From idea to funded project: grant proposals for the digital age

173 Pages·2008·20.1 MB·English

by  Julia M. Jacobsen

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FROM IDEA
TO FUNDED PROJECT
i
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F R O M I D E A
T O F U N D E D P R O J E C T
G R A N T P R O P O S A L S F O R
T H E D I G I T A L A G E ,
5 t h E D I T I O N
JULIA M. JACOBSEN
AND JAN FAY KRESS
iii
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LibraryofCongressCataloging-in-PublicationData
Jacobsen,JuliaM.
Fromideatofundedproject:grantproposalsforthedigitalage.—5thed./JuliaM.JacobsenandJanFayKress.
p. cm.
Rev.ed.of:Fromideatofundedproject/byJaneC.BelcherandJuliaM.Jacobsen.4thed.
Includesbibliographicalreferencesandindex.
ISBN-13:978–0–275–99087–9(alk.paper)
1.Endowments—UnitedStates—Handbooks,manuals,etc. 2.Education—UnitedStates—Finance—Handbooks,
manuals,etc.I.Kress,JanFay,1955– II.Belcher,JaneC.(JaneColburn),1910–Fromideatofundedproject. III.Title.
LB2336.B43 2008
379.1(cid:1)2140973—dc22 2007036157
BritishLibraryCataloguinginPublicationDataisavailable.
Copyright(cid:2)C 2008byJuliaM.JacobsenandJanFayKress
Allrightsreserved.Noportionofthisbookmaybe
reproduced,byanyprocessortechnique,withoutthe
expresswrittenconsentofthepublisher.
LibraryofCongressCatalogCardNumber:2007036157
ISBN-13:978–0–275–99087–9
Firstpublishedin2008
PraegerPublishers,88PostRoadWest,Westport,CT06881
AnimprintofGreenwoodPublishingGroup,Inc.
www.praeger.com
PrintedintheUnitedStatesofAmerica
Thepaperusedinthisbookcomplieswiththe
PermanentPaperStandardissuedbytheNational
InformationStandardsOrganization(Z39.48–1984).
10 9 8 7 6 5 4 3 2 1
iv
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To my good friend and coauthor, the late Jane C. Belcher, PhD, Professor of Biology and
DuBerg Chair of Ecology at Sweet Briar College. Dr. Belcher was the coauthor with me
(Julia Mills Jacobsen) for the first four editions of this book. She was noted for her precise use of
words, subtle sense of humor, and a “never give up” attitude. After writing her first successful
proposal to the National Science Foundation, she continued developing proposals that added up to
several million dollars for Sweet Briar College.
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Contents
Preface xi
Acknowledgments xiii
PARTI: APROCESSFORDEVELOPMENTOFIDEAS 1
Introduction 3
Purpose 3
InstitutionsandIdeas 3
ACooperativeApproachtoDevelopingIdeas 4
WhoNeedsThisGuide? 4
OriginandEarlyDevelopmentofanIdea 6
RoleandResponsibilityoftheInstitution 6
HowtoDevelopanIdea 6
RoleandResponsibilitiesoftheOriginatoroftheIdea 6
SpecificPeopleandTheirTasks 7
OriginatoroftheIdea/ProjectDirector 8
DepartmentChair 8
DepartmentMembers 8
AcademicDean 8
ChiefFiscalOfficer 9
President/Chancellor 9
Grants/SponsoredProgramsOfficer 9
TheProcessofDevelopinganIdeaBegins 10
TheProposal:ADesignforPuttinganIdeatoWork 13
WhatIsinaSoundProposal? 13
GeneralConsiderations 13
TheSpecificPartsofaProposal 15
CoverSheet 15
TableofContents 15
Abstract 15
ProblemStatement 15
GoalsandObjectives 17
Procedures 17
Evaluation 18
Dissemination 18
Facilities 21
Personnel 21
Budget 21
Appendix 22
TestsforSoundnessofaProposal 24
General 24
ReviewProcessCriteria 24
FindingaSourceofSupport 33
SubmissionofaProposal 36
CoverSheet 36
CONTENTS vii
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LettersofEndorsement 37
LetterofTransmittal 37
FormattingRequirements 38
FinallyandFirst:FollowInstructions,FollowInstructions 38
TheFinalCheck 38
GrantAdministration 40
CommunicationfromandwiththeSponsor 40
PreparationforSecuringandExpendingtheGrantFunds 40
NegotiationandAcceptance 41
Rejection/Self-Appraisal/Resubmission 42
ACaseStudyforAdministrationofaGrant 43
AnyvilleCollegeReceivesanAward 43
TheCastofPeopleInvolved 43
FirstActionstoBeTaken 43
SpendingtheGrantFunds 44
AnyvilleCollege—PostawardPolicy 44
Evaluation 55
ImportanceofEvaluationtotheSponsor 55
AnAgencyRequirementforEvaluation 55
PreparinganEffectiveEvaluationPlan 56
TwoExampleEvaluations 56
EvaluationofCentralVirginiaTomorrow 57
SweetBriar/SHEVEvaluation 65
Conclusion 71
AProcessforDevelopmentofIdeas 71
PARTII: BasicResources 73
SectionI.Acronyms 75
SectionII.EssentialBasicInformationSources 77
A. Publications 77
B. TelephoneBooks/OnlineTelephoneBooks 78
C. GovernmentPrintingOffice(GPO)ListofPublications 78
SectionIII.OtherSourcesofAssistanceandTraining 79
FindingNationalEducationalOrganizatons 79
SectionIV.FormsandRequiredInformation 80
A. ClassificationofTypesofGrantApplications 81
B. DepartmentofDefense(DOD) 83
General 83
C. DepartmentofEducation(ED) 83
General 83
InstitutionalInformationRequired 87
ProjectQuestions 87
D. DepartmentofHealthandHumanServices(HHS) 96
General 96
InstitutionalInformationRequired 96
E. NationalEndowmentfortheArts(NEA) 103
General 103
InstitutionalInformationRequired 103
ProjectQuestions 103
F. NationalEndowmentfortheHumanities(NEH) 114
General 114
InstitutionalInformationRequired 114
ProjectQuestions 114
G. NationalScienceFoundation(NSF) 121
General 121
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InstitutionalInformationRequired 121
ProjectQuestions 121
H. U.S.DepartmentofAgriculture(USDA) 128
General 128
InstitutionalInformationRequired 128
ProjectQuestions 128
I. OtherRequiredFormsandNecessaryInformation 131
1. ExamplesofApplicationFormsandGuidelinesfromTwoPrivateFoundations 131
2. AFormatforCurriculumVitae 135
3. AcknowledgmentCard 136
4. CertificationandAssuranceFormsandRegulations 137
5. SampleDrug-FreeWorkplacePolicyStatement 143
6. IRSLetterofDetermination 146
7. RequestforTaxpayerIdentificationandCertificationForm 147
SectionV.AnnotatedBibliography 151
Index 155
CONTENTS ix