GRANVILLE COUNTY APPROVED BUDGET FISCAL YEAR 2014

204 Pages·2014·15.28 MB·English

GRANVILLE COUNTY
APPROVED BUDGET
FISCAL YEAR 2014-2015
AsPreparedBy:
GranvilleCountyAdministration/Finance
141 WilliamsboroStreet
Oxford,NorthCarolina27565
Table ofContents
Page Page
I. BudgetMessage i
IX. Education
II. Guidelines & Overview Vance-Granville Community
Reader's Guide I College 91
BudgetCalendar 2 Granville CountySchools 92
HistoryofGranville County 3
Commissioner'sDistrictMap 4 X. PublicSafety
FundStructure 5 Sheriff 95
CashManagementand DetentionCenter 98
InvestmentPolicy 6 EmergencyCommunications 100
BasisofBudgeting 11 AnimalManagement 102
EmergencyManagement 104
III. SummaryofPositions-Pay and Fire Services 106
Classification Plan 12 ForestryAdministration 109
OtherEmergencyServices 110
IV. Long-termPlanning
Five-YearPlan 19 XI. Area Projects and
ForecastPlanning Process 20 OtherAppropriatious
SpecialAppropriations 111
v.
SummaryofRevenues, Non-Departmental 114
Expenditures and Fund Balances Pass Through Funds 116
General Fund 26
OtherFunds Rev. & Exp. 34 XII. Contributions to OtherFunds 118
VI. GeneralCounty Government XIII. Coutiugeucy 119
GoverningBoard 35
Administration 38 XIV. Special Revenue,Capital,Enterprise,
InformationTechnology 40 And, InternalService Funds
HumanResources 41 EmergencyTelephoneSystem 120
Finance 43 R. II.ThorntonLibraryMemorial 122
InternalAuditing 45 StormWaterServices 123
BoardofElections 47 SolidWasteManagement 127
RegisterofDeeds 49 Landfill Operations(C&D!MSW) 129
TaxAdministration 51 ConvenienceCenters 131
GeneralServicesand CountyHealthPlan 132
CourtFacilities 53
XV. BudgetOrdinance
VII. HumanServices BudgetOrdinance 133
SocialServices 55
VeteransServices 66 Summaryofapprovedservice
Health&MedicalService 67 Expansions 138
SeniorServices 69
XVI. Appendixes
VIII. CommunityServices Glossary 139
LibrarySystem 73 CountyStatistics 146
Cooperative Extension 75 RevaluationReserve Summary 166
Recreation 77 SchoolRestrictedCapitalReserve 167
Granville AthleticPark 79 Sununaryof2014-2015 Debt 168
EconomicDevelopment 81 Debt&ReservePolicies 171
Tourism 83 VehicleReplacement Schedule 174
DevelopmentServices County Contacts 184
Inspections/Planning! 84
ConstructionAdmin 89
SECTIONI
Budget Message
Granville County Approved Budget
Fiscal Year 2014-2015
To: The Granville County Board of Commissioners
Date: June, 2014
I am pleased to present the FY 2014-2015 Approved Annual Budget for Granville County. The
Manager's Recommended Budget was presented on May 5th and budget workshops were held on May
12th and 15th• A Public Hearing was held on May 19th and the Budget Ordinance was adopted on June 2,
2014.
This document reflects the adjustments made to the Manager's Recommended Budget during the Board
of Commissioners budget workshops and subsequently adopted in the formal Budget Ordinance. A
summary ofthese adjustments is presented. In spite ofthe increasing costs ofoperations, the approved
FY 14-15 budget maintains all Countyprograms and services. The tax rate for FY 14-15 remains at $.83
per$100 ofassessed valuation.
Below is a table tlIat details changes made to the Manager's Recommended Budget during the budget
workshops and subsequent Boardmeetings:
Department!Agency Title Approved Fnnding
"NetCostorSavings"
Adjustmentto Section 140ofPersonnel
HumanResources Ordinance $0
SheriffsDepartment' Portable& Mobile Radio Replacement $164,680
SheriffsDepartment* Two (2) Full-TimeDeputies $191,228
KARTS KARTS TransitFacilitvGrantMatch $35,534
FireDepartments" Adiustmentfor GrowthIndex $7,151
*Theseprogramsareoffsetby$200,000 inrevenue fromSheriffForfeiturefunds. Theremaining$155,908 in
anticipatedexpendituresisoffsetbyanappropriationoffund balance.
AAn adjustmentto the Fire departments allocation was madebased on the growth index following review by
County Administration. The growth index ofestimated appraised value from fiscal year2013-2014 to fiscal
year2014~2015totals 1.6%. The CountyManager's initial recommended budgetshowedthisgrowth indexat
.8%.
The total General Fundexpenditures for fiscal year 2014-20IS afterthe above adjustments to the County
Manager's recommended budgettotal $54,498,740.
Putting together a budget is atremendous effort. The Finance Department, under the leadership ofSteve
McNally, did an outstanding job in creating an informative and functional document that serves as a
management tool and an outline from which to debate policy. Thanks also to Debra Weary and Patrice
Wilkerson for making sure that the business ofthe COWlty continued as everyone struggled through the
budgetprocess.
Department managers did an outstanding job of analyzing and compiling budgets that met the
expectations of the Board of Commissioners. They deserve many thanks and tremendous admiration.
The people working for Granville County are truly special people who care about their community and
take pride in providing efficient and effective services that make life better for others. I am grateful to
havethe privilege to workwiththem.
Respectfully submitted,
Michael S. Felts, CountyManager
ii
SECTIONII
Guidelines & Overview
Iii READER'S GUIDE II]
Thank you for your interest in the fiscal year 2014-2015 Annual Budget of Granville County,
North Carolina. This reader's guide will provide you with some useful information, which may
assist you as you review this document. This budget serves as a policy document from the
County Commissioners, afinancial planand operations guide for the CountyAdministration, and
a communication device for the departments of the County and the Granville County
constituents. The information in this document is designed to assist you, the reader, in
understanding how your local county government provides services and manages the resources
ofGranville County.
On the first page of this document you will find a Table of Contents. Each section of the
document is separated by the categories identified in the bold face type for your quick reference.
Within each section you will locate information about individual departments and their budgets.
Other information on these pages includes the department's organizational structure, highlights
oflastyear's accomplishments, and goals for the upcoming year.
The first five sections ofthe document provide an overview ofthe budget process, assumptions
used to develop the budget, specific problems faced in developing this budget, the County's
financial condition, and a summary ofthe fiscal year 2014-2015 Budget. Sections six through
thirteen provide detail information related to the operation of the general fund budget, section
fourteen contains detail information about special revenue, capital, and enterprise funds. The
next two sections (fifteen and sixteen) contain historical and current information about the
County. A glossary canbe found insection sixteenofthis document for your reference.
Commonlyused acronyms:
ADM: AverageDailyMembership(studentattendance) GOBond: GeneralObligationBond
C&D: ConstructionandDemolition(denotestypeofLandfill) lWAC: Heating,Ventilating, andAirConditioning
CAFR: ComprehensiveAnnualFinancialReport JCPC: JuvenileCrimePreventionCouncil
CDBC: CommunityDevelopmentBlockGrant LGBFCA: LocalGovernmentBudgetandFiscalControlAct
G.S: GeneralStatutes MSW: MunicipalSolidWaste(denotestypeoflandfill)
GAP: GranvilleAthleticPark ROAP: RuralOperatingAssistanceProgram
GAAP: GenerallyAcceptedAccountingPractices SGWASA: SouthGranvilleWaterandSewerAuthority
GFOA: GovernmentFinanceOfficersAssociation VGCC: VanceGranvilleCommunityCollege
GIS: GeographicalInformation System
GHS: GranvilleHealthSystem
The Granville County Board of Commissioners reviews the fees charged to offset the cost of
operationsduring the budget process. The fee manual is presented as a separate document and is
included as an appendix ofthe approved budget document in section sixteen along with County
Contacts.
We believe you will find useful and valuable information within this document about the
operationand fiscal management ofGranville County. Ifyouhave any suggestions or comments
please feel free to contact us through our website at www.granvillecounty.org or at any of the
phone numbers listedfor the Administration or FinanceDepartments.
1
Granville County Government Budget Calendar
Fiscal Year 2014 - 2015
June:
May: • Final Budget
----Consideredfor
°5'h- Distribute FY
14-15Submitted Ado tion.
April:
Budgettothe
Boardof
• 10'h- Conclude
Commissioners.
meetingwith
05'h_Advertise for
March: Departments &
Public Hearing.
_14th Outside th th
.12 - 16 - Hold
Continuation · Agencies.
Budgetwork
Budget&Service
• 21st- Finalize session(s) with
Expansion
Requestsfor revenue Board of
February:
County estimates. Commissioners.
_12th Departmentsand • 21st- 25th 019'h- Hold Public
OutsideAgencies
Instructions Finalize Hearing.
senttoCounty submittedtothe
Departments CountyManager. Submitted
and Outside _17th- Begin Budget.
Agencies. meetingwith
Departments&
OutsideAgencies
I
mSTORYAND DESCRIPTION
OF
GRANVILLECOUNTY
Granville County was fOlluded in 1746. It is located in the northeastern Piedmont and
encompasses an approximate area of 532 square miles. The County Seat of Oxford is
located approximately 40 miles northwest of Raleigh, the state capital, on a section of
Interstate 85, which opened in January 1972.
The County is bound onthe nOlih by the Virginia State line, on the west by Personand
Durham Counties,on the south byDurhamand Wake Countiesand on the eastby Vance
and Franklin Counties. The topography is gently rolling inthe southemportionofthe
County to rolling in tlle northernportionofthe County.
There are five municipalities within the County: Oxford,
f--,.r Butner, Creedmoor, Stovall, and Stem. The City of
j/\",rgl\1nS- -.
Oxford serves as the County Seat. The County's newest
~
, \ 15 municipality, situated in the southwestern portion of the
~rS1DIf<jI'
I \ County is the Town of Butner, which was formerly
, govemed by the State until its incorporation on
V-'
November'l, 2007. The Town of Stem recently
celebrated its centennial onFebruary28, 20II.
'~
rJ In 1984, the County adopted the commissioner-manager
I form of govemment. The governing body is a seven
~
S
member Board of Commissioners elected by individual
j,,~-•
voting districts with staggered four year terms. The
County Manager is desigrmted as chief administrator of
J
the County Goverrunent, and is responsible to the Board
of Commissioners for administering all departments
under the Board ofCommissioners' general control. The
Board of Commissioners holds policy-making and
legislative authority and is responsible for adoptingthe budget and appointing tlle County
Manager. The Manager is responsible for implementing the policies, managing daily
operations and appointing departmentheads.
The County provides for its citizens a wide range ofservices that include public safety,
sanitation, health and social services, cultural and recreational activities, and general
adminisu·ation. This report includes all the County's activities required to maintain these
services. The County also extends financial support to certain boards, agencies and
commissions to assist their efforts in serving citizens. Among these are the Granville
County Board of Education, Five County Community Operations Center for Mental
Health, Granville-Vance Disu'ict Health Department, Vance-Granville Commwuty
College, and the Kerr TarRegional Council ofGovernments.
3
GRANVILLE COUNTY DISTRICT MAP
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