INVITATION FOR BIDS Fire Alarm Systems MAINTENANCE AND REPAIR 90-17-140-IFB

100 Pages·2017·0.79 MB·English

FireAlarmSystems-MaintenanceandRepair
REQUIREMENTSCONTRACT
90-17-140-IFB
INVITATIONFORBID
MARICOPA COUNTYSPECIALHEALTHCARE DISTRICT
MARICOPA INTEGRATED HEALTH SYSTEM
INVITATION FOR BIDS
Fire Alarm Systems
MAINTENANCE AND REPAIR
90-17-140-IFB
DATEOFISSUE: MARCH21,2017
PRE-OFFERCONFERENCE NOPRE-OFFERCONFERENCE
DEADLINEFORINQUIRIES: MARCH29,2017NOLATERTHAN10:00AM
DATE&TIMEPROPOSALSDUE: APRIL4,2017AT11:00AM,PHOENIX,AZ.TIME
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TITLE PAGE
TABLE OF CONTENTS………………………………………………………………….……….2
NOTICE OF SOLICITATION …………………………………………………………………..4
ATTACHMENT“A” OFFER AND ACCEPTANCE……………………………………….......6
SECTION I- EXECUTIVE SUMMARY……………………..…………………………………….7
SECTION II - INSTRUCTIONS…………………………………………………………………..8
SECTION III - GENERAL PROVISIONS……..……………………………………………….19
SECTION IV- SPECIAL TERMS AND CONDITIONS………………………………….…….51
SECTION V - SCOPEOF WORK……………………………………………………………….64
SECTION VI –SUBMITTALS
ATTACHMENT“B” ORGANIZATIONAL INFORMATION….……………………..............77
ATTACHMENT“C” AUTHORIZATION TO SUBMITBID AND REQUIRED
CERTIFICATIONS………………………………………………………………………………..79
..
ATTACHMENT“D” MINORITY BUSINESS/WOMEN BUSINESS/SMALL
DISADVANTAGED BUSINESS ………………………………………………………………..80
ATTACHMENT“E” REFERENCES …………………………………………………………..81
ATTACHMENT” F” PRICING ………………………………………………………………….82
ATTACHMENT“G” PROVISIONS AND STATED EXCEPTIONS TO SCOPEOF
SERVICES & BID REQUIREMENTS …………………………………………………….……84
ATTACHMENT“H” PROPRIETARY AND/OR CONFIDENTIAL INFORMATION………85
ATTACHMENT“I” ACCEPTANCE OF PAYMENTFROM CRMCVIACREDITCARD 86
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ATTACHMENT“J” BUSINESS ASSOCIATE AGREEMENT……………………………..87
EXHIBITS
EXHIBIT“A” CONTRACTOR EMPLOYMENTRECORD VERIFICATION
REQUIREMENT…………………………………………………………………………….........96
EXHIBIT“B” BUSINESS ASSOCIATE AGREEMENTFOR RELEASE OF
INFORMATION TO THIRD PARTIES…………………………………………………………..98
EXHIBIT“C” – USAGE REPORT& CONTRACT ADMINISTRATION…………………….99
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NOTICEOFSOLICITATION
NOTICE OF SOLICITATION
SOLICITATION #: 90-17-140-IFB
INVITATION FOR BIDS
MaricopaCountySpecialHealthCareDistrictdbaMaricopaIntegratedHealthSystem(MIHS)herebysolicits
sealedbidsfromqualifiedBidderstoprovideFireAlarmSystemsMaintenanceandRepair.
An Invitation for Bids document may be obtained at the MIHS web site: http://www.mihs.org/about-
mihs/procurement
Questions concerning this Invitation for Bids may be submitted to Mary Hammer, CPPO via e-mail at
[email protected].
Addendums: It is the responsibility of all potential Bidders to check the MIHS web site (An Invitation for Bids
documentmaybeobtainedattheMIHSwebsite: http://www.mihs.org/about-mihs/procurement
foranyAddendumstotheIFBandtoensuresignedAddendaareincludedintheirresponsetotheSolicitation.
AddresstosubmitBiddocuments:
MaricopaIntegratedHealthSystem
ContractsManagement
2611EastPierceStreet,2ndFloor
Phoenix,Arizona85008-6092
90-17-140-IFB
Completedandsealedbids,includingone(1)originalandonesoftcopyofascannedcopyofthecompletedand
signedoriginalresponseineditableAdobePDFsearchableformatonCDorflashdrive,mustbephysicallyinthe
possession of Contracts Management at the address above no later than April 4, 2017 by, 11:00 AM Local
PhoenixAZ.time,absolutelynolatebidswillbeaccepted. Namesoffirmsorindividualssubmittingbidsandthe
pricessubmittedwillbeannounced. Nootherpublicdisclosurewillbemadeuntilafterawardofacontract.
It is strongly suggested that the selected delivery method will ensure receipt by Contracts Management before
thedeadline. Biddersassumeallriskassociatedwithdeliveriesofbids,alatebidshallnotbeacceptednorshalla
latebidbereasonforaprotestorresolicitation.
This notice does not commit MIHS to award a contract or to pay any costs incurred in the preparation of bids.
MIHS reserves the right to accept or reject, in whole or in part, all bids submitted and/or to cancel this
announcement without penalty to MIHS. MIHS reserves the right to award more than one contract based upon
themostresponsiveandresponsible,lowestbid(s)mostadvantageoustotheMaricopaIntegratedHealthSystem.
The initial term of this contract is for three years with the option to extend for additional periods up to a
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NOTICEOFSOLICITATION
maximum contract term of five (5) years. The MIHS Procurement Code (“The Code”) governs this procurement
andisincorporatedbythisreference. FulltextoftheMIHSProcurementCodemaybefoundatthefollowinglink:
http://www.mihs.org/about-mihs/procurement
MIHS will endeavor to ensure in every way possible that minority and women-owned business enterprises shall
have every opportunity to participate in providing professional services, purchased goods, and contractual
serviceswithoutbeingdiscriminatedagainstonthegroundsofrace,religion,sex,ageornationalorigin.
TypeofContract: Fixed-price,indefinitedelivery-indefiniteQuantity(IDIQ)
NOBIDDERSCONFERENCEWILLBEHELD
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INVITATIONFORBID 90-17-140-IFB
SECTIONI
EXECUTIVESUMMARY
InvitationforBidNo: 90-17-140-IFB DueDate: April4,2017
MaintenanceandRepairofVariousFireAlarmSystems Time 11:00A.M./local AZ
Location:MaricopaIntegratedHealthSystemsContractsAdministrationMailingAddress: Contact: MaryHammer
2611E.Pierce,2ndFloor,Peoria,AZ85008 Phone: [phone]
Bysigningbelow,theProposerherebycertifiesthat:
Theyhaveread,understand,andagreethatacceptancebyMIHSoftheOfferor’sofferbytheissuanceofapurchaseorderorcontractwillcreatea
bindingcontract;TheyagreetofullycomplywithalltermsandconditionsassetforthintheMIHSProcurementCode,andamendmentsthereto,
togetherwiththespecificationsandotherdocumentaryformsherewithmadeapartofthisspecificprocurement;
The personsigning the Offer certifies that he/she isthe person inthe Offeror’s organizationresponsible for,or authorizedto make,decisions
regardingthepricesquoted. TheOfferorisacorporationorotherlegalentity.
NoattempthasbeenmadeorwillbemadebytheOfferortoinduceanyotherfirmorpersontosubmitornottosubmitanOfferinresponseto
thisIFB.
 AllamendmentstothisIFBissuedbyMIHShavebeenreceivedbytheperson/organizationbelow. Allamendmentsaresignedandreturned
withtheOffer.
 Noamendmentshavebeenreceived.
Offerisvalidfor180daysfromthedateofsubmission.
VendorBid
CompanyName:___________________________ ContractorFEIN/SSM:______________________
CompanyAccountManager
PaymentTerms: net45days
Address City State ZipCode Telephone:
Email:
AuthorizedSignature TypedName Title Date
ACCEPTANCEOFOFFERANDCONTRACTAWARD(ForMIHSUseOnly)
Your offer is hereby accepted. The Contractor is now bound to sell the materials and/or services listed by the attached award notice
based upon the solicitation, including all terms conditions, specifications, amendments, etc., and the Contractor’s offer as accepted by
the District. The Contractor is hereby cautioned not to commence any billable work or provide any material, service or construction
underthiscontractuntilContractorreceivesanexecutedPurchaseOrder.
This is NOT a Purchase Order
Attestedby:
KrisGaw,MBA
ContractTerm:Three(3)yearswithtwo(2)oneyearoptionstoextend
ChiefOperatingOfficer
Date:____________________________
ContractNumber: 90-17-140-IFB EffectiveDate:
ExpirationDate
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SECTIONI
EXECUTIVESUMMARY
1.0 EXECUTIVE SUMMARY
1.1 GeneralMIHSInformation
Maricopa Integrated Health System (MIHS), a special healthcare district and political subdivision of
Maricopa County, includes Maricopa Medical Center (MMC), the Arizona Burn Center, the
Comprehensive Healthcare Center, the Arizona Children’s Center, the 7th Avenue Walk-In Clinic, 13
community-oriented family health centers, and an attendant care program. MIHS also is a premier
training center for Arizona’s physicians. Our medicine, surgery, pediatrics, and OB/GYN programs, in
particular,contributetothebodyofknowledgeofpatientcare.
MIHS is located in central Arizona, and serves as the health care safety net for citizens of Maricopa
County. The health system serves people of many races and nationalities who come from diverse
culturesandspeakseveraldifferentlanguages.Manyofthepatientsfacemajorchallenges,suchaslack
ofhealthinsurance,complexmedicalproblems,anddifficultsocioeconomicsituations.Caringforthese
patientsdemandsspecialknowledgeandsensitivity.MIHSiscommittedtogivingculturallyappropriate,
sensitive medical care and helping its patients live healthier lives. Annually, MIHS has over 17,000
inpatientadmissionsandover450,000outpatientandambulatoryvisits.
Maricopa Medical Center (MMC) is a 325-bed licensed, full-service hospital, which includes a level one
adultandpediatrictraumacenter.Over67,000adultsandchildrenaretreatedannuallyintheAdultand
PediatricEmergencyDepartments.TheArizonaBurnCenter,Arizona'sonlyregionalburncenterandthe
second largest in the nation, provides world-class care for critically injured burn patients from across
Arizona andthe Southwest.MIHS’ Arizona Children’sCenterfeatures a31-bedNeonatalIntensive Care
UnitthatprovidescriticalinpatientservicesforbabiestransportedacrosstheSouthwest.Specialtycare
is offered at our Comprehensive Healthcare Center, a multi-specialty care clinic located at the MMC
campus.
MIHS has 13 Family Health Centers throughout the Valley. The professional medical staff at all 11
centersaretrainedandcertifiedinprimarycareandfocusonthetreatmentofbothadultsandchildren.
Many of MIHS’ Family Health Centers provide all health care needs in one location, including primary
care,dentalcare,andpharmacyservices.
Desert Vista Behavioral Health Center is a 122-bed licensed hospital that provides behavioral health
careandpsychiatricservices.AdditionalbehavioralhealthservicesareprovidedontheMMCcampusin
a68bedlicensedfacility.
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INVITATIONFORBID 90-17-140-IFB
SECTIONII
INSTRUCTIONS
Pleasereadthisbeforecontinuingontothebiddocument.
SOLICITATIONRESPONSECHECKLIST
Checkoffeachofthefollowingasthenecessaryactioniscompleted.
□ 1. All required information has been provided in all attachments; all attachments have been signed and are
included.
□ 2. The prices offered have been reviewed.
□ 3. The price extensions and totals have been checked and are accurate.
□ 4. If required, any required drawings or descriptive literature have been included.
□ 5. If required, the amount of the bid surety has been checked and the surety has been included.
□ 6. Review the insurance requirements, if any, to assure you are in compliance, insurance will not be
negotiatedormodifiedaftercontractaward,failuretoprovidecorrectinsurancewillresultinbreachof
contract.
□ 7. If required, include copies of licenses, certifications, Osha DART (days away, restricted or transferred)
ratingetc.
□ 8. The specified number of electronic copies of your offer has been included along with original offer and
anyrequiredpapercopies.
□ 9. All addenda’s issued (if any) pertaining to this IFB have been read, the information is understood, the
addenda(s)is/aresignedandincludedwithoffer.
□ 10. The sealed envelope has been addressed to: Maricopa Integrated Health System, Contract Management
2611N.PierceStreet,2ndFloorPhoenix,AZ. 85008(MIHSwillnotprovideenvelopes).
□ 11. The response will be mailed in time to be received no later than April4,2017,at11:00A.M.localArizona
time.
The offerors' mailing envelope/outside of sealed container/box/ must
clearly show your company name and address, the solicitation number,
and the bid opening date.
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SECTIONII
INSTRUCTIONS
1.INTRODUCTION
MaricopaIntegratedHealthSystem(MIHS)invitessealedbidsforMaintenanceandRepairofVariousFire
AlarmSystemsRequirementsContractforathree(3)yearsperiodcommencinguponaward,inaccordance
withthespecificationsandprovisionscontainedherein.
2.SCHEDULEOFEVENTS
BidDueDate: April4,2017at11:00A.M.localtime.
LocalArizonaTime
BidSubmittalLocation:
MaricopaIntegratedHealthSystem
ContractsManagementDepartment
2611E.PierceSt.,2ndFL
Phoenix,AZ 85008
SubmitInquiriesTo: [email protected]
DeadlineforInquiries: MARCH29,2017NLT10:00A.M.,PHOENIX,AZTIME
Pre-OfferConference NoPre-OfferConferencewillbeheld
MIHSreservestherighttochangedatesand/orlocationsasnecessary
OBTAININGACOPYOFTHESOLICITATIONANDADDENDA
3. GENERALDIRECTIONS
3.1 ThisInvitationforBid(IFB)packagecontainsalltheinformationandformsnecessarytocompleteand
submitabid. BiddersareencouragedtoreviewtheIFBpackageindetailpriortocommencingwork.
3.2 Anyperson,firm,corporationorassociationsubmittingabidshallbedeemedtohavereadand
understoodalltheterms,conditionsandrequirementsinthespecifications.Conditionalbidswillnotbe
considered. Alloffersmustbesignedbyanauthorizedsignatory;unsignedoffersmayberejected.
3.3 AlloffersandaccompanyingdocumentationwillbecomethepropertyofMIHSatthetimeoffersare
opened. Offersdeemedtobenon-responsivewillbereturnedtotheOfferor.
3.4 Interestedofferorsmaydownloadthecompletesolicitationandany/allassociatedfrom
http://www.mihs.org/about-mihs/procurementInternetaccessisavailableatallpubliclibraries.Itisthe
Offeror’ssoleresponsibilitytocheckthewebsiteandverifyallrequiredinformationisaccurately
completedandsubmittedwiththeiroffer.MIHSshallnotbeheldresponsibleorliableforofferorsfailing
tosubmitallrequiredinformationwiththeiroffer.
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SECTIONII
INSTRUCTIONS
4. PREPARATIONOFBID
4.1 AllformsprovidedinSectionVI,Submittal,Attachment“A”andaddenda,mustbecompletedand
submittedwithyouroffer.ItispermissibletocopySectionVIandAttachment“A”formsifnecessary,but
absolutelynochangestothedocumentsshallbeallowed. Any/Allmodificationsofyouroffershallbe
initialedinoriginalinkbytheauthorizedpersonsigningtheoffer.Nooffershallbealtered,amendedor
withdrawnafterthespecifiedbidduedateandtime.MIHSisnotresponsibleforofferor’serrorsor
omissions.Alltimeperiodsstatedasanumberofdaysshallbecalendardays.
4.2 Anysubmissionofanalternatetermorconditionwithyouroffermayresultinrejectionofyouroffer.
ThissolicitationisdeemedtobethoroughandcompletetomeetMIHS’sneeds.
4.3 Itistheresponsibilityofallofferorstoexaminetheentiresolicitationandseekclarificationofany
requirementthatmaynotbeclearandtocheckallresponsesforaccuracybeforesubmittinganoffer.
Negligenceinpreparinganofferconfersnorightofwithdrawalafterduedateandtime.Offerorsare
stronglyencouragedto:
A. Considerapplicablelawsand/oreconomicconditionsthatmayaffectcost,progress,performance,or
furnishingoftheproductsorservices.
B. StudyandcarefullycorrelateOfferor’sknowledgeandobservationswiththeIFBdocumentandother
relateddata.
C. PromptlynotifyMIHSofallconflicts,errors,ambiguities,ordiscrepancieswhichanOfferorhas
discoveredinorbetweentheIFBdocumentandsuchotherrelateddocuments.
4.4 MIHSdoesnotreimbursethecostofdeveloping,presentingorprovidinganyresponsetothis
solicitation.Offerssubmittedforconsiderationshouldbepreparedsimplyandeconomically,providing
adequateinformationinastraightforwardandconcisemanner.TheOfferorisresponsibleforallcosts
incurredinrespondingtothissolicitation.Allmaterialsanddocumentssubmittedinresponsetothis
solicitationbecomethepropertyofMIHSandwillnotbereturned.
4.5 Offerorsareremindedthatthespecificationsstatedinthesolicitationaretheminimumlevelrequired
andthatoffersubmittedmustbeforproductsorservicesthatmeetorexceedtheminimumlevelofall
featuresspecificallylistedinthissolicitation.Offersofferinglessthantheminimumsspecifiedarenot
responsiveandshouldnotbesubmitted.
4.6 Bidresponsessubmittedforproductsconsideredbythesellertobeacceptablealternatestothebrand
namesormanufacturer’scatalogreferencesspecifiedhereinmustbesubmittedwithtechnicalliterature
and/ordetailedproductbrochuresforMIHS’susetoevaluatetheproductsoffered.Offerssubmitted
withoutthisproductinformationmaybeconsideredasnon-responsiveandrejected.MIHSwillbethe
solejudgeastotheacceptabilityofalternateproductsoffered.
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