization letter from the manufacturer, if the supplier is not a manufacturer.
 EMD
 Tender fee in case of down loading of tender form.
 Non-black listing/ non-debarring declaration
 VAT Registration
 Establishment (Gumashta) Registration Certificate, minimum three years.
 PAN Card (Income tax)
 All Participating firms must submit an affidavit as per Annexure V on Rs. 100
non-judicial stamp paper stating that they or any of their products have neither
been blacklisted nor debarred from participating in future tenders by any state
government / central government organizations. If at any stage their claim turns
out to be false, the same firm will render itself liable for punitive action, as
deemed fit. The present tender in which they have quoted would be summarily
rejected besides being debarred for participation in next future open tender.