December 16, 2014 AGENDA ITEM NO. d I Consent Agenda Regular Agenda Public Hearing D ...

35 Pages·2014·0.75 MB·English

BOARD OF COUNTY COMMISSIONERS
DATE: December 16, 2014
d I
AGENDA ITEM NO.
D
Consent Agenda D Regular Agenda Public Hearing
nature:
Subject:
Purchase Authorization 9-1-1 Equipment and Emergency Notification Software and Services
Contract No. 134-0454-PB (RG)
Department: Staff Member Responsible:
Regional9-1-1 I Purchasing Chuck Freeman I Joe Lauro
Recommended Action:
I RECOMMEND THE BOARD OF COUNTY COMMISSIONERS APPROVE THE PURCHASE AUTHORIZATION OF
9-1-1 EQUIPMENT AND EMERGENCY NOTIFICATION SOFTWARE AND SERVICES WITH CAROUSEL
INDUSTRIES OF NORTH AMERICA, INC., EXETER, RHODE ISLAND, PER THE PRICING TERMS AND
CONDITIONS OF HOUSTON-GALVESTON AREA COUNCIL OF GOVERNMENTS (HGAC) CONTRACT NO.
EC07-14.
IT IS FURTHER RECOMMENDED THE CHAIRMAN SIGN THE SALES AND SERVICE AGREEMENT.
Summary Explanation/Background:
This request for purchase authorization is to utilize the Houston-Galveston Area Council of Governments (HGAC)
contract no. EC07 -14 as a short term mechanism to provide maintenance and support services for all 9-1-1 telephone
equipment located at the different Public Safety Answering Points (PSAPs) throughout the County.
More specifically County required services include 2417 second tier maintenance and support for Norte! (PBX
equipment), Cassidian Communications (VEST A equipment), and all legacy equipment, as well as an onsite
technician dedicated to work at the various PSAPs during regular business hours (Mon-Fri I 8am-5pm). Discount
percentages for onsite labor reflect savings of 49% while maintenance services reflect savings of 12% when
compared to Carousel list pricing.
HGAC is a regional Texas procurement service dedicated to assist local governments in reducing costs through
cooperative competitive procurement. Products and services offered through HGAC have been subjected to either
competitive bid or competitive proposal processes based on statutes for Councils of Governments under Texas
Government Code.
Services will commence on January 1, 2015 for a term of eighteen (18) months through June 30, 2016. During the
next year, staff intends to develop specifications for the purpose of releasing a County initiated competitive bid
process. Costs will be compared to the HGAC contract with a decision to be made for future requirements.
Fiscallmpact/Cost/Revenue Summary:
Funding is provided through the E9-1-1 Service Fund Fee.
Estimated eighteen (18) month expenditure not to exceed: $766,874.61
Exhibits/Attachments Attached:
~·~~M~a~st~e~r_s_a_le_s_a_n_d_s_e_r_v_ic_e_A_g_r_ee_m ~
__e_ nt_(_M_s_s__A _) _ ________________________________________
Revised 03-2012 Page 1 of 1
Equipment Location Address: Page 1 of 34
Customer Name: Pinellas County FL E911 Contract Start Date: January 1, 2015 Install Date:
Created
Street Address: Multi-site as listed below Customer Contact: Chuck Freeman 10/31/2014 r4
Date:
City, State, Zip: Telephone No: [phone] Created By: JoAnn Lancia
cfreeman@pinellascounty.
Active MSSA on file? no Email: AE: Kelsey Lindholm
org
SLX Opportunity #: 173335 New
I 0
NOTE: Service Agreement and Pricing expires, unless signed within 60 days from Created Date listed above.
Customer requests services for the following products and locations as described in EXHIBITS A and B. Provided there is
no Master Sales and Service Agreement (MSSA) in effect between the parties, this service agreement shall be subject to
the terms and conditions on this agreement. If there is a MSSA in effect between the parties, this service agreement
shall be subject to the terms and conditions of that MSSA.
NOTE: Products in Exhibit B listed as EXT SUP will be supported under the terms of Extended Support listed in section
3.8 in Exhibit F.
NOTE: ORIGINAL EQUIPMENT MANUFACTUTURER (OEM) SUPPORT, AT A MINIMUM, MUST BE IN PLACE FOR ACCESS TO
ANY MANUFACTURER-PROVIDED SOFTWARE UPDATES, PATCHES OR SERVICES. UPON RECEIPT OF SIGNED AGREEMENT,
OEM SUPPORT MAY TAKE UP TO THIRTY (30) DAYS TO ESTABLISH WITH THE MANUFACTURER.
EXHIBIT A-ESSENTIAL Coverage Option Purchased
Coverage Option: Remote + Onsite + Agency - 24x7
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Term Payment
Qty Service Description Months Coverage Type Price
1 Carousel Tier 1+ 2 Remote Support 18 24X7x365 Annual included
1 Carousel 4-Hour Onsite Support 18 24X7x365 Annual included
1 Carousel Vendor Agency-Airbus DS 18 24X7x365 Annual included
1 Carousel Vendor Agency -Telco 18 24X7x365 Annual included
1 Airbus Software Support 18 24X7x365 Annual included
1 Carousel Advanced Hardware Replacement 18 24X7x365 Annual included
2 Crash Kits for Carousel provided Spare Parts 18 24X7x365 Annual included
1 Onsite Dedicated Resource 18 24X7x365 Annual 202,800.00
E 9-1-1 Pinellas Regional 9-1-1 Primary Host A
1 *(included Software Support from 9/15-6/16) 18 24X7x365 Annual 350,272.11
1 E 9-1-1 Pinellas Regional 9-1-1 Primary Host B 18 24X7x365 Annual Included in Side A
1 E 9-1-1 City of Largo Police Department 18 24X7x365 Annual 7,071.00
1 E 9-1-1 City of Pinellas Park Police Department 18 24X7x365 Annual 4,419.65
1 E 9-1-1 City ofTarpon Springs Police Department 18 24X7x365 Annual 1,767.86
1 E 9-1-1 City of St. PetersburQ Police Department 18 24X7x365 Annual 8,838.00
1 E 9-1-1 City of Clearwater Police Department 18 24X7x365 Annual 112,855.50
1 E 9-1-1 Regional 911 Backup 18 24X7x365 Annual 78,850.00
Payment: $ 766.874.61
Spare parts replacement is covered by Carousel Industries
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EXHIBIT B -Addresses, Products and Hours covered under this agreement
COVERAGE OPTION NOTES:
HGAC Contract Part # 24x7x365-SA
00531-LABOR-REG
005831-LEGACY- SPT -AGENCY
Petersburg Police Dept. 1300 1st Ave. N. St. Petersburg, FL 33705
Term in
Equipment Description Months Coverage Payment
System CS1000M SG 18 84 Full Coverage 24x7 Annual
Voicemail n/a
PBX Serial Number 017266
VM Serial Number n/a
UTILITY COUNTS
Material Code
QTY
105 Total PBX Ports (Switch & Sets) 18 84 Full Coverage 24x7 Annual
40 Digitai/IP Stations 18 84 Full Coverage 24x7 Annual
65 TDM Trucks 18 84 Full Coverage 24x7 Annual
1 Contact Center Servers 18 84 Full Coverage 24x7 Annual
1 24X7 PBX Monitor 18 84 Full Coverage 24x7 Annual
PASS: PBX SERIAL NUMBER· 017266 SUS/QRN· 1142311
Payment
Term in Type:
Part Number Qty Description Months Annual
CS1000-Partner Assurance Software Support-Tier 2 (101-1199 users) Basic-
GE4300AQQ 125 18 A
SLNAQQ
Contact Center Manager -Nodal Base System Partner Assurance Software Support
GE4300AJ1 1 18 A
Basic -SLAJ1
Contact Center Manager-1-499 Standard Voice Agents Partner Assurance
GE4300AK1 40 18 A
Software Support Basic -SLAK1
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St Petersburg PO -Secondary PSAP 645 Pierce Street Clearwater, FL 33756
Term in
Equipment Description Months Coverage Payment
System 0pt.61C CP-PIV 18 84 Full Coverage 24X7 Annual
Voicemail n/a
PBX Serial Number 318807130
VM Serial Number n/a
UTILITY COUNTS
Material Code
QTY
84 PBX Ports (Switch & Sets) 18 84 Full Coverage 24X7 Annual
20 Digitai!IP Stations 18 84 Full Coverage 24X7 Annual
64 TDM Trunks 18 84 Full Coverage 24X7 Annual
1 24x7 PBX Monitor 18 84 Full Coverage 24X7 Annual
PASS: PBX SERIAL NUMBER: 318807130 SUS/QRN: 1142306
Term in Payment
Part Number Qty Description Months Type: Annual
CS1 000-Partner Assurance Software Support-Tier 1 (1-1 00 users) Basic-
GE4300AQP 100 18 A
SLNAQP
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ITEMS COVERED:
St. Petersburg- Secondary PSAP 1300 1st Ave N. Petersburg, FL
Legacy Equipment
Qty. Part No. Description
1 870810-01101 VCDR SVR MOD
12 870810-01102 VCDR MNTR LIC
2 04000-01 004-50 CBL SRL DB25M/DB25F SOFT
12 63000-192808 MNTR FP 191N
12 04000-01544 DELTA44 MAT AUDIO CARD
12 850808-00702 AUDIO CONTROL UNIT (ACU)
27 04000-01014-10 CBL SRL DB25M/DB9F 1OFT
2 04000-01004-10 CBL SRL DB25M/DB25F 1OFT
1 04000-00612 CBL KVM PS/2 CONSOLE
4 04000-60614 CBL KVM PS/2 PC
3 04000-00284 SQL 2005 CAL RUNTIME STD
1 65000-00083 TAPE CLEANING SDLT
1 04000-01 049 SWITCH PROCURVE 24-PORT
2 65000-00220 CARD SRL PCI/E 8-PORT
2 870890-07501 CPR/SYSPREP IMAGING
1 871299-00804.0U MAGIC 4.0 UPGD W/0 SQL
3 62040-G614401 SVR RACK DL380/G6
3 06500-00201 2-POST RELAY RACK MNT KIT
4 65000-00082 TAPE CART SOL T
1 65000-03133 CBL USB SHLD M/M 1OFT
2 871299-00720U MG INTG NICE CLIENT UPGD
3 04000-00392 SVR WIN2008 R2 DGRD +SCAL
2 65000-00219 CBL DIGI DTE FAN 8-PORT
1 660001-00040 BLKBX TL 160A-R2 OAT A BUFF
1 04000-01584 BLKBX TL 158A-R4 DATA CAST
4 64000-20055 HARD DRIVE 146GB SAS 10K
12 61000-F204801X WKST INTG HP XW4600 XP
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2 04000-00069 C8L MODEM
1 04000-03012 SECURE FIREWALL SG310
2 04000-03013 SECURE FIREWALL SPT 1YR
2 64034-50014 MODEM 56K EXT
1 04000-00284 SOL 2005 CAL RUNTIME STD
1 64040-60058 PRNTR 8&W P3005D
2 870899-00202.2U VCS 2.2 LIC/DOC/MED UPGD
11 870899-00602U VM1 LIC 2.2U
1 63002-172805 MNTR NEC 171N
1 04000-00282 KVM 2-PORT SWITCH
2 04000-RMM 19 8RKT 191N RACK MTG/AR81TR
1 870809-00301 V TIME SYNC MOD
1 65000-00005 PATCH PNL 24-PORT
30 65000-00002 C8L PATCH PNL/SW GRAY 3FT
2 06500-55053-S EQUIPMENT SVR RACK 191N
2 870809-00201 V ALIINTF MOD
1 870899-00202.0 VM1 2.0 LIC/DOC/MED
3 871299-00201 MAGIC LIC ONLY
1 65000-00005G PATCH PNL 24-PORT
1 04000-00484 KVM 4-PORT SWITCH
1 04000-00907 C8L SDLT SCSI 68-PIN
1 6400C-50018 TAPE 8KUP SDLT EXT
1 65000-0017 4 ADPTR STORAGE CTRL
1 64040-60037 PRNTR SVR 620N
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Clearwater- Secondary PSAP - 645 Pierce Street Clearwater. FL 33756
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1 6400C-20015 HARD DRIVE BKUP 147GB 10K
1 6400C-20022 HARD DRIVE 500GB SATA
1 64034-50015 MODEM 56K EXT SVR
1 64034-50016 MODEM 33.6K EXT
1 6403C-50012 MODEM ROUTER 256K EXT
1 64040-60016 PRNTR COLOR USB HP
45 65000-00002 CBL PATCH PNLISW GRAY 3FT
1 65000-00005 PATCH PNL 24-PORT
1 65000-00005G PATCH PNL 24-PORT
4 65000-00085 HARD DRIVE FRAME/CARRIER
1 65000-00143 GRAPHICS QUAD 128 PCIE LP
1 65000-00155 CARRIER/FRAME SATA
1 65000-03133 CBL USB SHLD M/M 1OFT
2 800323-05504RX PNL ADPTR SET
21 850808-00702 AUDIO CONTROL UNIT (ACU)
2 870809-00201 VAll INTF MOD
1 870809-00301 V TIME SYNC MOD
19 870810-00602 VIRR PHN/RAD MOD
1 87081 0-00901 VMUL Tl QUEUE DISP MOD SYS
22 870810-01001 V22 BTN ADD-ON MOD
1 870810-01101 VCDR SVR MOD
16 870810-01102 VCDR MNTR LIC
3 870890-07501 CPR/SYSPREP IMAGING
1 870890-14101 VM1 2.2 SP2+
1 870899-00102.0 VSTD 2.0 LIC/DOC/MED
1 870899-00202.2 VCS 2.2 LIC/DOC/MED
1 870899-00202.2U VCS 2.2 LIC/DOC/MED UPGD
21 870899-00602 VM1 2.2 LIC
2 870899-02101 VESTA SCCS SVR INTF LIC
22 870899-02201 VESTA SCCS WKST INTF LIC
1 871299-00804.0U MAGIC 4.0 UPGD W/0 SQL
3 871299-01601 MG 4.X/5.X DATA CLCTN LIC
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Pinellas County Public Safety Complex (PSC) Side A-
10750 Ulmerton Rd. Largo, FL 33782
Cassidian Communications 4X System
Qty. Part No. Description
Cassidian Communications 4X System
1 870899-00104.0 VEST A 4.0 S-SWITCH L/D/M
1 873099-03002 R4 CAD INTF LIC
1 04000-01584 BLKBX TL 158A-R4 OAT A CAST
1 04000-01010 CBL DB25M/DB25M 1OFT
1 04000-017 51 TS-4 PORT TERMINAL SVR
1 65000-00182 CBL RJ45-10P/DB25M 4FT
Server Equipment
1 853031-DLSVRGEO R4 DL SVR BNDL- GEO
2 64000-30026 PROCESSOR E5620 DL380/7
Note: (2) Drives for mirrored array in MDS server and (2) Drives for mirrored
array in DDS server.
2 64000-40085 2GB RAM MUDL G6 SVR
12 04000-00394 SVR WIN2008 CAL 5-PK
Cassidian Communications 4X Licenses
52 870899-00350U VESTA 4 ADV SEAT MIG UPGD
1 809800-35140 R4 ADV SW SPT TRNSFR
Workstation Equipment- z220
52 61 000-409603SFF WKST HP Z220 SFF
52 65000-47001 TWR STAND SFF Z220
104 64000-40097 2GB RAM Z220
52 65000-00256 GRAPHICS QUAD 1GB PC I-E
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