City of San Antonio

143 Pages·2016·3.98 MB·English

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AGENDA
Head Start Policv Council
Tuesday, September 27, 2016 6:15 PM 1227 Brady Blvd.
A MEETING OF THE CITY OF SAN ANTONIO HEAD START POLICY COIINCIL WIL
BE HELD IN THE HEAD START OFFICE, 1227 BRADY BOULEVARD, SAN ANTONIO,
TEXAS 78207ON TUESDAY, SEPTEMBER 27, 2016AT 6:15P.M., TO CONSIDER THE
FOLLOWING MATTERS:
Call to Order
Meeting Minutes
1. Approval of August 23,2016 Minutes
Community Comments
Correspondence
2. Administration for Children & Families, Office of Head Start
a. Overview of Findings-Leadership, Governance, Management
Systems Review
b. Head Start Prosram Performance Standards (HSPPS) Final Rule
Information and Possible Action Items
3. Grant Refunding Training
4. Grant Refunding Application for Approval
J. Head Start and Early Head Start-Child Care Partnership Center
Enrollment Plans for Approval
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Head Start Policy Council AGENDA September 27,2016
6. Early Head Start-Child Care Partnership Update
1 Program Information Report for Review
8. Pre-Service Update
9. Monthly Program Report
10. Fiscal Report
Governing Body
Announcements and Items for Consideration
Adjournment
EXECUTIVE SESSION
At any time during the Head Start Policy Council meeting, the Policy Council may meet in
Executive Session under Chapter 551 of the Texas Government Code, including consultation
with an attorney.
ACCES SIBILITY STATEMENT
This meeting site is accessible to persons with disabilities. Parking is available. Auxiliary aids
and services, including Deaf interpreters, must be requested forty-eight [48] hours prior to the
meeting. For assistance, call [phone]
DECLARACION DE ACCESIBILIDAD
Este lugar de la reuni6n es accesible a personas incapacitadas. Se har6 disponible el
estacionamiento. Ayudas auxiliares y servicios y interpretes para los sordos se deben pedir con
cuarenta y ocho [48] horas de anticipaci6n al la reuni6n. Para asistencia llamar a
(210) 206 - s500
CITY OF SAN ANTONIO HEAD START MISSION STATEMENT
Preparing children and engaging families for school readiness and life-long success
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MEETING MINUTES
HEAD START POLICY COUNCIL
August 23, 2016
6:15 p.m. – 8:15 p.m.
Head Start Office, 1227 Brady Blvd., San Antonio, TX 78207

Primary Council Members Present:
Ms. Ilse Lopez, Ms. Dora Maldonado, Ms. Amanda Sanchez-Regil, Ms. Shannan Hern, Ms. Nancy
Vazquez, Ms. Jennifer Gonzales, Ms. Kathleen Fletcher

Primary Council Members Absent:
Mr. Mario Martinez, Mr. Albert Martinez

Alternate Members Present:
Ms. Electra Brown, Ms. Joanna Cerda, Ms. Silvia Cuevas

Alternate Members Absent:
Ms. Claudia Prieto, Ms. Misty Martinez

I. CALL TO ORDER

Chair, Ms. Ilse Lopez, called the meeting to order at 6:15 PM

II. MEETING MINUTES

Motion: Ms. Jennifer Gonzales moved to approve the July 26, 2016 meeting minutes.
Seconded (2nd): Ms. Amanda Sanchez-Regil
Vote: All in favor (unanimous) – The motion carried.

III. COMMUNITY COMMENTS:

Chair, Ms. Ilse Lopez, presented Community Comments and announced there was one person signed
in to speak. She acknowledged Mr. Anthony Hargrove, Chief Executive Officer of Ella Austin
Community Center, and he began his statement. Mr. Hargrove brought forth his agency’s concern
regarding the notice received from the City of San Antonio, due to the Texas Workforce
Commission, about the “suspension of all new enrollments for at-risk child care.” He stated his
concern on the overall impact this freeze will have on all Early Head Start and Child Care Services
providers. He requested this item be brought forth to the Policy Council’s attention to minimize the
effect this suspension will have on San Antonio families. There was no discussion on this item.

IV. CORRESPONDENCE:

Chair, Ms. Ilse Lopez, asked Mr. Joshua Villela to present Correspondence items since Ms. Mikel
Brightman, Head Start Administrator, could not attend due to a previous engagement. Mr. Villela,
Special Projects Manager, welcomed Policy Council members and then reviewed the City of San
Antonio Head Start Program’s Mission and Vision statements. Mr. Villela stated there was no
correspondence to present for the month of July 2016.

V. INFORMATION AND POSSIBLE ACTION ITEMS (a-d)

a.) Personnel for Approval

Chair, Ms. Ilse Lopez, provided information on the Personnel Committee meeting that took place
on August 18, 2016 in which Ms. Electra Brown, Ms. Joanna Cerda, Ms. Amanda Sanchez-Regil,
and Mr. Albert Martinez attended. She then asked Ms. Amanda Sanchez-Regil to present the
Personnel for Approval. Ms. Sanchez-Regil presented Personnel for Approval which included
background and qualification information for 5 newly selected staff members. Ms. Sanchez-Regil
then requested Policy Council Approval for the candidates presented.

Motion: Ms. Amanda Sanchez-Regil moved to approve Mr. Pedro Ramirez for the Head Start
Senior Management Analyst position for the City of San Antonio.
Seconded (2nd): Mr. Jennifer Gonzales
Vote: All in favor (unanimous) – The motion carried.

Motion: Ms. Jennifer Gonzales moved to approve Ms. Wanda Borrego for the Head Start
Management Analyst position for the City of San Antonio.
Seconded (2nd): Ms. Silvia Cuevas
Vote: All in favor (unanimous) – The motion carried.

Motion: Ms. Kathy Fletcher moved to approve Ms. Sonia Rico for the Head Start Family Support
Worker position for the City of San Antonio.
Seconded (2nd): Ms. Jennifer Gonzales
Vote: All in favor (unanimous) – The motion carried.

Motion: Ms. Dora Maldonado moved to approve Ms. Jennifer Barrientes for the Early Head Start
Family Support Worker position for the City of San Antonio.
Seconded (2nd): Ms. Amanda Sanchez-Regil
Vote: All in favor (unanimous) – The motion carried.

Motion: Ms. Dora Maldonado moved to approve Ms. Gloria Rangel for the Head Start
Administrative Assistant II position for the City of San Antonio.
Seconded (2nd): Ms. Silvia Cuevas
Vote: All in favor (unanimous) – The motion carried.

b.) Head Start and Early Head Start-Child Care Partnership Service Plans for Approval

Chair, Ms. Ilse Lopez, asked Mr. Joshua Villela to present the Head Start and Early Head Start-
Child Care Partnership Service Plans for Approval. Mr. Villela presented the Head Start and Early
Head Start-Child Care Partnership Service Plans for Approval. Mr. Villela described the ten
content areas covered by the Service Plans and how they are reviewed and revised annually to
ensure compliance with Head Start regulations, City of San Antonio Policies and Procedures, and
Child Care Center policies. He also noted that the Early Head Start-Child Care Partnership service
plans were newly created. Mr. Villela then proceeded to request Policy Council approval of the
Head Start and Early Head Start-Child Care Partnership Service Plans.

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Motion: Ms. Amanda Sanchez-Regil moved to approve the Head Start and Early Head Start-Child
Care Partnership Service Plans.
Seconded (2nd): Ms. Jennifer Gonzales
Vote: All in favor (unanimous)

c.) Monthly Program Report

Chair, Ms. Ilse Lopez, asked Mr. Joshua Villela to present the monthly program report. Mr. Villela
presented the monthly program report for July 2016. Program Information such as Training and
Monitoring reports, Education, Health, and Family and Community Services information were
included in this report. Mr. Villela stated there was no monthly data to report for Head Start since
school was not in session for the month of July.

d.) Fiscal Report

Chair, Ms. Ilse Lopez, asked Ms. Mary Vazquez to present the Fiscal Report. Ms. Vazquez
presented the Head Start and Early Head Start Fiscal Reports for the month of July 2016. Policy
Council member, Ms. Jennifer Gonzales, requested additional information on the Child Care
Services freeze be provided and Mr. Villela stated there would be an update during the next
regularly scheduled meeting.

VI. GOVERNING BODY

Chair, Ms. Ilse Lopez, asked Mr. Joshua Villela to present information for the Governing Body. Mr.
Villela stated the Neighborhood and Livability Committee met on August 15, 2016 to review Head
Start Items and no action was taken.

VII. ANNOUNCEMENTS AND ITEMS FOR CONSIDERATION

Chair, Ms. Ilse Lopez, asked Mr. Joshua Villela to present the Announcements and Items for
Consideration. Mr. Villela announced the results for the Leadership, Governance, and Management
Systems Federal Review were received with no findings. On behalf of the City of San Antonio Head
Start Program, he thanked Policy Council members, Governing Body members, and staff who
participated in this federal review. Chair Ilse Lopez then presented an English and Spanish Ready
Rosie video for those in attendance.

VIII. ADJOURNMENT

Motion: Ms. Amanda Sanchez-Regil moved to adjourn the meeting.
Seconded (2nd): Ms. Dora Maldonado
Vote: All in favor (unanimous) – The motion carried.

Chair, Ms. Ilse Lopez, adjourned the meeting at 6:41 PM.

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Chair Date
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CORRESPONDENCE