contract, lease, agreement control form

151 Pages·2016·7.02 MB·English

CONTRACT, LEASE, AGREEMENT CONTROL FORM
Date: 09/07/2021
Contract/Lease Control#: Cl 6-2428-PS
Procurement#: NA
Contract/Lease Type: CONTRACT
Award To/Lessee: PANHANDLE ANIMAL WELFARE SOCIETY
Owner/Lessor: OKALOOSA COUNTY
Effective Date: 09/01/2021
Expiration Date: 08/31/2023
Description of: ANIMAL CONTROL SERVICES
Department: PS
Department Monitor: MADDOX
Monitor's Telephone#: [phone]
Monitor's FAX# or E-mail: [email protected]
Closed:
Cc: BCC RECORDS
ACORD® CERTIFICATE OF LIABILITY INSURANCE I DATE {MM/DD/YYYY)
~ 11/22/2021
THIS CERTIFICATE IS ISSUED AS A MATTER DF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the pollcy(les) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT Connie Mormak
NAME:
Hunnicutt Insurance, Inc. rAHgNJo Extl: [phone] I rffc No: [phone]
P.O. Box 906 E-MAIL [email protected]
ADDRESS:
INSURER{$) AFFORDING COVERAGE NAIC#
Fort Walton Beach FL 32549 Alliance of Nonprofits for Insurance
INSURER A:
INSURED INSURER B:
Panhandle Animal Welfare Society, Inc., OBA: PAWS
INSURERC:
752 Lovejoy Rd. NW
INSURER D:
INSURER E:
Fort Walton Beach FL 32548 INSURER F:
COVERAGES CERTIFICATE NUMBER· 21-22 MASTER CERT REVISION NUMBER·
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN !S SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE l1N<icD VD POLICY NUMBER I IMM/DD"'"'"" IMM/DD""""" LIMITS
X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000
IClAIMS-MADE [8] OCCUR ~~~~~~JYE~'"c:cJ~r~onco\ $ 500,000
20,000
MED EXP (Any one person) $
f--
A y y 2021-57095 11/15/2021 11/15/2022 PERSONAL&ADVINJURY $ 1,000,000
f--
~'LAGGREGATE LIMIT APPLIES PER, GENERAL AGGREGATE $ 3,000,000
POUCY □ JPERCO·T □ LOG PRODUCTS • COMP/OP AGG $ 3,000,000
Liquor Liability $ 1,000,000
OTHER:
AUTOMOBILE LIABILITY ~~~~~~~~n51NGLE LIMIT $ 1,000,000
r-
X
ANYAUTO BODILY INJURY (Per person) $
-
A fff------ AHOAUUIWRTTENOODESS D OO NNLLYY -- AANSUUCOTTHNOOE-OSSDW UOLNNEELDDY y y 2021-57095 11/15/2021 11/15/2022 B)pO~D?~IL;cY~ IdN'7JnUt~RAYM {APGerE a ccident) $$
Medical payments $ 5,000
fX-- UMBRELLA LIAB ~ OCCUR EACH OCCURRENCE $ 5,000,000
A EXCESS LIAB ClA!MS-MADE 2021-57095-UMB 11/15/2021 11/15/2022 AGGREGATE $
OED I IRETENTION $ $
I
WORKERS COMPENSATION I I OTH-
~ffTUTE ER
AND EMPLOYERS' LIABILITY Y/N
ANY PROPRIETOR/PARTNER/EXECUTIVE E.l. EACH ACCIDENT $
OFFICER/MEMBER EXCLUDED? □ N/A
(Mandatory In NH) E.l. DISEASE· EA EMPLOYEE $
If yes, describe under
DESCRIPTION OF OPERATIONS below E.l. DISEASE -POLICY LIMIT $
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES {ACORD 101, Additional Remarks Schedule, may be attached lf more space Is required)
The certificate holder below is hereby listed as Additional Insured with respects to the general liability and automobile policies. A waiver of subrogation
applies in favor of the certificate holder. A 30-day notice of cancellation applies with the exception of a 10-day notice of cancellation for non-oavment
! CONTRACT#: C16-2428-PS
PANHANDLE ANIMAL WELFARE SOCIETY
ANIMAL CONTROL SERVICES -
CERTIFICATE HOLDER CANCE EXPIRES: 08/31/2023 -
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
Okaloosa County Board of County Commissioners
5479A Old Bethel Rd.
l(i>ml'l]ll;r.i))(((POOIOO>(Nl0: AGENT FOR INSURED
~~
Crestview FL 32536
I
© 1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD
PROCUREMENT/CONTRACT/LEASE
INTERNAL COORDINATION SHEET
C yuoz..:.
lto--?)-1'2.lfr J
Procurement/Contract/Lease Number: Tracking Number:
-t7QwJ _v
Procurement/Contractor/Lessee Name: _________ Grant Funded: YES_ Nlp-
r
hl
3Y Qi,--:UA.
Purpose:
Y;
31-1_1fL> 0
Date/Term: l. GREATER THAN $100,000
Department #:_______ 2. 0 GREATER THAN $50,000
Account#: ________ 3. 0 $50,000 OR LESS
Amount: _________
P_S____ _/~(o_W_~---J"-'l,r-~- ~---
Department: __ Dept. Monitor Name:
P,rfil~r r;;: Purchasing Review
or~=~os~ requirements ore met:
UbJMJ4 ~ ,t()Z.J
f_!:J_yJ/ r ......, Date:
Purchasing Manager or designee Jeff Hyde, DeRita Mason, Jesica Darr, Angela Etheridge
'e:! f'=.'!J
2/CVFR oCo mpPf.._ncI Review (if
Approved as written: ~ll..L~
e,_~Name: - --
Date: __________
Grants Coordinator
Approved as written:
Risk Manager or designee
d
~ Co~~~•yR~ r)e ~
Approved as written:
B{52J
Date:
County Attorney Lynn Hoshihara, Kerry Parsons or D~signee
Department Funding Review
Approved as written:
Date: ______
IT Review (if applicable)
Approved as written:
Date: ______
Revised September 22, 2020
DeRita Mason
From: Hoshihara, Lynn <[email protected]>
Sent: Friday, August 13, 2021 6:36 AM
To: DeRita Mason
Subject: Re: 3rd amendment to C16-2428-PS - PAWS.docx
This is approved as to legal sufficiency.
On Aug 13, 2021, at 7:23 AM, DeRita Mason <[email protected]> wrote:
Lynn,
Can you send me your legal approval for my coordination sheet?
Thank you,
DeRita Mason
<image00l .png>
DeRita Mason, CPPB, NIGF-CFP
Senior Contracts and Lease Coordinator
Okaloosa County Purchasing Department
54 79A Old Bethel Road
Crestview, Florida 32536
[phone]
dmason(iiJmyokaloosa.com
"Please note: Due to l1orida's very broad public rcconb laws, most written communications to lll' from County employees regardn1$ County
business arc public records, available to the public and media upon request. Thcrdore, this written e-mail communication, including your e­
mail address, may be subject to public disclosure."
From: Hoshihara, Lynn <[email protected]>
Sent: Monday, August 9, 2021 2:56 PM
To: Patrick Maddox <[email protected]>
Cc: DeRita Mason <[email protected]>
Subject: 3rd amendment to ClG-2428-PS -PAWS.docx
Patrick -attached for your review is the 3'' amendment to the PAWS contract. Please review and edit as
you deem necessary.
DeRita - I didn't include the standard state and federal provisions since they were already included in
the 2°• amendment approved last month.
Thanks,
Lynn
I
DeRita Mason
From: Lisa Price
Sent: Friday, August 13, 2021 9:41 AM
To: Patrick Maddox; DeRita Mason
Cc: Lynn Hoshihara; Kerry Parsons
Subject: RE: 3rd amendment to (16-2428-PS - PAWS.docx
Okay, since it says donate I figured they would be required to have their own insurance. I will leave it to the
attorney's ifwe should stipulate that in the contract or not.
Otherwise, this is approved by Risk as the insurance requirements remain the same.
Lisa Price
Risk Management
Public Records & Contracts Specialist
302 N Wilson Street, Suite 301
Crestview, FL. 32536
[phone]
!nJice(ii,myokaloosa.com
For all things Wellness please visit:
http://www.myokaloosa.com/wcllness
Due to Florida's very broad public records laws, most writte11 commu11icatio11s to or from county employees regarding
county business are public records, available to the public and media upo11 request. Therefore, this written e-mail
commu11icatio11, including your e-mail addre.,s, may be subject to public di.,closure.
From: Patrick Maddox <[email protected]>
Sent: Friday, August 13, 2021 9:23 AM
To: DeRita Mason <[email protected]>; Lisa Price <[email protected]>
Subject: RE: 3rd amendment to (16-2428-PS - PAWS.docx
Good Morning All,
1
CONTRACT#: C16-2428-PS
PANHANDLE ANIMAL WELFARE SOCIETY
ANIMAL CONTROL SERVICES
-
EXPIRES: 08/31/2023
THIRD AMENDMENT TO THE AGREEMENT BETWEEN OKALOOSA
FLORIDA AND PANHANDLE ANIMAL WELFARE
COUNTY. SOCIETY
CONTRACT NO. Cl6-2428-PS
This Third Amendment to the Agreement between Okaloosa County, a political
subdivision of the State ofFlorida(~ "~ounty"), and Panhandle Animal Welfare Society, lnc.
(tbe"Contractor"), executed this l '> day of ~2021, is made a part ofthe
original Agi'.eementdated August 2, 2016, Contract NoYifui.iis (the "original Aareement"),
incorporated herein by reference.
WITNESSETH
WHEREAS, the County and Contractor entered into an agreement on August 2, 2016,
for the provision ofAnimal Control Services; and
WHEREAS, the original Agreement was nearing its expiration the County issued a
competitive solicitation for Animal Control Services pursuant to the Okaloosa County Purchasing
Manual; and
WHEREAS, since Contractor was the sole respondent to submit a proposal in response to
the competitive solicitation, the County cancelled the competitive process and opted to negotiate
a renewal and amendment with the Contractor; and
WHEREAS, the parties wish to extend and amend the original Agreement as further
detailed below.
NOW, THEREFORE, for and in consideration of the mutual covenants and agreements
contained herein, the parties agree as follows:
Section 1. Recitals. The foregoing recitals are true and correct and hereby
incorporated as part of this Third Amendment.
Section 2. Contract Extension. The parties hereby wish to extend the original
Agreement for two years beginning September I, 2021, and expiring on August 31, 2023.
Section 3. Compensation. Section V .A. of the original Agreement is hereby repealed
in its entirety and replaced with the following:
For the services provided herein, the County shall pay the Contractor a total amount of SIX
HUNDRED THlRTY NINE THOUSAND FOUR HUNDRED FIFTY ONE DOLLARS
($639,451.00) for the first year and SIX HUNDRED NINETY SIX THOUSAND FOUR
HUNDRED TIIIRTY TWO DOLLARS ($696,432.00) for the second and final year. Such
annual amount shall be paid on a monthly basis. Payment shall be in arrears for those
services provided in the preceding month.
l
Contract No. Cl6-2428-PS

•
IN WITNESS WHEREOF, the parties hereto have executed this Amendment on the day
and year first written above.
p WELFARE SOCIETY:
Title
OKALOOSA COUNTY, FLORIDA
zozt
AUG 1 7
Date
3
Contract No. Cl6-2428-PS
Panhandle Animal Welfare
Society (PAWS)
Tracey Williams/Director
752 Lovejoy Road, Fort Walton
Beach, FL 32548
Office: [phone] / Fax:
[phone] cell: 850-240-
6234
www.paws-shelter.org

July 11, 2021

Animal Control Services-Complete
RFP PS 52-21

Okaloosa County Purchasing Department
5479A Old Bethel Road,
Crestview FL 32536

RESPONSE TO REQUEST FOR
PROPOSAL: ANIMAL CONTROL
SERVICES-COMPLETE
Panhandle Animal Welfare Society (PAWS)
752 Lovejoy Road, Fort Walton Beach, FL 32548
Office: [phone] / Fax: [phone]
www.paws-shelter.org

July 11, 2021

Animal Control Services-Complete
RFP PS 52-21
Okaloosa County Purchasing Department
5479A Old Bethel Road, Crestview FL 32536

RESPONSE TO REQUEST FOR PROPOSAL
PROPOSAL ITEM: ANIMAL CONTROL SERVICES-COMPLETE

SCOPE OF SERVICES:

PAWS is fully qualified to serve as the contractor to provide “turnkey” Animal
Control Services for Okaloosa County. In addition to 30+ years of experience in
field response, impound, housing/sheltering services, and many companion
services (foster/adoption programs), we are uniquely qualified as a 501c3 non-
profit entity. This corporate distinction allows PAWS to seek and secure funding
and grants from many private, state and federal entities seeking to improve
animal welfare and public safety. This distinction is only recently being realized
to the potential available and will soon propel Okaloosa County from the
reputation of being subpar in animal welfare industry, to a leader in best
practices. These outside funding sources and programs will reduce animal
population, improve public safety, and ease the drain on already limited
community resources, thereby augmenting the taxpayers’ dollar and available
services.
Below and attached are the requested credentials, qualifications and
compensation estimate to be the animal control provider for the County. All
services offered will be conducted in accordance with Chapter 5 of Okaloosa
County Ordinances and Florida Statutes Chapter 828 as it applies to domestic
animals.
A. ALL MINIMUM CONTRACT REQUIREMENTS MET/EXCEEDED AT PAWS:

1. General/Administrative/Office Hours:
Shelter/Adoptions: Tuesday-Saturday 9 a.m. through 5 p.m., open late
Thursday until 6 p.m. Closed Sunday and Monday.